Request for Proposal: 1617- XX

Dissemination Meeting of MITRA Best Practices and Lessons Learnt in East

Java and East Nusa Tenggara provinces in Indonesia

Issued by Nutrition International “NI” (formerly known as the Micronutrient Initiative)

Deadline for receipt of proposals at the NI:

Thursday, November 8, 2019

12:00 HRS. West Indonesia Standard Time

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Contents

1. Request For Proposal Notice .........................................................................................................3

2. Introduction to the RFP ..................................................................................................................3
3. General instructions and considerations ........................................................................................5
4. Conflict of Interest ..........................................................................................................................5
5. General Disclosures ......................................................................................................................5
6. Submission of Proposals ...............................................................................................................6
7. Receipt, evaluation and handling of proposals ...............................................................................6
8. Selection Criteria ...........................................................................................................................6
9. Guidelines for preparing Proposals ................................................................................................ 8
Part 1: Covering Letter and Declaration ...........................................................................................8
Part 2: General and Technical Proposal ..........................................................................................9
Part 3: Financial Proposal .............................................................................................................10
Annexure A. Terms Of Reference .......................................................................................................11
Annexure B. Template Of Budget .......................................................................................................16

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RFP No: 1617-XX

1. REQUEST FOR PROPOSAL NOTICE

1.1 Request for Proposals

Nutrition International, a non-profit organization dedicated to eliminating vitamin and

mineral deficiencies worldwide, invites proposals from competent Organizations or
Agencies to “Dissemination Meeting of MITRA Best Practices and Lessons Learnt in
East Java and East Nusa Tenggara Provinces in Indonesia”. The submission deadline
for proposals is Thursday, November 8, 2019 by 12:00 HRS. West Indonesia Time
Standard Time.

2. INTRODUCTION TO THE RFP

2.1 Nutrition International “NI” (formerly known as the Micronutrient Initiative) aims to generate
innovative and sustainable solutions to reduce vitamin and mineral deficiencies among
women, newborns, and children. It builds on robust evidence-based research and
evaluation in order to demonstrate excellent return on investment of scaling-up highly cost-
effective micronutrient interventions. NI aspires to be a global center of excellence in
technical and programmatic support in this field.

In collaboration with key stakeholders such as governments, private sectors and civil
society groups, NI seeks to tackle the aforementioned problems that affects one third of
the world’s population. NI engages in tailoring health and nutrition strategies as well as up-
scaling existing program in various regions in the globe including Africa, Asia, the
Caribbean, Latin America and the Middle East. NI’s international Board of Directors directs
its interventions that reach approximately 500 million people in more than 70 countries.

One of NI’s key strategic goals is to enhance the global impact of micronutrient
interventions by generating cutting-edge knowledge and utilizing it to develop sound
policies and programs while consolidating political will to achieve its vision. NI aspires to
position itself as a global center of excellence in generating scientific research in the field
of micronutrient programs. It provides quality assurance for research and programs while
disseminating and translating new knowledge to influence and improve national and global
policies and programs. NI provides guidance and support on existing and future program
evaluations and coordinates the analysis and utilization of evaluation activity results.

Background and rationale:

Nutrition International (NI), in partnership with the governments of Indonesia, Australia

and Canada, is implementing MITRA - ‘Reducing Iron Deficiency Anemia in pregnant
women and reducing mortality and morbidity in children under five’ in 10 districts in East
Java (EJ) and 10 districts in East Nusa Tenggara (ENT).

As part of the program, NI extended technical assistance at the national, provincial and
district level governments to strengthen the commitment for micronutrient
supplementation programs, to increase resource allocation for procurement, management

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and implementation of micronutrient programs with focus on improved service provision

and increased awareness through Behavior Change Intervention (BCI) strategies. The
MITRA program has demonstrated an effective approach to improve micronutrient
programming with significant lessons learned around a range of areas, including
forecasting, budgeting and procuring micronutrients; ways in which Puskesmas staff
persuade caregivers to use ORS and zinc instead of antibiotics to treat childhood diarrhoea;
and the advocacy that was successful in influencing district governments to ensure
adequate budgets for micronutrient interventions.

During October-November 2019, best practices and lesson learned from the MITRA
program implementation including budgets leveraged and the program strategies that
have been adopted by the local government and integrated among health programs in 20
selected districts in East Java and East Nusa Tenggara Provinces will be compiled, analyzed
and documented. This will be a report by NI with support from the Center for Health Policy
and Management, University of Gadjah Mada (CHPM-UGM).

Further, NI would like to undertake a meeting at national level to disseminate best

practices and lesson learnt from the MITRA program among the national, provincial and
district governments as well as other stakeholder and partners (i.e. Bappenas as the
coordinating body of stunting reduction, MoH, civil society organizations, academia, UN
agencies, donors and the private sector). The purpose of the meeting is to advocate for
adoption and scale-up of the MITRA program across Indonesia.

During the meeting the following topics will be discussed and presented by speakers: (1)
National Strategy to Accelerate Stunting Prevention; (2) Update from MoH on the
implementation of integrated program to stunting reduction and prevention 2018-2019;
(3) Presentation by NI on the best practices and lessons learnt from the MITRA program
implementation in ENT and EJ provinces. There will also be a panel discussion from 2 DHOs
of MITRA project to share experiences and best practices of integrated micronutrient
program implementation and discuss program challenges. A media conference to share
the best practices of MITRA as an effective approach that contribute to reduction and
prevention of stunting in Indonesia also will be conducted during the meeting. Based on
discussions during the event, an action plan to adopt/scale up the best practices and
approach of the program will also be developed. To conduct the dissemination meeting of
MITRA best practices and lesson learnt at the national level and to facilitate media
coverage , NI seeks to hire the services of an Event Management & Media Agency.

