Sixto A.

Abao National High School

Hubangon, Mahinog, Camiguin
PARENTS-TEACHERS ASSOCIATION

CONSTITUTION AND BY-LAWS

ARTICLE I
NAME & DOMICILE

Section 1. NAME. The organization shall be known as Sixto A. Abao National

High School Parents-Teachers Association, INC. herein referred as
SAANHS PTA, INC.

Section 2. DOMICILE. The principal office of the association shall be at Sixto

A. Abao National High School (SAANHS), Barangay Hubangon,
Mahinog, Camiguin.

ARTICLE II
Declaration of Principles

Section 1. We believe that SAANHS PTA, INC. is the coordinating body of the
Parents and Teachers of Sixto A. Abao National High School.

Section 2. We believe that the growth, progress and welfare of our

children/students of this educational institution depend upon the
unity, cooperation and active participation and harmonious
relationship of the Parents, Teachers and School Administration.

Section 3. The organization shall promote volunteerism and altruism in all its
functions and affairs.

Article III
Jurisdiction

Section 1. The SAANHS PTA, INC., shall have jurisdiction to undertake high
school related activities in and outside the campus and as agreed
upon with the school administration.

Article IV
OBJECTIVES

Section 1. To promote and work for the interest and welfare of the students
who are enrolled in the Sixto A. Abao National High School
including the educational, social and physical well-being of all.
Section 2. To provide venue whereby parents and teachers could air their
grievances and opinions.

Section 3. To promote harmonious relationship with the school

administration and the community.

Section 4. To bring to the attention of the school administration every

perceived violation of school rules and regulations that may be
committed by the students or teachers for appropriate disciplinary
action.

Section 5. The SAANHS PTA, INC., may assist in the promotion and
supervision of the activities that the school may undertake.

Section 6. To provide a forum for the discussion of issues and their solutions
related to the total school program and to ensure the
full cooperation of parents in the efficient implementation of such
program.

Section 7. To provide mechanisms to ensure proper coordination with the

members of the community.

Section 8. Shall adhere to all existing policies and implementing guidelines

issued or hereinafter may be issued by the Department of
Education.

Section 9. To serve as a support group and as a significant partner of the

school whose relationship shall be defined by cooperative
and open dialogue to promote the welfare of the students.

Article V
MEMBERSHIP, RIGHTS AND DUTIES

Section 1. Membership in SAANHS PTA, INC., is limited to parents, or in their

absence the guardian of duly enrolled students, and teachers.

Section 2. A guardian is hereby defined as any of the following:

A. An individual authorized by the biological parent/s to whom

the care and custody of the student has been entrusted;

B. A relative of the student within the fourth degree of

consanguinity or affinity provided that said relative has the
care and custody over the child;

C. An individual appointed by a competent court as the legal

guardian of the student;
 D. In case of an orphan, the individual/institution who has the
care and custody of the student.

Section 3. A Member-Teacher refers to Homeroom Advisers, Subject Teachers,

and Non-Teaching Personnel.

Section 4. Rights and privileges of members. Every member shall have the
following rights and privileges:

1. To exercise the right to vote on all matters relating to the affairs

of the organization.

2. Be periodically informed of the financial status of the

organization, including relevant information affecting the
members thereof.

3. To be eligible to any elective and appointive position of the

organization, provided not to extend the term limit, if ever.

4. To examine all records or books of the organization during

business hours.

Section 5. Duties of members. A member shall have the following duties:

1. To obey and comply with the constitution and by-laws of the

organization, and other rules and regulations as may be
promulgated by the board of directors.

2. To pay annual membership fee for every parent regardless of

the number of children enrolled and other reasonable
assessments for every student that the board of directors and
the school authorities may prescribe in consultation with the
general assembly such as but not limited to:

PTA Membership Fee – P50.00

PTA Project – P50.00
School Paper – P70.00
SSG – P50.00
Yes-O – P25.00
Scouting – P50.00
Festivities – P50.00
STEP – P30.00
TOTAL = P375.00

3. To extend assistance and full cooperation in all undertakings

and activities of the school, especially the Brigada Eskwela or
school maintenance week which is scheduled every month of
May. All parents are required to support the said program by
 way of sharing skills / expertise, in kind donations, thereby
making the school ready for the opening of classes.

4. To safeguard the general interest of its members.

5. To attend all meetings that may be called for by the executive

board.

Article VI
HOMEROOM PTA OFFICERS

Section 1. Within fifteen (15) days from the start of the school year the
Homeroom Adviser and the parents/guardians shall organize the
Homeroom PTA with the approval of the School Head.

Section 2. The Homeroom Adviser shall have direct supervision over the
conduct of election of the Homeroom PTA officers, which election
shall be by viva voce.

