Assam Big Data

RFP: BIG-DATA DRIVEN GIS BASED SMART URBAN WATER MANAGEMENT SYSTEM
OFFICE OF THE MANAGING DIRECTOR

ASSAM URBAN WATER SUPPLY AND SEWERAGE BOARD
AMRITPUR PATH, GANESHGURI, GUWAHATI – 781006
e-mail:auwssb@gmail.com
R F P (T E C H N I C A L)
for
BIG-DATA DRIVEN GIS BASED SMART URBAN WATER MANAGEMENT SYSTEM
(A PILOT FOR JORHAT TOWN)
Urban Development Department

Government of Assam
www.assambids.gov.in
September 04, 2019
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Section 1. Invitation
ASSAM URBAN WATER SUPPLY AND SEWERAGE BOARD

GUWAHATI-6
1. AUWSSB Requests for Proposal for Big-data driven GIS-based smart urban
water management system.
2. The main objective of this activity is to prepare a GIS-based smart water
management system with a pilot project in Jorhat town with the specific objectives as
below:
 A thorough understanding of the natural water supply, including an understanding of

watersheds, climate vulnerability of supply.
 An understanding of water demand, including an assessment of the climate
vulnerability of demand.
 Creation of Geospatial databases, including the demand and supply side features,
assets and flows.
 Development of Web-based urban water management system with an in-situ sensor
integration including digital water meter with cloud-based big data analytics and
connecting it with IoT based monitoring system.
 Establishment of a framework for capacity building of AUWSSB staff.
3. SCHEDULE OF BID ACTIVITIES:-

Sl. No. Scheduled Start Date Start Time End Date End Time
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Bid Publishing 04/09/2019 10:00 hrs. 18/09/2019 12:00 hrs.
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Bid Download 04/09/2019 10:00 hrs. 187/09/2019 12:00 hrs.
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Bid Submission 04/09/2019 10:00 hrs. 18/09/2019 12:00 hrs.
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Bid Opening 18/09/2019 16:00 hrs.
4. A consulting firm/consortium/startup will be selected as per procedures described in

this RFP.
Managing Director
AUWSSB, Guwahati–6
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Table of Contents
1. Introduction to the organization: Assam Urban Water Supply & Sewerage Board ....... 5
2. Background and Objective of the Work ..................................................................................... 5
3. Scope of Work................................................................................................................................... 6
4. Deliverables ....................................................................................................................................... 8
5. Bidding system ................................................................................................................................. 8
6. Proposal Evaluation Process (Qualifications and Experiences)......................................... 8
7. Expected duration of the work: 6 months................................................................................. 13
8. Schedule for Payments ................................................................................................................ 13
9. Application system ........................................................................................................................ 13
10. Right to Accept or Reject any of the Proposal ................................................................... 15
11. Submission of Proposal ........................................................................................................... 15
12. Proposal Evaluation .................................................................................................................. 16
13. Request for Proposal ................................................................................................................ 16
14. Award of Contract ...................................................................................................................... 18
15. Appendix 1: Format for Letter of Application ..................................................................... 19
16. Appendix 2: Format for MoU for Lead Member of Consortium ..................................... 20
17. Appendix 3: Format for Details of Applicant ...................................................................... 21
18. Appendix 4: Declaration Certifying that Entity / Director/s of Entity are not
blacklisted ................................................................................................................................................ 22
19. Appendix 5: Format for Contract ........................................................................................... 23
20. Proposal Scoring Procedure (QCBS): .................................................................................. 25
21. Disclaimer .................................................................................................................................... 26
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1. Introduction to the organization: Assam Urban Water Supply & Sewerage Board
The Assam Urban Water Supply and Sewerage Board (AUWSSB) Act, 1985 has received the
assent of the President of India on the 25th day of December 1986 in exercise of the powers
confirmed by sub-section of Assam and is pleased to declare that the Assam Urban Water
Supply and Sewerage Board Act 1985 shall be deemed to have come into force in the whole
state of Assam with effect from 11th day of May 1988. [Notification no: 167/85/ Pt-III /19
dtd.03.04.1989]. This act has come into force in the whole State of Assam from the above-
mentioned date. Keeping this in view, Assam Urban Water Supply and Sewerage Board is
mandated with the development, maintenance and regulation of the Water Supply, Sewerage
and sewage disposal work. AUWSSB has taken up 59 Urban Water Supply Schemes for
supplying of treated drinking water to 50 towns of Assam towards fulfilling its mandate of
assuring adequate and uninterrupted water supply at the household level in these towns.
The AUWSSB is engaged to administer and implement Urban Water Supply and Sewerage
Projects in the Urban Local Bodies in the state, which is under the Administrative control of the
Urban Development Department, Govt. of Assam. As per the administrative setup, the Managing
Director of the Board is the overall in-charge for implementation of the projects. There are six
Divisions headed by the Executive Engineer under the guidance of the Chief Engineer of the
Board.
2. Background and Objective of the Work
Assam is the first state in India to develop a vision to achieve the Sustainable Development
Goals (SDGs). The SDG Goal 6 "Ensure availability and sustainable management of water and
sanitation for all” requires a renewed focus on ensuring that water supply and sewerage are
managed sustainably. In addition, Goal 13 "Take urgent action to combat climate change and
its impacts” is of key significance given the high projected impacts of Climate Change on water
resources and water resource management. Further, issues related to deteriorating quality and
quantity of source water, operation and maintenance standards, and weak cost recovery are
some of the major constraints identified in the water distribution system. Climate change and
environmental degradation may pose further threats to the water supply. In view of this, there is
a requirement for the development of a sustainable water management framework, based on
projections of present and future urban water demands and a sound understanding of supply.
Giving these goals and the issues being faced in water supply and demand management, the
AUWSSB is embarking on implementing a climate resilient IT based water management regime.
This will require a thorough understanding of supply risks, combined with socio-economic
modelling, advances information and communication technology supplemented with Geospatial
Analytics which can provide a smart solution towards institutionalization and enforcement of
various schemes and programmes for Urban Water Management.
The main objective of this activity is to prepare a GIS-based Smart Water Management System
(SWMS) with the specific objectives as below:
 A thorough understanding of the natural water supply, assessment of watersheds and
impact of climate vulnerability of water supply
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 An understanding of water demand, including an assessment of the climate