2.2 This Request for Proposals (RFP) and particularly the Guidelines for Preparing Proposals
that follow, are designed to help Respondents to produce proposals that are acceptable to
the NI, and to ensure that all proposals are given equal consideration. It is essential,
therefore, that respondents provide complete information, in the attached formats and on
the terms specified.

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3. GENERAL INSTRUCTIONS AND CONSIDERATIONS

3.1. These instructions should be read in conjunction with information contained in the
enclosed Terms of Reference (TOR), and in any accompanying documents within this
package.

3.2. This Request for Proposals (RFP) is to support NI to “Dissemination Meeting of MITRA
Best Practices and Lessons Learnt in East Java and East Nusa Tenggara
Provinces in Indonesia”.

3.3. NI is not bound to accept the lowest priced, or any, proposal. NI reserves the right to
request any (or all) Respondent(s) to meet with the NI to clarify their proposal(s) without
commitment, and to publish on its website answers to any questions raised by any
Respondent (without identifying that Respondent).

3.4. Respondents are responsible for all costs associated with the proposal preparation and
will not receive any reimbursement from the NI.

4. CONFLICT OF INTEREST

4.1. Respondents must disclose in their proposal details of any circumstances, including
personal, financial and business activities that will, or might, give rise to a conflict of
interest. This disclosure must extend to all personnel proposed to undertake the work.

4.2. Where Respondents identify any potential conflicts they must state how they intend to
avoid any impact arising from such conflicts. NI reserves the right to reject any proposals
which, in the NI’s opinion, give rise, or could potentially give rise to, a conflict of interest.

4.3. With respect to this condition, please be advised that the organizations that may fall within
the scope of this evaluation will include those below, with which any association must be
disclosed:

a. Nutrition International (NI)

b. The Donor who is the primary funding source for the procurement

5. GENERAL DISCLOSURES

5.1. Respondents must disclose:

5.1.1. If they are or have been the subject of any proceedings or other arrangements
relating to bankruptcy, insolvency or the financial standing of the Respondent
including but not limited to the appointment of any officer such as a receiver in
relation to the Respondent personal or business matters or an arrangement with
creditors or of any other similar proceedings.

5.1.2. If they have been convicted of, or are the subject of any proceedings, relating to:

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a. criminal offence or other offence, a serious offence involving the activities of

a criminal organization or found by any regulator or professional body to have
committed professional misconduct.
b. corruption including the offer or receipt of any inducement of any kind in
relation to obtaining any contract, with NI, or any other contracting body or
authority
c. failure to fulfil any obligations in any jurisdiction relating to the payment of
taxes.

6. SUBMISSION OF PROPOSALS

6.1 The Technical (only includes detail of meeting arrangement, team composition and timeline)
and financial proposal along with all requisite documentation must be received in English by
NI no later than Thursday, November 8, 2019, 12:00 HRS. West Indonesia Standard Time.

6.2 The technical and financial proposal in two separate files shall be put into a covering email
specifically indicating with subject line “Dissemination Meeting of MITRA Best Practices
and Lessons Learnt in East Java and East Nusa Tenggara Provinces in Indonesia ”
need to be sent to email: proposalsindonesia@nutritionintl.org

6.3 For any clarification required, please write an email on following email address:
proposalsindonesia@nutritionintl.org

6.4 Only email bids will be accepted. Only those short-listed will receive an acknowledgment
and will be called for a personal interaction, at their own cost. The interaction will be held
at the NI office in Jakarta, Indonesia.

6.5 Late proposals will not be accepted in any circumstances. Proposals received after the
due date and time will not be considered.

7. RECEIPT, EVALUATION AND HANDLING OF PROPOSALS

7.1. Once a proposal is received before the due date and time, NI will:

7.1.1. Log the receipt of the proposals and record the business information
7.1.2. Review all proposals and disqualify any non-responsive ones (that fail to meet the
terms set out in these instructions), and retain the business details on file with a
note indicating disqualification
7.1.3. Evaluate all responsive proposals objectively in line with the criteria specified
below
7.1.4. Inform Respondents within 10 business days of the evaluation decision being
made.

7.2. NI reserves the right:

7.2.1. To accept or reject any and all proposals, and/or to annul the RFP process prior
to award, without thereby incurring any liability to the affected Respondents or any

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obligation to inform the affected Respondents of the grounds for NI's actions prior
to contract award, and
7.2.2. To negotiate - with Respondent(s) invited to negotiate - the proposed technical
approach, and the proposed price based on the Respondent’s proposals.
7.2.3. Amend this RFP at any time.

8. SELECTION CRITERIA

8.1. 50% of the evaluation weighting will be for the technical; and 50% for the financial
proposal.

8.2. The Evaluation Team may, in its sole discretion, establish a short-list of Respondents
based on the Technical Scores of the Respondents (the “Short-listed Respondents”) for
the purpose of conducting interviews. If NI short-lists the Respondents, it will short-list
the Respondents with the highest scores.

8.3. Only the Short-listed Respondents will be interviewed. The number of Respondents
short-listed for an interview is in the sole discretion of NI.

8.4. Interviews of Short-listed Respondents will be carried out by the Evaluation Team or a
sub-group of the Evaluation Team. The Evaluation Team will score each Short-listed
Respondent based on the quality of the Respondent’s interview (the “Interview Score”).

8.5. The successful Respondent will be expected to enter into a Contract with the NI
for the duration of the Work. In the event of a Contract award, all the terms and
conditions of the RFP, including the Respondent’s response, will normally form part
of the Contract.

Table 1: Proposal Scoring Criteria

Name of the Agency
Proposals
Assessment Category: Presentation and discussion Weights

Qualification of Agency (A) 50% 0.0 0.0 0.0 0.0 0.0

Experience of working with NGOs and collaboration
20%
with MoH, PHO and DHO.

