Hemphill County Sheriff's Office Investigation

Texas Commission On Law Enforcement
Personal Status Report

Name TCOLE ID (P ID) STATUS
CHERYL A. CANO
Citizen Race Gender Federal ID State ID

Yes White Female
Education Information
Institution Hours Education
0 High School
Total Hours 0
Total Training Hours 0
Service History
Service Service
Appointed As Department Award Start Date End Date Service Time
Telecommunications HEMPHILL CO. Telecommunications 1/1/2014 5 years, 9 months
Operator SHERIFF'S OFFICE Operator License
Jailer HEMPHILL CO. Jailer License 9/15/2006 13 years, 0 months
SHERIFF'S OFFICE
Telecommunications HEMPHILL CO. Telecommunications 9/15/2006 12/31/2013 7 years, 4 months
Operator SHERIFF'S OFFICE Operator
Total Service Time

Description Service Time
Jailer 13 years, 0 months
Telecommunications Operator 13 years, 0 months
9/27/2019 Page Number: 1

Award Information
Award Type Action Action Date
Temporary Jailer License License
Granted 10/4/2006
Expired - Time limit 10/4/2007
exceeded
Jailer License License
Granted 11/14/2006
Telecommunications Operator License License
Granted 1/1/2014
Telecommunications Operator Certificate
Granted 4/11/2013
Replaced by license 12/31/2013
Basic Jailer Certificate
Certification Issued 5/21/2013
Basic Telecommunicator Certificate
Academy History
Date Institution Course Title
Completed 8/7/2007 Classen Buck Seminars, Inc. Basic Telecommunications Certification Course
Completed 11/3/2006 Panhandle Regional LEA Basic County Jail Course
Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
No. Course Title Course Date Hours Institution Training Mandates
3502 Inmate Rights and Privileges 5/29/2019 16 OSS Academy Inmate Rights and
(Intermediate) Responsibilities
(Intermediate)
3106 Conference ( General ) 5/17/2019 17 Bill Blackwood LEMI of Texas
3185 85th Legislative Session 5/15/2019 3 Bill Blackwood LEMI of Texas 85th Session State and
Legal Update Federal Law Update
3501 Suicide Detection and 4/30/2019 8 OSS Academy Suicide Detection and
Prevention in Jails (Inter) Prevention in Jails
(Intermediate)
4900 Mental Health Training for 12/14/2018 8 Bill Blackwood LEMI of Texas
Jailers
3517 Suicide Prevention (not 3501) 12/5/2018 4 Texas Association of Counties
3027 Verbal/Nonverbal 12/5/2018 3 Texas Association of Counties

Communication

Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
3506 Legal Issues for Jail 12/4/2018 3 Texas Association of Counties
Personnel
3518 Assessing for Suicide, 12/4/2018 4 Texas Association of Counties
Medical, and Mental Impairm
3619 Amber Alert Training 10/16/2018 4 Texas Department of Public
Safety LEA
3830 General First Aid Training 8/20/2018 1 HEMPHILL CO. SHERIFF'S
OFFICE (Training Rosters)
3832 Heartsaver Automated 8/20/2018 4 HEMPHILL CO. SHERIFF'S
External Defibrillation AHA OFFICE (Training Rosters)
3514 Jail Administration 2/23/2018 36 Bill Blackwood LEMI of Texas
3521 The Basics of Minimum Jail 10/22/2017 8 Bill Blackwood LEMI of Texas
Standards
Unit Hours 155
09/01/2015 - 09/30/2017
Course Course
394 Cultural Diversity Web with 8/31/2017 8 TCOLE Online Cultural Diversity
Exercises (Intermediate)
3925 Ethics for Law Enforcement 4/26/2017 4 TCOLE Online Ethics in Law Enforcement
Distance
3106 Conference ( General ) 4/12/2017 7 Greater Harris County 9-1-1
Emergency Network
5307 Suicide Intervention for 10/22/2016 8 Panhandle Regional LEA
Telecommunicators
66700 FEMA National ICS (FEMA 2/29/2016 3 HEMPHILL CO. SHERIFF'S
IS-700a) OFFICE (Training Rosters)
66201 FEMA ICS Single Res/Initial 2/1/2016 3 HEMPHILL CO. SHERIFF'S
Incident (FEMA IS-200b OFFICE (Training Rosters)
6613100 FEMA Intro Incident Comm 1/10/2016 3 HEMPHILL CO. SHERIFF'S
Sys (FEMA IS-100.b) OFFICE (Training Rosters)
Unit Hours 56

Courses Completed
09/01/2013 - 08/31/2015
Course Course
57010 Maintaining Mental Health in 8/19/2015 3 HEMPHILL CO. SHERIFF'S
Law Enforcement OFFICE (Training Rosters)
2035 Crime Victims/Family 8/19/2015 3 HEMPHILL CO. SHERIFF'S
Violence OFFICE (Training Rosters)
5305 Domestic Violence 6/5/2015 7 Panhandle Regional LEA
Intervention for
Telecommunicato
5306 Hostage Negotiaions for 6/3/2015 8 Panhandle Regional LEA
Telecommunicators
3347 Less Lethal Electronic Control 2/25/2015 4 HEMPHILL CO. SHERIFF'S
Device Update OFFICE (Training Rosters)
3519 Objective Jail Classification 10/31/2014 4 TEEX Central Texas Police
Academy
3896 Technical/Specialized 8/27/2014 8 Panhandle Regional LEA
Seminar
3320 Terrorism & Homeland 8/22/2014 8 Panhandle Regional LEA
Security (General)
3320 Terrorism & Homeland 8/21/2014 8 Panhandle Regional LEA
Security (General)
Device Training OFFICE (Training Rosters)
3812 TDD/TTY for 3/17/2014 4 North Central Texas Reg. TDD/TTY for
Telecommunicators Academy Telecommunicators
2120 Crisis Communications 11/9/2013 24 North Central Texas Reg. Crisis Communications
Telecommunicator Intermed Academy Telecommunicator
Intermediate
2029 Tech. Interviewing & Interrog. 10/4/2013 7 Panhandle Regional LEA
Seminar
Unit Hours 102
09/01/2011 - 08/31/2013
Course Course
3619 Amber Alert Training 11/1/2012 4 Panhandle Regional LEA
5012 Amber Alert for Law 11/1/2012 4 Texas Department of Public
Enforcement Safety LEA

Courses Completed
09/01/2011 - 08/31/2013
Course Course
3812 TDD/TTY for 9/25/2012 8 Collingsworth Sheriff's Office TDD/TTY for
Telecommunicators Telecommunicators
3500 Jail 9/11/2012 8 Bill Blackwood LEMI of Texas
3800 Technical/Specialized 7/10/2012 4 HEMPHILL CO. SHERIFF'S
Unit Hours 56
09/01/2009 - 08/31/2011
Course Course
3267 SAFVIC for 4/1/2011 8 Panhandle Regional LEA
Telecommunication
Professionals
3267 SAFVIC for 4/1/2011 8 Texas Municipal Police
Telecommunication Association
Professionals
3500 Jail 1/8/2010 2 HEMPHILL CO. SHERIFF'S
3500 Jail 12/10/2009 8 Texas Association of Counties
Unit Hours 45
09/01/2007 - 08/31/2009
Course Course
3939 Cultural Diversity 8/7/2009 8 Frank Phillips College Cultural Diversity
(Intermediate)
3800 Technical/Specialized 6/11/2009 1 Texas Department of Public
Safety LEA
3500 Jail 9/24/2008 4 Panhandle Regional LEA

Courses Completed
09/01/2007 - 08/31/2009
Course Course
35003 Legal Liabilities for Jailers 9/15/2008 3 TCOLE Online
(DE)
3517 Suicide Prevention (not 3501) 8/26/2008 4 Frank Phillips College
1999 Personnel Orientation by 7/28/2008 0 HEMPHILL CO. SHERIFF'S Personnel Orientation
Dept. Basic Proficiency OFFICE (Training Rosters)
3720 Telecommunications Operator 7/28/2008 80 HEMPHILL CO. SHERIFF'S Telecommunications
Field Training OFFICE (Training Rosters) Operator Field Training
3721 County Correction Officer 7/28/2008 80 HEMPHILL CO. SHERIFF'S County Correction Officer
Field Training OFFICE (Training Rosters) Field Training
3500 Jail 5/16/2008 15 Bill Blackwood LEMI of Texas
Unit Hours 227
09/01/2005 - 08/31/2007
Course Course
1013 Basic Telecommunications 8/7/2007 40 Classen Buck Seminars, Inc. Basic Telecommunications
Certification Course Certification Course
3841 Crisis Intervention Training 4/19/2007 16 Sheriff's Association of Texas Crisis Intervention Training
(AdvPOC) issued prior to 4-1
-18
Crisis Intervention Training
(Intermediate) issued prior to
4-1-18
Peace Officer Intermediate
Options
Options 1987-01
Options 2005-01
Options 2006-01
Options 2009-09
1007 Basic County Jail Course 11/3/2006 96 Panhandle Regional LEA Cultural Diversity
(Intermediate)
3802 TCIC/NCIC for full Access 9/26/2006 16 Texas Department of Public Telecommunicator
Operators Safety LEA Intermediate Options
Unit Hours 168
Total Hours 809

Total Hours
TotalTraining Hours From Education 0
Total Course Hours 809
Total Hours 809
*Courses submitted between 09/01/2017 and 09/30/2017 will be credited to the 2015-2017 and 2017-2019 training unit, but will only count once toward total training hours.

Hemphill County Sheriff's Office
Nathan Lewis, Sheriff
401 Purcell Avenue Brent Clapp, Chief Deputy

Canadian, TX 79014 Kim Spencer, Admin. Asst.
Phone: 806-323-5326 Aimee Williamson, Chief Dispatcher
Fax: 806-323-8355 Cheryl Cano, Jail Admin.
May 23, 2019

Malcolm Jackson
TCOLE Statewide Academy Evaluator
Mr. Jackson,
I am sending this correspondence as per your request during the contract training provider evaluation
today at the Hemphill County Sheriff’s Office.
Sometime during the last week of November, 2018 Deputy Jerri-Lynn Ortega came to my office,
questioning training hours that had been applied to her TCOLE PSR. Deputy Ortega demanded to know
why 80 hours of County Correction Officer FTO had been added to her PSR. I told Ortega I had no idea
why the hours had been added. I further told her I would visit with Sheriff Lewis concerning this. I also
advised Ortega that I would contact Kenny Merchant or Richard Gutierrez. I told Ortega that she could
also contact Mr. Gutierrez if she was more comfortable doing so. Deputy Ortega was very concerned that
she had been given credit for 80 hours that she felt she had not earned. ( I am not aware if Ortega placed
the call to Gutierrez)
I asked Lewis if he had added 80 hours “Jail FTO” to Ortega’s PSR. Lewis told me he had because all
the deputies other than myself are licensed jailers. I inquired as to how the 80 hours was determined,
Lewis told me due to learning the booking systems and Livescan.
I was uncomfortable with this situation and attempted to contact Kenny Merchant for guidance. I placed
calls to Merchant without an answer and therefore left a voice mail. I believe, during the first week of
December, Merchant returned my call explaining that he had been on sick leave. I explained the situation
concerning Ortega’s PSR and the 80 hours of Corrections Officer FTO. Merchant related that there
should be an FTO file with documents to support the 80 hours, but FTO regulations differed slightly from
regular training.
I advised Sheriff Lewis that if he were to report the hours on Ortega’s PSR he must have documentation
to prove the 80 hours of training, as well as some type of FTO training program documentation. Lewis
asked me what I meant and what must be shown. I explained that in my opinion if he reported the hours
there needed to be an itemized list showing how much time was spent in each different area and what
training was provided. I added this situation is no different than a class roster, and needed to be addressed
as such. A short time thereafter, Lewis showed me a break down of areas of training in the jail that
equaled the 80 hours provided to Deputy Ortega. I was never provided any documentation for this
reported training.
I am unsure of the dates provided and am recalling them based on two days of training at the Hemphill
County Sheriff’s Office. Training dates were December 4 and 5, 2018 by Gary Henderson, Law
Enforcement Representative from Texas Association of Counties.
Brent Clapp, May 23, 2019
n
Info
Correct ions Field Training
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Canadian, TX 79014 Kim Spencer, Admin . Asst.
Phone : 806-323-5326 Aimee Wi lliamson, Chief Dispatcher
Fax: 806-323-8355 Cheryl Cano, Jail Admin .
September 18, 2018
Hemphill County Jail - Training
County Corrections Officer Field Training
Topic Hours
Jail Operations 18
· Dispatch Operations 12
Fire Drill 6
Shake Down/Movement 12
Inmate Booking 14
Transport 6
TeleMed/Hospital/Mental 6
Jail RMS System 4
Court 2
Jerri-Lynn Ortega has completed 80 hours of training in County Corrections Officer Field
Training


Fax: 806-323-8355 Cheryl Can o, Jail Admin.
September 18, 2018
Topic Hours
Jail Operations 18
Fire Drill 6
Inmate Booking 14
Transport 6
Jail RMS System 4
Court 2
Nathan Lewis has completed 80 hours of training in County Corrections Officer Field Training


Fax: 806-323-8355 Cheryl Cano, Jail Ad min .
September 18, 2018
Topic Hours
Jail Operations 18
Fire Drill 6
Inmate Booking 14
Transport 6
Jail RMS System 4
Court 2
Pyne Gregory has completed 80 hours of training in County Corrections Officer Field Training


Phone:806-323-5326 Aimee Williamson, Chief Dispatcher
Fax: 806-323-8355 Cheryl Cano, Jail Admin .
September 18, 2018
Topic Hours
Jail Operations 18
Fire Drill 6
Inmate Booking 14
Transport 6
Jail RMS System 4
Court 2
Oscar Ortega has completed 80 hours of training in County Corrections Officer Field Training

Page _ _ of _ _
Texas Commission on Law Enforcement - Property & Evidence Form

1,,. 6330 East Highway 290 Ste. 200
I ~
,J Austin, TX 78723-1035
512-936-7700
www.tcole.texas.gov
Officer Name: Officer ID Number: Case Number:
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Date O tained
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Time Obtained Offense
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Address City State Zip
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Email Address
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Description Of Items Taken Into Custody
Lab
Item# Qty Article Description - Name, Brand, Color, Serial/ID Number
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TEXAS COMMISSION ON LAW ENFORCEMENT 1. Case No.
COMPLAINT INTAKE FORM

2. Nature of Complaint: Applicable Rule/Law Violation: 3. Offense Level
Possible Fraudulent Training Reports TAC 218.1 (b)and(c) / PC 37.10 (5); Adminstrative / Felony-3
4. Date Occurred 5. Date Reported 6. Location of Occurrence
9-24-18 5-23-19 401 Purcell Avenue, Canadian, Texas

7. Complaint Against Officer/Licensee Last, First, Middle 8. Race/Sex 9. DOB 10. PID Number 11. TXDL #
Sheriff Nathan Lewis

12. Type(s) of License 13. Name of current or last appointing agency: 14. TCLEOSE Region: 15. Appointment Status:
PO/Jailer/Telecom Hemphill County SO 1 Elected Sheriff / Active

16. Complaint Received By: Method: Phone, E-Mail, Walk-in, ect and TCLEOSE Staff taking the complaint
In person by TCOLE staff during on-site training provider evaluation.

