What Art Exhibit Painting Contest 2019

HOME OWNER EVENT MANAGEMENT SERVICES
Barangay .Sta. Lourdes| home owner, blk30 lot 6

aronquitong@yahoo.com|09357043301
_____________________________________________________________________
 WHAT Art Exhibit Painting contest 2019
 WHO . Artist/Talents in Puerto Princesa Palawan.

(Student or Out of school youth)
 WHEN February 23, 2019 @5pm
 WHERE SM Mall Palawan
 WHY To enhance their talents

To Develop their Personality
To promote the nature
___________________________________________________________________________
October 11, 2018
Mr. Mark Alvin Abela

Guhit Pinas-President
Municipality of Dumaran
Good day Sir!

We, the HOME OWNER EVENT MANAGEMENT SERVICES is the latest event
management company that provides full-planning services adding value through our
partners by delivering specialized services ranging from venue set-ups, food and
beverage catering, photography and videography, souvenir items and giveaways,
invitations, photo booth and other supplies for the purpose of producing best services
even exceed to their expectations.
In line with this, our company would like to submit our Proposal on your upcoming
Art Exhibit-Painting contest together with your team on the 23rd of February 2019 with
the cost of Ninety One Thousand Six Hundred Pesos (₱91,600.00) with the
theme “Nature don’t need a man, but man need Nature”
We are looking forward to work with you and help you for the preparation of your
upcoming event. Please call us at 09357043301 or log in to www.homeowners.com.ph
Thank you very much and God bless!
Sincerely yours,
Aron S. Quitong
Event organizer
5:00 PM ATTENDANCE/REGISTRATION EVENT STAFF
5:30 PM DOXOLOGY PSU CHOIR
5:35 PM NATIONAL ANTHEM PSU CHOIR
5:40 PM OPENING MESSAGE HON. MAYOR LUCILO BAYRON
5:45 PM INTERMISSION NUMBER BANWA DANCERS

ACOUSTIC BAND
6:00 PM START OF PAINTING CONTEST PARTICIPANTS
7:30 PM SNACKS/DINNER GUESTS AND PARTICIPANTS
8:10 PM AWARDING OF CERTIFICATE PRESIDENT OF GUHIT PINAS.

“Nature”
ROBINSONS SM MALL NCCC MALL

MALL PALAWAN
AMBIANCE 2 1 3
ACCESSIBILITY 2 1 3
PARKING 1 2 3
SECURITY 2 1 3
PUBLIC SPACE 1 2 3
FACILITIES 2 1 3
NEWNESS 2 1 3
TOTAL 12 9 21
RESULT 2 1 3
PRIMARY VENUE: SM MALL PALAWAN
ALTERNATIVE: ROBINSONS PALAWAN
_________________________________________________________________________
October 11, 2018
SM Mall Palawan
Barangay San Miguel
Puerto Princesa City
Dear sir/madam,
Good day! We are pleased to inform you that the home owners Management Services has
chosen you to hold the Event of our client, Mark Alvin Abela, the president of Guhit Pinas.
I would like to reserve your best area for our upcoming event (ART EXHIBIT), it is an inside
event we will start to accommodate the area at early 5:00 Pm of February 23, 2019 for the
Preparation of the venue, and the Program will start at 5:00 pm and will end at 7:00 pm. The
Maximum guests is 50 Persons.
Please call me at 093570-43301 to verify my reservation.
Thank you and God Bless!
Aron S. Quitong
Event Specialist
________________________________________________________________________
FIRE EXIT
SECURITY
GUEST
STAGE
PARTICIPANTS
AUDIENCE AUDIENCE
AUDIENCE
SECURITY
EXIT
ENTRANCE
_____________________________________________________________________
Painting Equipment
UNITOP MALL NATIONAL
BOOKSTORE
QUALITY AND 2 1
RELIABILITY
SPEED AND 2 1
FLEXIBILITY
STRONG SERVICE 2 1
AND CLEAR
COMMUNICATION
FINAL SECURITY 2 1
TOTAL 8 4
PRIMARY SUPPLIER: NATIONAL BOOKSTORE
SOUND SYSTEMS
Life tech/media Villa libertad Kuya Buboy

sound system sound system.
QUALITY AND 1 3 2
REALIBILTY
SPEED & 1 2 3
FLEXIBILTY
STRONG 1 3 2
SERVICE AND
CLEAR
COMMUNICATION
FINAL SECURITY 1 3 2
TOTAL 4 11 9
PRIMARY SUPPLIER: LIFE TECH/MEDIA

FOOD SUPPLIER
JOLLIBEE CHOWKING MCDO

QUALITY AND 1 2 1
REALIBILTY
SPEED & 1 2 3
FLEXIBILTY
STRONG 1 3 2
SERVICE AND
CLEAR
COMMUNICATION
FINAL SECURITY 1 3 2
TOTAL 4 10 8
PRIMARY SUPPLIER: JOLLIBEE