Experience in engaging with media 30%

Communication skills (written and verbal). 20%

Demonstrated experience in facilitating
meeting/workshop/training on health issue 30%
with government.
Realistic Plan and ability to accomplish the task (B) 50%
Agency's plan for completing the activities 30%
Agency's ability to complete the task as per NI
30%
expectation mentioned in the TOR

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Agency's realistic timelines to accomplish the entire

40%
work

Total Score - Technical Proposal (A+B) 100% 0.00 0.00 0.00 0.00 0.00

Overall weightage of Technical Proposal – 50%

Assessment Category: Financial
Presented reasonable estimate of fees 25%
Takes into consideration all potential field expenses
30%
(i.e. no obvious omissions)

Presented realistic estimate for field expenses 25%

Reasonable estimate for completing the trainings,

20%
and report writing expenses
Total Score - Financial Proposal 100% 0.00 0.00 0.00 0.00 0.00
Overall weightage of Financial Proposal – 50%
Total Weighted Score (Technical + Financial) 0.00 0.00 0.00 0.00 0.00

9. GUIDELINES FOR PREPARING PROPOSALS

9.1 Language: Proposals must be submitted in English.

9.2 Structure : Proposals must be set out in four main parts:

Part 1: Covering Letter and Declaration
Part 2: Executive Summary
Part 3: General and Technical Proposal
Part 4: Financial Proposal

Part 1: Covering Letter and Declaration

Proposals must be accompanied by a covering letter on company-headed paper showing the full
registered and trading name(s), trading and registered office address and business number of the
Respondent. The letter must be signed by a person of suitable authority to commit the Respondent
to a binding contract. It must quote the RFP number and title, and include the following
declarations:

a. We have examined the information provided in your Request for Proposals (RFP) and
offer to undertake the work described in accordance with requirements as set out in the
RFP. This proposal is valid for acceptance for 6 months and we confirm that this
proposal will remain binding upon us and may be accepted by you at any time before
this expiry date.

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b. We accept that any contract that may result will comprise the contract documents issued
with the RFP and be based upon the documents submitted as part of our proposal.

c. Our proposal (Technical and Financial) has been arrived at independently and without
consultation, communication, agreement or understanding (for the purpose of restricting
competition) with any other Respondent to or recipient of this RFP from the NI.

d. All statements and responses to this RFP are true and accurate.

e. We understand the obligations regarding Disclosure as described in the RFP Guidelines

and have included any necessary declarations.

f. We confirm that all personnel named in the proposal will be available to undertake the
services.

g. We agree to bear all costs incurred by us in connection with the preparation and
submission of this proposal and to bear any further pre-contract costs.

h. I confirm that I have the authority of [insert name of NGO/company/agency] to submit

this proposal and to clarify any details on its behalf.

Part 2: Executive Summary

A brief overview of the General and Technical proposal that summarizes how the Respondent will
use their competencies in the area to achieve the outputs/deliverables. Financial information should
not be included here; but the summary may indicate the level of effort proposed.

Part 3: General and Technical Proposal

The General and Technical section should be structured as follows:

▪ Section 1: Your understanding of the TOR provided with this RFP as Annexure A. You may
also propose qualifications to the TOR that you consider may enhance the value of the outcome
to the NI.

▪ Section 2: Technical Response: a concise description of the methodology and approach that
are proposed for the delivery of the TOR and an implementation plan in the form of a work
breakdown analysis. This should describe the activities to be undertaken, the
deliverables/outputs and the milestone and completion dates (grouped by phase where
appropriate). The dependency of any activities and associated results on earlier results needs
to be clearly indicated.

▪ Section 3: Personnel Profile: names, designation and Curricula Vitae (CV) of personnel
assigned to work on the Project. CVs must not exceed 3 pages, but must include:
o a brief summary of the professional competencies of the individual relevant to the
Scope of Work/TOR

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o a chronological list of relevant professional experience starting with the most recent
and showing key achievement /responsibilities
o brief details of qualifications educational / technical /professional / other
o language competencies other than English (if required to undertake the ToR)

• Section 4: Personnel Inputs: include name of personnel, and person days with reference to
activity to be undertaken. Do not include any reference to fees. This will constitute a
confirmation that all personnel will be available to provide the required services for the duration
of the contract.

• Section 5: Company Information: proof of incorporation for registered incorporated entities,

proof of registration for registered entities.

• Section 6: Previous experience: documentation demonstrating the Respondent’s experience

in the proposed area of work. This should include contact details for key clients who may be
contacted in respect of the Respondent’s relevant prior work.

Part 4: Financial Proposal

• The Financial proposal must contain the expected budget for accomplishing the
complete work with detailed breakup. All amounts quoted must be in IDR. The
Respondent should provide a detailed budget, based on the format attached as
Annexure-B.

• Fees should be inclusive of all VAT, Taxes, Insurance and standard training
management/overhead cost.

• Please note that no fees are payable for travel days.

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ANNEXURE – A
TERMS OF REFERENCE

Dissemination Meeting of MITRA Best Practices and Lessons Learnt in East

Java and East Nusa Tenggara provinces in Indonesia

Date: 31 October 2019

Grant: 4701-1617 DFAT MITRA

1. Background
Nutrition International (NI), in partnership with the governments of Indonesia, Australia and
Canada, is implementing MITRA - ‘Reducing Iron Deficiency Anemia in pregnant women and
reducing mortality and morbidity in children under five’ in 10 districts in East Java (EJ) and 10
districts in East Nusa Tenggara (ENT).