17. Complaint Narrative (Who, What, When, Where, Why)
On 5-23-19, TCOLE Agent Malcolm Jackson, Academy Contract Evaluator (ACE), was conducting an on-site
training program evaluation at Hemphill County Sheriff's Office with agency representative Chief Deputy Brent
Clapp, who serves as the agency designated training coordinator. This was the first evaluation since the agency
became a contract training provider on 4-26-17. A review of the training roster reports submitted on the
"departmental" tab in TCLEDDS identified several training rosters submitted beyond the 30-day reporting period.
Chief Deputy Clapp advised that he was not aware of any training files existing for the 18 rosters reflected on the
report. Chief Deputy Clapp advised that sometime in November, 2018, Deputy Jerri-Lynn Ortega inquired about
80-hours of training showing up on her PSR, and for which she had not taken. A check of multiple rosters
submitted during the same time period indicated the rosters were entered by Sheriff Nathan Lewis, and the PSR
for Sheriff Lewis shows completion of two different 80-hr FTO courses on the same 9/18/18 date. Chief Deputy
Clapp advised there is no structured FTO course and no training documentation. Chief Deputy Clapp was
requested to provide a documentation letter; (see attached). Based upon the indication of possible fraudulent
reporting of training, this report was submitted for investigative review. See attached supporting documents.
18. Name of Reporting Party Last, First Middle
Clapp, Brent (Chief Deputy - Hemphill County SO)
19. Address of Reporting Party 19. Contact Telephone 20. Notification required by E-1?
Hemphill County SO, 401 Purcell Avenue, Canadian, Texas 79014
No
ENFORCEMENT DIVISION ACTION

21. Complaint Determination: (Circle One) 22. Initial Investigation Type: 23. Assigned/Referred to: 24. Date Assigned/Referred:
(Circle One)
Investigation Non-Jurisdictional Admin Criminal Referral
ENFORCEMENT DISPOSITION ACTION

25. Case Disposition: (Circle One) 26. Recommendation: 27. Action By: 28. Date of Action:
(Circle One)
Closed Forward to ELS Reprimand Cancel
Suspend Revoke
TCLEOSE Complaint Intake Revised 06-13

Training Program
Evaluation Report
(TPER)
Agency Identifiers and Contacts
Training Provider Name: Provider#:

Hemphill County Sheriff's Office 102003
Physical Address:
Classification: {Check applicable below)
401 Purcell
City: State: Zip:
[x] Law Enforcement Agency Training Provider
Canadian,Texas79014
Mailing Address:
[] Regional Training Center {COG){non-academy)
401 Purcell
City: State: Zip:
[] College Training Provider (non-academy)
Canadian, Texas 79014
Academy Phone:
[] Proprietary Training Provider
806-323-5326
Web site:
[] Law Enforcement Association
www.hemphillcountyso.com
Chief Administrator:
[] Dist ance education (online)
Sheriff Nathan Lewis
C/A Phone:
[] State Testing Center
806-323-2164
C/A Email:
[] Specialized Agency/District (eg. 9-1-1)
txsheriff@hemphillso.com
Advisory Board Chair:
Service Info: (Check applicable below)
Jay Moseley
A/B/C Phone:
Service Area: [x] local [] regional [] statewide
806-323-2399
A/B/C Email:
CE: [ ] cl osed [x] open to outside student
jay@hemphillso.com
Training Coordinator:
Chief Deputy Brent Clapp
T/C Office Phone:
806-323-5326
T/C Cell Phone:
806-202-1286
T/C Email:
brent@hemphillso.com
Evaluator: Malcolm Jackson
Evaluation Completion Date: 5-23-19
Notes: Hemphill County SO w as a new provider
under their first contract begin ning 4-26-17.
Tra ining Provider Evaluation Repo rt (9-18-17)

Page I2
Contents
Executive Summary ............. .... ......... ... ......... .......... ..... ......... ... ....... ..................................... ..... ... ... .... ..... .......... .4
Evaluation Findings ........ .................... ........ ........ .... .... ....... ...... .... .... ........... .... ...... ... ........ .. .. ... .... ... .. .. .. ............ ...5
Area 1 - Requirements under 215.1- Authorization of Trai ning Providers ...................................... .......... ... 5
1.1 Requirement to Enter an d Maintain a Train ing Contract .................................................................... 5
Area 2 - Requirements und er 215.2 (c) - Staff and Facilities .. .. ................................. ................ .. .................. 5
2.1 Requirement to Maintain Qua lified Instructors an d Staff ................................................................... 5
2.2 Requirement for Acce ss to a Law Enforcement Refe rence Library and Computers ............ .. .. .... ... .... .S
2.3 Requirement for Access to Teaching Tools and Electronic Equ ipment and Internet ...... .. .................. 5
2.4 Requirement to M ainta in or Ho ld a Contract for Firearms Range ...................................................... .5
2.5 Requirement to Maintain or Hold a Contract for Pol ice Driving Training Faci lity ................................ 6
Area 3 - Requirements under 215.3 (c) (4) - Satellite Sites and Co-sponsors ........ .. ...................... .. .............. 6
Area 4 - Requirements Under 215.7 - Training Provider Advisory Board .................. .. ................ .. .. .. .......... .6
4.1 Requirement for a Quorum .. .... .............. ........... .... ......... .... .. ...... ................................................... .. ..... 6
4.2 Requirement for Public Members ........... ...... ... ..... ................ .... ..... ......... ...... ...... ................................. 6
4.3 Requirement for Appointment of Advisory Board Cha ir .......... .................... ............ .... .... .................... 6
4.4 Requirement to Meet Annually .. ... .. ..... .... .. ..... ...... ... .. .. .... .......... ..... ............... .................. .. .. ... .. .... .......7
4.5 Requirement to Keep Written Minutes... .. .. ........ .. .... ... .. ..... ................................ .................... .......... ... 7
4.6 Requirement for Appo intment of Advi sory Board Members by Authority ...... ...... .................. ...... ..... 7
4.7 Required Advi sory Board Duties ...... ....... .. .. .. ...... ...... ........................................ .... .. .... ...... ...... ... ....... ...7
4.8 Requirement to Meet Admission Standards to Attend a Training Course ...... .. .... .. ........ ................ ..... 7
Area 5 - Requirements under 215.9 - Training Coordinator ... .. ...... ............ ........ ............ .......... ................ ..... 8
5.1 Requirement to Hold a Va lid Instructors Li ce nse ...... .. .. ...... .... .. ........ ............ ........ ............. .. .... .... .. ...... 8
5.2 Requirement to Subm it Reports .......... ...... ....... .. ..... .... .......... ...... ....... ......... .... ......... ........................ ... 8
5.3 Requirement for Administration of Training Course .. .. .. ..... .................................................................8
5.4 Requirement Related to Learning Objectives ......... ... ............... .. .. ....... ...... ....... ............................. ...... 9
5.5 Requ irement for Writte n and Ski lls Exam inati on s .. .. .. .. ........ .............. ...................... .. ............ .... .... .... .9
Area 6 - Requirements under 218.1- Continui ng Educat ion Cred it for Licensees ....... ..................... .. .... .... ..9
6.1 Requirement to mainta in training document s on file an d readily accessible to the Commission . ..... 9
Summary Closing ................... .. .... ..... ........ .... .. ......... ... ..... ... ... ...... .. .... .......... .............. ... ........... ....... ....... .......... 10
Training Provider Eva luation Report (9-18-17)

Page I3
Executive Summary
Hemphill County Sheriff's Office operates as a contract traini ng provider through a contract with the Texas
Commission on Law Enforcement (Commission/ TCOLE) . Under provisions of the contract, Texas
Occupations Code and the Texas Administrative Code, the Com mission may visit and inspect training
providers co nducting law enforcement training, and the Comm ission may make evaluations to determine if
the provider is in compliance with Commission rul es and state law. A comprehensive on -site evaluation
was conducted, during which six (6) key areas we re rev iewed as shown below.
Area 1. Requirements under 215.1- Authorization of Training Providers

Area 2. Requirements under 215.2 (c) - Academy Staff and Facilities
Area 3. Requirements under 215.3 (c) (4) and (5) - Academy Sites and Co-sponsors
Area 4. Requirements under 215.7 -Traini ng Provide r Advisory Board
Area 5. Requirements under 215.9 - Trai ning Coordinator
Area 6. Requirements under 218.1- Cont inuing Ed ucation Credit for Licensees
The eva luation also included a review of the courses reported between 7-1-17 and 5-1-19. The report
indicated a total of 6 standard rosters submitted, of which none were reported beyond the 30 day
reporting period, and a total of 18 departmental ro sters su bmitted, of which 3 were reported beyond the
30 day reporting period . Rosters with confirmed roster ame ndments or other documentation reflecting
submittal within the allowable re porting period, as wel l as Orientation/FTO/CTO/JTO courses, are excluded
from the late reporting totals .
Administratively, the training program rests under the direction of Chief Deputy Brent Clapp serving as the
Training Coordinator. The Training Coordinator reports to Sheriff Nathan Lewis.
A review of the advisory board documentation was conducted t o confirm compliance with Rule 215 .7 and
the Texas Occupations Code . An advisory board [x) is/ [) is not esta blished with at least three members,
1/3 of which are public members as defined in th e Texas Occupati ons code . The Advisory Board members
[x) have/ [) have not completed the required TCO LE Course #3003 training as required. The Advisory Board
members [x) were/[) were not appointed by the appropriate authority under Rule 215.7, (f).
The eva luation [) included/ [x] did not include interviews with tra inees.
A post evaluation debriefing was conducted with the train ing provider to review the evaluation findings .
The following report details provide additional info rmat io n fo r each of the areas reviewed . Each section
details the findings, specifies any action required by the train ing provider or the agency and includes any
recommendations to further enhance the overall operational efficiency and effectiveness of the training
program.
The Texas Commission on Law Enforcement appreciates the opportunity to work with this agency in
seeking to identify methods to enhance officer safety and professionalism through training.
Training Provider Evaluation Repo rt (9-18-1 7)

Page I4
Evaluation Findings
Area 1 - Requirement s under 215.1 - Authorization of Training Providers
1.1 Requirement to Enter and M aintain a Training Contract

Rule Compliant/ Standard Achieved Yes I No I N/A I
Type of Training Provider: [x]LE Agency []COG [] College []Proprietary []Association
[]Distance Learning/Onl ine []Academic Alternati ve []Specialized District
Holds a valid and appropriate cu rrent training cont ract? Val id unti l: 4-2 5-22 IZI I• I• 1
Training provider conducts: []Licensure Courses [x]CE Courses Only []Both

Type of License Courses Conducted, if any: []Peace Officer []Jailer []Telecommunicator
If Co llege, are they recognized by Texas Higher Education Coordinati ng Board? • I• I IZI I
Area 2- Req uirements under 215.2 (c) - Staff and Facilities
2.1 Requirement to Maintain Qualified Instructors and Staff

Rule Compliant/ Standard Achi eved Yes I No I N/A I
Instructor's Resumes on file readi ly accessible for revie w ? IZI I• I• I
Number full -time instructors: 0
Number part-tim e/exc hange instructors: 2
Total support staff: 0
2.2 Requirement for Access to a Law Enforcement Reference Library and Computers
Rule Compliant/ Standard Achieved Yes No
Instructional resources on site? IZI •
Convenient access to a law enforcement reference library, or computers available? IZI •
Sufficient number of computers for student and staff use? Quantity: 1 IZI •
2.3 Requirement for Access to Teaching Tools and Electronic Equi pment and Internet
Have and maintain current and appropriate teachi ng too ls and electron ic equipment? IZI •
2.4 Requirement to Maintain or Hold a Contract for Firearms Range
Proprietary interest in, or contract for, a firearm s range suita ble for required training? IZI • I
[x] Proprietary range . Location: Hwy. 60 @ Hwy. 83, Hemphi ll County, Texas.
[] MOU/Contract. With : Valid until :
Safety rules clearly posted? IZI •
Secure storage? IZI •
First-Aid equipment suitable for range incident on premise during training? IZI •
Comments: Hemphill County has constructed a new firearms range facility for the
Sheriff's Office . The training coordinator advised that they ma intain a portable set of
range ru les that are transported to al l firearm s training programs. Additional signage
was recommended for their new firearms training facility. The training coordinator
advised that in addition to the first-aid kit, all personnel are issued IFAK/SABA kits .
Recommended Action: Prominently posting the latitude/longitu de and physical address
Training Provider Evaluation Report (9-18-17)

Page I5
of the firearms range, and making the first-aid kit and AED immediate ly avai lable near
the firing line, can expedite emergency respon se and first -aid in the event of an
emergency.
2.5 Requirement to Maintain or Hold a Contract for Police Driving Training Facility
Access to driving training vehicle? Quantity: 10 Type : SUV ~ •
Proprietary interest in, or contract for, a driving fac il ity suita bl e for required training? ~ •
[x] Proprietary driving fa cility. Location : He mphi ll Co unty Ai rport
I] MOU/Contract. With : Valid until :
Area 3 - Requirements under 215.3 (c) (4) - Satellite Sites and Co-sponsors

Notified TCOLE of Location( s) for ALL tra ining facilities used, including satel lite sites. ~ •
Primary Site #1: 401 Purcell, Ca nadian, Texas
Satellite Site #2 :
Satellite Site #3 :
Satellite Site #4:
Contracts as co-sponsor with (name) : Wheeler Count y S.O. I ]None
Comments: The training coordinator was remind ed t hat th e re sponsibility for
compliance rests with th e report ing agency.
Area 4 - Requirements Under 215.7 -Training Provider Advisory Board
4.1 Requirement for a Quorum

Rule Compliant/ Standard Achi eved Yes No
Advisory Board established wit h three or more members? ~ •
Quorum (51%) maintained ? Nu mber of members 3 x .51 = 2 (round UP t o whole) ~ •
4.2 Requirement for Public Members
Is 1/3 of Advisory Board "public members"? Number 3 / 3 = 1 (round UP to who le) ~ •
Are "public members" vetted for qualification as "pub li c me mber"? ~ •
Are Chief Administrator and Trai ning Coordinator ex-officio / non-voting members only? ~ •
Have all Advisory Board Mem bers rece ived requi red training w ithin first year? ~ •
Comments : Hemphill County SO uses the Adviso ry Board Eligibility document for
compliance validation .
4.3 Requirement for Appointment of Advisory Board Chair

Rule Compliant/ Standard Ach ieved Yes I No I
Advi sory Board Chair establish ed? ~ I DI
Chair is :DAppointed by Chi ef Administrator or Head of Orga nization ~ Elected
Written evidence of " appoint ment" or "election" avai lable? 2017 minutes ~ I • I
Quorum achieved during meetings? ~ I • I
Training Provide r Eva luation Report (9-18-17)

Page I6
4.4 Requirement to Meet An nually
Rule Compliant/ Standard Achieved Yes I No I
Advisory Board meets at least once per calend ar year? • I ~1
Number of meetings in cu rrent calendar year? 0
Number in each prior years : (n ewest to oldest) none
Comments: Hemphill Count y SO obtained their traini ng provid er contract in April, 2017
and no advisory board meeting was conducted in 2018.
Required Action: Conduct a minimum of one advi sory board meeting per year as
required. Conduct a minimum of one advisory board meeting during the current
calendar year as required.
4.5 Requirement to Keep W ritten Minutes

Rule Compliant/ Standard Achi eved Yes No
Written minutes of meetings available for 5-year period? • ~
Comments : No meeting was conducted and therefore no minut es are available .
Required Action: Conduct the required meeting and maintain minutes for each
meeting.
4.6 Requirement for Appointment of Advisory Board Members by Authority

Rule Compliant/ Standard Achi eved Yes I No I
Are Advisory Board members appointed by appro priate aut hority? (Check below) ~ I• I
[x] LE Agency - by Chi ef Administrator (Chi ef/ Sheriff/ Con stable/Director/etc.)?
[] College - by Dean or pe rson appointing t he Training Coo rdinator?
[] Regional Academy - by Head of Council ?
[] Contract Training Provi der - by Chief Ad ministrator?
[] Academic Alternative - by Dean or person appointing the Training Coordinator?
Written documentation to show appointment date? ~ I • 1
Comments : Hemphill County SO uses the Advisory Board Eligibility document for
compliance validation.
4.7 Required Advisory Board Duties

Rule Compliant/ Standard Ac hieved Yes No
Documentation present the bo ard advises on the fo llowing in accordance with 215.7 (i)?
Set policies/procedures for the academy with th e consent of the chief administrator • ~
Study, evaluate, and identify training needs • ~
Type, frequency, and location of courses to be offered • ~
Standards for admission, pre requisites, class size, attendance, and retention • ~
Order of admission preference among employees or appointees • ~
Comments : No meeting was con ducted and th erefore no mi nut es are available to
confirm discussion on the required top ics.
Required Action: Establish annual meeting agendas to incorporate advisory board
input and direction on all of t he required criteri a. Follow up with detailed minutes.
4.8 Requirement to M eet Admission Standards to Attend a Traini ng Course

Are admission standards to courses readily accessible for review? ~ •
Are admission standards con sistent with TCOLE rules? ~ •
Trainin g Provide r Evaluation Report (9-18-17)
Page I7
Area 5 - Requirements under 215.9 - Train ing Coordinator
5.1 Requirement to Hold a Valid Instructors license

Does current Head of Agency match TCOLE records in TCLED DS? ~ •
Does current Training "Administrator" tit le and name match TCOLE records in TCLEDDS? ~ •
Training Coordinator appointed match TCOLE reco rds in TCLEDDS? ~ •
Does T/C hold a valid TCOLE-issued instru_c tor license or certificate on fi le? ~ •
Is T/C a ful l-time paid employee? ~ •
5.2 Requirement to Submit Reports
Rule Compliant/ Standard Achieved Yes No N/A
Subm its tra ining rosters/reports to TCOLE within 30 days of completion of courses? • ~
Completes and subm its se lf-assessment reports as req uested/required by TCOLE? • • ~
Training ca lendar posted 30 days or more befo re each ca lendar quarter or semester, or
a live calendar posted on the internet (if an acad emy or CE open to outside students)?
~ • •
Other records or reports requ ested or required by TCO LE? • • ~
Comments: The evaluation also included a review of the co urses reported between 7-1-
17 and 5-1-19. The report indicated a tota l of 6 standard rosters submitted, of which
none were reported beyond the 30 day reporting period, and a total of 18 departmenta l
rosters submitted, of which 3 were reported beyond the 30 day reporting period.
Rosters with confirmed roste r ame ndments or oth er docu mentation reflecting
submitta l within the allowab le reporting period, as well as Orientation/FTO/CTO/JTO
courses, are exclu ded from the late reporting totals.
Required Action: Develop and implement a relia ble system to ensure training rosters
and other reports are submitted within the prescribed time frame.
5.3 Requirement for Administration of Training Course

