User Manual - SAP S/4 HANA: Project System For Sponsored Projects

User Manual - SAP S/4 HANA Project System
for Sponsored Projects

https://digits.iisc.ac.in/wp-content/uploads/2019/06/sap-user manual-project system-6jun19.pdf
DIGITS
Indian Institute of Science
Bangalore 560012
sapsupport@iisc.ac.in
06 June 2019
Project System for Sponsored Projects
Outline
• Login
• Project Staff : Appointment, Extension, Termination, Change of Salary
• Creation of Project Proposal (Project Structure)
• Project Cost Estimation
• List of Projects
• CPDA and Projects – Balances
• Viewing Project Details (WBS & Staff Details)
Log in to IISc SAP S/4 HANA system using https://sap.iisc.ac.in
 Use the URL: https://sap.iisc.ac.in

in any browser and you will see
this screen
 Use the username password
shared by the DIGITS team
 You will be prompted to change
your password the first time you
log in
 A maximum of three attempts
are allowed before the account
gets locked
 If you forget your password or to
unlock your account, please send
an email to sapsupport@iisc.ac.in
for resetting the password.
Home screen after login
 The category options are in the

top row which are clickable.
 The white boxes are items under
each category and one can scroll
down to see all the boxes.
 The boxes shown in the pic are
for the Employee Self Service
category
Project Staff : Appointment, Extension,
Termination, Change of Salary
 Click on “HR Service Request” on

Home Screen
 Click on “HR Service Request”
box”
 Select one of the options in the

dropdown menu

dropdown menu

dropdown menu of WBS (debit
heads)
 Select the start date

 Select the Employee Group from

the dropdown options based on
the project chosen (CSSP/F&A)
 Select the Employee sub-Group

from the dropdown options
based on the project chosen
(CSSP/F&A)
 Select the end date of

appointment
 Select the Payscale group

 Select the Pay scale level

 Enter the Monthly Salary

 Create one SINGLE FILE of all
documents of the candidate you
wish to appoint and attach
 For extension, select the

Extension from the dropdown
menu
 Enter the Employee number
 Enter new end date
 Add any new document
 Submit
 For extension or termination,

select the Extension from the
dropdown menu
 Enter new end date
 Submit
 For salary revision, select the

option from the dropdown menu
 Enter revised date
 Enter pay scale and pay scale

level
 Submit
 For salary revision, select the

option from the dropdown menu
 Enter revised date
 Enter pay scale and pay scale

level
 Submit
Project Proposal (Project Structure)
 Click on “Project Builder” in

Home Screen
 Click on “Create” and select the

option ‘Copy Project’
 Enter the new Project definition

code XX/XXXX-00-0001 to be
created
 XX - SP for CSSP Projects

FA for F&A Projects
CP for Consultancy Projects
TP for Test Projects
CE for CCE Projects
 XXXX – Sponsoring Agency code
 19 - Financial year based on the
Start date of the Project / Proposal
 0001 - Sequential numbering,
always enter 0001 based on which
system will propose the next
available number
 Enter a ‘Short description’ for the

Project definition
 Enter the ‘Start date’ and ‘Finish
date’ of the Project (can be
edited later)
 Select the ‘Project profile’
- CSSP
- F&A
- CSIC
- CCMD
 Select the required template to
copy the Project structure
 Click on ‘WBS Element Overview’
 Click on “Replace” and enter the

template code in the ‘Search’
field & the proposed Project code
in ‘Replace with’ field
 Click on ‘Check’ & ‘Include’

 Select and enter the ‘Profit

center’ (Department) from the
list
 Select and enter the ‘Profit

center’ (Department) from the
list
 Click on the ‘Partner’ tab and

enter the Project team members
- Project Investigator
- Co - Project Investigator
- Project Staff
 Click on the ‘Long text’ tab and

enter the detailed Project title /
Project description
 Click on the ‘IISc’ tab
 Select the ‘Sponsoring Agency’ of

the Project by entering the 4
characters of Agency code in
‘Search term 1’ of Business
Partner
 Select the ‘Department’ of the PI,

based on which the workflow
approval will be triggered to
Department Chair
 Click on ‘Save’
 To ‘Delete’ any WBS element not

applicable for the specific Project
 Select the required WBS element
& click on ‘Delete’ button
 Confirm the deletion pop-up
message
 And Click on ‘Save’
 The Project structure will be

saved with the number
generated
Project Cost Estimation
 Click on “Project Builder” in