As part of the program, NI extended technical assistance at the national, provincial and district
level governments to strengthen the commitment for micronutrient supplementation programs,
to increase resource allocation for procurement, management and implementation of
micronutrient programs with focus on improved service provision and increased awareness
through Behavior Change Intervention (BCI) strategies. The MITRA program has demonstrated
an effective approach to improve micronutrient programming with significant lessons learned
around a range of areas, including forecasting, budgeting and procuring micronutrients; ways
in which Puskesmas staff persuade caregivers to use ORS and zinc instead of antibiotics to
treat childhood diarrhoea; and the advocacy that was successful in influencing district
governments to ensure adequate budgets for micronutrient interventions.

During October-November 2019, best practices and lesson learned from the MITRA program
implementation including budgets leveraged and the program strategies that have been
adopted by the local government and integrated among health programs in 20 selected districts
in East Java and East Nusa Tenggara Provinces will be compiled, analyzed and documented.
This will be a report by NI with support from the Center for Health Policy and Management,
University of Gadjah Mada (CHPM-UGM).

Further, NI would like to undertake a meeting at national level to disseminate best practices
and lesson learnt from the MITRA program among the national, provincial and district
governments as well as other stakeholder and partners (i.e. Bappenas as the coordinating body
of stunting reduction, MoH, civil society organizations, academia, UN agencies, donors and the
private sector). The purpose of the meeting is to advocate for adoption and scale-up of the
MITRA program across Indonesia.

During the meeting the following topics will be discussed and presented by speakers: (1)
National Strategy to Accelerate Stunting Prevention; (2) Update from MoH on the
implementation of integrated program to stunting reduction and prevention 2018-2019; (3)
Presentation by NI on the best practices and lessons learnt from the MITRA program
implementation in ENT and EJ provinces. There will also be a panel discussion from 2 DHOs of

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MITRA project to share experiences and best practices of integrated micronutrient program
implementation and discuss program challenges. A media conference to share the best
practices of MITRA as an effective approach that contribute to reduction and prevention of
stunting in Indonesia also will be conducted during the meeting. Based on discussions during
the event, an action plan to adopt/scale up the best practices and approach of the program
will also be developed. To conduct the dissemination meeting of MITRA best practices and
lesson learnt at the national level and to facilitate media coverage, NI seeks to hire the services
of an Event Management & Media Agency.

2. Objective
To support NI to organize and facilitate a dissemination meeting at national level and conduct
media conference to share best practices and lesson learnt of the MITRA project.

3. Scope of work
The meeting will be held for one day in Jakarta. A selected Event Management & Media Agency
will be responsible to organize the meeting and media conference with funding from NI. The
technical guidance to conduct the meeting will be provided by NI and MoH.

3.1. Preparatory meeting with the MoH and NI:

3.1.1. Conduct preparatory meetings with MoH and NI to plan the tentative date of the
meeting, prepare a detailed agenda of the meeting, and determine the resource
persons from MoH, Bappenas and PHOs who will facilitate the meeting.

3.2. Conduct National level Meeting:

3.2.1. Organize all logistics for the meeting which includes but is not limited to-
• Selection, arrangement and booking of venue in consultation with NI
• Ensure that all food and beverage arrangements at the venue are as per the
plan
• In consultation with NI and MoH, develop an agenda for the meeting;
• Organize and hire photographer in consultation and agreement with NI
• Provide logistic support for the meeting in terms of meeting kit, signage, name
plates, etc.
• Prepare a docket with the MITRA documentation report and factsheets, in
consultation with NI and get the same printed as per the requirement of the
meeting;
• Set up a registration-cum-information desk with suitable signage and
registration staff at the venue: register participants, hand over meeting kit.
• Design, print and install branding collaterals required at the meeting like
backdrop, roll-up banners, MITRA project factsheet, etc.
3.2.2. Support MoH in preparing and sending invitation letters, developing a list of
participants and resource persons, following up with invitees to ensure

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participation, tracking the confirmation of attendance of invited participants and

resource persons.
3.2.3. Make travel and accommodation arrangements for participants and resource
persons.
3.2.4. Hire a rapporteur for documenting the event proceedings and discussions and
writing the final report of the meetings. Selection of the rapporteur should be in
consultation and agreement with NI
3.2.5. Pay honorarium to the identified resource persons / key speakers

3.3. Ensure media coverage of the meeting and conduct Media Conference during
the meeting:

- 3.3.1. Preparing media invitation and inviting media to attend the event
3.3.2. Managing media at the event in consultation with NI and MoH.

- 3.3.3. Preparing media briefing document to brief the spokespersons on the expected
questions that can be asked by the media.

- 3.3.4 Drafting & finalizing the press release for disseminating among media, in
consultation with NI

- 3.3.5 Preparing media dockets including press release, country profile and handover
to media during the media conference

- 3.3.6 Developing a comprehensive media coverage report at the end of consultancy

3. Participants and Resource persons

3.1. Participants at the Meeting:
The meeting will be attended by representatives of:
• MoH (Maternal Health Program, IMCI, Child Health Division, Health Promotion,
Immunization sub-division, Hepatitis and Gastrointestinal Infections (HISP) sub-
division, Environmental health division, deworming division)
• Bappenas
• Ministry of Village Development (Kemendesa)
• Selected PHOs from non NI provinces
• PHO of NI provinces (East Java, ENT, Riau, WNT, Banten and West Java)
• 20 DHOs of MITRA districts in EJ and ENT province.
• National Family Welfare Movement (PKK)
• Professional Organization (IDAI, IDI, POGI, IBI, IAKMI, PERSAGI)
• Civil society organizations
• Academia/University (University of Indonesia, SEAMEO, IPB)
• UN agencies, donors and the private sector

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• Other national stakeholders and I-NGO who have focus on the mother and child
health program intervention.
• Journalists/ Media
• NI (NI Provincial Coordinators; POs, PA and CD)