Particular Supplier Quantity Unit cost total

Venue SM Palawan 1 20,000 20,000
Foods Jollibee 50 5,000 5,000
Photographer Life Media 2 2,000 4,000
Tarpaulin ALC printing 1 600 600
Videographer Life Media 1 5,000 5,000
Venue Abot kaya 1 5,000 5,000
decoration commercial
Photo booth Image Magic 2 4,000 8,000
Security Frat men 10 10,000 10,000
Light and Life 1 5,000 5,000
Sounds media/Tech
Dancers Banwa dancers 10 10,000 10,000
Emcee Puppy Migs 1 2,000 2,000
Subtotal 74,000
Add 10,000
Management
fee
Add 10% 7,000
contingency
fee
Grand total 91, 600
______________________________________________________________________
Risk and Discrepancies Corrective Action
TROUBLE HIRE SECURITY
POWER FAILURE STAND BY GENSET, GENERATOR,

OR SOLAR PANEL.
HEALTH PROBLEM COORDINATE WITH VENUE
MEDICAL EVENT.
TECHNICAL PROBLEM ADDITIONAL SOUND EQUIPMENT
LOW ATTENDANCE FOLLOW UP AND UPDATE A DAY

BEFORE THE EVENT
__________________________________________________________________________
EVENT
MANAGEMENT
CLIENT
LIASON
OFFICER
LOGISTCSs SECRETARIAT ENTERTAINMENT TECHNICAL
PHOTOGRAPHER/VID
FOOD REGISTRATION EMCEES
EOGRAPHER
LIGHT AND STAGE

KIT SINGERS
SOUNDS DIRECTOR
PROMOTION DANCERS
___________________________________________________________________
Arrival Protocol
Some details to consider:
Are your principals or guests arriving from out of town?

Are they high level enough to be greeted at the airport and at the hotel before the event?
Or should they just find their way to the venue?
Will you have a snack or a bottle of wine delivered to their room?
Will you or someone from your organization host them at dinner the night before the
event?
Seating Protocol
The simplest approach to follow:
Host and co-host – OPPOSITE each other.

Guest of honor – to the host’s RIGHT.
Second highest-ranking guest – to the co-host’s RIGHT.
From there, seat in ranking order, alternating on either side of the host and co-host.
Be mindful of balancing men/women, language ability, overlapping interest, or expertise.
On occasion, the best seating plan may necessitate breaking protocol. For example:
informal events; seating guests based on what they have in common, rather than rank;
speakers’ time constraints; principal’s preference.
Gifts
Remember to include tokens for speakers, as well as higher-level gifts for your
principals/guests.
Think about what fits the theme of the event, the tastes and interests of the principals,
and the institution or location; it's ideal to have a gift reflect the spirit or values of the
institution, or a cause that’s important to the host.
Local artists and local food products are always appropriate gift items to consider.
Don't forget that presentation is as important as the gift.
Communication
Brief your principals on cultural norms (e.g. the custom of exchanging business cards in
Japan, the appropriate use of jokes, etc.)
Use conversations about the venue and food as discussion stimulators.
When communicating with guests who may not use English as their primary language,
speak clearly and slowly, but do not yell.
Above all else, communication is key to creating a positive experience for your guests,
audience, and your volunteers.
Client: Mr. Mark Alvin Abela Title: Art Exhibit-painting contest

Company: N/A
Email: markalvinabela@gmail.com Contact No.: 09357043301
Address: Municipality of Dumaran
Planner: Aron S. Quitong Event place: SM PALAWAN
This document serves as the binding contract between Mr. Mark Alvin Abela, hereafter known as the
“Host” and Caesar Montejo hereafter known as the “Planner”, signed October 11, 2018 at Home
Owner event Management Services, company Management office. Both parties agree to abide by the
following conditions:
1.) The Event will be as follows: (Art Exhibit)
2.) The planner will be in charge of the following aspect of the event: (attach addendum detailing
every aspect for which the planner will be responsible.)
3.) The client will pay the (P 91,600.00) for all the services rendered or 12 hours of work, with option
to negotiate further payment for more hours worked. The planner will be given (P 50,000.00) for
down payment. The planner will receive the remaining balance on completion of the event.
4.) In addition to event design, Planner duties will include but not limited to drawing up contracts for
venue.
5.) Necessary lodging/travel cost incurred by the planner will be covered by the client.
6.) The planner agrees to use Client company logo and no other where desired.
7.) The client agrees to acknowledge the planner services in aspects including the Planner’s logo.
8.) The client will not enter into any contracts on behalf of the planner or without the planner’s
knowledge and consent.
9.) If the client cancels within 30 days of the event they will be refunded 50% of the original fee, if
the client cancels within 15 days of the event they will receive 25% and before 3 days no refund will
be given.
10.) If the planner cancels, she/he will either provide a substitute planner or refund the full fee
subtracted the non-refundable deposits.
_________________________________
___________________
Client’s Signature above Printed Name Date
_________________________________
___________________
Planner’s Signature above Printed Name Date
AN AGREEMENT BETWEEN PURCHASER AND SUPPLIER

