Page 1 of 5

Name of Applicant Date of Payment of Application Fee

IF YOU INTEND TO TAKE THE ACET AT OUR PROVINCIAL TESTING CENTER,

SUBMIT THIS CHECKLIST together with your other application requirements
on or before Friday, January 10, 2020.

CHECKLIST— (2nd Application Period, November 11, 2019 – January 10, 2020)

□ VISIT https://acet.ateneo.edu/apply. Read especially the starter kit and magazine.

□ DOWNLOAD APPLICATION FORM.
□ PRINT on A4 size bond papers. Quality of print should be NORMAL.
□ FILL OUT the forms PROPERLY.
□ ATTACH your 1x1 ID in the space provided in page 4.
□ ATTACH your two 1x1 ID pictures on your exam permit.
□ COMPOSE your personal essay. Use A4 size bond paper.

□ ASK YOUR PRINCIPAL to fill out your High School Record and Principal's
Recommendation Form.
□ ASK YOUR Grade 12 GUIDANCE COUNSELOR or CLASS ADVISER to fill out your
Guidance Counselor's / Class Adviser’s Recommendation Form.
□ ASK ANOTHER ONE OF YOUR TEACHERS from Grade 9 to 12 to fill out your Teacher's
Recommendation Form.
□ READ the University Privacy Policy for Applicants, Students, and Alumni

□ SETTLE THE APPLICATION FEE. Go back to https://acet.ateneo.edu/apply for details.

□ SUBMIT YOUR APPLICATION REQUIREMENTS on or before Friday, January 10, 2020.

If you submit them on the last week of submission, expect to wait for two hours.
□ PAYMENT SLIP / RECEIPT, photocopy only
□ CHECKLIST
□ APPLICATION FORM (pages 2-5), properly filled out, including both signatures of
applicant and parent
□ High School Record and Principal's Recommendation Form,
SEALED IN AN ENVELOPE
□ Guidance Counselor's / Class Adviser’s Recommendation Form,
SEALED IN AN ENVELOPE
□ Teacher's Recommendation Form, SEALED IN AN ENVELOPE
□ PERSONAL ESSAY
□ EXAM PERMIT, properly filled out, including signature of applicant
(WAIT FOR YOUR VALIDATED EXAM PERMIT. Keep it, and bring it during the ACET.)
 page 2 of 5

LEGAL NAME
(Name in Birth Certificate) LAST NAME FIRST NAME MIDDLE NAME

Nickname Present School

Application for Admission

Incoming College Freshman Ateneo Application Number (AAN):
SY 2020-2021

INSTRUCTIONS
A. Visit https://acet.ateneo.edu/APPLY. Read the accompanying magazine and all instructions very carefully.
B. Fill out this form carefully and print (using ink) or type all information requested. Only application forms correctly and completely filled out will be
accepted. Write N/A if the information is not applicable to you. Omissions can delay the processing of your application.
C. INCOMPLETE APPLICATION FORMS WILL NOT BE PROCESSED. The application fee is non-refundable.
D. Submit this form, including the CHECKLIST and all application requirements at the test site where you wish to take the Ateneo College Entrance Test (ACET).
E. This application form and other requirements must be submitted on or before January 10, 2020, Friday.
F. Those applying for scholarship must download and print the SCHOLARSHIP/FINANCIAL AID QUESTIONNAIRE. Submit the completed questionnaire
with all its requirements together with the application form for admission. (NOTE: Application for financial aid does not, in any way, influence
acceptance or non-acceptance into the Loyola Schools.)
G. Freshman applicants who already graduated from high school must not have taken units or enrolled in any college/university before and/or during
the application period.