3.2. The resource persons/key speakers will be from:

• MoH (Directorate of Public Nutrition and Hepatitis and Gastrointestinal Infections
(HISP) sub-directorate)
• Bapenas
• Selected DHO & PHO East Java and East Nusa Tenggara
• The Center for health Policy and Management (CHPM) Faculty of Medicine, Public
Health and Nursing, University Gadjah Mada (agency who developed the MITRA
project documentation)
• Country Director of NI Indonesia
• DFAT

4. Deliverables:
4.1. Successful organization and conclusion of dissemination meeting
4.2. Note on preparatory meeting covering the key highlights of the discussion, final agenda,
venue of meeting and list of participants of the preparatory meeting. This note of
meeting will be used as the guideline for EO, MoH and NI to deliver the meeting.
4.3. Report of the meeting covering:
- Executive summary,
- Background and context
- Implementation of meeting, key highlights from the proceedings and discussions,
and an action plan on the support from MoH/PHOs/DHOs/family welfare movement
and other relevant stakeholders.
- Annexures will include:
a. List of participants and resource persons with gender disaggregation by male
and female
b. Selected relevant photographs with captions
4.4. Soft and hard copies of meeting materials (folder, detailed agenda, presentations made,
MITRA Project report/factsheet, case study, copy of the action plan, NI Indonesia
profile, etc.)
4.5. High resolution photos of the meeting.
4.6. Ensure positive NI coverage in at least 15 leading publications in Jakarta
4.7. Media Analysis of the coverage received.
4.8. Financial report.
4.9. Branding collaterals at the event including backdrop, roll-up banners

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5. Qualifications of Agency:
- A minimum of 3 years’ experience of working with NGOs and collaboration with Ministry
of Health
- Minimum 3 years of experience in engaging with media
- Demonstrated experience in facilitating national level meetings/workshops/trainings on
health issues with government
- Staff with excellent written and verbal communication skills
- Ability to provide an experienced rapporteur to prepare a high quality meeting report
- Experience and exposure to health program in Indonesia. Understanding of the MCHN
program in particular will be an added advantage.
- Previous experience working with NI will be an asset

6. Time Schedule and Reporting

The meeting will be held for one day in Jakarta in December 2019 and the agency will report
to NI Child Survival Program Officer.

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ANNEXURE B
TEMPLATE OF BUDGET

Duration/
Code Description Specification Unit cost Unit price Total (IDR) Remarks
frequency

A Preparation meeting with MoH

Should not
A.1 Meals for meeting with MoH 12 person 3 time 150.000 5.400.000
be changed

Transport EO (if EO from Jakarta,

A.2 1 ls 2 time -
the cost will be less )
Transport EO for survey location
and facilitate the meeting with NI
A.3 1 ls 3 time -
and/MoH (if EO from Jakarta, the
cost will be less )
Subtotal (A)

B Program Cost

B.1 Media Engagement & Placement

Media engagement (Press release
development, production&
dissemination, media outreach, 1 ls 1 time -
media handling, media
monitoring and reporting)
Media placement (The Jakarta
1 ls 1 time -
Post and national media)

Subtotal (B-1) -

B.2. Return Flight

Resource person from PPKMK- Jogjakarta to

1.1. 4 person 1 time -
UGM Jakarta

Participants from MITRA area

Participant from Provincial Health

1.2. Surabaya to Jakarta 4 person 1 time -
Office East Java to Jakarta

Participant from Banyuwangi to

Surabaya to Jakarta 2 person 1 time -
Jakarta

Participant from Bangkalan to

Surabaya to Jakarta 2 person 1 time -
Jakarta

Particiapant from Bondowoso to

Surabaya to Jakarta 2 person 1 time -
Jakarta

Participant from Jember to

Surabaya to Jakarta 2 person 1 time -
Jakarta

Participant from Lumajang to

Surabaya to Jakarta 2 person 1 time -
Jakarta

Participant from Ponorogo to Surabaya/Solo/Jogja

2 person 1 time -
Jakarta to Jakarta

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Participant from Ngawi to Jakarta Surabaya to Jakarta 2 person 1 time -

Participant from Pacitan to Surabaya/Solo to

2 person 1 time -
Jakarta Jakarta

Participant from Sampang to

Surabaya to Jakarta 2 person 1 time -
Jakarta

Particpant from Situbondo to

Surabaya to Jakarta 2 person 1 time -
Jakarta

Participant from Provincial Health

1.3 Office East Nusa Tenggara to Kupang to Jakarta 2 person 1 time -
Jakarta

Participant from Kupang City to

Kupang to Jakarta 2 person 1 time -
Jakarta

Participant from Ende to Jakarta 2 person 1 time -

Participant from Manggarai Barat

2 person 1 time -
to Jakarta

Participant from Nagekeo to

2 person 1 time -
Jakarta

Participant from Ngada to Jakarta 2 person 1 time -

Participant from Sabu Raijua to

2 person 1 time -
Jakarta

Participant from Sumba Barat

2 person 1 time -
Daya to Jakarta

Participant from Malaka to

2 person 1 time -
Jakarta

Participant from Alor to Jakarta 2 person 1 time -

Participant from Sumba Tengah

2 person 1 time -
to Jakarta

Participant from Timor Tengah

1 person 1 time -
Utara to Jakarta

Participant from Kupang City to

1 person 1 time -
Jakarta

1.4. Participant from non MITRA province

Can be garuda
Participant from Aceh to Jakarta (economy class) or 1 person 1 time -
other airline

Can be garuda
Participant from North Sumatera
(economy class) or 1 person 1 time -
to Jakarta
other airline

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RFP No: 1617-XX

Can be garuda
Participant from Riau to Jakarta (economy class) or 1 person 1 time -
other airline

Can be garuda
Participant from Riau Island to
(economy class) or 1 person 1 time -
Jakarta
other airline
Can be garuda
Participant from Jambi to Jakarta (economy class) or 1 person 1 time -
other airline
Can be garuda
Participant from West Sumatera
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from South Sumatera
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from Lampung to
(economy class) or 1 person 1 time -
Jakarta
other airline