Rule Compliant/ Standard Achieved Yes No N/A
Appoint and supervise qualifi ed instructors? ~ • •
Instructor BIO/ resum e for all instructo rs readi ly accessible for review? ~ • •
Maintains course schedu les as posted? ~ • •
Maintains comp lete training fi le/folder for each ro ster submitted? • ~
Maintains lesson plans for each course taught? • ~
Proof of tracking and enforcing attendance ru les? (Daily sign-in, ID reader/ login, etc.) ~ •
Securing and maintaining th e tra ining facility to meet TCO LE standards? (N/A for on line) ~ • •
Maintain control and discipl ine of students and instructors? ~ • •
Distribute/Present learning objectives to all stud ents at the beginning of each course? ~ •
De liver TOC-1701 and TCOLE rules at beginning of all licensure courses? • • ~ I
Comments: The fo llowing courses were reviewed for comp liance validation :
Interacting with Deaf/ Hard of Hearing, Course# 7887, Roster# 10388366, Comp li ant;
Vehicle Contraband, Course# 2227, Roster# 10453326, Comp liant; Body Worn Camera,
Course# 8158, Roster# 10191717, Compliant. A review of the outside training roster
report shown in 6.1 below identified multiple ro sters submitte d for which no training
files were presented during the eva luation proce ss.
Training Provide r Eva luation Report (9-18-17)

Page I8
5.4 Requirement Related to Learning Objectives
Learn ing objectives listed are th e ones taught? 0 •
Students are evaluated to confirm learning achieved? 0 •
How evaluated? 0 Skills check 0 Written exam 0 Verba l feedback • Other:
5.5 Requirement for Written and Skills Examinations
Are all written and skil ls tests supervised to confi rm t he integrity of the testing process? 0 •
Test results maintained five (5) years? 0 •
Area 6 - Requirements under 218.1- Continuing Education Credit for Licensees
6.1 Requirement to maintain training documents on file and readily accessible to the Commission.
Does agency submit CE training under chief admini strat or's approva l? If yes, see below 0
Agency maintains documentat ion as required in 218.1, (b ) to report outside tra ining? •
Lesson Plan available fo r t raining outside of agency? (If "N/ A" must have fo llowing) •
Training certificate that includes date and nu mber of hours for the course? •
Written evaluation of th e instructor? • •
Identifies number of students attend ing from t he age ncy? • •
Course outline/description? (If provided or avai lable. ) • •
Copy of al l handouts? (If provided or availabl e.) • •
Comments : A review of th e ro sters reported on t he "depart ment al tab" identified
severa l areas of non-comp liance . Examples include : personnel orientation and f ield
training programs that should have been reporte d on the acade my tab instead of the
departmental tab in TCLEDDS; additionally, first-aid CP R co urses taught at Hemphill
County SO had no training fi le presented during th e evaluation process. A sampling of
the rosters reflected they were entered by Sheriff Lew is; t he traini ng coord inator
advised having no know ledge of the course tra ining files. The tra ining coord inator was
advised of the correct repo rting process using the 11 departmenta l" and 11 academy" tabs
in TCLEDDS and training fil e documentation requ irements .
Recommended Action : Centrali zing the training files under t he direction and contro l of
the training coordinator can facilitate maintaining cont ract re porting requ irements.
Required Action: Departmental rosters are intended for t hose courses instructed
outside of the training provider by a person or agency that does not hold a currently
valid training provider contract with TCOLE. Outside training must be conducted in
full compliance with 218. 1 (b) which requires a properly fi lled out course critique
form. Reporting of outside t ra ining requires a t raining fo lder for each roster
submitted to include a properly completed documentation wh ich must be signed by
all listed personnel, attached to the certificate, and kept on file for a minimum period
of five (S) years. Submit outside training reports to TCLEDDS through the
"departmental" tab in TCLEDDS and all other training reports t hrough the "academy"
tab in TCLEDDS. Develop and im plement a relia ble system to ve rify all required
training file documentation is readily available for review for each roster reported and
within the required reporti ng period.
Training Provider Evaluation Report (9-18-17)

Page I9
Summary Closing
Upon conclusion of the evaluation process, the evaluator conducted a debriefing and summary review with
Chief Deputy Brent Clapp .
Attached is an acknowledgem ent form to be com pleted, signed and returned to TCOLE upon receipt of the
fina l evaluation report, providing documentation of t he re sults of the evaluation and identifying any action
required by the training provider.
TCOLE evaluators may conduct a follow-up evalu at io n to confirm comp li ance with the ru le requirements
and recommendations submitt ed in this report.
Malcolm Jackson, Agent

6330 East Hwy 290, Suite 200
Au stin, Texas 78723
Phone : (512) 940-0635
Email : malcolm.jackson@tcol e.texas.gov
Training Provider Eva luation Repo rt (9-18-17)

Page I 10
TEXAS COMMISSION ON LAW ENFORCEMENT
NON-LAW ENFORCEMENT ACADEMY TRAINING PROVIDER CONTRACT
I. AUTHORITY AND APPLICABLE S TAN DARDS.
1. The Texas Commission on Law Enforcement (Commission) and Hemphill

County Sheriff's Office (102003) (Contract Training Provider) enter into this contract
by the Commission's approval of Training Provider's application under Texas
Occupations Code Chapter 1701 and 37 Texas Administrative Code Chapters 211-29.
2. All requirements and standards of Texas Occupations Code Chapter 1701,

37 Texas Administrative Code Chapters 211-29, and any other applicable law are
incorporated into this contract by reference. As such, this contract's lack of expressly
mentioning a specific provision or requirement does not waive the requirement or
otherwise excuse Training Provider' s noncompliance.
3. By the signatures below, the designated individuals have full authority to

enter into this agreement for their respective party.
4. The Commission's Executive Director or Director of Operations have the

authority to execute the provisions incorporated into this contract.
II. REQUIREMENTS AND OBLIGA TIO NS.
5. The Training Provider desires to provide law enforcement related training

courses to licensees and for these licensees to receive credit for such training from the
Commission.
6. In consideration of the Training Provider's promise to comply with all

requirements incorporated into this contract, mutual covenants, agreements, and
benefits to both parties the Commission and Training Provider agree to the following
provisions of this contract.
7. Training Provider represents it is in compliance with applicable

provisions of the Americans with Disabilities Act of 1990 and the regulations
promulgated by the Equal Employment Opportunity Commission, the United States
Department of Justice and other applicable laws and regulations.
Page 1 of 6
8. Training Provider represents that it is in compliance, and shall continue to

comply, with all requirements incorporated into this contract. Thus, these requirements
include:
(a) Training Provider shall appoint and maintain the appointment of

an Advisory Board (Board) for the duration of this contract;
(b) Training Provider shall appoint a qualified training coordinator

meeting all Commission requirements;
(c) Training Provider shall not conduct any basic licensing course as
defined by Commission rules. Sheriffs' Offices with an active
contract may conduct a Basic County Corrections training course
with the consent of the Commission;
(d) Training Provider shall not conduct any Distance Education unless
an approved Distance Education Addendum is executed.
(e) Training Provider shall conduct all classroom instruction in

accordance with the Commission's minimum enrollment and
training standards;
(£) Training Provider shall follow Commission instructor guides, when

available, and retains the ability to enhance these instructor guides.
(g) Training Provider shall, on the basis of training needs identified in

the application, develop instructor lesson plans containing learning
objectives and student evaluations for each course. The courses
provided shall be in accordance with the original application or
addendums;
(h) Training Provider shall submit a report of training for each course
conducted. Courses shall be submitted electronically through
TCLEDDS. The Training Provider w ill not submit reports of
training for annual weapons proficiency or similar recertification
by test only;
Page 2 of 6
(i) Training Provider agrees not to represent itself as a Law

Enforcement Academy, as defined by statute and Commission
rules and guidelines or use the term "Academy" in the providers
name; and
(j) Training Provider shall submit to the Commission a written report

within seven days of: any change in the chief administrator or
training coordinator; any failure to meet commission rules and
standards by the academy, training coordinator, instructors, or
advisory board; when non-compliance with federal or state
requirements is discovered; or any change in name, physical
location, mailing address, electronic mail address, or telephone
number; any change in the department dean or SACS or THECB
status for academic alternative training providers.
(k) Training Provider shall send a representative to the Annual

Training Coordinators' Conference.
Ill. CANCELLATION, SUSPENSION, AND TERMINATION.
9. The Commission may cancel a contract issued in error or based on false or

incorrect information.
10. The Commission may immediately suspend operation of a contract for a

Training Provider's noncompliance with the terms of the contract or any Commission
rule or law. Operation of the contract may be suspended for a period of time, including
a period pending outcome of an investigation or until remedial compliance with
applicable standards has been met. The suspension is considered effective when the
Training Coordinator is notified in writing.
11. Either party may terminate this contract upon ten days written notice.
The Commission may also terminate this contract if:
(a) The training coordinator intentionally or knowingly submits, or

causes the submission of, a falsified document or a false written
statement or representation to the commission;
Page 3 of 6
(b) Training Provider has not met the needs of the communities or
agencies it serves;
(c) Training Provider fails to comply with any term of a contract or

violation of a commission rule or law, including when a provider
has been classified as at risk under this chapter for a twelve-month
period without complying with commission rules;
(d) Training Provider has failed to conduct training within a calendar

year without a waiver from the commission; or
(e) If applicable, Training Provider has lost accreditation, including

SACS or THECB approval.
IV. PROBATION, EXPIRATION AND RENEWAL.
12. The probationary period of this contract operates from April 26, 2017 to
April 25, 2019, then an onsite evaluation will be conducted to ensure the training
program is meeting the goals of the needs assessment. Upon passing the evaluation,
the contract will expire on April 25, 2022 unless otherwise cancelled, suspended or
terminated.
13. To be considered for renewal, the Training Provider shall submit to the
Commission a contract renewal application within six months and no later than three
months prior to expiration of this contract. The Commission may renew this contract
for any term deemed appropriate and dependent upon an evaluation which includes an
assessment of the provider's compliance with: commission standards; terms of the
contract; program performance; and needs of the community or agencies it services.
V. OTHER CONTRACT CLAIMS.
14. If applicable, Training Provider shall use the dispute resolution process
provided for in Chapter 2260 of the Texas Government Code to attempt to resolve any
claim for breach of contract made by the Training Provider:
A. Training Provider's claims for breach of this Contract that the parties
cannot resolve in the ordinary course of business shall be submitted to
Page 4 of 6
the negotiation process provided in Chapter 2260, subchapter B, of the
Government Code. To initiate the process, the Training Provider shall
submit written notice, as required by subchapter B, to the Executive
Director of the Commission. Said notice shall specifically state that the
provisions of Chapter 2260, subchapter B, are being invoked. A copy
of the notice shall also be given to all other representatives of the
Training Provider and the Commission otherwise entitled to notice
under the parties' Contract. Compliance by the Training Provider with
subchapter B is a condition precedent to the filing of a contested case
proceeding under Chapter 2260, subchapter C, of the Government
Code.
B. The contested case process provided in Chapter 2260, subchapter C, of

the Government Code is Training Provider's sole and exclusive
process for seeking a remedy for any and all alleged breaches of
contract by the Commission if the parties are unable to resolve their
disputes under Section A.
C. Compliance with the contested case process provided in subchapter C

is a condition precedent to seeking consent to sue from the Legislature
under Chapter 107 of the Civil Practices and Remedies Code. Neither
the execution of this contract by the Commission nor any other
conduct of any representative of the Commission relating to the
Contract shall be considered a waiver of sovereign immunity to suit.
D. The submission, processing and resolution of the Training Provider's

claim is governed by the published rules adopted by the Office of the
Attorney General pursuant to Chapter 2260, as currently effective.
VI. INDEMNITY.
15. To the extent authorized by the Texas Constitution and state law, the
Training Provider agrees to indemnify and save harmless the Commission, its
Commissioners, Executive Director, and employees from and against any and all
claims, demands, actions, and suits; including but not limited to any liability for
damages by reason or arising out of any and all contents contained in the courses or the
locations at which the courses are conducted pursuant to this contract, or arising out of
Page 5 of 6
or involving any negligence on the part of the Training Provider, its chief administrator,
training coordinator or its agents, employees or appointees.
TEXAS COMMISSION ON LAW ENFORCEMENT HEMPHILL COUNTY SHERIFF'S OFFICE
By: _ _ _ _ _ _ _ _ _ __ By: _ _ _ _ _ _ _ _ _ __
John M. Helenberg Nathan Lewis
Director Chief Administrator
Date: _ _ _ _ _ _ _ _ _ __ Date:_ _ _ _ _ _ _ _ _ _ __
Page 6 of 6
Name- - - - - - - - - - - - - - -
Hemphill County Sheriffs Office
DISPATCH TRAINING
Tail:
fail Roster _ _ _ _ _ _ _ _ _ intl. Date
1. Inmate Housing_ _ _ _ _ __
2. In and Out to Court date, Doctors & any other time inmate is away from facility _ __
3. In and Out book IN' s and out time- - - -
4. Rec time- - -
5. Signature and inmates booked into jail on your shift_ _
6. Goes to Jail Administrator at end of night Shift_ _
Inmate Count: - - - - -
1. Check the board and roster then place count on calendar_ __

2. Count all inmates on your jail round and be sure it matches count_ _
3. You must be sure all inmates are alive and well- -
Meal Count and Logs _ __
1. Write total meals ordered- - -

2. Full Menu sheets go to Jail Administrator_ _
Jail Checks- - - -
1. At least once a hour (work on 40 minute checks) we must make visual check on all
inmates- - -
2. If they are placed in a holding cell (suicidal, intoxicated, etc) they will have from constant to
every 3 0 minute checks and these shall be done_ _
3. You will go 10-6 from radio if in dispatch by yourself_ __
4. When working by yourself you shall carry the keys, panic button, radio & portable phone
with you on a jail check_ __
5. If there is something wrong with an inmate you notify the Deputy on duty and the Jail
Administrator (If unable to contact Cheryl Cano, call Jeremy Oatman)_ __
6. A jail check is to confirm an inmate is alive and not ill or hurt and must be performed_ _
7. If an inmate is ill do not hesitate to get medical help _ __
8. Do not accept a very ill inmate or badly hurt one without clearance from Jail Administrator
Cheryl Cano, Sheriff Nathan Lewis, Chief Deputy Brent Clapp, or Chief Dispatch Jeremy
Oatman.
9. No inmate will be allowed into dispatch at any time._ _ _ __
10. There will be no inappropriate conversation with inmates _ __
11. There will be no inappropriate contact with inmates _ __
12.I have been advised by my training officer _ _ _ _ _ _ _ _ _ that I am expected to
read the Texas Commission On Jail Standards and become familiar with it & I have been
shown where it is located- - -
13 .I have been shown and advised by my training officer _ _ _ _ _ __
_ _ _ _ _ _ _that I am expected to read The Hemphill County Policy Manual _ _ __
Phone Logs _ _ __
1. Log all calls an inmate makes, whom called, number, time, if complete or incomplete & if
this is done on the white phone in the hall. Remember this phone is for lawyers to call them
or used in emergencies cleared by the Jail Administrator, Sheriff, Chief Deputy or Lead
Dispatcher. _ __
2. Log all calls for inmate on phone logs. If call is an emergency or one of 2 free calls then call
inmate to phone, if neither then take information & can ask Jail Admin or Lead Dispatch if
message can be given to inmate.
3. The white phone is for lawyers to call their clients on and must be logged on phone
logs _ __
4. If inmate is unable to make 2 complete calls we may call for him from dispatch on 323-5327
& they can use the white phone in hallway. _ __
5. Also read inmate hand book and become familiar with all rules for the inmates- - - -
Recreation Logs_ _ __
This is located on the back of Jail Roster. There is a rec schedule that should be followed as
closely as possible. If an inmate refuses to go out just log "refused" under comment section. If
an inmate goes out but doesn't stay their full hour then log "at inmate's request" if we call them
in before their hour is up then we owe them the remainder of their hour. _ _ _ _ _ _ _ __
Inmate Mail
All Inmate mail will be logged into Justice Solutions

