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I.
Proposal Letter:
Ma’am:
Good day! We are planning to conduct an event for the travel agencies who wants
to be part of the tourism trends in year 2018-2019. It is also going to include the
tips and advice also the different tourist trends and needs. It is going to be an
exhibit and talk show wherein audiences/guests will be entertained.
It is quite good enough for the exhibitors who wants to join. With it is better
because of the exposure of their travel agencies where the travelers or people will
know what’s the better place where it needed.
We will be responsible in terms of their needs and suggestions. Also the arranging
of the set up for entertainment. Serving a good quality of the foods and of course
the beverages for the event.
We are looking forward to hear your response. It is honored to fulfill the needs and
wants of your travel agencies also to contribute some more information regarding
to that. Thank you!
Yours truly,
ANDREA L. JAVILLO
Manager of D’Side Event Services
D’Side Event Services
II.
DAY 1
D’SIDE EVENT SERVICES
PROGRAM OF ACTIVITIES
Opening Programs
Invocation
National Anthem
Welcoming the Guest and Participants
Opening Remarks of the Manager
Presentation of Travel Agencies Member
Arrangement of Team
Presentation of different travel destination
Intermission Number
Snacks
1st Speach of the Guest Speaker
Presentation of the Travel fair and other Travel related
2nd Speach of the Guest Speaker
Distribution of the Certificates
Distribution of Souvenirs
Closing remarks
Social Dinner with Entertainment
DAY 2
TIME ACTIVITY VENUE
7:00 AM Buffet Breakfast Queen Margerette Hotel
8:00 AM Giving of the Freebies Queen Margarette Hotel
9:00 AM Closing Remarks Queen Margarette Hotel
9:00 PM Departure in Manila
1:00 PM Arrival in Manila
D’Side Event Services
DAY 1
D’SIDE EVENT SERVICES
Opening Programs
Invocation
National Anthem
Welcoming the Guest and Participants
Opening Remarks of the Manager
Presentation of Travel Agencies Member
Arrangement of Team
Presentation of different travel destination
Intermission Number
Snacks
1st Speach of the Guest Speaker
Presentation of the Travel fair and other Travel related
2nd Speach of the Guest Speaker
Distribution of the Certificates
Distribution of Souvenirs
Closing remarks
Social Dinner with Entertainment
DAY 2
TIME ACTIVITY VENUE
7:00 AM Buffet Breakfast St. Jude Hotel
8:00 AM Giving of the Freebies St Jude Hotel
9:00 AM Closing Remarks St. Jude Hotel
9:00 PM Departure in Manila
1:00 PM Arrival in Manila
D’Side Event Services
III.
This Travel Madness is consisting group of people that gives you array of
different kinds of travel tips like affordable travel fair, newly and recognize the
different destinations. With that, the organization will surely be active in kinds of
travel madness. Travel Madness brings together an impressive array of local and
international airlines, big travel agencies, top hotels, theme parks and cruise
companies, national tourism organization as well as the retailers and global
service providers all in one convenient location. This is gathers trusted names in
the travel and leisure sector.
It aims to enlighten up the industry with special rates, great travel, deals,
special rates, great travel deals and many unique freebies. Also Travel Madness
continues to offer amazing deals for those who want to travel and find new
destinations. This is the advantage of surprising deals, big discounts and
competitive prices offered by the participating exhibitors
Company Profile:
Name: D’Side Event Services
Established date: September 11, 2016
Address: 142 Cabuñag St. Candelaria,Quezon
Contact#: (042) 585-9833 / (+63)9664679259
Website URL: www.dsideeventservices.com
Email Address: www.dsideeventservices@gmail.com
D’Side Event Services
Testimonial:
Membership:
Vision:
Objectives:
Encouraging business activity in travel industry during the low season. This
gathers a number of trusted travel partners and providers that will ultimately
offer both inbound and outbound tour products, accommodations, airfare
and other travel related service.
II.
Event Director
Programme Coordinator
D’Side Event Services
work with staff members, budgets, and procedures to ensure the
implementation and success of programs.
You'll monitor your staff members' workloads and hours, coordinate their
schedules, and plan their time off.