PERSONAL INFORMATION
1. Permanent Address

use
Unit / Door Number and Building / Apartment Name Street Number and Street Name Subdivision and/or Barangay

City/Municipality & Province Zip Code Country

2. Mailing Address
(if not the same as above) Unit / Door Number and Building / Apartment Name Street Number and Street Name Subdivision and/or Barangay

City/Municipality & Province Zip Code Country

A4
3. Telephone Number ( ) 4. Mobile Number
Area Code
5. Email Address/es

6. Birth Date / / 7. Age 8. Birth Place 9. Sex Male Female

MM / DD / YYYY

10. Citizenship Filipino Dual (specify): Other (specify):

11. How many passports do you have? Please check: Philippine Passport Other:

FAMILY INFORMATION
12.

bond paper
FATHER Living Deceased MOTHER Living Deceased GUARDIAN (if applicable)
Name

Telephone Number

Mobile Number
EMAIL ADDRESS
(REQUIRED)
If college graduate:
from what school
year and degree
graduated
If employed: name of
company / employer
PLEASE DO NOT WRITE BELOW THIS LINE

ACCEPTED WAITLISTED NOT ACCEPTED

 13. Sibling/s’ Educational Attainment (eldest to youngest, including applicant) page 3 of 5
NAME SCHOOL LAST ATTENDED GRADE LEVEL COURSE YEAR GRADUATED

ACADEMIC INFORMATION You may use a separate sheet if needed.

14. Schools Attended (Start with the current / most recent grade level.)
GRADE LEVEL NAME OF SCHOOL ADDRESS PERIOD COVERED
20 to 20
20 to 20
20 to 20
20 to 20

20 to 20
20 to 20
20 to 20
NOTE: If you are under a Home School Program, please contact the Office of Admission and Aid for additional instructions.

15. Complete name of High School Principal / Headmaster

Complete name of High School Guidance Counselor

16. List any honors or awards you have received for academic excellence in high school or at special events such as science contests,
writing contests, etc.
HONORS / AWARDS RECEIVED GRADE LEVEL and YEAR SPONSORING GROUP / AWARDED BY

17. Were you ever dismissed, suspended, or placed under probation? Yes No
If yes, please indicate the offense, date and penalty:
Is there or are there any pending or ongoing disciplinary case/s against you? Yes No
If yes, please indicate the offense/s and date/s:

EXTRA-CURRICULAR ACTIVITIES You may use a separate sheet if needed.

18. List your extra-curricular activities in the last three years. Indicate the positions or special responsibilities you held. Include also other
skills/talents in music, arts, debate, etc.
ACTIVITIES / ORGANIZATIONS / VARSITY TEAMS POSITION/S HELD GRADE LEVEL/S

If you are a member of your school’s varsity team, indicate the sport and your skill level (check one).
Sport: Skill Level: Average High Superior

19. List camps or seminars that you attended in Ateneo de Manila.

OTHER INFORMATION page 4 of 5

20. List your community and/or church activities.

21. Choose the application option you are taking:

ACET (choose one test site) Ateneo de Manila University – Loyola Heights Campus, Quezon City
Provincial Testing Center (please specify):
IB Predicted Grades IB Diploma

SAT (for applicants from schools abroad only)

Applicants from schools abroad who cannot take the ACET should submit together with Indicate the month and
this form the result of their Scholastic Aptitude Test (SAT) taken within the last two years. year when SAT was taken: /
MM / YYYY

22. List the universities to which you have applied or intend to apply, both local and foreign, in order of preference (include Ateneo de
Manila University):
1st 2nd 3rd
4th 5th 6th

23. List the names and positions of the persons recommending you.
NOTE: Choose two persons (guidance counselor or class adviser, and teacher) who know you well and who are presently holding positions
of authority over you in your present school. Do not submit recommendations from friends or relatives.
1) Name Position
2) Name Position

PERSONAL ESSAY
24. In order for the Committee on Admission and Aid to get to know you better, please choose at least one significant experience
or accomplishment that has helped define you as a person. Kindly expound on it in the form of an essay.
Please take this essay seriously. It is a good opportunity to make yourself known to the committee. We presume that you will take time
to think and write this essay carefully, with due attention to correct grammar and fundamentals of good writing style. You may use either
English or Filipino. Write legibly if you choose to submit a handwritten essay. Use A4 size bond paper.

ON-CAMPUS DORMITORY APPLICATION

Be sure to download the Dormitory Application Form from ateneo.edu/residence-halls if you are interested to apply to the Ateneo
Residence Halls. For more information, please call the Office of the Residence Halls at (+632) 426-6001 ext. 5900 or 5932.

