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6/8/2014 Auto Reversal Purchase Invoice on GR Material D...

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Auto Reversal Purchase Invoice on GR Version 2

Material Document Cancelation


created by Bisw esw ar Sahu on Mar 3, 2014 3:09 PM, last modified by Bisw esw ar Sahu on Mar 4, 2014 5:55 AM

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Scenario:
Certain Vendor(s) supply ordered materials along with invoice, for self-billing invoice.
So background ERS carryout on each day/periodically to generate Invoice(s) against GR(s) received.
Requirement:
Sometimes, these GR documents need to cancel due to various reasons, after auto IV generated.
Business wants to cancel these auto generated IV automatically, on cancellation of GR material
document.
Solution:
Allow Cancelation on GR reversal Movement Type even if the invoice relating to the goods receipt document
has already been posted.
Run ERS to auto generate Credit memo on cancelled GR.
Example:
Step-1 : Create a PO

Note:
1. PO line item must be GR-based, ERS checked with Input Tax code maintained.
Step-2 : Do a Goods Receipt with Standard Movement Type: 101.
After running ERS, PO history will get update like bellow.

Step-3 : Once you will try to cancel the GR document (with Movement-Type: 102), system will restrict with bellow error
message.

http://scn.sap.com/docs/DOC-52878 1/5
6/8/2014 Auto Reversal Purchase Invoice on GR Material D... | SCN

So you must cancel the invoice before you enter the reversal of the goods receipt or the return delivery.
Here the requirement is to allow GR cancellation even if the invoice relating to the goods receipt document has
already been posted.
On this regard, we’ll go for new movement type for allow cancellation of GR which will carry the feature as need.
Configuration:

Create 2 movement types for specific purpose (GR & Reversal on the same)
Movement Type: Y01 (Identical Copy of 101); Reversal Movement Type: Y02
Movement Type: Y02 (Identical Copy of 102); Reversal Movement Type: Y01

Allow Reversal of GR Despite Invoice through bellow path


MM -> Inventory Management and Physical Inventory -> Goods Receipt -> For GR-Based IV, Reversal of GR Despite
Invoice

Follow bellow link for ERS related configuration procedures.


http://help.sap.com/saphelp_srm2007/helpdata/en/59/756a41f1af7f47e10000000a1550b0/content.htm

Now we can start the process from GR with Y01


Step-2(Revised from 101 to Y01): Do a Goods Receipt with Movement Type: Y01

& on after running ERS, PO history will get update like bellow. (Similar to earlier 101)

Step-3 (Revised from 102 to Y02):


Once you will try to cancel the GR document (with Movement-Type: Y02), system will not restrict for the same.

http://scn.sap.com/docs/DOC-52878 2/5
6/8/2014 Auto Reversal Purchase Invoice on GR Material D... | SCN

So PO history will update as bellow.

Now once ERS will run after the same, PO history will like bellow.

Here system auto generate a credit memo w.r.t. GR document has been cancelled.
Details can be checked.

In this way, we can get the result by using 2 features together.


1. Allow For GR-Based IV, Reversal of GR Despite Invoice on movement type.
2. ERS functionality

Note:
The same functionality can be activated on standard movement type: 102 & get desired result,
as I prefer to use Z movement for any customization rather than changes on standards, I presented my topic with Y01
& Y02.

Hope it'll clear & easy to understand.


It's my first document in SCN, suggestions need for improvement.

Thanks & Regards,


Bisweswar

646 View s Tags: invoice, materials_management, purchase, mm

http://scn.sap.com/docs/DOC-52878 3/5
6/8/2014 Auto Reversal Purchase Invoice on GR Material D... | SCN
Average User Rating

(7 ratings)

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12 Comments

Abu Fathima Mar 3, 2014 4:20 PM

Hello,

Thanks for sharing the Knowledge...it is really very useful

Thanks
Faisal

Like (1)

priyaranjan choudhury Mar 3, 2014 5:17 PM

Hello Bisweswar,
Very help full document and nice explaination.
Regards
Priyaranjan

Like (0)

Jürgen L Mar 3, 2014 5:38 PM

I know what you want to say, but to make it clearer you have to write it explicitely.
Right now I could ask why should I create a new movement Y01 and Y02 as I can right away allow
the 102 Reversal of GR Despite Invoice and would have the same effect.
Explain the advantages of new movement types in this case

Like (0)

Bisw esw ar Sahu Mar 4, 2014 5:45 AM (in response to Jürgen L)

Hi Jürgen,

Yes,we can do on the standard movement type(102) & we'll get the same effect.

I demonstrated on Z Type for a basic reason that I prefer to not to change any standard
movement type & use copy of that with customize to get required functionality.

Regards,
Bisweswar

Like (0)

Suman Kumar Mar 4, 2014 6:06 AM (in response to Bisw esw ar Sahu)

What changes (other than OMBZ) you did in Y01 & Y02 movement types when they
compare to 101 & 102?

Like (0)

Bisw esw ar Sahu Mar 4, 2014 6:10 AM (in response to Suman Kumar)

Hi,
That is the only change I had included.
Regards,
Bisweswar

Like (0)

Rakesh M Choudhary Mar 3, 2014 6:36 PM

Hi

Informative Document.I have two questions:


1. Why is this process better than just reversing the ERS document or creating credit memo and then
reversing the GR. Is it because of manual work?
2. What will happen to the "101 - ERS document" already in the system. What is required for the
transition to new movement type for the existing documents.

If you feel, you can add these points to the document.

Thanks

Like (1)

Bisw esw ar Sahu Mar 4, 2014 5:52 AM (in response to Rakesh M Choudhary)

Hi Rakesh,

Thanks for your comment.


Ans1:
Yes, only to minimize human effort, I had recommended the process.

http://scn.sap.com/docs/DOC-52878 4/5
6/8/2014 Auto Reversal Purchase Invoice on GR Material D... | SCN
Ans2:
You can active on standard movement type:102, but I prefer better to customize on z
movement type rather than standard.

Regards,
Bisweswar

Like (0)

Pillamgolla Amala Srinivasa Rao Mar 4, 2014 6:02 AM

Good One

Like (1)

Dëv Päträ Mar 4, 2014 6:11 AM

Good document...
You can mention the new movement type creation reason in your document.
It just for the reversal of GR configuration in customizing...
Thanks for sharing you knowledge...

Like (1)

Bisw esw ar Sahu Mar 4, 2014 6:16 AM (in response to Dëv Päträ)

Thanks Dev. Added the same.


Regards,
Bisweswar
Like (0)

Manikandan G Mar 6, 2014 3:05 PM

Hi,

Thanks your knowledge sharing, Good document. Keep it up.

Regards,
Manikandan G
Like (0)

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http://scn.sap.com/docs/DOC-52878 5/5