You'll be in charge of tracking as well as monitoring program budget
limitations. In addition, you'll make sure program plans stay within time
constraints and deliver it successfully
Venue Coordinator
Equipment Coordinator
Officials Coordinator
Avoid unwanted disturbance of the event.
Serves as the eye of the event
Should always be available when needed.
Hospitality Coordinator
helping to plan programmes and menus
overseeing the management of visitors accommodation and travel
arrangements
selecting speakers and briefing them on the day
advising on and coordinating audiovisual services
liaising with suppliers such as florists and external caterers
working on the design of programmes and promotional materials
arranging security and advising on health and safety
Merchandising Coordinator
THE SECRETARIAT
V.
DSES grants permission to the renter to hold the following event at the company
name: Wold Travel Company
This Agreement for event planning services is hereby entered into by and
between the following parties:
RECITALS
1.Place(venue):Queen Margarette Hotel
D’Side Event Services
2.Address of event: Quezon Convention Center in Lucena city,Philippines
3. City: Lucena City Country: Philippines Zip Code: 4301
4. Type of event: Trades and Exhibition
5.Date of event: January 21-22 2018 Start Time: 6:00am End Time: 9:00pm
6.Scope of work: It is hereby agreed to and understood that The Quezon Trends
Agreement, I The Quezon Trends will provide the following services: (Input
scope of services here)
fee must be paid in full BEFORE the start of your event (unless other
arrangements are accepted by . D’side Event Services. Any payments received
less than 2 weeks before the event must be by cash. Personal checks are
accepted up to 2 weeks before the event. All checks shall be made payable to
Ms. Andrea Javillo
8. D’side Event Services represents and warrants to Client that it has the
experience and ability to perform the services required by this Agreement; that it
will perform said services in a professional, competent and timely manner; that it
has the power to enter into and perform this Agreement; and that its
performance of this Agreement shall not infringe upon or violate the rights of any
third party or violate any federal, state and municipal laws. However, Client will
not determine or exercise control as to general procedures or formats necessary
to have these services meet Client's satisfaction.
10.In the event of non-payment, D’side Event Services retains the right to
attempt collection through all legal and permissible means. Client will be
responsible for all court fees, legal fees, and collection costs incurred by D’side
Event Services
D’Side Event Services
11.It is further agreed to and understood that Client shall be charged Php500 for
each returned check plus a Php1,000 service charge for each collection notice.
12.It is agreed to that Client will take reasonable steps to protect D’side Event
Services personnel and equipment during the contracted period. In the event of
injuries or
damages resulting from insufficient protection on Client’s part (except in the case
of gross negligence on the part of I D’side Event Services), Client will be
responsible for
Paying for all of Yves Gene Decillarico Special Events resulting costs (including,
but not limited to, insurance deductibles, medical treatment) that are not
reimbursed by insurance.
15.It is hereby agreed and understood that the laws of Philippine Client agrees
to defend, indemnify, assume liability for and hold D’side Event Services
harmless from any and all claims, demands, damages, losses, suits,
proceedings, penalties, expenses or other liabilities including attorney fees and
court costs, arising out of or resulting from the performance of this contract,
regardless of the basis (except for gross negligence on the part of D’side Event
Services )
16.Client may not transfer this contract to another party without the prior written
consent of D’side Event Services
17.This agreement is not binding until received and signed by D’side Event
Services
Acceptance Letter:
D’Side Event Services
October 5, 2018
Ma’am;
Good day! I accept and happy to be part of your event also thank you for accepting
our offer to fulfill the event be possible. We know that all the participants will learn
about this. This event will encourage the people to join with us. Because D’side
Event Services is responsible in terms about travel madness and other travel
related.
We a sure that this event will to the best as part of your memories. With the help
of the whole team or also known as D’Side Event Services aim to exceed your
expectations. Again, thankyou!
Sincerely Yours,
ANDREA JAVILLO
Manager of D’Side Event Services
VI.
D’Side Event Services
Brief Description of D’Side Event Services
This Travel Madness is consisting group of people that gives you array of
different kinds of travel tips like affordable travel fair, newly and recognize the
different destinations. With that, the organization will surely be active in kinds of
travel madness. Travel Madness brings together an impressive array of local and
international airlines, big travel agencies, top hotels, theme parks and cruise
companies, national tourism organization as well as the retailers and global
service providers all in one convenient location. This is gathers trusted names in
the travel and leisure sector.