I hereby certify that all information written in this application form is complete and accurate. If accepted as a student, I agree
that my admission, matriculation, and graduation are subject to the rules and regulations of the Ateneo de Manila University.
I understand that my admission to the Ateneo de Manila University may be denied for any legitimate reason that may arise
or may come to the knowledge of the University after I have submitted this application form and at any time before I am
officially enrolled.
Credentials and information filed in support of this application become the property of the Ateneo de Manila University.
Documents submitted are not returnable to the applicant. Misrepresentation of information requested in this application form and
its subsequent attachments will be considered sufficient reason for refusal of admission and exclusion from the admission process.

Applicant’s Name and Signature

RECENT 1”x1”
Photo of Applicant
Parent’s or Guardian’s Name and Signature
Please write your
name at the back
Date Signed of the photo.

LEGAL NAME
(Name in Birth Certificate) LAST NAME
SCHOLARSHIP APPLICATION
25. Are you applying for financial aid?
DEGREE PROGRAMS
26. Rank the degree program you wish to take in order of preference from 1st to 4th. Rank only 4 among all the courses below.
Do not choose more than two (2) Honors Programs. Honors Programs are composed of the Top 15% of ACET examinees only
and are marked by an asterisk (*).
The choice of degree programs does not influence acceptance or non-acceptance into the Ateneo. If the student is accepted but
is not qualified in the 1st choice, one of the applicant’s other choices will be assigned as the committee deems fit.
School of Humanities (SOH)
AB Art Management
(AB AM)
BFA Creative Writing
(BFA CW)
BFA Information Design
(BFA ID)
School of Social Sciences (SOSS)
AB Chinese Studies (AB CHNS)
AB Communication (AB COM)
AB Development Studies (AB DS)
AB Diplomacy and International
Relations with Specialization in East
and Southeast Asian Studies (AB DipIR)
AB Economics (AB EC)
School of Science and Engineering (SOSE)
BS Biology* (BS BIO)
BS Chemistry* (BS CH)
BS Chemistry - BS Materials Science
and Engineering* (BS CH-MSE)
BS Computer Engineering* (BS COE)
BS Computer Science* (BS CS)
BS Computer Science - BS Digital
Game Design and Development *
(BS CS-DGDD)
BS/MS Computer Science* (BSMS CS)
John Gokongwei School of Management (JGSOM)
BS Communications Technology
Management (BS COMTECH)
BS Information Technology
Entrepreneurship* (BS ITE)
BS Legal Management (BS LM)
27. At present, what are two (2) of your career preferences (e.g., businessman, doctor, teacher)? Please do not leave blank.
1st
page 5 of 5
FIRST NAME MIDDLE NAME
YES If yes, make sure to submit the SCHOLARSHIP/FINANCIAL AID QUESTIONNAIRE
together with this application form. No decision will be made on your scholarship
application unless you submit the completed scholarship form.
NO
BFA Theater Arts AB Literature (English)
(BFA TA) (AB LIT(ENG))
AB Humanities AB Panitikang Filipino (Bachelor of
(AB HUM) Arts in Filipino Literature) (AB PanFil)
AB Interdisciplinary Studies AB Philosophy
(AB IS) (AB PH)
AB Economics (Honors)* (AB EC-H) AB Political Science - Masters in
Public Management* (AB POS-MPM)
AB European Studies (AB EU)
AB Psychology (AB PSY)
AB History (AB HI)
BS Psychology* (BS PSY)
AB Management Economics (AB MEC)
AB Sociology (AB SOS)
AB Political Science (AB POS)
AB/MA Political Science -
Global Politics* (AB MA-POS)
BS Electronics Engineering* (BS EcE) BS Applied Mathematics -
Master in Data Science*
BS Environmental Science (BS ES) (BS AMDSc - M DSc)
BS Health Sciences* (BS HSc) BS/M Applied Mathematics with
BS Life Sciences* (BS LfSci) Specialization in Mathematical
Finance* (BSM AMF)
BS Management Information
Systems (BS MIS) BS Physics* (BS PS)
BS Management Information Systems BS Applied Physics - BS Materials
- MS Computer Science* (BSMIS-MSCS) Science and Engineering*
(BS APS-MSE)
BS Mathematics* (BS MA)
BS Management (BS MGT) BS Management of Applied
BS Management (Honors)* Chemistry (BS MAC)
(BS MGT-H) BS Restaurant Entrepreneurship
BS Management Engineering* (BS REnt)
(BS ME)
2nd
LEGAL NAME
(Name in Birth Certificate) LAST NAME FIRST NAME MIDDLE NAME