This Deed of Agreement is made and entered into on ____________ day of ___________ 2001
BETWEEN
Organisation XY, an international non-government organisation having its Country Office at

________________________________________, represented by its Purchase Committee (here in
after called THE PURCHASER which term shall include its successors and assigns) on the one Part.
AND
__________________________________ having its office at __________
_____________________ (here in after called THE SUPPLIER which term shall include successors and
assigns ) on the other Part.
Whereas Organisation XY,_______________________________ has a Project to houses to

__________________________________at ________________ district of ____________
And whereas THE PURCHASER is willing to purchase ________________
for the purposes mentioned above.
And whereas for this purpose THE PURCHASER desires to appoint a Supplier to supply _____.
And whereas THE SUPPLIER expresses their desire to enter into an agreement with THE PURCHASER
for the job fully described in Schedule-A.
NOW THIS DEED OF AGREEMENT WITNESS THE TERMS AND CONDITIONS AS FOLLOWS :
1.That the Agreement shall come into force immediately and shall remain valid until the final
completion of the job or cancelled by THE PURCHASER.
2.That the materials more specifically described in Schedule-A shall be supplied by THE SUPPLIER
at____________________________________________________________
3. That THE PURCHASER reserves the right to change their specified delivery site for any reasonable
ground or grounds and the THE SUPPLIER shall be responsible to deliver the materials at the new site.
The transportation cost for delivery at the new site will be decided by both the parties.
4.That the quality and quantity of the materials shall be as per specification given by THE PURCHASER
as well as samples submitted by THE SUPPLIER and approved by THE PURCHASER.
5.That the delivery of the materials shall be made by THE SUPPLIER at their own cost, management
and responsibility as per Schedule-B.
6.That THE SUPPLIER shall be fully responsible for delivery of the materials in good condition at the
specified site of THE PURCHASER through delivery dockets in triplicate.
7.That THE PURCHASER's representative(s) shall inspect the goods at__________________ and
reserves the right to reject any goods if the representative(s) considers those to be inferior quality to
the approved samples.
8.That the goods rejected by the representative(s) of THE PURCHASER shall be replaced by THE
SUPPLIER and THE SUPPLIER shall bear all risks/costs of the materials rejected by THE PURCHASER.
9.That the transportation of the goods shall be made by THE SUPPLIER on the same day as the quality
control check by the representative(s) of THE PURCHASER. Representative (s) of THE PURCHASER will
accompany the goods from the quality control check to the site of delivery. Any goods which are not
accompany by the representative(s) of THE PURCHASER will not be accepted.
10.That the cost of supply of materials will be (enter amount and currency) described specifically in
Schedule - A and payable by THE PURCHASER to THE SUPPLIER.
11.That THE PURCHASER reserves the right to change the quantity of items if they feel necessary
during the validity of this Agreement.
12.That THE SUPPLIER shall not without the consent in writing of THE PURCHASER assign or sub-let
the contract or any part thereof, or make any agreement with any person/company for the execution
of any portion of the supply. In this regard consent by THE PURCHASER will not relieve THE SUPPLIER
from full and entire responsibility for this Agreement.
13.That THE SUPPLIER shall indemnify THE PURCHASER in respect of all claims, damages,
compensation or expenses payable in consequence of any injury or accident caused by them ie. THE
SUPPLIER.
14.That the custom duty, VAT or other Taxes and cost of transportation, or any other incidental
charges, if required in connection of the delivery of goods shall be borne by THE SUPPLIER.
15.That the Payment shall be made by THE PURCHASER from _____________office in Currency
(______) through A/C payee Cheque only on production of invoice along with delivery dockets
confirming receipt of goods by THE PURCHASER's Representative(s) at site.
16.That THE PURCHASER may allow Part Payment for running bill on the request in writing of THE
SUPPLIER.
17.That if THE SUPPLIER shall in any manner neglect or fail to carry on the work or performance of the
terms of the Agreement with due diligence or violates any of the terms of this Agreement THE
PURCHASER shall be entitled to cancel The Agreement and demand damages.
18.That if THE SUPPLIER fails to deliver the materials as per agreed Schedule, penalty will be imposed
by THE PURCHASER at the rate of (1%) of total contract value for each day of delay.
19.That the terms of this Agreement shall be GOVERNED by the Laws of the Land i.e.
_____________________
20.That if any dispute arises in connection with or under this Agreement between the Parties hereto,
the matter shall be referred to the Country Director or designate and the decision of the Country
Director shall be final, conclusive and binding upon both the parties.
SCHEDULE - A
Sl. No Item Specification Quantity Rate Total
SCHEDULE - B
Sl. No Specification of Item Quantity Delivery Date Delivery Site