Can be garuda
Participant from Bengkulu to
(economy class) or 1 person 1 time -
Jakarta
other airline

Can be garuda
Participant from Bangka Belitung
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from Central Java to
(economy class) or 1 person 1 time -
Jakarta
other airline
Can be garuda
Participant from DI Yogjakarta (economy class) or 1 person 1 time -
other airline
Can be garuda
Participant from Bali to Jakarta (economy class) or 1 person 1 time -
other airline

Can be garuda
Participant from West Nusa
(economy class) or 1 person 1 time -
Tenggara to Jakarta
other airline

Can be garuda
Participant from West Kalimantan
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from Central
(economy class) or 1 person 1 time -
Kalimantan to Jakarta
other airline

Can be garuda
Participant from South
(economy class) or 1 person 1 time -
Kalimantan to Jakarta
other airline

Can be garuda
Participant from East Kalimantan
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from North
(economy class) or 1 person 1 time -
Kalimantan to Jakarta
other airline

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RFP No: 1617-XX

Can be garuda
Participant from North Sulawesi
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from Gorontalo to
(economy class) or 1 person 1 time -
Jakarta
other airline

Can be garuda
Participant from West Sulawesi to
(economy class) or 1 person 1 time -
Jakarta
other airline

Can be garuda
Participant from South Sulawesi
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from Central Sulawesi
(economy class) or 1 person 1 time -
to Jakarta
other airline

Can be garuda
Participant from Sulawesi
(economy class) or 1 person 1 time -
Tenggara to Jakarta
other airline

Can be garuda
Participant from Maluku to
(economy class) or 1 person 1 time -
Jakarta
other airline

Can be garuda
Participant from North Maluku to
(economy class) or 1 person 1 time -
Jakarta
other airline

Can be garuda
Participant from Papua to Jakarta (economy class) or 1 person 1 time -
other airline

Can be garuda
Participant from West Papua to
(economy class) or 1 person 1 time -
Jakarta
other airline

Subtotal (B-2) -

B.3 Allowance

Resource person from PPKMK- Jogjakarta to Should not

2.1. 4 person 1 time 420.000 1.680.000
UGM Jakarta be changed

2.2 Participant from MITRA province

Participant from Provincial Health Should not

4 person 3 day 410.000 4.920.000
Office East Java to Jakarta be changed

Participant from Banyuwangi to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

Participant from Bangkalan to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

Particiapant from Bondowoso to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

Participant from Jember to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

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RFP No: 1617-XX

Participant from Lumajang to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

Participant from Ponorogo to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

Should not
Participant from Ngawi to Jakarta 2 person 3 day 410.000 2.460.000
be changed

Participant from Pacitan to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

Participant from Sampang to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed

Participant from Situbondo to Should not

2 person 3 day 410.000 2.460.000
Jakarta be changed
Participant from Provincial Health
Should not
Office East Nusa Tenggara to 2 person 3 day 430.000 2.580.000
be changed
Jakarta
Participant from Kupang City to Should not
2 person 3 day 430.000 2.580.000
Jakarta be changed
Should not
Participant from Ende to Jakarta 2 person 4 day 430.000 3.440.000
be changed

Participant from Manggarai Barat Should not

2 person 4 day 430.000 3.440.000
to Jakarta be changed
Participant from Nagekeo to Should not
2 person 4 day 430.000 3.440.000
Jakarta be changed
Should not
Participant from Ngada to Jakarta 2 person 3 day 430.000 2.580.000
be changed
Participant from Sabu Raijua to Should not
2 person 3 day 430.000 2.580.000
Jakarta be changed
Participant from Sumba Barat Should not
2 person 3 day 430.000 2.580.000
Daya to Jakarta be changed

Participant from Malaka to Should not

2 person 3 day 430.000 2.580.000
Jakarta be changed

Should not
Participant from Alor to Jakarta 2 person 3 day 430.000 2.580.000
be changed
Participant from Sumba Tengah Should not
2 person 3 day 430.000 2.580.000
to Jakarta be changed
Participant from non MITRA
2.3
province
Should not
Participant from Aceh 1 person 3 day 360.000 1.080.000
be changed

Should not
Participant from North Sumatera 1 person 3 day 370.000 1.110.000
be changed

Should not
Participant from Riau 1 person 3 day 370.000 1.110.000
be changed

Should not
Participant from Riau Island 1 person 3 day 370.000 1.110.000
be changed

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RFP No: 1617-XX

Should not
Participant from Jambi to Jakarta 1 person 3 day 370.000 1.110.000
be changed

Should not
Participant from West Sumatera 1 person 3 day 380.000 1.140.000
be changed

Participant from South Sumatera Should not

1 person 3 day 380.000 1.140.000
to Jakarta be changed

Should not
Participant from Lampung 1 person 3 day 380.000 1.140.000
be changed

Should not
Participant from Bengkulu 1 person 3 day 380.000 1.140.000
be changed

Should not
Participant from Bangka Belitung 1 person 3 day 410.000 1.230.000
be changed

Should not
Participant from Banten 2 person 2 day 370.000 1.480.000
be changed

Should not
Participant from West Java 4 person 2 day 430.000 3.440.000
be changed

Participant from Sumedang Should not

2 person 2 day 430.000 1.720.000
district, WJ be changed

Participant from Kabupaten Should not

2 person 2 day 430.000 1.720.000
Bandung Barat, WJ be changed

Should not
Participant from Kupang City 1 person 3 day 430.000 1.290.000
be changed

Participant from Timor Tengah Should not

1 person 3 day 430.000 1.290.000
Utara be changed

Participant from DKI Jakarta Should not

4 person 1 day 530.000 2.120.000
(PHO, DHO, PKK) be changed

Should not
Participant from Central Java 1 person 2 day 370.000 740.000
be changed