Section 3. The Homeroom PTA Officers, namely: President, Vice President,

Secretary, Treasurer and Auditor, two (2) PIOs and two (2)
Sgt.@arms, shall be elected from among the parent-members by a
majority of those present during the election.

Section 4. In case of a tie among two (2) or more candidates, a run-off election
shall be immediately held only among the candidates involved in
the tie until the tie is resolved. If the tie cannot be resolved through
a run-off election, the same shall be done by drawing of lots.

Section 5. The Homeroom PTA officers shall cause the turn-over of any project
they have completed to the School Administrator.

Section 6. The Homeroom PTA officers shall furnish a list of proposed and
completed projects to the Board of Directors for confirmation.

Article VII
BOARD OF DIRECTORS AND OFFICERS
(SCHOOL PTA OFFICERS)

Section 1. The election of the members of the Board of Directors (BOD) of the
School PTA from among the elected Homeroom Presidents and
Homeroom Advisers shall be held within thirty (30) days from the
start of the school year.

Section 2. The election of the executive officers of the school PTA from among
the BOD members shall be on the same day of their election to the
BOD.
Section 3. The Board Of Directors (BOD) shall be composed of fifteen (15)
members who shall elect from among themselves the association’s
executive officers; namely: President, Vice President, Secretary,
Treasurer, and Auditor, who shall oversee the day-to-day activities
of the association.

Section 4. Parent-members shall comprise two-thirds (2/3) and teacher-

members one-third (1/3) of the Board of Directors.

Section 5. A teacher-member cannot hold any position in the PTA except as a

member of the Board of Directors or as secretary.

Section 6. The School Head shall not serve as a member of the Board of
Directors but as adviser to the PTA.

Section 7. The term of office of the Board Of Directors and its officers shall be
two (2) years from the date of election or until a new set of BOD
has been elected and qualified.

Section 8. In case of vacancy in the Board Of Directors as a result of expulsion,

resignation or death, the vacancy shall be filled, for the unexpired
term of the office, by a majority vote of the Board of Directors from
among the presidents of homeroom PTA’s in a special meeting
called for such purpose.

Section 9. The immediate past president shall automatically become an ex-

officio member, provided he /she has a child enrolled during the
school year at SAANHS.

Section10. Powers and duties of the Board of Directors. The Board of Directors
shall have the following duties and powers:

a. They shall have the general charge in the formulation and

implementation of policies, rules and guidelines of the
organization.

b. They shall create committees as exigency arises.

c. They shall formulate, promulgate and approved plans, programs

and adopt resolution toward the attainment of the
principles and objectives of the organization.

d. They shall acquire, receive, hold and administer properties in

the name of the Sixto A. Abao National High School.

e. They shall coordinate with school officials in all SAANHS PTA,

INC. activities.
 f. The BOD shall turn-over any completed project initiated by the
General PTA to the School Administrator.

Section 11. The President. The president shall have the following duties and
powers:

a. Shall coordinate with school officials in all SAANHS PTA

activities.

b. Shall exercise general supervision and control in the

management of the affairs of the organization.

c. Shall preside at all meetings of the officers, Board Of Directors

and general assembly.

d. Shall be primarily responsible for the implementation of the

policies, plans and programs adopted by the Board Of
Directors.

e. Shall be the official spokesman and representative of the

SAANHS PTA, INC. on matters requiring coordination with
school officials.

f. Shall sign contracts, documents, and other papers as may be

authorized by the Board Of Directors.

g. Shall represent the organization in all its official functions and

activities.

h. Shall exercise such powers and performs such duties inherent

to his position as may be delegated by the board.

Section 12. The Vice President. The Vice President shall have the following
duties and powers.
a. Shall automatically succeed in case of permanent vacancy in the
office of the president.
b. Shall take the place of the president in case of temporary
absence and performs the powers and duties inherent to the
office of the president.
c. Shall exercise such powers and performs such duties inherent
to his position as may be delegated by the president and/or the
Board of Directors.

Section 13. The Secretary. The Secretary shall have the following duties and
responsibilities:

a. Shall coordinate all activities of the organization with officers.

 b. Shall give or cause to be given all notices and announcements
required to update the members of all activities of the
organization

c. Shall act as the official keeper of all documents, minutes and

other records.

d. Shall sign/countersign contracts, documents and other papers

as may be authorized by the board and affix seal to any
instrument requiring the same.

e. Shall maintain the member’s register and in-charge of the

bulletin board at the principal office of the organization.

f. Shall perform such other duties and responsibilities as may be

assigned by the president of the board.