Grade Level
ATENEO DE MANILA UNIVERSITY High School Record and
LOYOLA SCHOOLS
Office of Admission and Aid
Principal’s Recommendation Form

INSTRUCTIONS
To the Applicant: A. Please write your name above using ink.
B. Give this form to your High School Principal and supply him/her with an envelope.
C. By submitting this form to the OAA in a sealed envelope, you understand that the information provided here will be used for
evaluation purposes of the Committee on Admission. Hence, it will not be made available to you.
To the Principal: A. The student whose name appears above is applying to the Loyola Schools of the Ateneo de Manila University.
Please fill out this form accurately and completely.
B. The information about rank is extremely important. Please do not omit your answer for this part.
C. After filling out this form, please put it in an envelope, seal and sign across the flap and return to the applicant.
D. Countersign erasures and corrections made. All information will be kept confidential. Thank you for your assistance.

SECONDARY SCHOOL RECORD

SOCIAL GENERAL
GRADE LEVEL ENGLISH FILIPINO MATH SCIENCE STUDIES AVERAGE
Gr. 9 (20 to 20 )
Gr. 10 (20 to 20 )

Gr. 11 (20 to 20 ) (Please attach certified true copy of the applicant’s GRADE 11 REPORT CARD/s.)

1. Is the applicant eligible to apply for college?

If yes, please check one: The applicant is currently on his/her last year of secondary education.
The applicant has already finished his/her last year of secondary education.
2. Track and Strand (Do not omit this.)
a. Track: b. Strand:

3. Rank (Do not omit this.)

a. Rank of applicant in strand: Number of students in same strand:
b. Rank of applicant in whole Grade 11 batch: Number of students in whole graduating batch:

4. Type of School Public State University Science-Oriented Private Sectarian Private Non-Sectarian

PRINCIPAL’S RECOMMENDATION
5. Please check if the applicant is a candidate for: Valedictorian Salutatorian Honorable Mention
Other honors (please specify):
6. Has the applicant been involved in any serious disciplinary case (e.g., cheating, stealing, fighting)? YES NO
If yes, please state the offense, date and penalty and give your assessment of the student at present. Use a separate sheet, if needed.

7. Has the applicant failed any subject/s at the end of any year level in high school? YES NO
If yes, please specify the year level, subject and grade obtained.
8. Has the applicant ever repeated a year level in high school? YES NO Which year level/s?

9. Is the applicant under your high school’s home school program? YES NO Not Applicable
PLEASE DO NOT LEAVE THIS PART BLANK
Accomplished by: Official Name of School:
Signature:
Position: Complete Address:
Name of Principal:
(if not the same as above)
Date Signed: Contact Number/s:
LEGAL NAME
(Name in Birth Certificate) LAST NAME FIRST NAME MIDDLE NAME

Grade Level, Track, and Strand

ATENEO DE MANILA UNIVERSITY Guidance Counselor’s / Class
LOYOLA SCHOOLS
Office of Admission and Aid
Adviser’s Recommendation Form

INSTRUCTIONS
To the Applicant: A. Please write your name above using ink.
B. Give this form to your guidance counselor or class adviser who knows you well enough and currently holds a position of
authority over you in your present school.
C. Kindly supply him/her with an envelope.
D. By submitting this form to the OAA in a sealed envelope, you understand that the information provided here will be used for
evaluation purposes of the Committee on Admission. Hence, it will not be made available to you.
To the Person A. The student whose name appears above is applying to the Loyola Schools of the Ateneo de Manila University.
Recommending: B. We value your candid and honest evaluation of this applicant. Based on your careful judgment, please fill out this form completely.
C. After filling out this form, please put it in an envelope, seal and sign across the flap and return to the applicant.
D. Countersign erasures and corrections made. All information will be kept confidential. Thank you for your assistance.