1. Each inmate has a right to mail. We read all inmate mail incoming and outgoing except from
Court, Lawyers, Religious inities, newspaper, or government officials_ _
2. All inmates are allowed 3 envelopes per week to be mailed out as indigent_ __
3. When we get inmate mail to send out, we will read it, log it and stamp it inmate mail on the
back of the letter- -
4. Legal mail is sealed by the inmate, we log & stamp it.
5. Exception on some inmates : we will make copies of each letter that goes
Out and comes in then place in inmates file. _ __
Inmate Medication
1. All inmate medications must be a doctor prescription unless it is an approved medication we

have in our medicine cabinet. We do not give medication brought in by the family unless
approved by Dr, RN or Pharmacist- - -
2. All medications given must be signed for by the inmate, the sheet they sign is in the Inmate
logbook _ __
3. We must observe all inmates taking medication, this means watching them swallow and then
have them open mouth and check that it is gone. This is done to prevent them hoarding
medication and harming themselves. _ __
4. When a new medication comes in make a new medication sheet (RXs do change). Receipt
goes in front office folder to be paid. Go to Banker, receivables, charge, then pull up inmate.
It will be a medical, then amount of RX, comment line will be RX & current date
(RX4/4/l 9), and if it is a refill then it will be current date & refill (4/4refill). If they have
multiple refills then it would be current date & refill# (4/4refill# 1 etc.) just hit the add button
until all RX are listed then hit submit. This will print out a sheet they sign & an inmate copy.
If they have money on their books it automatically takes a 25% payment. If they don't have
it paid off by the time they leave it will be a negative balance. So if they come back they will
still have a debt & if they have money then it will take an immediate payment.
Booking of inmates
1. Check Officers completeness _ __

2. Check Justice Solutions, ID Master to see if we have had subject prior to current arrest. Ifwe
have then copy down SO # & write it on paperwork for Booking Officer.
3. Run complete 10-29, 27 &43's on all inmates, this will be given to the Booking Officer.
4. Classify inmate by CCH and current Charges. This a blue note book that says classification
on it and your trainer will go over it with you. _ _ __
5. Housing: You cannot place a minimum inmate with a maximum inmate, but a medium can
go with either. Female inmates must be escorted to their cells. If you have trouble with
housing call Cheryl Cano or Jeremy Oatman _ _ __
6. Place information on roster and calendar- - -
7. Place on board, remember to use the correct color of pen. Also if we are holding for another
county place them on inmate holding board
8. Inmate folders are in cubbies above camera monitor, each section is labeled & tells you
exactly what paperwork goes where. There is a manila envelope in the back that should say
medical, place all medical, including CCQ in that envelope. _ _
Book outs
1. Run a 29 on inmate before release to see if any new holds have come up since arrest, yes
even if they have just been there one hour _ _ __
2. Bonds: If bond is a triplicate then take top copy & give pink/yellow copies back to
bondsman. If bond is a single sheet of paper then make a copy & give that to bondsman.
Place bonds in bond folder for Sheriff or Chief to approve. _ _ __
3. PR Bonds/ Cash Bonds: We do NOT take cash, money orders only. Bond forms are on
your desktop, fill out & print, inmate signs & you can make them a copy if requested.
4. Put disposition in Justice, bonded, time served, or transported_ __
5. Be sure all property on sheet is returned and check is written & signed, for any money on
inmate cobra account, remember if any money is released out on your shift that you make
out a release form and have receiver sign receipt _ __
6. When inmate is released be sure they are taken out of justice solutions, written out on
calendar, and on roster be sure you use time.
7. Erase off board
8. Place all of the inmate's logs in inmate folder and place in J. A. Cheryl Cano's file.
Dispatch
1. 911 Test Call- - -

2. Calendar sign in_ _
3. Dispatch information book. Training officer_ _ _ _ _ _ _ _ _ went over with me and
showed me where it is kept_ _
4. Phone #'sand locations(rolodex, Dispatch info, telephone and cell phone book_ __
5. Emergency Alert book and procedures _ __
6. Roberts County Sheriffs Office "911" switch and how to operate it and log it_ __
7. CAD - - - -
8. Service Calls- - -
9. Warrant Drawer- - - -
10.Keys and Stamp location_ __
11.Protective Order Book- - - - -
12.Vacation House Record Forms - - - -
13.TLETS Newsletters (read and file) _ _ _ __
14.Long Distance Fax code (,91) _ __
15 .Recorder playback_ __
16. Test page Roberts County EMS and Fire Department_ _ __
17.Test Page FD & sounding siren. Also test Glazier' s siren._ __
18.Allison and Briscoe Fire Department paging & test pages. _ __
19. "911" alarm and equipment problems, and who to call and the trouble log._ _ __
20.Civilians calling for new 911 address (give PRPC #)_ _ __
21.ALI look up by phone number_ _ __
22.Map locations_ _ _ __ _
23 .Roberts County Information Books_ _ _ _ __
24.Radio Response (Traffic)_ _ __ _ _ _
25.10-27 (run and read) by DL and Name & DOB _ _ __
26.10-28 (run and read) _ _ __
27.10-43 (run and read) _ _ __
28. 10-29 (run and read) _ _ __
29.Hit confirmation & Request (YQ & YR) _ _ __
30.Cattle out Calls (cattle map location) _ __
31.Animal Control- - - -
32.Paging Guidelines_ __ __
3 3 .Administrative Messages _ __
34.TTY' S- -
3 5. Indigent Request_ __
36. Where and how to use 911 screen- - -
3 7. How to operate intercom_ _ __
38. How to answer phone_ _ __ _
3 9. How to transfer calls- - - - -
40. How to answer units- - - - -
41. Warrant entry_ _ _ _ _ _ __
42. Second Checks- - - -- - -
43. Forms Book- - - - - - -
45. Hygiene Products_ _ _ __
46. Weather broadcast- -- --
Notes:- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
FTO: - - - - - - - - - - - - - - - Date:- - - - - -
Dispatcher: Date: _ _ _ _ __
Lead Dispatch: Date: _ _ _ _ __
Jail Administrator: Date:- - - - - -

JERRI-LYNN ORTEGA

Yes White Female
0 High School
39 College Credits
Total Hours 39
Service History
Service Service
Peace Officer HEMPHILL CO. Peace Officer 9/16/2016 2 years, 8 months
(Full Time) SHERIFF'S OFFICE License
(Full Time) SHERIFF'S OFFICE
Peace Officer WHEELER CO. Peace Officer 5/24/2014 2/23/2018 3 years, 9 months
(Part Time) SHERIFF'S OFFICE License
Jailer WHEELER CO. Jailer License 5/24/2014 2/23/2018 3 years, 9 months
(Part Time) SHERIFF'S OFFICE
Jailer HEMPHILL CO. Jailer License 4/16/2007 9/30/2013 6 years, 6 months
SHERIFF'S OFFICE
Peace Officer HEMPHILL CO. Peace Officer 4/16/2007 9/30/2013 6 years, 6 months
SHERIFF'S OFFICE License
Peace Officer POTTER CO. SHERIFF'S Peace Officer 3/23/2007 4/11/2007 0 years, 1 months
OFFICE License
Jailer POTTER CO. SHERIFF'S Jailer License 11/1/2005 4/11/2007 1 years, 5 months
OFFICE
Telecommunications LITTLEFIELD POLICE Telecommunications 5/10/2004 10/29/2005 1 years, 6 months
Operator DEPT. Operator
Total Service Time

Peace Officer 11 years, 6 months
Total officer time 11 years, 6 months

Award Information
Granted 11/4/2005
End date in old system 11/4/2006
Granted 10/2/2006
Peace Officer License License
Granted 4/9/2007
Telecommunications Operator Certificate
Granted 4/30/2007
Deactivated - Legislated out 12/31/2013
of existence
Basic Peace Officer Certificate
Intermediate Peace Officer Certificate
Advanced Peace Officer Certificate
Academy History
Completed 3/22/2007 Panhandle Regional LEA Basic Peace Officer
Completed 9/5/2006 Potter County Sheriff's Office Basic County Jail Course
Completed 10/8/2004 Texas Department of Public Safety LEA Basic Telecommunications Certification Course
Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
8158 Body Worn Camera 4/15/2019 2 OSS Academy
10999 Court Security Officer 4/14/2019 12 OSS Academy
Certification
30418 Civilian Interaction Training 4/14/2019 2 OSS Academy
3286 Eyewitness 4/7/2019 8 OSS Academy
Evidence/Identification

Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
403 The Telecommunicator and 2/1/2019 4 TCOLE Online
Stress (Online)
3270 Human Trafficking 2/1/2019 4 TCOLE Online Human Trafficking
Academy
420 Crisis Communications 1/31/2019 24 TCOLE Online Crisis Communications
Telecommunicator Telecommunicator
Intermediate
3517 Suicide Prevention (not 3501) 12/5/2018 4 Texas Association of
Counties
3027 Verbal/Nonverbal 12/5/2018 3 Texas Association of
Communication Counties
3518 Assessing for Suicide, 12/4/2018 4 Texas Association of
Medical, and Mental Impairm Counties
3185 85th Legislative Session 11/3/2018 5 OSS Academy 85th Session State and
3845 CPR 10/18/2018 4 HEMPHILL CO. SHERIFF'S
3337 Firearms Proficiency Officer 2/26/2018 16 HEMPHILL CO. SHERIFF'S
Training OFFICE (Training Rosters)
2180 NHTSA - ARIDE 10/25/2017 16 Bill Blackwood LEMI of Texas
Unit Hours 229
09/01/2015 - 09/30/2017
Course Course
3184 84th Legislative Session 5/22/2017 4 Hemphill County Sheriff's 84th Session State and
Legal Update Office Federal Law Update
3851 Breathalyzer / Intoxilyzer 5/4/2017 28 Hemphill County Sheriff's
Office
2054 Radar 12/14/2016 4 Alamo Area LEA
3003 Advisory Board Training 12/1/2016 1 OSS Academy

Courses Completed
09/01/2015 - 09/30/2017
Course Course
3314 ALERRT Terrorism Response 6/19/2016 16 Hays Co. Sheriff's Academy
Tactics - Active Shooter
Unit Hours 73
09/01/2013 - 08/31/2015
Course Course
Distance
3383 83rd Legislative Session 6/27/2015 3 TCOLE Online 83rd Session State and
Legal Update (TCOLE Onlin Federal Law Update
Tactics Active Shooter L
1994 Learn Our TCOLE Site 10/1/2014 1 TCOLE Online
Unit Hours 44
09/01/2011 - 08/31/2013
Course Course
3255 Asset Forfeiture 5/9/2013 4 TCOLE Online Asset Forfeiture
(Intermediate)
2106 Crime Scene Investigation 5/2/2013 32 Panhandle Regional LEA Crime Scene Investigation
(Intermediate) (Intermediate)
2178 S.F.S.T. Practitioner Update 3/18/2013 8 University of Houston -
Downtown LEA
2110 Spanish for Law Enforcement 11/23/2012 32 Classen Buck Seminars, Inc. Spanish for Law
Distance (Intermed.) Enforcement (Intermediate)
Spanish for
Telecommunicators
(Intermediate)
Courses Completed
09/01/2011 - 08/31/2013
Course Course
3182 82nd Legislative Session 10/29/2012 8 Frank Phillips College 82nd Session State and
2108 Arrest, Search, and Seizure 7/1/2012 15 Classen Buck Seminars, Inc. Arrest, Search, and Seizure
2105 Child Abuse Prevention and 11/9/2011 24 Classen Buck Seminars, Inc. Child Abuse Prevention and
Investigation (Interm.) Investigation (Intermediate)
2017 Crime Scene Investigation 11/4/2011 32 Lubbock Co. Sheriff's
Academy
2107 Use of Force (Intermediate) 10/25/2011 13 Classen Buck Seminars, Inc. Use of Force (Intermediate)
3270 Human Trafficking 10/25/2011 4 Classen Buck Seminars, Inc. Human Trafficking
3256 Racial Profiling 10/17/2011 7 TCOLE Online Racial Profiling
(Intermediate)
3277 Identity Theft 10/14/2011 4 TCOLE Online Identity Theft (Intermediate)
3200 Investigations 10/13/2011 24 Lubbock Co. Sheriff's
Academy
3254 Sex Offender Characteristics 10/7/2011 8 TCOLE Online Part 4 of 4 (POSEIT) Special
Web with Exercises Investigative Topics
(Intermediate)
3244 Sexual Assault Web with 10/5/2011 8 TCOLE Online Part 3 of 4 (POSEIT) Special
Exercises Investigative Topics
3224 Child Abuse (POSEIT) 10/4/2011 8 TCOLE Online Part 2 of 4 (POSEIT) Special
Investigative Topics
Unit Hours 261
09/01/2009 - 08/31/2011
Course Course
3200 Investigations 10/19/2010 8 Frank Phillips College
3214 Family Violence Web w/ 7/29/2010 8 TCOLE Online Part 1 of 4 (POSEIT) Special
3181 81st Legislative Session 6/24/2010 4 Sheriff's Association of Texas State and Federal Law
Legal Update Update

Courses Completed
09/01/2009 - 08/31/2011
Course Course
3283 Gangs 12/11/2009 80 HEMPHILL CO. SHERIFF'S
3807 TCIC/NCIC for Less than Full 9/2/2009 8 Texas Department of Public
Access Operators Safety LEA
Unit Hours 122
09/01/2007 - 08/31/2009
Course Course
Safety LEA
3200 Investigations 4/7/2009 16 Randall County Sheriff's
Office
3101 Civil Process 3/4/2009 8 Sheriff's Association of Texas Course counts toward 20
hour requirement
3950 DARE Officer Training 1/23/2009 80 HEMPHILL CO. SHERIFF'S
Academy
Academy
3800 Technical/Specialized 4/13/2008 16 TEEX Central Texas Police
Academy
3800 Technical/Specialized 4/10/2008 8 Lubbock Co. Sheriff's
Academy
3800 Technical/Specialized 1/11/2008 40 Tarrant Co. College District
Training Center Po
Safety LEA
Unit Hours 210
09/01/2005 - 08/31/2007
Course Course
3200 Investigations 8/29/2007 8 North Central Texas Reg.
Academy

Courses Completed
09/01/2005 - 08/31/2007
Course Course
Academy
66700 FEMA National ICS (FEMA 4/30/2007 3 Potter County Sheriff's Office
IS-700a)
66100 FEMA Intro ICS (FEMA IS- 4/30/2007 3 Potter County Sheriff's Office
100a)
3722 Peace Officer Field Training 4/30/2007 80 HEMPHILL CO. SHERIFF'S Peace Officer Field Training
3400 Traffic 4/18/2007 8 Texas Municipal Police
Association
1000 Basic Peace Officer 3/22/2007 700 Panhandle Regional LEA Crisis Intervention Training
(Mandate)
Cultural Diversity (Mandate)
S.F.S.T. NHTSA24hour
Practitioner
Special Investigative Topic
(Mandate)
2176 S.F.S.T. NHTSA 24hour 2/9/2007 0 Panhandle Regional LEA
Practitioner - BPOC
3300 Patrol/Tactical 1/15/2007 8 POTTER CO. SHERIFF'S
3842 CIT(16hr)-BPOC 11/13/2006 0 Panhandle Regional LEA Crisis Intervention Training
-18
4-1-18
Options
Options 1987-01
Options 2005-01
Options 2006-01
Options 2009-09
3599 Jail Firearms Course 9/8/2006 24 Potter County Sheriff's Office
1007 Basic County Jail Course 9/5/2006 96 Potter County Sheriff's Office Cultural Diversity
(Intermediate)
3300 Patrol/Tactical 3/22/2006 4 Potter County Sheriff's Office

Courses Completed
09/01/2005 - 08/31/2007
Course Course
1999 Personnel Orientation by 10/25/2005 0 Potter County Sheriff's Office Personnel Orientation
Dept. Basic Proficiency
Unit Hours 978
09/01/2003 - 08/31/2005
Course Course
3920 Ethics in Law Enforcement 7/19/2005 4 South Plains Association of Ethics in Law Enforcement
Government LEA
1013 Basic Telecommunications 10/8/2004 40 Texas Department of Public Basic Telecommunications
Certification Course Safety LEA Certification Course
3800 Technical/Specialized 8/25/2004 2 South Plains Association of
Government LEA
3800 Technical/Specialized 8/25/2004 4 South Plains Association of
Government LEA
Unit Hours 50
Total Hours 1967
Total Hours
Total Hours 2747

LARRY B. CLAPP

Yes White Male
0 High School
OKLAHOMA STATE UNIV. 156 Bachelor
Total Hours 156

Service History
Service Service
Peace Officer OCHILTREE CO. ATTY.'S Peace Officer 11/5/2013 9/16/2016 2 years, 10 months
(Full Time) OFFICE License
Peace Officer OCHILTREE CO. Peace Officer 11/27/2012 12/1/2013 1 years, 0 months
(Reserve) SHERIFF'S OFFICE License
Total Service Time


Award Information
Granted 8/17/2004
Master Peace Officer Certificate
Basic Instructor Proficiency Certificate
Academy History
Completed 12/12/2003 Middle Rio Grande LEA Basic Peace Officer
Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
3106 Conference ( General ) 6/14/2019 19 Caldwell County Sheriff's
Office
Jailers