Home Screen
 Enter the required ‘Project

definition’ and click on ‘Cost
Planning’
 Select the ‘Period’ for which the

Cost planning needs to be done
- Overall (for a single year project)
- Applicable financial years for
multiple year projects
 Enter the estimated cost for the

applicable WBS elements
 For the WBS elements ‘Salary’

and ‘Equipment’, detailed cost
planning has to be performed
 Select the WBS element ‘Salary’

or ‘Equipment’ and click on ‘Unit
costing’
 Click on ‘Continue’
 Select the Item category as ‘V’

(Variable Item)
 Enter the Qty. of resources

planned for hiring
 Enter the estimated unit price for

the resource based on the
financial year or contract
duration, depending on whether
the cost estimation is performed
for ‘Financial year’ or ‘Overall’
 Click on ‘Save’
 ‘Total up’ the value for all the

WBS elements
 More -> Edit -> Total up
 And click on ‘Save’

 The Cost estimation will be saved

and can be revised if required.
 The review and approval of this

cost estimation will be done
online (CSSP / Dept. Chair /
Registrar) and Project status will
be updated accordingly
List of Projects
 Click on ”List of Projects
Overview” under “Project
Reports” on the home screen
 Click on the search button for
‘Database profile
List of Projects
 DOUBLE Click on the first column,

first row (indicated by the red
oval)
List of Projects
 Click “Continue”
List of Projects
 Enter * in the Project field and

the screen will appear as shown
 Then click “Execute”
List of Projects [Project Status]
 Click on ”PI/IISC-<nnnn>” to see

the details of
 CPDA
 Investigator overheads
 CSIC PDA
Balances in CPDA and Projects
 Click on ”Released
Budget/Actual/Commitment”
under “Project Reports” on the
home screen
 Follow the same procedure to
select Database profile as before
 In the next screen, Type * as
before and ‘Execute”
 Click on the search button for

‘Database profile
 DOUBLE Click on the first column,

first row (indicated by the red
oval)
 Enter * in the Project field

 Enter “0” in the Plan version
 Click “Execute”
 Information available in the table
Contents masked
Viewing Project Details (WBS & Staff Details)

User Manual - SAP S/4 HANA: Project System For Sponsored Projects

Caricato da

Informazioni sul documento

Descrizione originale:

Titolo originale

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

User Manual - SAP S/4 HANA: Project System For Sponsored Projects

Caricato da

Copyright:

Formati disponibili

User Manual - SAP S/4 HANA Project System

for Sponsored Projects

 Use the URL: https://sap.iisc.ac.in

 The category options are in the

 Click on “HR Service Request” on

 Select one of the options in the

 Select one of the options in the

 Select one of the options in the

 Select the start date

 Select the Employee Group from

 Select the Employee sub-Group

 Select the end date of

 Select the Payscale group

 Select the Pay scale level

 Enter the Monthly Salary

 For extension, select the

 For extension or termination,

 For salary revision, select the

 Enter pay scale and pay scale

 For salary revision, select the

 Enter pay scale and pay scale

 Click on “Project Builder” in

 Click on “Create” and select the

 Enter the new Project definition

 XX - SP for CSSP Projects

 Enter a ‘Short description’ for the

 Click on “Replace” and enter the

 Click on ‘Check’ & ‘Include’

 Select and enter the ‘Profit

 Select and enter the ‘Profit

 Click on the ‘Partner’ tab and

 Click on the ‘Long text’ tab and

 Click on the ‘IISc’ tab

 Select the ‘Sponsoring Agency’ of

 Select the ‘Department’ of the PI,

 To ‘Delete’ any WBS element not

 The Project structure will be

 Click on “Project Builder” in

 Enter the required ‘Project

 Select the ‘Period’ for which the

 Enter the estimated cost for the

 For the WBS elements ‘Salary’

 Select the WBS element ‘Salary’

 Select the Item category as ‘V’

 Enter the Qty. of resources

 Enter the estimated unit price for

 ‘Total up’ the value for all the

 More -> Edit -> Total up

 And click on ‘Save’

 The Cost estimation will be saved

 The review and approval of this

 DOUBLE Click on the first column,

 Enter * in the Project field and

 Click on ”PI/IISC-<nnnn>” to see

 Click on the search button for

 DOUBLE Click on the first column,

 Enter * in the Project field

 Information available in the table

Potrebbero piacerti anche