GENERAL EVALUATION (Please check the box that applies.)

Above Below No Chance
Average
Average Average To Observe
Communication Skills:
Oral
Written
Leadership
Motivation
Consistency of Performance
Emotional Stability

COMMENTS
Your honest evaluation of the applicant will help the Committee on Admission and Aid to decide on his/her application (e.g., intellectual
strengths and weaknesses, level of maturity, sense of service to school and community). You may use a separate sheet if needed.

OVERALL RECOMMENDATION
STRONGLY RECOMMENDED
RECOMMENDED
RECOMMENDED WITH RESERVATION (Please state reason/s on the lines provided above or on a separate sheet if needed.)
NOT RECOMMENDED (Please state reason/s on the lines provided above or on a separate sheet if needed.)

PLEASE DO NOT LEAVE THIS PART BLANK

Accomplished By: Official Name of School:
Signature & Date:
Position: Complete Address:
Subject Taught:
E-mail Address: Contact Number/s:
LEGAL NAME
(Name in Birth Certificate) LAST NAME FIRST NAME MIDDLE NAME

Grade Level, Track, and Strand

ATENEO DE MANILA UNIVERSITY Teacher’s Recommendation Form
LOYOLA SCHOOLS
Office of Admission and Aid

INSTRUCTIONS
To the Applicant: A. Please write your name above using ink.
B. Give this form to your teacher who knows you well enough and currently holds a position of authority over you in
your present school.
C. Kindly supply him/her with an envelope.
D. By submitting this form to the OAA in a sealed envelope, you understand that the information provided here will be used for
evaluation purposes of the Committee on Admission. Hence, it will not be made available to you.
To the Person A. The student whose name appears above is applying to the Loyola Schools of the Ateneo de Manila University.
Recommending: B. We value your candid and honest evaluation of this applicant. Based on your careful judgment, please fill out this form completely.
C. After filling out this form, please put it in an envelope, seal and sign across the flap and return to the applicant.
D. Countersign erasures and corrections made. All information will be kept confidential. Thank you for your assistance.

GENERAL EVALUATION (Please check the box that applies.)

Above Below No Chance
Average
Average Average To Observe
Communication Skills:
Oral
Written
Leadership
Motivation
Consistency of Performance
Emotional Stability

COMMENTS
Your honest evaluation of the applicant will help the Committee on Admission and Aid to decide on his/her application (e.g., intellectual
strengths and weaknesses, level of maturity, sense of service to school and community). You may use a separate sheet if needed.

OVERALL RECOMMENDATION
STRONGLY RECOMMENDED
RECOMMENDED
RECOMMENDED WITH RESERVATION (Please state reason/s on the lines provided above or on a separate sheet if needed.)
NOT RECOMMENDED (Please state reason/s on the lines provided above or on a separate sheet if needed.)

PLEASE DO NOT LEAVE THIS PART BLANK

Accomplished By: Official Name of School:
Signature & Date:
Position: Complete Address:
Subject Taught:
E-mail Address: Contact Number/s:
LEGAL NAME
(Name in Birth Certificate) LAST NAME FIRST NAME MIDDLE NAME

Contact No./s: Course (1st Choice):

Please write the course code indicated at the back of the Application Form.
Present School:
ATENEO DE MANILA UNIVERSITY
LOYOLA SCHOOLS Ateneo College Entrance Test
Office of Admission and Aid Freshman Exam Permit SY2020-2021
INSTRUCTIONS Ateneo Application Number (AAN):
A. Please come on time. For Metro Manila examinees, expect heavy traffic.
B. Late examinees will NOT be allowed to take the test.
C. REMEMBER to bring this Exam Permit. Examinees without permits cannot take the test.
D. Bring two (2) sharpened medium lead pencils and ballpens.
E. Bring snacks (if desired). No one will be allowed to leave the room to buy snacks. RECENT 1”x1”
F. If you have any medical condition that requires special attention, please inform immediately Photo of Applicant
the Office of Admission and Aid.
G. If the ACET is postponed due to a typhoon or any fortuitous event, it will automatically Please write your
be administered the following weekend. name at the back
of the photo.
TEST SCHEDULE PLEASE CHECK YOUR PREFERRED SCHEDULE.