Should not
Participant from DI Yogjakarta 1 person 2 day 420.000 840.000
be changed

Should not
Participant from Bali 1 person 2 day 480.000 960.000
be changed

Participant from West Nusa Should not

1 person 2 day 440.000 880.000
Tenggara be changed

Should not
Participant from West Kalimantan 1 person 2 day 380.000 760.000
be changed

Participant from Central Should not

1 person 2 day 360.000 720.000
Kalimantan be changed

Participant from South Should not

1 person 2 day 380.000 760.000
Kalimantan be changed

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RFP No: 1617-XX

Should not
Participant from East Kalimantan 1 person 2 day 430.000 860.000
be changed

Participant from North Should not

1 person 2 day 430.000 860.000
Kalimantan be changed

Should not
Participant from North Sulawesi 1 person 2 day 430.000 860.000
be changed

Should not
Participant from Gorontalo 1 person 2 day 370.000 740.000
be changed

Should not
Participant from West Sulawesi 1 person 2 day 410.000 820.000
be changed

Should not
Participant from South Sulawesi 1 person 2 day 430.000 860.000
be changed

Should not
Participant from Central Sulawesi 1 person 2 day 370.000 740.000
be changed

Participant from Sulawesi Should not

1 person 2 day 380.000 760.000
Tenggara be changed

Should not
Participant from Maluku 1 person 2 day 380.000 760.000
be changed

Should not
Participant from North Maluku 1 person 2 day 430.000 860.000
be changed

Should not
Participant from Papua 1 person 2 day 580.000 1.160.000
be changed

Should not
Participant from West papua 1 person 2 day 480.000 960.000
be changed
Participant from MoH:
- Nutrition directorate (10
persons)
- Maternal health (3 persons)
- HISP (5 persons)
- Imunization (1 person)
Should not
- Primer service division (1 26 person 1 day 530.000 13.780.000
be changed
person)
- IMCI division (1 person)
- Health promotion (3 persons)
- Environtmental health (1
person)
- Deworming (1 person)

Participant from Stakeholders

including UN Agency and INGO:
- Kemendesa
- Bapenas
- IAKMI Should not
10 person 1 day 530.000 5.300.000
- BKKBN be changed
- Persagi
- IBI
- IDAI
- Health Promotor

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RFP No: 1617-XX

Subtotal (B-3)

B.4 Local transportation

Resource person from PPKMK- Jogjakarta to Should not

4.1 4 person 1 time 200.000 800.000
UGM Jakarta be changed

Participant from MITRA province

Participant from Provincial Health Should not

4 person 2 time 250.000 2.000.000
Office East Java to Jakarta be changed
Participant from Banyuwangi to Should not
3 person 2 time 500.000 3.000.000
Jakarta be changed

Participant from Bangkalan to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed

Particiapant from Bondowoso to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed

Participant from Jember to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed
Participant from Lumajang to Should not
3 person 2 time 500.000 3.000.000
Jakarta be changed
Participant from Ponorogo to Should not
3 person 2 time 500.000 3.000.000
Jakarta be changed
Should not
Participant from Ngawi to Jakarta 3 person 2 time 500.000 3.000.000
be changed

Participant from Pacitan to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed

Participant from Sampang to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed

Participant from Situbondo to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed
Participant from Provincial Health
Should not
Office East Nusa Tenggara to 4 person 2 time 300.000 2.400.000
be changed
Jakarta

Participant from Kupang City to Should not

3 person 2 time 300.000 1.800.000
Jakarta be changed

Should not
Participant from Ende to Jakarta 3 person 2 time 300.000 1.800.000
be changed

Participant from Manggarai Barat Should not

3 person 2 time 500.000 3.000.000
to Jakarta be changed

Participant from Nagekeo to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed
Should not
Participant from Ngada to Jakarta 3 person 2 time 500.000 3.000.000
be changed
Participant from Sabu Raijua to Should not
3 person 2 time 500.000 3.000.000
Jakarta be changed
Participant from Sumba Barat Should not
3 person 2 time 500.000 3.000.000
Daya to Jakarta be changed

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RFP No: 1617-XX

Participant from Malaka to Should not

3 person 2 time 500.000 3.000.000
Jakarta be changed
Should not
Participant from Alor to Jakarta 3 person 2 time 500.000 3.000.000
be changed
Participant from Sumba Tengah Should not
3 person 2 time 500.000 3.000.000
to Jakarta be changed
Participant from non MITRA
province
Should not
Participant from Aceh 1 person 2 time 200.000 400.000
be changed
Should not
Participant from North Sumatera 1 person 2 time 300.000 600.000
be changed
Should not
Participant from Riau 1 person 2 time 200.000 400.000
be changed
Should not
Participant from Riau Island 1 person 2 time 200.000 400.000
be changed
Should not
Participant from Jambi to Jakarta 1 person 2 time 200.000 400.000
be changed
Should not
Participant from West Sumatera 1 person 2 time 250.000 500.000
be changed
Participant from South Sumatera Should not
1 person 2 time 250.000 500.000
to Jakarta be changed
Should not
Participant from Lampung 1 person 2 time 250.000 500.000
be changed
Should not
Participant from Bengkulu 1 person 2 time 250.000 500.000
be changed
Should not
Participant from Bangka Belitung 1 person 2 time 250.000 500.000
be changed
Should not
Participant from Banten 2 person 2 time 500.000 2.000.000
be changed
Should not
Participant from West Java 4 person 2 time 500.000 4.000.000
be changed
Participant from Sumedang Should not
2 person 2 time 500.000 2.000.000
district, WJ be changed
Participant from Kabupaten Should not
2 person 2 time 500.000 2.000.000
Bandung Barat, WJ be changed
Should not
Participant from Kupang City 1 person 2 time 300.000 600.000
be changed
Participant from Timor Tengah Should not
2 person 2 time 500.000 2.000.000
Utara be changed
Participant from DKI Jakarta Should not
3 person 2 time 300.000 1.800.000
(PHO, DHO, PKK) be changed
Should not
Participant from Central Java 1 person 2 time 200.000 400.000
be changed
Should not
Participant from DI Yogjakarta 1 person 2 time 200.000 400.000
be changed
Should not
Participant from Bali 1 person 2 time 200.000 400.000
be changed
Participant from West Nusa Should not
1 person 2 time 300.000 600.000
Tenggara be changed
Should not
Participant from West Kalimantan 1 person 2 time 550.000 1.100.000
be changed
Participant from Central Should not
1 person 2 time 200.000 400.000
Kalimantan be changed
Participant from South Should not
1 person 2 time 250.000 500.000
Kalimantan be changed
Should not
Participant from East Kalimantan 1 person 2 time 200.000 400.000
be changed