Communication
3506 Legal Issues for Jail 12/4/2018 3 Texas Association of Counties
Personnel
30418 Civilian Interaction Training 11/29/2018 2 OSS Academy Civilian Interaction Training
Program
(Mandate)
Certification
2015 Child Abuse 11/13/2018 3 Panhandle Regional LEA
Prevention/Invest.
8158 Body Worn Camera 11/12/2018 2 Hemphill County Sheriff's
Office

Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
6025 Training Coordinator Annual 10/18/2018 17 Texas Commission on Law
Conference Enforcement
6619 TCOLE Policy Instruction & 10/15/2018 3 Texas Commission on Law
Review Enforcement
3185 85th Legislative Session 6/12/2018 4 Bill Blackwood LEMI of Texas 85th Session State and
Safety LEA
6025 Training Coordinator Annual 10/19/2017 19 Texas Commission on Law
Conference Enforcement
3185 85th Legislative Session 10/16/2017 3 Texas Commission on Law 85th Session State and
Legal Update Enforcement Federal Law Update
38725 New Training Coordinator's 9/6/2017 6 Texas Commission on Law
Training Enforcement
Unit Hours 153
09/01/2015 - 09/30/2017
Course Course
38725 New Training Coordinator's 9/6/2017 6 Texas Commission on Law
Training Enforcement
7887 Interacting with drivers deaf 8/10/2017 4 Hemphill County Sheriff's Interacting with drivers deaf
or hard of hearing Office or hard of hearing
(Intermediate)
3384 84th Legislative Session 2/23/2017 4 TCOLE Online 84th Session State and
3807 TCIC/NCIC for Less than Full 2/2/2017 8 Panhandle Regional LEA
Access Operators
Unit Hours 67

Courses Completed
09/01/2013 - 08/31/2015
Course Course
3320 Terrorism & Homeland 6/30/2015 24 Classen Buck Seminars, Inc.
Security (General)
6022 TCOLE Regional Training 3/24/2015 4 Texas Commission on Law
Enforcement
2003 Constitutional Law 10/9/2014 16 Panhandle Regional LEA
3183 83rd Legislative Session 8/11/2014 3 Classen Buck Seminars, Inc. 83rd Session State and
2035 Crime Victims/Family 7/31/2014 4 Texas Attorney General's
Violence Office
Unit Hours 56
09/01/2011 - 08/31/2013
Course Course
40051 TFSA Basic Criminal 10/31/2012 40 TEEX Central Texas Police
Investigation Course Academy
6011 Alcohol/Drug Abuse 5/23/2012 8 Frank Phillips College
Recognition
Unit Hours 55
09/01/2009 - 08/31/2011
Course Course
3300 Patrol/Tactical 5/26/2011 40 Classen Buck Seminars, Inc.
3800 Technical/Specialized 6/23/2010 8 Sheriff's Association of Texas
2178 S.F.S.T. Practitioner Update 4/14/2010 8 Frank Phillips College
Safety LEA
3181 81st Legislative Session 12/10/2009 2 Frank Phillips College State and Federal Law
Legal Update Update
Unit Hours 69

Courses Completed
09/01/2007 - 08/31/2009
Course Course
3911 Community Programs 3/4/2009 2 PERRYTON POLICE DEPT.
(Training Rosters)
(Intermediate)
3200 Investigations 8/14/2008 20 Dallas Police Academy
2106 Crime Scene Investigation 7/31/2008 32 Classen Buck Seminars, Inc. Crime Scene Investigation
2024 Narcotics/Dangerous Drug 6/20/2008 32 OCHILTREE CO. SHERIFF'S
Inv. OFFICE (Training Rosters)
3311 ALERRT 6/7/2008 16 TEEX Central Texas Police
Academy
2105 Child Abuse Prevention and 4/26/2008 24 Panhandle Regional LEA Child Abuse Prevention and
(Intermediate)
3851 Breathalyzer / Intoxilyzer 1/18/2008 36 Permian Basin LEA
3150 Law Update 10/8/2007 3 Frank Phillips College
Unit Hours 244
09/01/2005 - 08/31/2007
Course Course
3100 LAW 5/15/2007 4 Texas Alcoholic Beverage
Commission LEA
3200 Investigations 1/18/2007 24 Grand Prairie Police
Academy
3700 Management/Supervision 10/20/2006 32 OTHER TRAINING
3700 Management/Supervision 10/20/2006 32 OTHER TRAINING

Courses Completed
09/01/2005 - 08/31/2007
Course Course
3800 Technical/Specialized 6/16/2006 8 Frank Phillips College
-18
4-1-18
Options
Options 1987-01
Options 2005-01
Options 2006-01
Options 2009-09
1014 Basic Instructor Course 1/27/2006 40 Frank Phillips College
3300 Patrol/Tactical 12/8/2005 16 Frank Phillips College
Academy
3200 Investigations 9/22/2005 28 Amarillo Police Academy
Unit Hours 252
09/01/2003 - 08/31/2005
Course Course
3100 LAW 5/2/2005 6 Texas District & County
Attorneys Association
3809 TLETS/NLETS Basic 4/20/2005 24 Texas Department of Public Telecommunicator
Operator's Course Safety LEA Intermediate Options
3722 Peace Officer Field Training 12/18/2004 1 OCHILTREE CO. SHERIFF'S Peace Officer Field Training
2109 Spanish for Law Enforcement 12/8/2004 24 South Plains Association of Spanish for Law
(Intermediate) Government LEA Enforcement (Intermediate)
Spanish for
Telecommunicators
(Intermediate)
3200 Investigations 11/9/2004 8 Panhandle Regional LEA
3300 Patrol/Tactical 9/17/2004 40 Panhandle Regional LEA

Courses Completed
09/01/2003 - 08/31/2005
Course Course
3201 Sexual Assault 6/24/2004 6 Capital Area Council of
Governments
3277 Identity Theft 4/10/2004 8 Panhandle Regional LEA Identity Theft (Intermediate)
1999 Personnel Orientation by 12/18/2003 0 OCHILTREE CO. SHERIFF'S Personnel Orientation
1000 Basic Peace Officer 12/12/2003 676 Middle Rio Grande LEA 86th Session State and
Federal Law Update
(Mandate)
Unit Hours 833
09/01/2001 - 08/31/2003
Course Course
3600 Juvenile 8/17/2003 12 Middle Rio Grande LEA
3600 Juvenile 6/15/2003 160 Middle Rio Grande LEA
Unit Hours 172
Total Hours 1901
Total Hours
Total Hours 5015

TEXAS COMMISSION ON
LAW ENFORCEMENT
Kim Vickers
Executive Director
October 15, 2019
Nathan R. Lewis via CM/RRR # 7013 2630 0000 9546 4840

Sheriff, Hemphill County Sheriffs Office
401 Purcell
Canadian, Texas 779014
Re: Reprimand No. 19-06-0604RP
Sheriff Nathan R. Lewis,
This letter is intended to inform you of the closing of the enforcement case regarding your false submission of
training hours to the Texas Commission on Law Enforcement (Title 37 Texas Administrative Code 223.19 (f) &
218.1 (b)(1)(2)(3),(c)(2)). It is further intended to inform you of the results of that case, and any action that is
to be taken by the Commission. This enforcement case was initiated by Texas Commission on Law
Enforcement Academy Contract Evaluators.
Upon receiving the complaint, the TCOLE Enforcement Division initiated an investigation. During the on-site
training program evaluation at your agency on 05/23/2019, Academy Contract Evaluator Malcolm Jackson
found you had reported "personnel orientation" and "field training programs" through TCLEDDS under
departmental tab, when they should have been reported under the academy tab. ACE Jackson, also found that
your agency had no training files presented during the evaluation process. Investigators found that you
reported eighty (80) hours of "county correction officer field training" for Hemphill County Sheriffs Deputies
J. Ortega and 0. Ortega on 09/18/2019. During the investigation you provided word documents created by
you, and dated September 18, 2018, as documentation of the "county correction officer field training" for both
deputies. During an interview with J. Ortega, she was shown the Word document you created as
documentation of her field training, and she advised there were topics on that document that she never
covered under a field training program. During an interview with 0 . Ortega, he was shown the Word
document you created as documentation of his field training, and he indicated he did not recognize any of the
topics on this document except for the "fire drill", and added that they did conduct "shake downs" during the
fire drills. 0. Ortega advised investigators he had never been formally trained. You admitted to Investigators
that the Word document you created as documentation of the "county correction officer field training", dated
September 18, 2018, was actually created November 29, 2018. Investigators found that you cre.:ited this
predated document only after your Chief Deputy, Brent Clapp, advised you that documentation was needed to
report the county correction officer training. The documentation you created is merely a Word document of
hours for each topic, but there is no supporting documentation of how the field training was conducted with
Deputies J. Ortega, or 0. Ortega, nor by whom.
Our investigation shows you, as the chief administrator of the Hemphill County Sheriffs Office, reported
sixteen (16) hours "firearms proficiency officer training" (Course 33 3 7) for six (6) of your deputies, including
yourself during the 2015 - 2017 training unit, and six (6) of your deputies during the 2017 - 2019 training
unit. Through interviews with deputies, Investigators found that the training was actually "annual firearm
qualifications" and was not a '·firearms proficiency officer training course". Annual firearms qualifications
may be reported TCOLE, but only as zero (0) hours of training and not sixteen (16) hours of training. For
those reasons, the Enforcement Division deemed the complaint to be substantiated.
Phone: (512) 936-7700 Fax: (512) 936-7714 6330 E Highway 290 STE 200 Austin TX 78723-1035
TEXAS COMMISSION ON
LAW ENFORCEMENT
Kim Vickers
Executive Director
This letter of reprimand is now a permanent part of your Commission file . Please note that the license of a
person who has previously received two written reprimands from the commission is subject to suspension.
See Title 37 Texas Administrative Code §223.15 (g) .
Continued violations may result in further disciplinary action, including reprimand, license suspension and/
or assessment of administrative penalties up to $1,000.00 per day, per violation. See Tex. 0cc. Code §
1701.507; Title 37 Texas Administrative Code § 223.2.
If you have any questions or believe this letter has been issued in error, please provide supporting
documentation to the Commission's Enforcement Division within ten days.
Sincerely,
Kim Vickers
Executive Director
Phone: (5 12) 936-7700 Fax: (512) 936-7714 6330 E High way 290 STE 200 Au stin TX 78723- 1035
NATHAN R. LEWIS

Yes White Male 10315139
0 High School
Amarillo College P.O. Box 447 3 College Credits
Total Hours 3
Service History
Service Service
Telecommunications HEMPHILL CO. Telecommunications 6/6/2018 1 years, 4 months
Operator SHERIFF'S OFFICE Operator License
(Full Time)
Sheriff HEMPHILL CO. Peace Officer 9/16/2016 3 years, 0 months
Peace Officer LIPSCOMB CO. Peace Officer 2/18/2015 10/18/2016 1 years, 8 months
(Reserve) SHERIFF'S OFFICE License
Peace Officer PERRYTON POLICE Peace Officer 4/23/2007 2/16/2009 1 years, 10 months
DEPT. License
Peace Officer PAMPA POLICE DEPT. Peace Officer 8/26/2005 11/21/2006 1 years, 3 months
License
Jailer RANDALL CO. Jailer License 8/16/2004 3/29/2005 0 years, 7 months
SHERIFF'S OFFICE
Total Service Time

Sheriff 3 years, 0 months

Award Information
Granted 8/16/2004
Inactive ±Out of 9/1/2013
Compliance
Reactivated 12/12/2016
Granted 8/26/2005
Telecommunications Operator License License
Granted 6/6/2018
Firearms Instructor Proficiency Certificate
Intermediate Jailer Proficiency Certificate
Court Security Certification (SB42) Certificate
Mental Health Officer Certificate
Academy History
Completed 8/22/2016 TEEX Distance Basic County Corrections Basic Telecommunications Certification Course
Completed 5/1/2004 Panhandle Regional LEA Basic County Jail Course
Courses Completed

Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
3106 Conference ( General ) 7/30/2019 11 Sheriff's Association of Texas
30418 Civilian Interaction Training 7/30/2019 2 Sheriff's Association of Texas Civilian Interaction Training
Program
3186 86th Legislative Session 7/30/2019 3 Sheriff's Association of Texas 86th Session State and
3509 Fire related investigations 7/26/2019 50 TEEX Central Texas Police
Academy
Jailers
40062 TFSA Basic Property 11/30/2018 16 TEEX Central Texas Police
Technician Academy
667369 TEEX TFSA Forensic 11/30/2018 16 TEEX Central Texas Police
Photography-Online Academy
40065 TFSA Foundations of 11/30/2018 16 TEEX Central Texas Police
Courtroom Testimony (Online) Academy
3131 Basics of Civil Process 11/19/2018 21 OSS Academy Civil Process

Office
3283 Gangs 11/5/2018 9 OSS Academy
77258 OSS - Ebola & Other 11/5/2018 4 OSS Academy
Infectious Diseases
77263 OSS - De-Escalation of Force 11/5/2018 4 OSS Academy
3502 Inmate Rights and Privileges 11/4/2018 16 OSS Academy Inmate Rights and
(Intermediate) Responsibilities
(Intermediate)
3503 Interpersonal 11/2/2018 16 OSS Academy Interpersonal
Communications Corr. Setting Communications Corr.
(Inter) Setting (Intermediate)
3812 TDD/TTY for 11/2/2018 4 OSS Academy TDD/TTY for
Telecommunicators Telecommunicators
40059 TFSA Death Investigation 10/31/2018 40 TEEX Central Texas Police
Course Academy
30418 Civilian Interaction Training 10/28/2018 2 OSS Academy Civilian Interaction Training
Program
3501 Suicide Detection and 10/28/2018 8 OSS Academy Suicide Detection and
Prevention in Jails (Inter) Prevention in Jails
(Intermediate)
3504 Use of Force in a Jail Setting 10/28/2018 16 OSS Academy Use of Force in a Jail Setting
Certification

Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
(Mandate)
3720 Telecommunications Operator 9/18/2018 80 HEMPHILL CO. SHERIFF'S Telecommunications
Field Training OFFICE (Training Rosters) Operator Field Training
Safety LEA
3106 Conference ( General ) 10/4/2017 3 Texas Association of Counties
Unit Hours 480
09/01/2015 - 09/30/2017
Course Course
7887 Interacting with drivers deaf 8/10/2017 4 Hemphill County Sheriff's Interacting with drivers deaf
or hard of hearing Office or hard of hearing
(Intermediate)
3106 Conference ( General ) 8/1/2017 6 Sheriff's Association of Texas
3303 Law Enforcement Officer 8/1/2017 2 Sheriff's Association of Texas
Flying Armed - (FAA)
31889 Select Legislative Session 8/1/2017 4 Sheriff's Association of Texas 85th Session State and
Update Federal Law Update
3150 Law Update 2/28/2017 8 Sheriff's Association of Texas
7723 Over 5 Year Reactivation 12/12/2016 0 TCLEOSE Endorsement
1013 Basic Telecommunications 8/22/2016 40 TEEX Distance Basic County Basic Telecommunications
Certification Course Corrections Certification Course
2120 Crisis Communications 8/22/2016 24 TEEX Distance Basic County Crisis Communications
Telecommunicator Intermed Corrections Telecommunicator
Intermediate

Courses Completed
09/01/2015 - 09/30/2017
Course Course
1305 TCOLE Rule Overview 8/15/2016 4 TCOLE Online
Course
1072 Basic Jail Course for Peace 8/10/2016 40 TEEX Distance Basic County
Officers (online versi Corrections
2222 Firearms Instructor 9/25/2015 40 Collin County Community
Certification College District - LEA
Unit Hours 196
09/01/2013 - 08/31/2015
Course Course
1014 Basic Instructor Course 6/5/2015 40 Collin County Community
College District - LEA
3737 New Supervisor's Course 2/8/2015 40 OSS Academy Cultural Diversity
(Intermediate)
New Supervisor's Required
Training
Special Investigative Topics
(Intermediate)
3702 Field Training Officer 2/1/2015 20 OSS Academy
4001 Mental Health Officer Training 1/31/2015 40 OSS Academy Crisis Intervention Training
Course (AdvPOC) issued prior to 4-1
-18
4-1-18
Options
Options 1987-01
Options 2005-01
Options 2006-01
Options 2009-09
3275 Missing and Exploited 1/28/2015 4 OSS Academy Missing and Exploited
Children Children
Missing and Exploited
Children (Advance)
Children (Intermediate)
3308 Officer Safety/Survival 12/10/2014 4 TEEX Central Texas Police
Academy