Section 14. The Treasurer. The Treasurer shall have the following duties and
responsibilities.

a. Shall collect, receive and issue receipts for all money,

contributions and donations to the organization.

b. Shall be the custodian of all properties, funds and accounts of

the organization and keep records pertaining thereto.

c. Shall be at all times have a true, correct and detailed statement

of his / her receipts and expenditures and of the assets of the
organization.

d. Shall control and handle all funds of the organization, and shall
deposit same in a reputable bank designated by the board.

e. Shall make disbursements only in amounts and in cases duly

appropriated and provided for by the board, which shall always
bear the approval of the president.

f. Shall submit to the president and the board of directors’

quarterly reports of the properties, funds, accounts and
financial standing of the organization duly certified by the
auditor, or such time as may be required by the president or
the board.

g. Shall cause the turn-over of all financial records, inventories,

official receipts and other pertinent documents during the
transition of officers.

h. Shall perform such other duties and responsibilities as may be

assigned by the president or the board.
Section 15. The Auditor. The Auditor shall have the following duties and
responsibilities:

a. Shall make a detailed and periodic audit of all the properties,

funds and accounts of the organization and at the same time
make appropriate suggestions and recommendations to the
board.

b. Shall submit audit report to the board after the examination

and validation of the treasurer’s report.

c. Shall perform such other duties and responsibilities as may be

assigned by the president or the board.

ARTICLE VIII
STANDING COMMITTEES

Section 1. To ensure smooth inter-fraternal relationship and efficiency in

handling specific project activities of the organization and in order
to realize the objective of the constitution, the following seven (7)
standing committees are hereby created. Each committee shall be
composed of least three (3) members – the chairman and two (2)
members to discharge its function effectively. The chairman of the
board has the power to appoint the chairman and members of each
committee. these committees are the following:

A. Committee on Finance - Responsible to the sourcing out fund needed

for the implementation of approved
project/s and program/s. Shall monitor
allocations / disbursement of funds within
budget limits.

B. Committee on Programs and Projects - responsible for the adoption

and implementation of programs, projects
and activities that will promote and protect
the general welfare of the members.

C. Audit Committee - shall be responsible for the monitoring and

supervision of implemented projects in
accordance to its approved plans and
specifications and with-in the time frame.

D. Election Committee – (please refer to article x).

E. Grievance Committee - shall investigate internal association

disputes. It shall assist in the presentation
 and settlements of the organization’s
grievance with school administration
subject to pertinent provisions of existing
civil service laws.

F. Ways And Means Committee – to source-out solutions, resources and

logistics in any project as called for.

G. Committee On External And Community Affairs – shall be

responsible in coordinating with LGU’s,
NGO’s and other institutions for the benefit
of the school.

Section 2. The heads of the committees shall preferably come from the Board
Of Directors, Homeroom Presidents and Homeroom Advisers.

ARTICLE IX
GENERAL ASSEMBLY, MEETINGS AND QUORUM

Section 1. The General Assembly shall be composed of all parents of enrolled

students, Board of Directors and officers of the PTA, School Head,
Homeroom Advisers, Subject-Teachers, and Non-Teaching
Personnel of the Sixto A. Abao National High School.

Section 2. The general assembly shall be convened by the PTA Board of

Directors immediately after the PTA has been organized.

Section 3. The general assembly shall be convened as may be necessary but

in no case less than twice a year. The board shall coordinate with
the school head as to time, venue and other details of the general
assembly.

Section 4. The general assembly may invite or consult with other members of
the community such as local government officials and civic
organizations to solicit their support or active participation in the
school activities.

Section 5. The General Assembly Meeting shall be held annually on the

________________________;

Section 6. Special General Assembly Meeting shall be called upon resolution

passed by the Board of Directors or upon written request signed by
at least three (3) members of the Board of Directors or by Majority
of the parents;

Section 7. The SAANHS PTA, INC. officers and Board of Directors shall have
a regular monthly meeting every _________of the month;
Section 8. Majority of the members shall constitute a quorum.

ARTICLE X
ELECTION COMMITTEE

Section 1. At the start of every school year, the school head shall immediately
create and convene a six (6) Member Election Committee
(ELECOM) for the homeroom and school PTA’s by designating the
following:

A. Two (2) teachers one of whom shall be the chairperson and

the latter shall vote only in case of a tie; and
B. Four (4) parent-members

Section 2. The ELECOM shall have over-all supervision over the conduct of
the elections of the homeroom PTA’s and direct supervision over
the conduct of elections of the BOD of the school PTA and officers.

Section 3. The ELECOM may promulgate and issue additional guidelines

relative to the conduct of elections that are not inconsistent with
this and other existing guidelines or which may hereafter be
issued.

Article XI
Finances

Section 1. Cognizant of the need of the organization for adequate funds to

sustain its operations, the PTA may collect voluntary financial
contributions from members and outside sources to enable it to
fund and sustain its operation and the implementation of its
programs and projects exclusively for the benefit of the students
and the school. The PTA’s programs and projects shall be in line
with the School Improvement Plan (SIP).