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RFP No: 1617-XX

Participant from North Should not

1 person 2 time 200.000 400.000
Kalimantan be changed
Should not
Participant from North Sulawesi 1 person 2 time 200.000 400.000
be changed
Should not
Participant from Gorontalo 1 person 2 time 300.000 600.000
be changed

Should not
Participant from West Sulawesi 1 person 2 time 350.000 700.000
be changed

Should not
Participant from South Sulawesi 1 person 2 time 200.000 400.000
be changed

Should not
Participant from Central Sulawesi 1 person 2 time 200.000 400.000
be changed

Participant from Sulawesi Should not

1 person 2 time 250.000 500.000
Tenggara be changed

Should not
Participant from Maluku 1 person 2 time 300.000 600.000
be changed
Should not
Participant from North Maluku 1 person 2 time 300.000 600.000
be changed
Should not
Participant from Papua 1 person 2 time 500.000 1.000.000
be changed

Should not
Participant from West papua 1 person 2 time 250.000 500.000
be changed
Participant from MoH:
- Nutrition directorate (10
persons)
- Maternal health (3 persons)
- HISP (5 persons)
- Imunization (1 person)
Should not
- Primer service division (1 26 person 2 time 300.000 15.600.000
be changed
person)
- IMCI division (1 person)
- Health promotion (3 persons)
- Environtmental health (1
person)
- Deworming (1 person)

Participant from Stakeholders

including UN Agency and INGO:
- Kemendesa
- Bapenas
- IAKMI Should not
10 person 2 time 300.000 6.000.000
- BKKBN be changed
- Persagi
- IBI
- IDAI
- Health Promotor

Sub total (B-4)

C Fee, transport, allowance for resource person and facilitator

Fee Resource person and facilitator

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RFP No: 1617-XX

Should not
1 Fee resource person from MoH 4 person 1 session 1.000.000 4.000.000
be changed

Fee resource person from Should not

1 person 1 session 1.000.000 1.000.000
Bapenas be changed

Should not
2 Fee resource person from UGM 2 person 2 session 1.000.000 4.000.000
be changed

Should not
2 Fee facilitator/moderator 8 person 1 session 700.000 5.600.000
be changed

Should not
3 Fee MC 2 person 1 day 600.000 1.200.000
be changed

Should not
4 Keynote speech 3 person 1 session 1.000.000 3.000.000
be changed

Should not
5 Note taker 2 person 1 day 1.000.000 2.000.000
be changed

6 Photographer 2 person 1 day -

Should not
7 PIC (asrot and registration) 2 person 1 day 600.000 1.200.000
be changed

Dual translation
(Engslih-Indonesia,
8 Fee interpreter Indonesia-English), 2 person 1 day -
for duration of 5
hours

Subtotal C:

D Transport facilitator

Resource person and keynote Should not

1 8 person 2 time 300.000 4.800.000
speech (from Jakarta) be changed
Should not
2 Facilitator/moderator 8 person 2 time 300.000 4.800.000
be changed

Note taker, MC, intepreter and Should not

3 10 person 2 time 300.000 6.000.000
photographer be changed

Subtotal D:
E Allowance
Resource person and keynote Should not
1 7 person 1 day 530.000
speech be changed

Should not
2 Facilitator/moderator 4 person 1 day 530.000
be changed

Note taker, MC, and Should not

3 5 person 1 day 530.000
photographer be changed

Subtotal E:

D Room accommodation and venue meeting

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RFP No: 1617-XX

Room accommodation for

1 Participants,and EO (if the EO 47 room 2 nights -
from outside Jakarta)
Room accomodation for PKMK
2 3 room 3 nights -
UGM

4 star hotel near

Rasuna Said,
Meeting package including meeting
3 (participant, facilitator, key room, 1 lunch, 2 180 person 1 day -
speaker, 20 media, NI and EO) tea/coffee break,
LCD+projector,
sound system

Subtotal D: -

E Materials and Supplies

press release, NI
profile, project
1 Media kit 250 pcs 1 set -
factsheets, case
study

2 Rental equipments 20 pcs 1 set -

Seminar kit (block note, pen,

Should not
3 bag,tumbler / USB stick or other 180 pcs 1 set 150.000 27.000.000
be changed
options proposed by EO)

4 Photocopy 1 package 1 set -

Size:2x5 meter, with

5 Backdrop frame, including 2 pcs 1 time -
design cost

6 Printing of collateral materials 1 pcs 1 time -

Subtotal E:

F Other (reporting, communication and postage)

1 Communication and internet 1 ls 1 time -

Postage/distribute the invitation

2 1 ls 1 package -
letter

3 Rapporteur 1 ls 1 set -

4 Printing report 4 set 1 set -

Subtotal F -

Total Program Cost (A-F)

Indirect Cost (XX% from Direct Cost)

Grand Total

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