Courses Completed
09/01/2013 - 08/31/2015
Course Course
3183 83rd Legislative Session 9/21/2013 3 OSS Academy 83rd Session State and
Unit Hours 155
09/01/2011 - 08/31/2013
Course Course
3287 Animal Investigations/Law 8/14/2013 8 OCHILTREE CO. SHERIFF'S
2098 Alcoholic Beverage Code 6/6/2013 5 Frank Phillips College
387020 Criminal Interview and 4/12/2013 32 OCHILTREE CO. SHERIFF'S
Interrogation Techniques OFFICE (Training Rosters)
3342 Tactical Firearms Training 2/16/2013 7 Frank Phillips College
40051 TFSA Basic Criminal 10/31/2012 40 TEEX Central Texas Police
Investigation Course Academy
3306 Tactical Tracking 9/28/2012 40 OCHILTREE CO. SHERIFF'S
2017 Crime Scene Investigation 10/27/2011 2 Frank Phillips College
Unit Hours 149
09/01/2009 - 08/31/2011
Course Course
3851 Breathalyzer / Intoxilyzer 5/6/2011 40 Allen Police Department
3200 Investigations 1/20/2011 21 Abilene Police Academy
2020 Homicide/Assult Inv. 1/20/2011 21 OCHILTREE CO. SHERIFF'S
Safety LEA
Legal Update Update

Courses Completed
09/01/2009 - 08/31/2011
Course Course
Distance (Intermed.) Enforcement (Intermediate)
Spanish for
Telecommunicators
(Intermediate)
5012 Amber Alert for Law 2/14/2010 4 TCOLE Online
Enforcement
5011 Crime Stoppers for Law 2/13/2010 4 TCOLE Online
Enforcement
Unit Hours 236
09/01/2007 - 08/31/2009
Course Course
3277 Identity Theft 4/15/2009 4 TCOLE Online Identity Theft (Intermediate)
3722 Peace Officer Field Training 3/20/2009 160 OCHILTREE CO. SHERIFF'S Peace Officer Field Training
hour requirement

Courses Completed
09/01/2007 - 08/31/2009
Course Course
1999 Personnel Orientation by 2/23/2009 0 OCHILTREE CO. SHERIFF'S Personnel Orientation
Unit Hours 212
09/01/2005 - 08/31/2007
Course Course
(Intermediate)
(Intermediate)
3800 Technical/Specialized 12/15/2005 11 OTHER TRAINING
3100 LAW 9/20/2005 8 Panhandle Regional LEA
1999 Personnel Orientation by 9/16/2005 0 OTHER TRAINING Personnel Orientation
Unit Hours 66
09/01/2003 - 08/31/2005
Course Course
3700 Management/Supervision 8/31/2005 8 Texas Municipal League
Intergovernmental Risk Pool
1000 Basic Peace Officer 8/24/2005 668 Panhandle Regional LEA 86th Session State and
Federal Law Update
(Mandate)
S.F.S.T. NHTSA 24hour
Practitioner
(Mandate)
Practitioner - BPOC

Courses Completed
09/01/2003 - 08/31/2005
Course Course
-18
4-1-18
Options
Options 1987-01
Options 2005-01
Options 2006-01
Options 2009-09
3800 Technical/Specialized 2/11/2005 2 OTHER TRAINING
3300 Patrol/Tactical 11/5/2004 12 OTHER TRAINING
3500 Jail 10/26/2004 4 OTHER TRAINING
1007 Basic County Jail Course 5/1/2004 80 Panhandle Regional LEA Cultural Diversity
(Intermediate)
Unit Hours 774
Total Hours 2268
Total Hours
Total Hours 2328

OSCAR ORTEGA

Yes Hispanic Male
0 High School
South Plains College 65 Associate
Total Hours 65
Service History
Service Service
Jailer WHEELER CO. Jailer License 6/8/2016 2/23/2018 1 years, 9 months
(Part Time) SHERIFF'S OFFICE
Peace Officer WHEELER CO. Peace Officer 11/14/2014 2/23/2018 3 years, 3 months
SHERIFF'S OFFICE
Jailer HEMPHILL CO. Temporary Jailer 10/27/2009 11/25/2009 0 years, 1 months
Total Service Time


Award Information
Granted 5/3/2005
Granted 10/27/2009
Expired - replaced by 11/25/2009
permanent license
Granted 11/25/2009
Master Peace Officer Certificate
Academy History
Completed 11/25/2009 Collingsworth Sheriff's Office Basic County Jail Course
Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
2054 Radar 3/15/2019 40 TEEX Central Texas Police
Academy
Academy

Communication
Office

Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
Safety LEA
Unit Hours 207
09/01/2015 - 09/30/2017
Course Course
Office
3288 Animal Control Officer 3/9/2017 16 HEMPHILL CO. SHERIFF'S
62041 Texas Specific-Shoot Don't 12/19/2016 8 Texas Municipal Police Canine Encounter
Shoot Association (Intermediate)
Canine Encouter (Advance)
7887 Interacting with drivers deaf 7/17/2016 4 OSS Academy Interacting with drivers deaf
or hard of hearing or hard of hearing
(Intermediate)
4068 Child Safety Check Alert List 7/11/2016 1 Classen Buck Seminars, Inc. Child Safety Check Alert List
(Intermediate/Advanc (Advance)
Child Safety Check Alert List
(Intermediate)

Courses Completed
09/01/2015 - 09/30/2017
Course Course
3275 Missing and Exploited 7/11/2016 4 Classen Buck Seminars, Inc. Missing and Exploited
Children Children
Children (Advance)
Children (Intermediate)
Tactics - Active Shooter
2106 Crime Scene Investigation 2/26/2016 40 TEEX Central Texas Police Crime Scene Investigation
(Intermediate) Academy (Intermediate)
Unit Hours 145
09/01/2013 - 08/31/2015
Course Course
3232 Special Investigative Topics 8/24/2015 8 Classen Buck Seminars, Inc. Special Investigative Topics
(Intermediate)
3843 CIT-Update 8/24/2015 8 Classen Buck Seminars, Inc. Crisis Intervention Training
4-1-18
Options
Options 2009-09
3383 83rd Legislative Session 7/28/2015 3 TCOLE Online 83rd Session State and
Tactics Active Shooter L
Unit Hours 44
09/01/2011 - 08/31/2013
Course Course
3182 82nd Legislative Session 7/24/2013 4 Panhandle Regional LEA 82nd Session State and

Courses Completed
09/01/2011 - 08/31/2013
Course Course
3843 CIT-Update 6/10/2013 8 Frank Phillips College Crisis Intervention Training
4-1-18
Options
Options 2009-09
2049 Report Writing - general 5/29/2013 8 HEMPHILL CO. SHERIFF'S
- Test Out (Intermedi Enforcement (Intermediate)
Spanish for
Telecommunicators
(Intermediate)
1014 Basic Instructor Course 5/24/2013 56 Panhandle Regional LEA
3277 Identity Theft 5/6/2013 3 Classen Buck Seminars, Inc. Identity Theft (Intermediate)
(Intermediate)
(Intermediate)
Unit Hours 188

Courses Completed
09/01/2009 - 08/31/2011
Course Course
3200 Investigations 10/19/2010 8 Frank Phillips College
Legal Update Update
1007 Basic County Jail Course 11/25/2009 96 Collingsworth Sheriff's Office Cultural Diversity
(Intermediate)
Unit Hours 154
09/01/2007 - 08/31/2009
Course Course
3939 Cultural Diversity 8/7/2009 8 Frank Phillips College Cultural Diversity
(Intermediate)
Safety LEA
3800 Technical/Specialized 4/10/2008 8 Lubbock Co. Sheriff's
Academy
Safety LEA
Unit Hours 58

Courses Completed
09/01/2005 - 08/31/2007
Course Course
2067 S.F.S.T. Practitioner 2/8/2007 24 Texas Department of Public
Safety LEA
3300 Patrol/Tactical 10/29/2006 16 TEEX Central Texas Police
Academy
-18
4-1-18
Options
Options 1987-01
Options 2005-01
Options 2006-01
Options 2009-09
3200 Investigations 2/23/2006 24 Irving Police Academy
3400 Traffic 12/5/2005 4 Alamo Area LEA
Unit Hours 142
09/01/2003 - 08/31/2005
Course Course
3300 Patrol/Tactical 8/8/2005 16 OTHER TRAINING
hour requirement
3722 Peace Officer Field Training 5/25/2005 80 HEMPHILL CO. SHERIFF'S Peace Officer Field Training

Courses Completed
09/01/2003 - 08/31/2005
Course Course
3100 LAW 5/2/2005 6 Texas District & County
Attorneys Association
1000 Basic Peace Officer 3/2/2005 668 Panhandle Regional LEA 86th Session State and
Federal Law Update
(Mandate)
S.F.S.T. NHTSA24hour
Practitioner
(Mandate)
3300 Patrol/Tactical 2/16/2005 8 Panhandle Regional LEA
Practitioner - BPOC
-18
4-1-18
Options 2009-09
Unit Hours 802
Total Hours 1740
Total Hours
Total Hours 3040

PYNE D. GREGORY

Yes White Male 4829878
0 High School
Total Hours 0
Service History
Service Service
Jailer LIPSCOMB CO. Jailer License 8/24/2016 9/14/2016 0 years, 1 months
Jailer LIPSCOMB CO. Temporary Jailer 10/1/2015 8/24/2016 0 years, 11 months
Telecommunications LIPSCOMB CO. Temporary 10/1/2015 9/14/2016 1 years, 0 months
Operator SHERIFF'S OFFICE Telecommunications
(Full Time) Operator License
Peace Officer LIPSCOMB CO. Peace Officer 8/13/2013 9/14/2016 3 years, 1 months
Chief of Police GRUVER POLICE DEPT. Peace Officer 6/22/2009 8/9/2013 4 years, 2 months
License
Peace Officer HOWE POLICE DEPT. Peace Officer 10/1/2004 6/18/2009 4 years, 9 months
License
Peace Officer WOLFE CITY POLICE Peace Officer 4/17/2003 10/2/2003 0 years, 6 months
DEPT. License
Total Service Time

Chief of Police 4 years, 2 months

Award Information
Granted 7/8/2003
Granted 10/1/2015
Expired - replaced by 8/24/2016
permanent license
Temporary Telecommunications Operator License License
Granted 10/1/2015
Expired - Time limit 9/30/2016
exceeded
Granted 8/24/2016
Academy History
Completed 11/25/2002 Texoma Reg. Police Academy Basic Peace Officer
Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
3210 Cyber Crimes Investigator 3/1/2019 40 Collin County Community
Certification Course College District - LEA
Academy
Jailers
Office

Courses Completed
09/01/2017 - 08/31/2019 *
Course Course
Unit Hours 203
09/01/2015 - 09/30/2017
Course Course
Office
1072 Basic Jail Course for Peace 8/19/2016 40 TEEX Distance Basic County
Officers (online versi Corrections
1305 TCOLE Rule Overview 8/15/2016 4 TCOLE Online
Course
3514 Jail Administration 3/11/2016 40 Bill Blackwood LEMI of Texas
Unit Hours 136
09/01/2013 - 08/31/2015
Course Course
3183 83rd Legislative Session 6/2/2015 3 Classen Buck Seminars, Inc. 83rd Session State and
3855 Fingerprint Identification 5/22/2015 36 Texas Police Association
Unit Hours 40

Courses Completed
09/01/2011 - 08/31/2013
Course Course
3740 Chief's Continuing Education 5/13/2013 40 Bill Blackwood LEMI of Texas Continuing Chief's Training
788035 DPS - JJIS-Juvenile 4/10/2013 3 Texas Department of Public
Combined Forms & Online Safety LEA
3270 Human Trafficking 1/17/2012 4 Collingsworth Sheriff's Office Human Trafficking
3182 82nd Legislative Session 1/17/2012 4 Collingsworth Sheriff's Office 82nd Session State and
Unit Hours 96
09/01/2009 - 08/31/2011
Course Course
3740 Chief's Continuing Education 7/29/2011 40 Bill Blackwood LEMI of Texas Continuing Chief's Training
3181 81st Legislative Session 8/11/2010 8 Panhandle Regional LEA State and Federal Law
Legal Update Update
Safety LEA
3780 New Chief's Course 6/11/2010 40 Bill Blackwood LEMI of Texas New Chief's Training
Options 1987-01
Options 2005-01
Options 2006-01
State and Federal Law
Update
Safety LEA
3802 TCIC/NCIC for full Access 12/30/2009 16 Texas Department of Public Telecommunicator
Operators Safety LEA Intermediate Options
66400 FEMA Adv ICS Command 11/17/2009 14 Texas Department of Public
Gen Staff (FEMA IS-400) Safety LEA
66300 FEMA Int. ICS Exp. Incident 10/27/2009 18 Texas Department of Public
(Class Rm) (FEMA IS-30 Safety LEA
Unit Hours 140

Courses Completed
09/01/2007 - 08/31/2009
Course Course
2108 Arrest, Search, and Seizure 11/25/2008 16 Texoma Reg. Police Academy Arrest, Search, and Seizure
3880 Environmental Law 8/28/2008 8 Texoma Reg. Police Academy
Enforcement
(Intermediate)
3800 Technical/Specialized 7/2/2008 12 Texas Mun. Courts Education
Center
3264 Special Investigator 6/11/2008 24 Texas Municipal Police Special Investigative Topics
Certification Course Association (Intermediate)
3200 Investigations 5/21/2008 8 Collin County Community
3200 Investigations 4/23/2008 8 Texoma Reg. Police Academy

(Intermediate)
3342 Tactical Firearms Training 11/8/2007 8 Texoma Reg. Police Academy
3800 Technical/Specialized 9/21/2007 36 TEEX Central Texas Police

Academy
Unit Hours 163
09/01/2005 - 08/31/2007
Course Course

Courses Completed
09/01/2005 - 08/31/2007
Course Course
2109 Spanish for Law Enforcement 4/13/2007 24 Collin County Community Spanish for Law
(Intermediate) College District - LEA Enforcement (Intermediate)
Spanish for
Telecommunicators
(Intermediate)
3841 Crisis Intervention Training 3/29/2007 16 Texoma Reg. Police Academy Crisis Intervention Training
-18
4-1-18
Options
Options 1987-01
Options 2005-01
Options 2006-01
Options 2009-09
3300 Patrol/Tactical 3/21/2007 3 Texas Municipal League
Intergovernmental Risk Pool
3200 Investigations 2/8/2007 24 Collin County Community
3700 Management/Supervision 12/20/2006 14 TEEX Central Texas Police
Academy
2105 Child Abuse Prevention and 6/9/2006 24 Collin County Community Child Abuse Prevention and
Investigation (Interm.) College District - LEA Investigation (Intermediate)
Unit Hours 137
09/01/2003 - 08/31/2005
Course Course
2067 S.F.S.T. Practitioner 7/14/2005 24 Texoma Reg. Police Academy
3232 Special Investigative Topics 6/23/2005 16 Collin County Community Special Investigative Topics
College District - LEA (Intermediate)
32006 Overview of Drugs (DE) 4/1/2005 3 TCOLE Online
Distance

Courses Completed
09/01/2003 - 08/31/2005
Course Course
3277 Identity Theft 2/22/2005 3 Texoma Reg. Police Academy Identity Theft (Intermediate)
3200 Investigations 11/8/2004 4 Sheriff's Association of Texas
Unit Hours 66
09/01/2001 - 08/31/2003
Course Course
1000 Basic Peace Officer 11/25/2002 640 Texoma Reg. Police Academy 86th Session State and
Federal Law Update
(Mandate)
Unit Hours 648
Total Hours 1629
Total Hours
Total Hours 1629

ENFORCEMENT DIVISION
CASE INFORMATION
Case Number: 19-06-0604
Investigator: Sgt. David New
Offense: Supplement
Licensee: Hemphill County Sheriff’s Office
SUPPLEMENT:
On 8/20/19, Sgt. Norie and I travelled to Canadian, TX to follow-up on case #19-06-0604. During this
investigation we were told there was documentation to support Sheriff Lewis’s claim that officers in his
department received credit for numerous Field Training hours. This particular document would support
the Field Training hours received by each officer. I asked Sheriff Lewis for these documents and he
produced 3 from his lower left hand desk drawer. When asked if he had any more, he produced a 4th for
Officer Pyne Gregory. Gregory’s was in his file room in Gregory’s personnel file. An example of this
document is below:
Hemphill County Sheriffs Office

-I
fr
Can:idi:in, Tl( ?«l14 l(im Sp~e<, Admin. Asst.
Phone: 806-323-5326 Aimu w,mamson, Chief ~spatcher
Fax: 806-323-8355 Cheryl Cano, Jail Admin.
September 18, 2018
Hemphill County Jail • Training
!!!.l!!s 1!£1!!1
Jail Operations 18
Dispatch Operations 12
Fire Drill 6
Inmate Booking 14
Transport 6
TeleMed/Hospltal/Mental 6
Jail RMS System 4
Court 2
Jerri-Lynn Ortega has completed~ hours of traini ng in County Corrections Officer Field
Training
1
These were the only supporting documents Sheriff Lewis had for County Corrections Field Training. He
stated he did not have any other officers or other Field Training hours for Telecommunications. This was
suspicious because he only had supporting documentation for 4 officers (him included) and only for
County Corrections.
We did not have an evidence form at the time. I filled one out for the 4 memo’s and scanned it to Sgt.
Norie to send a copy to Sheriff Lewis and Chief Clapp.
End of Supplement. D.B.N.
2
CASE INFORMATION
Case Number: 19-06-0604
Investigator: Sergeant Shane Norie
Violation: Tampering with a Governmental Record, Texas PC 37.10 (a)(5)