METRO MANILA
JANUARY 18, 2020, Saturday, (7:30AM-12:30PM)
PROVINCIAL TESTING CENTERS
Xavier University-Ateneo de Cagayan Junior HS, Sacred Heart School-Ateneo de Cebu, Ateneo de Davao Applicant’s Signature
University Senior HS, Ateneo de Iloilo-Sta. Maria Catholic School, Ateneo de Naga University Senior HS
and Ateneo de Zamboanga University Senior HS only. Please verify schedule with the testing center.
JANUARY 18, 2020, Saturday, (7:30AM-12:30PM)

TESTING SITE FOR OAA USE ONLY. PLEASE DO NOT WRITE ANYTHING BELOW.
METRO MANILA Validated by:
PROVINCE Admission Personnel

LEGAL NAME
(Name in Birth Certificate) LAST NAME FIRST NAME MIDDLE NAME

Contact No./s: Course (1st Choice):

Please write the course code indicated at the back of the Application Form.
Present School:
ATENEO DE MANILA UNIVERSITY
LOYOLA SCHOOLS Ateneo College Entrance Test
Office of Admission and Aid Freshman Exam Permit SY2020-2021
INSTRUCTIONS Ateneo Application Number (AAN):
A. Please come on time. For Metro Manila examinees, expect heavy traffic.
B. Late examinees will NOT be allowed to take the test.
C. REMEMBER to bring this Exam Permit. Examinees without permits cannot take the test.
D. Bring two (2) sharpened medium lead pencils and ballpens.
E. Bring snacks (if desired). No one will be allowed to leave the room to buy snacks. RECENT 1”x1”
F. If you have any medical condition that requires special attention, please inform immediately Photo of Applicant
the Office of Admission and Aid.
G. If the ACET is postponed due to a typhoon or any fortuitous event, it will automatically Please write your
be administered the following weekend. name at the back
of the photo.
TEST SCHEDULE PLEASE CHECK YOUR PREFERRED SCHEDULE.

METRO MANILA
JANUARY 18, 2020, Saturday, (7:30AM-12:30PM)
PROVINCIAL TESTING CENTERS
Xavier University-Ateneo de Cagayan Junior HS, Sacred Heart School-Ateneo de Cebu, Ateneo de Davao Applicant’s Signature
University Senior HS, Ateneo de Iloilo-Sta. Maria Catholic School, Ateneo de Naga University Senior HS
and Ateneo de Zamboanga University Senior HS only. Please verify schedule with the testing center.
JANUARY 18, 2020, Saturday, (7:30AM-12:30PM)

TESTING SITE FOR OAA USE ONLY. PLEASE DO NOT WRITE ANYTHING BELOW.
METRO MANILA Validated by:
PROVINCE Admission Personnel
 PRIVACY POLICY
for Applicants, Students, and Alumni

Introduction

Welcome to the Ateneo de Manila University. This Privacy Policy (also known as a Privacy Notice)
tells you about our policy regarding the data that we collect, use, or otherwise process your personal
data. If you are the parent/legal guardian of an applicant or student (current or former) who is a
minor (below 18 years old), understand that this Policy refers to the personal data of your
child/ward.

We respect your right to privacy and aim to comply with the requirements of all relevant privacy and
data protection laws, particularly the Data Privacy Act of 2012 (DPA). As in the case of the National
Privacy Commission (NPC), we also seek to strike a balance between your personal privacy, and the
free flow of information, especially when pursuing our legitimate interests and when necessary to
carry out our responsibilities as an educational institution.

In this Policy, the terms, “data” and “information” are used interchangeably. When we speak of
“personal data”, the term includes the concepts of personal information, sensitive personal
information, and privileged information. The first two are typically used to distinctively identify you.
For their exact definitions, you may refer to the text of the DPA or you can visit the website of the
University Data Protection Office. You should also note that while we give examples here to explain
this Policy in simple and clear language, they do not make up an exhaustive list of all the data that we
process.