Signed on the__________day of __________ for and on behalf of the Supplier and Purchaser as
follows:
SUPPLIER PURCHASER
1................................................ 1..............................................
2............................................… 2..............................................
3……………………………… 3……………………………..
WITNESSES WITNESSES
1................................................ 1..........................................
2............................................... 2............................................
(Please initial each page).

___________________________________________________________________________
1. Based on your experience on this event how likely are you to attend future events?
Sure______ Possibly________ Not At All________
2. Did the event fulfill the purpose that was proposed?
Yes________ No______
3. The choice of venue/ facility in the event?
Excellent_____ Good_____ Fair_____ Poor_____
4. T he quality of food and beverages?
Excellent_____ Good_____ Fair______ Poor_____
5. The quality of sounds?
Excellent______ Good______ Fair ______ Poor______
6. How do you rate the service of the organizer?
Excellent_____ Good______ Fair_____ Poor_____
7. How do you rate the overall outcome of the event?
Excellent_____ Good_____ Fair_____ Poor
8. What is your most liked part in this event?__________________________________
9. What is the least part of this event?________________________________________
10. Any suggestion you would be happy to share with us for a better event?
11. Please give your over all rate.
Excellent_____ Good_____ Fair_____ Poor_____

What Art Exhibit Painting Contest 2019

Caricato da

Informazioni sul documento

Titolo originale

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

What Art Exhibit Painting Contest 2019

Caricato da

Copyright:

Formati disponibili

HOME OWNER EVENT MANAGEMENT SERVICES

Barangay .Sta. Lourdes| home owner, blk30 lot 6

 WHAT Art Exhibit Painting contest 2019

 WHO . Artist/Talents in Puerto Princesa Palawan.

 WHEN February 23, 2019 @5pm

 WHERE SM Mall Palawan

 WHY To enhance their talents

October 11, 2018

Mr. Mark Alvin Abela

Good day Sir!

5:00 PM ATTENDANCE/REGISTRATION EVENT STAFF

5:30 PM DOXOLOGY PSU CHOIR

5:35 PM NATIONAL ANTHEM PSU CHOIR

5:40 PM OPENING MESSAGE HON. MAYOR LUCILO BAYRON

5:45 PM INTERMISSION NUMBER BANWA DANCERS

6:00 PM START OF PAINTING CONTEST PARTICIPANTS

7:30 PM SNACKS/DINNER GUESTS AND PARTICIPANTS

8:10 PM AWARDING OF CERTIFICATE PRESIDENT OF GUHIT PINAS.

ROBINSONS SM MALL NCCC MALL

October 11, 2018

Please call me at 093570-43301 to verify my reservation.

Thank you and God Bless!

PRIMARY SUPPLIER: NATIONAL BOOKSTORE

Life tech/media Villa libertad Kuya Buboy

PRIMARY SUPPLIER: LIFE TECH/MEDIA

JOLLIBEE CHOWKING MCDO

PRIMARY SUPPLIER: JOLLIBEE

Particular Supplier Quantity Unit cost total

Risk and Discrepancies Corrective Action

TROUBLE HIRE SECURITY

POWER FAILURE STAND BY GENSET, GENERATOR,

LOW ATTENDANCE FOLLOW UP AND UPDATE A DAY

LOGISTCSs SECRETARIAT ENTERTAINMENT TECHNICAL

LIGHT AND STAGE

Are your principals or guests arriving from out of town?

Host and co-host – OPPOSITE each other.

Be mindful of balancing men/women, language ability, overlapping interest, or expertise.

Use conversations about the venue and food as discussion stimulators.

Client: Mr. Mark Alvin Abela Title: Art Exhibit-painting contest

AN AGREEMENT BETWEEN PURCHASER AND SUPPLIER

Organisation XY, an international non-government organisation having its Country Office at

__________________________________ having its office at __________

Whereas Organisation XY,_______________________________ has a Project to houses to

And whereas THE PURCHASER is willing to purchase ________________

for the purposes mentioned above.

Sl. No Item Specification Quantity Rate Total

Sl. No Specification of Item Quantity Delivery Date Delivery Site

(Please initial each page).

Excellent_____ Good_____ Fair_____ Poor_____

Potrebbero piacerti anche

________________________ having its office at

Excellent___ Good_ Fair_ Poor___