§218.1. Continuing Education Credit for Licensees (b)
Involved Persons: Sheriff Nathan Lewis, PID
Witnesses: Jerri-Lynn Ortega

Oscar Ortega, PID
Brent Clapp, PID
Cheryl Cano, PID
Pyne Gregory, PI
Involved Agency: Hemphill County Sheriff’s Office
SUMMARY:
Sheriff Nathan Lewis reported County Corrections Field Training hours to the Texas Commission on Law
Enforcement without proper documentation.
Definitions
Texas Penal Code § 37.10 – Tampering with a Governmental Record
(a) A person commits an offense if he:

(5) Makes, presents, or uses a governmental record with knowledge of its falsity;
§218.1. Continuing Education Credit for Licensees (b)
(b) A law enforcement agency submitting continuing education courses under the chief
administrator's approval through a departmental report of training, must have the following on
file and readily accessible to the commission:
(1) lesson plans; or
(2) certificate of completion with hours indicated on the certificate;
(3) attendees' critique of the course that includes:
(A) written evaluation of the instructor; and
(B) an assessment of how this training was applicable to their assigned duties;
(4) number of students attending from the agency;
(5) copy of course outline (if available); and
(6) copy of available handouts.
1
DETAILS OF INVESTIGATION
On June 4, 2019 I was assigned this case for further review. The Texas Commission on Law Enforcement,
Enforcement Division, received a complaint from TCOLE Academy Contract Evaluator (ACE) Malcolm
Jackson. The complaint outlined on May 23, 2019 Jackson had performed an on-site training program
evaluation at Hemphill County Sheriff’s Office with Chief Deputy Brent Clapp.
The complaint outlined several violations the Hemphill County Sheriff’s Office had potentially committed
in violation of TCOLE Rules and the Training Provider Contract, which has been in effect since April 26,
2017.
Chief Clapp had advised at some point around November 2018 one of his deputies Jerri-Lynn Ortega, PID
, had reported she observed training hours on her Personal Status Report (PSR) that she felt like
were fraudulent. The training indicated 80 hours of County Correction Officer Field Training which was
reported on September 18, 2018. Jerri-Lynn Ortega advised she had not performed or completed any
Field Training Programs for Corrections at Hemphill County.
August 21, 2019
I along with Sergeant Dave New, traveled to Hemphill County Sheriff’s Office to follow up on the
complaint filed by ACE Malcolm Jackson. We made contact with Chief Deputy Brent Clapp and Sheriff
Nathan Lewis. Lewis was advised why Investigators were on scene and Sheriff Lewis produced four (4)
documents outlining the Field Training program for County Corrections. The documents were for the
following deputies:
Deputy Jerri-Lynn Ortega

Oscar Ortega
Nathan Lewis
Pyne Gregory
I then met with Jerri-Lynn Ortega and received a recorded statement, which will be included with the
case file. The following is a summary of the statement and is not intended to be a transcript.
Deputy Ortega advised she had observed 80 hours of Field Training Hours on her PSR to which
she did not complete. Ortega stated she had looked at her PSR in order to see how many hours
she needed before the end of the training cycle.
Ortega advised she printed out her PSR and went to speak with Chief Deputy Brent Clapp about
the hours. She told Chief Clapp she had received 80 hours of training and did not sit in any class
for two weeks.
2
Ortega advised the first thing Clapp said was “what did Nathan do?” referring to Sheriff Nathan
Lewis. She stated Chief Clapp had then observed several of the Hemphill County Sheriff’s Office
employees had received the training hours.
Ortega advised Chief Clapp told her to call Richard Gutierrez, TCOLE, to advise him of the matter.
Ortega contacted Gutierrez who advised her to write up a statement and forward it to him.
Ortega advised she did not complete the statement.
Ortega advised she started working for the Sheriff’s Office around September 2016 when Sheriff
Lewis assumed office. Ortega advised she never went through a Field Training Program due to
her prior experience.
Ortega advised Chief Clapp told her he was fearful Sheriff Lewis would make up a roster for the
training.
Norie then showed Ortega the document provided by Sheriff Lewis outlining the topics of the
Field Training Program for County Corrections. Ortega said there were topics on the document
that she never covered under a Field Training Program.
I then met with Chief Deputy Brent Clapp and received a recorded statement, which will be included
with the case file. The following is a summary of the statement and is not intended to be a transcript.
Chief Clapp confirmed the issue with the Field Training hours being reported with no supporting
documents originally around December 2018 by Deputy Jerri-Lynn Ortega.
Jerri-Lynn Ortega had reported to Clapp she had 80 hours of Corrections Field Training she did
not perform and did not deserve. Ortega also wanted to know how it got onto her PSR. Chief
Clapp then assured Ortega he would get to the bottom of it.
Clapp then went to Sheriff Lewis and inquired why Jerri-Lynn Ortega had these hours. Sheriff
Lewis said she got those hours so he reported them.
Clapp advised Sheriff Lewis the agency did not have an FTO file, training file or any supporting
documents that they should have as a training provider. Chief Clapp stated Sheriff Lewis did not
seem concerned about it. Sheriff Lewis then advised Clapp the agency did not need supporting
documents due to the training being classified Field Training.
Chief Clapp then advised he contacted Director Kenny Merchant, TCOLE, about the matter for
direction. Clapp stated Merchant told him they needed to have documents supporting the
training hours.
Chief Clapp then went back to Sheriff Lewis and told him if he is going to submit 80 hours of
training you have to have the supporting documents. The documents needed to comprise of
what the hours covered.
3
Clapp then stated Lewis created a word document showing the topics of what the officers were
trained in and how many hours those topics covered.
Clapp advised Lewis brought the word document to him and asked Clapp “is this what you
mean?” Clapp said the document was created around the December 2018 time frame.
I then produced the document to Clapp and he confirmed it appeared to be the same document
Lewis created around December 2018. Clapp did say however the document was not on Hemphill
County letterhead at the time it was initially drafted.
Clapp then told Lewis if that is the way you’re going to justify it and you’re comfortable with it
then that’s on you. Clapp further told Lewis “you reported these you have to have the
explanation for it”.
Clapp further stated Sheriff Lewis kept all the training files in his office until Clapp informed Lewis
ACE Malcolm Jackson was coming in May 2019. It was at this time Clapp was given 8 rosters of
classes the agency had reported. Clapp asked Lewis if this was all the training files and Lewis said
it was.
Chief Clapp said the documents created for the Field Training were not part of the training files
Lewis produced to Clapp for the audit.
ACE Jackson asked Clapp during the evaluation about the FTO training and why weren’t the
documents in the training files. Clapp did not have an answer.
Clapp said he could not go ask Sheriff Lewis due to his absence during the evaluation. Clapp said
when Jackson arrived at the Sheriff’s Office; Sheriff Lewis departed the Sheriff’s Office and did
not return.
Clapp advised he told Sheriff Lewis “he’s here”, referring to Jackson. Clapp informed Sheriff Lewis
that Jackson needed to meet with them both and Lewis told Clapp “you can handle this” and did
not return for the rest of the day.
The Field Training documents were ultimately recovered from Sheriff Lewis’ desk drawer. Clapp
further stated the training files are generally kept in a filing cabinet in Lewis’ office and the
employee files are kept in his desk.
ACE Jackson advised Chief Clapp he would be forwarding his findings to the investigative side of
TCOLE. Clapp asked Jackson what he should tell Sheriff Lewis and Jackson advised him to explain
to the Sheriff what your deficiencies were.
Chief Clapp said Sheriff Lewis asked how the evaluation went the next day and Clapp advised him
it wasn’t good.
Clapp advised Lewis he had training rosters listed that Clapp had no idea where they came from.
Sheriff Lewis replied he was just doing it like every other Sheriff he has worked for does it.
4
ACE Jackson went on to ask Chief Clapp about a Firearms Proficiency Officer Training class. Chief
Clapp went on to say we qualify once a year and the record showed two courses, one in February
2018 and the other in July 2018. Jackson advised Clapp the Firearms proficiency officer training
was not annual qualifications. Jackson told Clapp it was one step below Firearms Instructor
training and asked Clapp if he hosted a class or sent anybody to the class and he replied not that
he was aware of.
Chief Clapp was then asked about the jail Field Training Program. Clapp advised the jail
administrator Cheryl Cano has a document depicting a checklist of what they cover in the jail.
Chief Clapp went on to say they do not have a jail FTO program for Peace Officers.
Clapp was not aware of how long the FTO program was for the jailers/dispatchers. Clapp said
they would spend a week or two with another officer to learn.
It was brought up to Clapp if he didn’t know what the program was for the jail then one could
assume Lewis doesn’t know. Due to the fact that Clapp is in charge of the jail and the training of
new officers. When asked about the Field Training document Lewis drafted Clapp believes based
on conversations he and Lewis had in December 2018, the document was manufactured and the
numbers were pulled out of thin air. Clapp said Lewis could have called jail Administrator Cano,
but she would have to answer that.
Chief Clapp agreed it appeared Lewis fabricated the documents for the three officers due to the
fact it was the three officers we were talking to on that day.
When Sergeant New recovered the documents from Lewis he advised he had no other
documents for anyone else. Lewis personally gave himself 80 Field Training hours for County
Corrections and 80 Field Training hours for Communications Field Training totaling 160 hours.
Lewis had no documents for Communications Field Training and it should be noted no one was
inquiring about Communications Field Training. The only thing people were inquiring about was
the Corrections Field Training which he received 80 hours from himself and thus no documents
were “created” for the communications field training.
Clapp advised he never brought up Communications Field Training with Lewis. Clapp was further
asked why he thought Lewis fabricated those documents and he stated because he thinks that is
what happened.
Clapp said it wasn’t outside the realm of Lewis fabricating a document because he had
manufactured a supplement for a missing person a year and a half after it happened.
5
I then met with Sheriff Nathan Lewis and received a recorded statement, which will be included with the
case file. The following is a summary of the statement and is not intended to be a transcript.
Lewis began by stating he had never heard of the Field Training issue prior to ACE Malcolm
Jackson performing his evaluation in May 2019. Lewis advised Chief Deputy Clapp had asked him
what documentation the agency had and Lewis told him he had documentation he made up for
the hours he submitted.
Lewis stated he assumed the duties of Sheriff in September 2016 when the prior Sheriff abruptly
left the position prior to his term ending.
Sheriff Lewis was then shown the County Corrections Field Training documents he produced
from his desk. Lewis confirmed the documents were created on September 18, 2018 just as the
date depicted on the document.
Lewis stated he talked to Clapp in September 2018 about the documents and he never spoke
with Clapp about Malcolm Jackson’s visit. Lewis said he has never had a conversation with Clapp
regarding the FTO documents when Jackson was at the agency.
Lewis confirmed he only made up the Field Training documents for the three deputies (Jerri-Lynn
Ortega, Oscar Ortega and himself). He advised he didn’t make FTO files for the
jailer/telecommunicator because the jail has a Field Training program that they do which is
probably 160-175 hours. Lewis said the jail Captain Cheryl Cano handles her own staff (Cano was
identified as Jail Administrator/Captain).
Lewis identified another deputy Pyne Gregory, who no longer works for the agency, had the Field
Training documents as well.
Lewis explained when he went to give the deputies training hours; he spoke with Cano and asked
her what the deputies were doing in the jail and in dispatch. Cano explained to the Sheriff what
the deputies were doing such as booking prisoners, fire drill training and shakedowns. He said to
him that was training. Lewis then went back and calculated how many hours it was they were
performing those tasks.
Lewis said every time they were booking someone in they were learning the system and he
counts that as training.
I then used Jerri-Lynn Ortega as an example and asked Lewis how she received 80 hours of Field
Training. Lewis explained what he sees as FTO Training is when he sees a deputy transporting a
prisoner to court; those are training hours to him.
I again asked Lewis why Jerri Ortega would get 80 hours and what was the significance of the
hours he said “If their doing stuff to get the hours, then I am going to give them the hours”.
6
Sheriff Lewis stated he spoke with the Sheriff from Ochiltree County and he advised Lewis he
could give hours for any stuff they do in the jail if the guys were jailers, because their guys do it
all.
Lewis said he went back and visited with the jailers, Jail Capt. Cano and head dispatcher. Lewis
said he did not visit with the deputies. Lewis said he just got the hours from observing what they
did.
Lewis then tried to explain how he calculated the hours and he explained if Jerri Lynn Ortega
went from the jail to the court that was an easy hour every time. Lewis knew Ortega performed
two (2) transports so he gave her two hours of training.
Lewis said all of his guys easily do that many transports to court. Lewis stated he had even done
those transports and so he gave himself those hours as well.
I then asked Lewis about the jail RMS system bullet point and he said it indicated the jail CAD
system. He further explained when the deputies booked someone in that equaled hours they
logged for training on the system.
Lewis advised he took the total numbers of hours TCOLE allots for Field Training (160) and began
speaking with the jail Captain (Cano) and reviewing videos of the duties the deputies were
performing and that is how he came up with the hours.
I then confirmed with Sheriff Lewis, he watched videos? Lewis explained he has a camera system
in his office and he knows what his deputies do because they are a small enough agency for him
to know.
I asked Lewis about the hours totaling 80 not the 160 and if he just gave them the total number
allotted by TCOLE, why didn’t he give them the 160. Lewis responded I guess that’s just what I
gave them. He said maybe the deputies had hours before they started working with Hemphill
County SO. Lewis said if they had FTO hours before they worked with Hemphill County he gave
them fresh hours for when they started working for him.
Lewis then asked if he was doing it correctly and said he was just giving those hours he felt they
deserved as Lewis being their new supervisor. He reiterated the jailer/dispatchers have their own
FTO documentation and he was only doing this for the deputies.
Lewis said the September 2018 date was the date he realized he could give the hours so that’s
why all the hours were submitted on that date in TCLEDDS. Lewis then stated if he has done this
wrong then I am sorry, he thought he was doing it correctly.
Lewis said they were doing some type of training in the jail that caused him to think he wasn’t
giving the deputies the FTO hours they deserved.
7
I then confirmed with Sheriff Lewis that if a deputy transported two inmates to court that was
two hours of Field Training. Also, if a deputy books 8 people in that equated to 8 hours of Field
Training.
Lewis said that was just from him looking at cameras in his office. He justified the hours by
looking at the cameras, talking to his jail Captain (Cano) and talking with the dispatchers asking
what the deputies did in the jail the night prior.
Lewis stated any deputy who received Field Training hours would have supporting documents for
those hours. Lewis advised the jailers/dispatchers were the same in regards to Field Training.
Sergeant New advised Lewis that was incorrect. Lewis was advised he had put himself down for
80 hours of Telecommunicator Field Training and 80 hours of Corrections Field Training.
Lewis was then asked if he had any supporting documents for Telecommunicator FTO hours.
Lewis made the statement “every time I’m in there I’m training”.
When Lewis was asked were the supporting documents were for the Telecommunicator hours he
pointed to the document for Correction Field Training. Lewis attempted to say they the two
positions were the same Field Training. Lewis was then corrected and advised the document only
covered 80 hours of Correction Field Training and his PSR reflected those hours. His PSR also
indicated 80 hours of Telecommunicator Field Training.
Lewis thought the same document would work for jailer and telecommunicator. When Lewis was
pressed about it he continued to say he thought it was the same thing and he apologized if got it
wrong.
We then educated Lewis on the documentation in regards to Field Training and confirmed the
date of 9/18/18 was the actual date the document was created.
I then met with Trevor McKnight, jailer/dispatcher, and received a recorded statement, which will be
included with the case file. The following is a summary of the statement and is not intended to be a
transcript.
McKnight advised he did receive Field Training, but could not recall how many hours the training
was.
I then met with Captain Cheryl Cano, Jail Administrator, and received a recorded statement, which will
be included with the case file. The following is a summary of the statement and is not intended to be a
transcript.
Cano stated any training or anything which pertains to the jail, she should know about.
Cano began by describing the process of Field Training for the jailer/dispatcher positions. Cano
advised the agency had a checklist of the areas they go over and document (A copy will be
included in the case file).
8
Cano further stated the hours granted for Field Training varies and she doesn’t know how many
hours the trainee gets. Cano was shown officer receiving 160 hours of Field Training and doesn’t
know were Sheriff Lewis is coming up with the number. Cano doesn’t put a number of hours
trained. She just tells Lewis when the trainee is competent and can be on their own. Cano said
the FTO checklist is kept with the employee file.
I then went over the Corrections Field Training document supplied by Lewis and Cano has no
knowledge of the document.
Cano went on to say Sheriff Lewis has never called her to ask what his deputies were doing in
reference to Corrections Field Training or Telecommunications.
I then met with Deputy Oscar Ortega, and received a recorded statement, which will be included with
the case file. The following is a summary of the statement and is not intended to be a transcript.
Ortega stated he originally discovered he had hours on his PSR when his wife Jerri-Lynn Ortega
brought it to his attention. I then showed Ortega the document outlining the various topics in
regards to FTO Training.
Ortega did not recognize any of the topics except for the Fire Drills. He did say they perform
shakedowns while they do the fire drills. He continued to say they have never been formally
trained.
Ortega was asked about a Legislative Update class. Ortega said he took the class online through
OSS Academy. Ortega advised he went into Sheriff Lewis’ office and observed former deputy
Pyne Gregory. Ortega had asked Gregory if he had taken the legislative update class and he said
he hadn’t. Ortega said Sheriff Lewis voiced that Gregory had already taken the class and Gregory
then looked at Ortega and said “I guess I already took it”.
I then asked Ortega about the Firearms Proficiency Officer course and if he had taken the 16
hours of training. Ortega said they had qualified on the range the same date the training was
submitted. Ortega said they spent an estimated 2 hours on the range qualifying and another
hours or so cleaning their weapons. Ortega estimated a total time of 3-4 hours on firearms
qualifications.
Ortega advised he had no knowledge of Sheriff Lewis submitting rosters for training that did not
occur.
We concluded all on site interviews and departed the Hemphill County Sheriff’s Office.
August 26, 2019
I then contacted former Hemphill CO SO deputy Pyne Gregory at telephone number