Information We Collect, Acquire, or Generate

We collect, acquire, or generate your personal data in many forms. They may consist of written
records, photographic and video images, digital material, and even biometric records. Examples
include:

a. Information you provide us during your application for admission. When you apply with us for
admission, we collect, among others: (1) directory information, like your name, email
address, telephone number, and other contact details; (2) data about your personal
circumstances, such as your family background, history, and other relevant circumstances,
previous schools attended, academic performance, disciplinary record, employment record,
and medical records; and (3) and any or all information obtained through interviews and/or
during entrance tests or admission examinations.

b. Information we collect or generate after enrolment and during the course of your stay with us. After
you join the University, we may also collect additional information about you, including: (1)
your academic or curricular undertakings, such as the classes you enroll in, scholastic
performance, attendance record, etc.; (2) co-curricular matters you may engage in, such as
service learning, outreach activities, internship or apprenticeship compliance; (3) your extra-
curricular activities, such as membership in student organizations, leadership positions, and
participation and attendance in seminars, competitions, programs, outreach activities, and
study tours; and (4) any disciplinary incident that you may be involved in, including
accompanying sanctions. There will also be times when we will acquire other forms of data
like pictures or videos of activities you participate in, via official documentation of such

Page 1 of 4
 activities, or through recordings from closed-circuit security television cameras installed
within school premises.

c. Unsolicited Information. There may be instances when personal information is sent to or

received by us even without our prior request. In such cases, we will determine if we can
legitimately keep such information. If it is not related to any of our legitimate interests, we
will immediately dispose of the information in a way that will safeguard your privacy.
Otherwise, it will be treated in the same manner as information you provide us.

If you supply us with personal data of other individuals (e.g., person to contact in the event of an
emergency), we will request you to certify that you have obtained the consent of such individuals
before providing us with their personal data.

How We Use Your Information

To the extent permitted or required by law, we use your personal data to pursue our legitimate
interests as an educational institution, including a variety of academic, administrative, research,
historical, and statistical purposes. For example, we may use the information we collect for purposes
such as:

1. evaluating applications for admission to the University;

2. processing confirmation of incoming, transfer, cross-registering, or non-degree students in
preparation for enrollment;
3. recording, generating, and maintaining student records of academic, co-curricular, and extra-
curricular progress;
4. recording, storing, and evaluating student work, such as homework, seatwork, quizzes, long
tests, exams, term papers, theses, dissertations, culminating or integrating projects, research
papers, reflection papers, essays and presentations;
5. recording, generating, and maintaining records, whether manually, electronically, or by other
means, of grades, academic history, class schedules, class attendance and participation in
curricular, co-curricular, and extra-curricular activities;
6. establishing and maintaining student information systems;
7. sharing of grades between and among faculty members, and others with legitimate official
need, for academic deliberations and evaluation of student performance;
8. processing scholarship applications, grants, allowances, reports to benefactors, and other
forms of financial assistance;
9. investigating incidents that relate to student behavior and implementing disciplinary
measures;
10. maintaining directories and alumni records;
11. compiling and generating reports for statistical and research purposes;
12. providing services such as health, insurance, counseling, information technology, library,
sports/recreation, transportation, parking, campus mobility, safety and security;
13. managing and controlling access to campus facilities and equipment;
14. communicating official school announcements;
15. sharing marketing and promotional materials regarding school-related functions, events,
projects, and activities;
16. soliciting your participation in research and non-commercial surveys sanctioned by the
University;
17. soliciting your support, financial or otherwise, for University programs, projects, and events;
18. sharing your information with persons or institutions as provided below.

We consider the processing of your personal data for these purposes to be necessary for the
performance of our contractual obligations to you, for our compliance with a legal obligation, to
protect your vitally important interests, including your life and health, for the performance of tasks
we carry out in the public interest (e.g., public order, public safety, etc.), or for the pursuit of the
legitimate interests of the University or a third party. We understand that the DPA imposes stricter

Page 2 of 4
rules for the processing of sensitive personal information and privileged information, and we are
fully committed to abiding by those rules.

If we require your consent for any specific use of your personal data, we will collect it at the
appropriate time.

Please note further that we will not subject your personal data to any automated decision-making
process without your prior consent.