Section 2. The collections of funds by the PTA shall be subject to the following
conditions:
A. The contributions should be reasonable amount as may be
determined by the Board Of Directors.
B. Non-payment of contributions by the parent-member shall
not be a basis for non-admission or non-issuance of
clearance(s) to the child / student.
C. The contributions shall be collected by the PTA treasurer
on a per parent-member basis regardless of the number of
their children in school.
D. No collection of PTA contributions shall be done during the
enrollment period, and
 E. No teacher or any school personnel shall be involved in
such collection activities.

Section 3. All collections of contributions or proceeds of fund-raising activities

shall be deposited in a refutable banking institution as determined
by the Board Of Directors.

Section 4. The PTA treasurer or a duly authorized representative shall

undertake the collection and shall issue receipts/
acknowledgement receipts.

Section 5. In no case shall any school official or personnel be entrusted with

the safekeeping and disbursement of collections made by the PTA.

Section 6. All disbursements of funds shall be in accordance with generally

accepted accounting and auditing rules and regulations.

Section 7. All disbursements shall be accompanied by appropriate resolutions

indicating thereof the purposes for which such disbursements are
made.

Section 8. No cash advances shall be allowed without valid liquidation of

previous cash advances.

Section 9. The books of accounts and other financial records of the PTA shall
be made available for inspection by the school head and / or the
division PTA affairs committee at any time.

Section 10. An annual financial statement signed jointly by the PTA President,
Treasurer and Auditor shall be submitted to the school head not
later than thirty (30) days after the last day of classes. Such
financial statement shall be audited by an external and
independent auditor, posted in the PTA bulletin board, and
presented to the general assembly during the next school year.

Section 11. The PTA shall submit to the school head not later than November
30, a mid-school year financial statement report ending October 30
duly audited and signed by the members of the PTA’s audit
committee.

Article XII
IMPEACHMENT

Section 1. Any official of the SAANHS PTA, INC. and Board Of Directors may
be impeached by a vote of 2/3 of the general assembly called for
such purpose by the president or majority of the board on the
following grounds, to wit:
 1. Disloyal acts against the constitution.
2. Malicious attacks against the organization and its officers and
members.
3. Misappropriation of organization funds.
4. Negligence of duties and responsibilities.
5. Willful violation of this constitution and by-laws or rules,
regulations, measures, resolutions and decisions of the
organization.
6. Three (3) successive unexcused absences.

Section 2. The following procedures shall govern impeachment proceedings:

1. Impeachment proceedings shall be initiated by a formal petition or

resolution signed by at least 5% of all bonafide members of the
organization addressed to the president. a confirmation of
impeachment shall require a majority vote of all members. in all
cases, the officer subject to impeachment shall be given the
opportunity to be heard.

2. The president shall convene a general membership meeting to

consider the impeachment of an elective officer or group of officers.

3. In case the president is the object of the impeachment, he/she shall

convene the general assembly within ten (10) days from receipt of
the formal petition. The general assembly shall designate any
member, not an officer, to preside the impeachment proceedings.

4. Officer/s against whom impeachment proceedings had been filed

shall be given opportunity to defend themselves before any
impeachment vote is finally taken.
5. A majority vote of bonafide members present constituting a quorum
shall be sufficient to give due course on impeachment proceedings.

6. The decision of the general membership in the impeachment

proceedings shall be final and executory.

Article XIII
AMENDMENTS AND RATIFICATION

Section 1. Any amendment to or revision of this constitution and by-laws may

be proposed by the board of directors upon a vote of 2/3 of its
members.

Section 2. Any amendment hereof which may be adopted by the board shall
be ratified by a vote of 2/3 of general membership within thirty (30)
days after its adoption.
Section 3. No amendment/s to this constitution may be proposed within the
period of two (2) years after its ratification except section 5.2 of
article.

Section 4. Copies, thereof must be distributed to members at least three (3)

days prior to the date of the assembly wherein such amendments
shall be submitted for approval.

Article XIV
EFFECTIVITY

Section 1. This constitution and by-laws shall take effect immediately upon
ratification and adoption by 2/3 of the general membership of the
organization.

Article XV
TRANSITORY PROVISION

After the ratification and adoption of this constitution and by-laws, the
incumbent officers and board of directors shall hold office until their
successors shall have been duly elected, proclaimed and qualified.
___________________________________________________________________________

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS

RATIFIED BY VOTES OF ____ – YES, ____– NO, AND ____ – UNDECIDED OUT
OF ____ PTA MEMBERS WHICH ALREADY CONSTITUTE MORE THAN TWO-
THIRDS (2/3) VOTE OF THE GENERAL PTA MEMBERSHIP DURING THE
SPECIAL GENERAL ASSEMBLY HELD ON August 3, 2019 AT SIXTO A. ABAO
NATIONAL HIGH SCHOOL.

Certified correct:

APPLE MAE S. FENIZA

General PTA Secretary

Attested by:

CARINA J. SASIL
General PTA President