and recorded the telephone call which will be included with the case file. The following is a summary of
the statement and is not intended to be a transcript.
9
I began by asking Gregory about the firearms qualifications in February 2018. Gregory said he
remembers the qualifications being about 3 hours.
Gregory was then asked about the conversation in Lewis’ office when Oscar Ortega walked in
and questioned him about the Legislative Update course. Gregory thought he remembered
taking the course online.
September 3, 2019
I then contacted Chief Deputy Brent Clapp at telephone number ( ), and recorded the
telephone call which will be included with the case file. The following is a summary of the statement and
is not intended to be a transcript.
I contacted Clapp in reference to the Firearms Proficiency Officer course. Clapp advised they have
not had the class or sent anyone to the class as reported.
Clapp advised he thinks that class is being reported for firearms qualifications because the dates
are the same dates as the department firearms qualifications.
I also confirmed with Chief Clapp there were no supporting documents and he said there was
not. Clapp also confirmed that all 17 training rosters listed in the department tab in TCLEDDS are
missing files. Clapp stated out of the 25 training classes they have instructed, only 8 have
supporting files.
I asked Clapp if anything has happened since TCOLE departed the agency and he advised Lewis
made the comment “Those classes didn’t get red flagged; they (TCOLE) got a call”. Lewis further
made the comment “I gave those people hours and they called on me”.
September 26, 2019
I contacted Sheriff Nathan Lewis at telephone number ( ), and recorded the telephone call
which will be included with the case file. The following is a summary of the statement and is not
intended to be a transcript.
Sheriff Lewis returned my call and I asked him about Course 3337 Firearms Proficiency Officer
Training given to various past and present employees of Hemphill CO SO.
Lewis advised the training was the department’s annual qualifications. I advised Lewis this was
not the intended use of the class and that no training hours could be given for annual
qualifications. Lewis acted like he was surprised to hear you don’t get hours for yearly
qualifications.
Lewis went on to say since Investigator left the agency in August 2019 he has relinquished all
TCOLE training and duties his Chief Deputy Brent Clapp. Also, Lewis told me he was not seeking
10
re-election for the office of Sheriff for Hemphill County. Lewis advised the job was to stressful
and it was his intentions to go back and become a regular street officer at an agency.
Lewis was very apologetic for all the mistakes and trouble the training issue has caused.
I took the opportunity to advise Lewis it was my opinion the County Corrections Field Training
document was not generated on September 18, 2018 as first reported by Lewis. I advised Lewis it
was my opinion the document was created sometime around December 2018.
The call was ended and after a short time Lewis called back (September 26, 2019) with an
explanation of the document.
Lewis advised he had gone back and located the creation date of the document through
Microsoft Word. Lewis said the document was created on November 29, 2018 at 11:04 am. Lewis
then said he meant to add a line on the document stating the effective date was 9/18/18.
Lewis also stated when Investigators were at Hemphill County SO in August 2019 and
questioning him on the spot he had no time to recount when he created the document.
It was at this time Lewis emailed me a screen capture of the creation time/date stamp of the
creation of the document for Corrections Field Training.
LEFT BLANK
11
Conclusion
The Hemphill County Sheriff’s Office became a Contract Training Provider on April 26, 2017. Sheriff
Nathan Lewis envisioned providing training for his agency along with surrounding agencies in the upper
Panhandle region of The State of Texas. Lewis assumed the office of Sheriff for Hemphill County on
September 16, 2016 after the prior Sheriff vacated his seat prior to the end of his term.
Sheriff Lewis had this vision of training but failed to educate himself on the Texas Commission on Law
Enforcement rules and laws. Sheriff Lewis thought he had the base knowledge to properly report and
put on training classes at the Hemphill County Sheriff’s Office. Sheriff Lewis violated his Contract which
he signed on April 26, 2017. The following is a list of those violations:
III. CANCELLATION, SUSPENSION, AND TERMINATION.
11. Either party may terminate this contract upon ten days written notice.
The Commission may also terminate this contract if:
a) The training coordinator intentionally or knowingly submits, or

causes the submission of, a falsified document or a false written
statement or representation to the commission;
b) Training Provider fails to comply with any term of a contract or

violation of a commission rule or law, including when a provider
has been classified as at risk under this chapter for a twelve-
month period without complying with commission rules;
The main complaint of this case was training hours granted without proper supporting documentation in
the training files. The complaint was substantiated and Investigators learned Sheriff Nathan Lewis had
given County Corrections Officer Field Training to various current and former employees of the Hemphill
County Sheriff’s Office. It was also learned through the investigation Sheriff Lewis granted 16 hours of
training for Course 3337, Firearms Proficiency Officer for the agencies yearly firearms qualifications.
Sheriff Lewis reported this training on several occasions since assuming the Office of the Sheriff in
September 2016. This act violated Section 11 (a) of his Training Contract with the commission. Sheriff
Lewis submitted those hours to the commission through TCLEDDS and did not have the supporting
documents for the training.
In regards to the Field Training hours reported, Sheriff Lewis drafted a document dated September 18,
2018 supporting the Field Training hours. Initially, Sheriff Lewis stood by the date on the document and
in a recorded statement told Investigators the date on the document was the date it was created. It was
learned through further investigation the document was not generated on the above date, but in fact
was created on November 29, 2018. Sheriff Lewis told Sergeant Norie on a recorded telephone call
when Norie brought it up to him again about the date not being accurate, he in fact generated the
12
document on the November 29, 2018. Sheriff Lewis said when TCOLE Investigators were on site in
August 2019 and started asking him questions on the spot he had no time to react and could not
remember when he created the document. Sheriff Lewis then emailed a screen shot of the Word
Document corroborating when the document was created.
Sheriff Lewis advised he was not seeking re-election to be the Sheriff of Hemphill CO SO and had
relinquished all TCOLE training and matters to his Chief Deputy Brent Clapp.
END OF REPORT
RSN
13
Cera Garrett
From: David New

Sent: Monday, August 26, 2019 1:34 PM
To: Shane Norie
Subject: HCSO Document receipt 8/21/19
Attachments: Evidence Receipt - HCSO.pdf
You can send this to the Chief or the Sheriff. Received from Sheriff Lewis

Sgt. David New
Enforcement Division
Texas Commission on Law Enforcement
6330 East Hwy 290, STE 200
Austin, Texas 78723
Office Phone: 512-936-7755
Cell Phone: 512-717-1138
E-mail: David.New@tcole.texas.gov

This communication, including attachments, may contain information that is confidential and
protected. It constitutes non‐public information intended to be conveyed only to the
designated recipient(s). If the reader or recipient of this communication is not the
intended recipient, an employee or agent of the intended recipient who is responsible for
delivering it to the intended recipient, or you believe that you have received this
communication in error, please notify the sender immediately by return e‐mail and promptly
delete this e‐mail, including attachments without reading or saving them in any manner. The
unauthorized use, dissemination, distribution, or reproduction of this e‐mail, including
attachments, is prohibited and may be unlawful.

1
Cera Garrett
From: Nathan Lewis <TXSheriff@hemphillso.com>

Sent: Thursday, September 26, 2019 1:50 PM
To: Shane Norie
Subject: Hemphill CO SO
Attachments: Scan0001.pdf
Shane I have attached the word document information creation date.

Stay safe Brother,

Nathan R. Lewis
Hemphill County Sheriff
401 Purcell Ave.
Canadian, TX 79014
806.323.5326
txsheriff@hemphillso.com

1
Cera Garrett
From:
To: Shane Norie
Subject: Re: PSR
I now remember the oss legal update course. I did take it online . The firearms training hours are wrong , and that’s all I
see that isn’t correct. Like I said, we only did weapons qualifying and each time they averaged 3 to maybe 4 hours, not
the 16.

Sent from my iPhone

On Aug 26, 2019, at 2:11 PM, Shane Norie <shane.norie@tcole.texas.gov> wrote:
Pyne

Here is your psr. Just look it over and see if anything stands out.

Thanks

Sergeant Shane Norie
6330 East Hwy 290, STE 200
Austin, Texas 78723
E-mail: shane.norie@tcole.texas.gov

<image001.png><image002.jpg>

This communication, including attachments, may contain information that is confidential and protected. It
constitutes non‐public information intended to be conveyed only to the designated recipient(s). If the
reader or recipient of this communication is not the intended recipient, an employee or agent of the
intended recipient who is responsible for delivering it to the intended recipient, or you believe that you
have received this communication in error, please notify the sender immediately by return e‐mail and
promptly delete this e‐mail, including attachments without reading or saving them in any manner. The
unauthorized use, dissemination, distribution, or reproduction of this e‐mail, including attachments, is
prohibited and may be unlawful.

<pyne gregory.pdf>
1
Cera Garrett
From:
To: Shane Norie
Subject: Re: PSR
Actually the 80 hours of field training for corrections is questionable. I didn’t have a training officer. Co workers showed
me how to book people in into the system but that is about all the “training” I got. Not sure if that matters or not.
Sent from my iPhone

On Aug 26, 2019, at 2:11 PM, Shane Norie <shane.norie@tcole.texas.gov> wrote:
Pyne

Here is your psr. Just look it over and see if anything stands out.

Thanks

Sergeant Shane Norie
6330 East Hwy 290, STE 200
Austin, Texas 78723
E-mail: shane.norie@tcole.texas.gov

<image001.png><image002.jpg>

This communication, including attachments, may contain information that is confidential and protected. It
constitutes non‐public information intended to be conveyed only to the designated recipient(s). If the
reader or recipient of this communication is not the intended recipient, an employee or agent of the
intended recipient who is responsible for delivering it to the intended recipient, or you believe that you
have received this communication in error, please notify the sender immediately by return e‐mail and
promptly delete this e‐mail, including attachments without reading or saving them in any manner. The
unauthorized use, dissemination, distribution, or reproduction of this e‐mail, including attachments, is
prohibited and may be unlawful.

<pyne gregory.pdf>
1
Cera Garrett
From: David New

To: Shane Norie
Subject: Emailing: HCSO SUPP
Attachments: HCSO SUPP.docx

Your message is ready to be sent with the following file or link attachments:

HCSO SUPP

Note: To protect against computer viruses, e‐mail programs may prevent sending or receiving certain types of file
attachments. Check your e‐mail security settings to determine how attachments are handled.
1
Cera Garrett
From: Malcolm Jackson

Sent: Wednesday, June 5, 2019 9:23 AM
To: Shane Norie
Subject: FW: Hemphill County SO 5-23-19 Intake Report
Attachments: Hemphill County SO 5-23-19 Intake MJ.pdf; Clapp letter 5-23-19.pdf; Hemphill County
SO 5-23-19 30 day departmental report.pdf; Nathan Lewis PSR.pdf; Ortega PSR.pdf

From: Malcolm Jackson
Sent: Tuesday, May 28, 2019 6:34 AM
To: Darla Dixon
Cc: Richard Gutierrez; Doug Skolaut; Michael Dickey; Malcolm Jackson
Subject: Hemphill County SO 5-23-19 Intake Report

See attached intake report and supporting documents for Hemphill County SO possible fraudulent training reports.

Malcolm Jackson, TCOLE ACE
Email: malcolm.jackson@tcole.texas.gov
Phone: 512‐940‐0635

1
Cera Garrett
From: David New

To: Shane Norie
Subject: HCSO Docs
Attachments: Corrections FT Memo.pdf

Sgt. David New
6330 East Hwy 290, STE 200
Austin, Texas 78723
Cell Phone: 512-717-1138
E-mail: David.New@tcole.texas.gov

This communication, including attachments, may contain information that is confidential and
protected. It constitutes non‐public information intended to be conveyed only to the
designated recipient(s). If the reader or recipient of this communication is not the
intended recipient, an employee or agent of the intended recipient who is responsible for
delivering it to the intended recipient, or you believe that you have received this
communication in error, please notify the sender immediately by return e‐mail and promptly
delete this e‐mail, including attachments without reading or saving them in any manner. The
unauthorized use, dissemination, distribution, or reproduction of this e‐mail, including
attachments, is prohibited and may be unlawful.

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Texas Commission On Law Enforcement

Personal Status Report

Citizen Race Gender Federal ID State ID

Total Service Time

9/27/2019 Page Number: 1

3027 Verbal/Nonverbal 12/5/2018 3 Texas Association of Counties

9/27/2019 Page Number: 2

Unit Hours 155

9/27/2019 Page Number: 3

Unit Hours 102

9/27/2019 Page Number: 4

9/27/2019 Page Number: 5

Unit Hours 227

Unit Hours 168

Total Hours 809

9/27/2019 Page Number: 6

9/27/2019 Page Number: 7

401 Purcell Avenue Brent Clapp, Chief Deputy

May 23, 2019

Protect Document Properties ·

Open File locabon

Show All Prope:rt,e,s

401 Purcell Avenue Brent Clapp, Chief Deputy

September 18, 2018

Hemphill County Jail - Training

County Corrections Officer Field Training

Nathan Lewis, Sheriff

401 Purcell Avenue Brent Clapp, Chief Deputy

September 18, 2018

Hemphill County Jail - Training

County Corrections Officer Field Training

Nathan Lewis, Sheriff

401 Purcell Avenue Brent Clapp, Chief Deputy

September 18, 2018

Hemphill County Jail - Training

County Corrections Officer Field Training

Nathan Lewis, Sheriff

401 Purcell Avenue Brent Clapp, Chief Deputy

September 18, 2018

Hemphill County Jail - Training

County Corrections Officer Field Training

Nathan Lewis, Sheriff

Texas Commission on Law Enforcement - Property & Evidence Form

'fJ !Jt h1 /!J:OOA tu:>£ {mL€ ~ ence D Destruction D Found Prop

t/<!>/ P/J/2-CEV- ~- (ft,J/f)I~ ()I) ,<Jore/

I J ('1})JN(l/ r11f2/2£V7<rNS Pr Me--10 - fJSCM- OllTl::,7. A-

COMPLAINT INTAKE FORM

4. Date Occurred 5. Date Reported 6. Location of Occurrence

9-24-18 5-23-19 401 Purcell Avenue, Canadian, Texas

Sheriff Nathan Lewis

PO/Jailer/Telecom Hemphill County SO 1 Elected Sheriff / Active

In person by TCOLE staff during on-site training provider evaluation.

18. Name of Reporting Party Last, First Middle

Clapp, Brent (Chief Deputy - Hemphill County SO)

ENFORCEMENT DIVISION ACTION

Investigation Non-Jurisdictional Admin Criminal Referral

ENFORCEMENT DISPOSITION ACTION

Closed Forward to ELS Reprimand Cancel

TCLEOSE Complaint Intake Revised 06-13

Training Provider Name: Provider#:

Tra ining Provider Evaluation Repo rt (9-18-17)

1.1 Requirement to Enter an d Maintain a Train ing Contract .................................................................... 5

2.1 Requirement to Maintain Qua lified Instructors an d Staff ................................................................... 5

2.4 Requirement to M ainta in or Ho ld a Contract for Firearms Range ...................................................... .5

Hemphill County Sheriff's Office Investigation

Hemphill County Sheriff's Office Investigation