208 2F Vicente Madrigal Building.

Ayala Avenue
Makati City Philippines
(632) 8 7766357
www.sustena.jp

PROBATIONARY EMPLOYMENT AGREEMENT

October 21, 2019

MR. JAY-R CACAL

Dear Mr. Cacal:

We are pleased to confirm your appointment as Document Controller of Sustena Inc. (the Company)
effective November 6, 2019, subject to a probationary period of six (6) months.

Terms related to the compensation and benefits during the probationary period, as well as benefits to
which regular employees are entitled, are specified in the duly signed Job Offer, which is an integral
part of this Probationary Employment Agreement (Agreement) (refer to Annex “A”).

Your probationary employment is subject to the following terms and conditions:

1. You agree to abide by all Company rules and regulations, which are required to know and study
immediately upon hiring. During your employment with the Company, you also agree to
refrain from engaging in any activity which is prejudicial to the interest of the Company or
which will interfere with the performance of your job, whether within or outside Company
hours, without prior written consent of the Company. You agree to give immediate notice to
the Company of any possible conflict of interest which you may have.

2. You agree to abide by the established working hours of the Company for the position you are
hired.

3. You agree that all records and documents of the Company and all information pertaining to its
business or affairs are confidential that you are will make no unauthorized disclosure or
reproduction of the same at any time during and after your employment with us.

4. Any and all expenses you may incur in the execution of the duties of your position shall be
reimbursed to you, provided that the Company has duly authorized such expenses.

5. You agree that all materials, documents, presentations, and other artifacts you produce within
the term of your employment shall be deemed as the intellectual property of the Company,
and as such, shall be treated as confidential. You will make no unauthorized disclosure or
reproduction of the same at any time during and after your employment with us.

6. You agree that all company records, documents, and properties in your custody or control shall
be surrendered immediately to the Company, if requested during the employment period and
at the termination thereof.
 208 2F Vicente Madrigal Building.
Ayala Avenue
Makati City Philippines
(632) 8 7766357
www.sustena.jp

7. You agree during the entire period of your employment to be assigned to any work or
workplace of the Company for such periods as may be determined by the Company and
whenever the operations thereof require such assignments within the National Capital Region
only, and without diminished salaries, benefits, and allowances (if applicable).

8. You agree to ensure that no information gained by virtue of this Agreement is disclosed to third
parties, unless the disclosure is required by law or for necessary business purposes and
pursuant to properly approved and written agreements.
a. All confidential information obtained by the Employee from Sustena Inc. in the course
of performing your duties shall be treated as confidential and shall not be disclosed to
any third party.
b. Where the Employee is provided access to information that Sustena Inc. collects, uses,
or discloses for particular purposes, or such information is collected, used, or disclosed
by the Employee as an agent for Sustena Inc. to be used only for particular purposes,
all conduct of the Employee in relation to the information must be consistent with the
Company’s Privacy Policy.
c. The foregoing prohibition has been agreed upon in accordance with full and complete
reference to the Code of Professional Responsibility and, shall, therefore be effective
for three (3) months from the termination of this Agreement.
d. Employee shall not disclose nor divulge to any person or entity outside the Company
the execution of this Agreement and its details, unless permitted in writing by the
Management of Sustena Inc..
e. Employee undertakes not to disclose or divulge to any person outside Sustena Inc. any
confidential information regarding the Company and its operations which the
Employee obtained or will obtain in the course of his/her employment. Confidential
information shall include, but not limited to:
i. Any documents, licensing agreements, data, or information that is not
generally known to the public, including, but not limited to: Company
operations, client relationships, client database, suppliers, business partner
information;
ii. Any scientific or technical information, financial information, design, process,
procedure, formula, and innovation that is commercially valuable and not
publicly available;
iii. All Company and proprietary concepts, documentation, reports, data,
specifications, source codes, object codes, flow charts, databases, inventions,
and trade secrets.

f. Any violation of confidentiality shall subject you to criminal or civil liability, when
applicable. Sustena Inc. reserves its right to claim liquidated damages equivalent to
PHP250,000.00 or the total amount of direct loss suffered by the Company, attorney’s
fees, and costs of suit, whichever is higher.

9. The Employee agrees not to directly or indirectly compete with the business of the Company
and its successors and assigns during the period of employment and for a period of two (2)
 208 2F Vicente Madrigal Building.
Ayala Avenue
Makati City Philippines
(632) 8 7766357
www.sustena.jp

years following termination of employment, and notwithstanding the cause or reason for
termination.

10. The Employee further agrees to surrender to the Company any and all data and information
obtained from the Company.

11. It is expressly agreed and understood that there are no verbal agreements or understandings
between you and the Company affecting this Agreement and that no alterations or variations
of the terms hereof shall be binding upon either party to this Agreement unless the same are
reduced in writing and signed by the Employee and the Company.

Your signature in the space provided below will signify your acceptance of the foregoing terms.

Very truly yours,

Masayuki Aoki
General Manager

Endorsed by:

Milanie Candido-Noriega

Human Resources and Admin Manager

I acknowledge receipt of the original of this letter-agreement and agree to all terms and condition
stated therein.

JAY-R CACAL

Signature Date
 208 2F Vicente Madrigal Building.
Ayala Avenue
Makati City Philippines
(632) 8 7766357
www.sustena.jp

ANNEX “A”
JOB OFFER

Name of Applicant Jay-R Cacal

Job Position Document Controller
Yrs. of experience
Start date 6 November 2019
Gross Compensation Same rate, subject to applicable withholding tax
Business Unit/Project Assignment Engineering
Reporting To Operations Head
Working Days Mondays to Fridays
Working Hours 8:00 a.m. – 5:00 p.m. (or as assign)
Status Probationary Employee
Duration Six (6) Months
Remarks Benefits:
Performance Evaluation Schedule
5th Month Upon onboarding:
SSS
Philhealth
HDMF
HMO
13th month pay

Upon regularization:
12 vacation leaves
12 sick leaves

Prepared by: Accepted by:

Milanie C. Noriega Jay-Ar Cacal

HRAD Manager

Approved by:

Masayuki Aoki
General Manager
 208 2F Vicente Madrigal Building.
Ayala Avenue
Makati City Philippines
(632) 8 7766357
www.sustena.jp

Job description
Document Controller responsibilities include:
 Copying, scanning and storing documents
 Checking for accuracy and editing files, like contracts
 Reviewing and updating technical documents (e.g. manuals and workflows)

Job brief
We are looking for a Document Controller to prepare, manage and file documents for our projects.

Document Controller responsibilities include typing contracts, archiving files and ensuring all team
members have access to necessary documentation. To be successful in this role, you should have
previous experience reviewing technical documents along with the ability to spot errors.

Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable
documents.

Responsibilities
o Copy, scan and store documents
o Check for accuracy and edit files, like contracts
o Review and update technical documents (e.g. manuals and workflows)
o Distribute project-related copies to internal teams
o File documents in physical and digital records
o Create templates for future use
o Retrieve files as requested by employees and clients
o Manage the flow of documentation within the organization
o Maintain confidentiality around sensitive information and terms of agreement
o Prepare ad-hoc reports on projects as needed
o Requirements
o Proven work experience as a Document Controller or similar role
o Familiarity with project management
o Basic knowledge of labor and corporate law
o Hands-on experience with MS Office and MS Excel
o Knowledge of Electronic Document Management Systems (EDMS)
o Proficient typing and editing skills
o Data organization skills
o Attention to detail
o BSc degree in Engineering and/or Project Management or relevant field