How We Share, Disclose, or Transfer Your Information

To the extent permitted or required by law, we may also share, disclose, or transfer your personal
data to other persons or organizations in order to uphold your interests and/or pursue our legitimate
interests as an educational institution. For example, we may share, disclose, or transfer your personal
data for purposes such as:

1. posting of acceptance to the University, awarding of financial aid and merit scholarship
grants, class lists, class schedules, online, in school bulletin boards, or other places within the
campus;
2. sharing of your personal data with your parents, guardians, or next of kin, as required by
law, or on a need-to-know basis, as determined by the University, in order to promote your
best interests, or to protect your health, safety, and security, or that of others;
3. sharing of some information to donors, funders, or benefactors for purposes of scholarship,
grants, and other forms of assistance;
4. publication of scholars’ graduation brochure for distribution to donors, funders, or
benefactors;
5. distribution of the list of graduates and awardees in preparation for and during
commencement exercises;
6. reporting and/or disclosure of information to the NPC and other government bodies or
agencies (e.g., Commission on Higher Education, Department of Education, Bureau of
Immigration, Department of Foreign Affairs, Civil Service Commission, Bureau of Internal
Revenue, Professional Regulation Commission, Legal Education Board, Supreme Court, etc.),
when required or allowed by law;
7. sharing of information with entities or organizations (e.g. Philippine Accrediting Association
of Schools, Colleges and Universities, ASEAN University Network, and QS World University
Rankings, Association of Philippine Medical Colleges, Education Commission for Foreign
Medical Graduates) for accreditation and university ranking purposes;
8. sharing of information with entities or organizations (e.g., University Athletic Association of
the Philippines and other sports bodies) for determining eligibility in sports or academic
competitions, as well as other similar events.;
9. complying with court orders, subpoenas and/or other legal obligations;
10. conducting internal research or surveys for purposes of institutional development;
11. publishing academic, co-curricular, and extra-curricular achievements and success, including
honors lists and names of awardees in school bulletin boards, website, social media sites, and
publications;
12. sharing your academic accomplishments or honors and co-curricular or extra-curricular
achievements with schools you graduated from or were previously enrolled in, upon their
request;
13. use of photos, videos, and other information in order to promote the school, including its
activities and events, through marketing or advertising materials, such as brochures, website
posts, newspaper advertisements, physical and electronic bulletin boards, and other media;
14. live-streaming of University events;
15. publication of communications with journalistic content, such as news information in
University publications, and social media sites;

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 16. providing information such as class lists and photos to partner hospitals, local health centers
and other similar organizations, in the case of ASMPH students that rotate in these
institutions as part of the medical curriculum.

How We Store and Retain Your Information

Your personal data is stored and transmitted securely in a variety of paper and electronic formats,
including databases that are shared between the University’s different units or offices. Access to your
personal data is limited to University personnel who have a legitimate interest in them for the
purpose of carrying out their contractual duties. Rest assured that our use of your personal data will
not be excessive.

Unless otherwise provided by law or by appropriate University policies, we will retain your relevant
personal data indefinitely for historical and statistical purposes. Where a retention period is provided
by law and/or a University policy, all affected records will be securely disposed of after such period.

Your Rights with Respect to Your Personal Data

We recognize your rights with respect to your personal data, as provided by the DPA. If you wish to
exercise any of your rights, or should you have any concern or question regarding them, this Notice,
or any matter involving the University and data privacy, you may contact the University Data
Protection Office (UDPO) at:

Questions: info.udpo@ateneo.edu
Complaints / Security Incidents: alert.udpo@ateneo.edu
Landline: +63 2 426-6001, loc. 4801
Website: ateneo.edu/udpo
Address: Rm 200, Manila Observatory, Ateneo de Manila University

Changing This Policy

We may, from time to time, make changes to this Policy. On such occasions, we will let you know
through our website and, when permissible, other means of communication. Any modification is
effective immediately upon posting on the website.

Other University Policies

Other policies of the University, which are not inconsistent with this one, will continue to apply. If
any provision of this Policy is found to be unenforceable or invalid by any court having competent
jurisdiction, the invalidity of such provision will not affect the validity of the other provisions, which
shall remain in full force and effect.

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