It aims to enlighten up the industry with special rates, great travel, deals,
special rates, great travel deals and many unique freebies. Also Travel Madness
continues to offer amazing deals for those who want to travel and find new
destinations. This is the advantage of surprising deals, big discounts and
competitive prices offered by the participating exhibitors
It is also going to include the tips and advice also the different tourist trends
and needs. It is going to be an exhibit and talk show wherein audiences/guests
will be entertained.
It is quite good enough for the exhibitors who wants to join. With it is better
because of the exposure of their travel agencies where the travelers or people will
know what’s the better place where it needed.
Scope of work
Site Selection
Vendor Negotiation
Website Creation
Event Registration
Marketing Materials
Press Releases
D’Side Event Services
Agenda & Meeting Materials
Entertainment Booking
Travel Arrangements
Themed Events
AV Management
Communications
Signage
Transportation
Event Evaluation
Opening Programs
Invocation
National Anthem
Welcoming the Guest and Participants
Opening Remarks of the Manager
Presentation of Travel Agencies Member
Presentation of different travel destination
Intermission Number
Snacks
1st Speach of the Guest Speaker
Presentation of the Travel fair and other Travel related
2nd Speach of the Guest Speaker
Distribution of the Certificates
Distribution of Souvenirs
Closing remarks
Social Dinner with Entertainment
Descriptions:
Intermission Number:
- a short interval allowing a rest between the acts of a play or parts of a
performance. A period during which action temporarily ceases; an interval
between periods of activity.
Guest Speaker:
- a person invited to a gathering to give a speech.
SWOT Analysis
Strength :
The organization has a number of highly skilled
people from a wide variety of professions and trades.
Skilled event staff.
Competent in organizing/conceptualizing visual
design concept.
Well known Events Company.
Weakness :
Outdoor event (weather condition on the events
date).
Unexpected turn out of participants.
Release processing of funds might be so tedious and
slow thus timetable might be compromise.
Opportunities :
Opportunity to develop programs and events that can
be enjoyed by a greater cross section of the clients.
Establish relationship with new sponsors and
connection.
Establish our trusted name in the events
management industry.
Threats :
Delay budget release.
Heavy rain that might cause of the delay of outdoor
activities
Uncontrolled traffic of participants.
Increase of competitors
Possible criticism or comparison from the previous
events.
Map:
D’Side Event Services
Tourist destinations:
D’Side Event Services
SOLAIRE RESORT
For guest who wants to eat in the middle of travel to Quezon. It provides here the
needs of the people.
Commonly known as Padre Pio Shrine, is a parish church and pilgrimage site
situated at Brgy. San Pedro, Santo Tomas, Batangas, Philippines. Administered
by the Roman Catholic Archdiocese of Lipa, the church was designated as a
National Shrine by the Catholic Bishops' Conference of the Philippines making it
the first in the province of Batangas and in the CALABARZON Region. It became
one of the venues for the 4th World Apostolic Congress of Mercy held in the
Philippines.
38th shopping mall owned by SM Prime Holdings. SM City San Pablo is the 2nd
SM Supermall Franchise in the Province of Laguna.
TIAONG QUEZON
VILLA ESCUDERO
800 hectares (2,000 acres) of working coconut plantation and hacienda located
10 kilometres (6.2 mi) south of the city of San Pablo, Laguna Province on the
border with Quezon Province in the Philippines.
Owns a chain of community shopping malls, with branches across the Philippines
CANDELARIA QUEZON
Founded with majesty being the most massive and most architecturally grand
structure in the area. Unlike any other churches in the country with full of history,
few is known about the history of San Pedro Bautista Church in Candelaria
SARIAYA QUEZON
D’Side Event Services
LUCENA CITY
D’Side Event Services
PICTURE OF ACTIVITIES:
D’Side Event Services
D’Side Event Services
Quezon Delicacies:
HOTEL ACCOMODATION:
SERVICE:
D’Side Event Services
Gray – Stage
Pink – Decoration
White – Cocktail Table
Maroon – Exhibits
Red – Medical team
Blue – Registration
Black – Security
Violet – Delicacies