vulnerability of demand
 Creation of Geospatial databases, including the demand and supply side features,
assets and flows.
 Development of Web-based urban water management system with an in-situ sensor
integration.
 Establishment of a framework for capacity building of AUWSSB staff.
3. Scope of Work
AUSSB invites Request for Proposal for Geo-Smart Data based Re-engineering for Urban Water
Management for the State of Assam.
The scope of work for the proposed system is as follows:
3.1. Mapping of the existing Urban Water Source/Infrastructure and Scenario Assessment
Bidder has to do a detailed mapping (including design) of urban water infrastructure from the
supply side that will include mapping/inventory of water sources like natural reservoirs, man
made reservoir, aquifers etc. In addition, bidder is expected to prepare and submit an analysis
report of the rainfall pattern, runoff/recharge/evapotranspiration at these sources. Bidder has to
demonstrate issues like land use change, degradation of catchments and other factors that
might affect the supply side negatively.
3.2. Assessment of Climate Vulnerability

Bidder has to assess and submit a detailed report on the impact of climate change on water
availability from each of the sources identified and is also expected to assess the capacity of
these water sources to absorb any net negative consequences from the predicted changes in
climatic conditions. The bidder is also expected to submit an exhaustive plan for mitigation of
climate risk on the supply side. The bidder needs to provide details on the climate change
vulnerability assessment and adaptation planning for this purpose.
3.3. Climate Resilient Water Balance Analysis (supply side water balance analysis)
The bidder is expected to submit a detailed analysis report based on current status and trends in
water resource availability in the project area over a short, medium and long-term time along
with uncertainties/threats in water availability due the negative climatic impact.
3.4. Quality Assessment and Treatment at the source of water/reservoir/ground water

The bidder has to prepare and submit a plan for the water quality assessment as well as
physical condition of the reservoir(s). The bidder is also expected to develop a monitoring
system and alert system for any shortfall in the water quality. The bidder is also expected to
propose a plan for installation of equipment necessary and relevant for the assessment of water
quality.
3.5. Creation of a Geospatial Database for Urban Water Supply and Consumer Data
Management:
The bidder is expected to do the inventory of all the water assets and map them on a GIS
platform. The bidder is also expected to provide a GIS-based solution for preventive
maintenance, asset replacement, non-revenue water loss, operation and maintenance costs
reduction, improvement in cost recovery, and measures for better water conservation and
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management practices. All the data related to the water assets has to be collected afresh from
the field using relevant meters and sensors. The bidder also has to prepare a detailed consumer
database in a GIS domain based on a consumer survey information on 500 sample points
including – residential, commercial, industrial consumption of daily water, technical specifications
of meters, and revenue information. Carry out a climate vulnerability analysis of the water assets
and infrastructure.
3.6. GIS-based smart framework for Water Quality and leakage assessment in the water
distribution system
The bidder has to develop and deploy a sensor based water quality and leakages monitoring
system. This system should have complete geospatially explicit information on water quality and
leakages.
3.7. Development of GIS and IoT enabled Spatial Decision Support System
The bidder needs to prepare a GIS and IoT enabled SMART (specific, measurable, achievable,
relevant, and time-bound) interactive dashboard with Spatial Decision Support System for urban
water planning that can help in mitigating the gap between demand and supply of water and can
also assist water utility managers and officials in their water conservation efforts. The system
should also measure the carbon intensity of water management.
The Spatial Decision Support System should have a reliable, user-friendly interactive web and
mobile interface integrated with multiple technologies like Geographical Information System,
Remote Sensing, Global Positioning System (GPS), hydrological modeling and soft computing
tools.
3.8. Scenarios and Gap Analysis between demand and supply of water (Preparation of water
audit system)
Submit scenario and gap analysis report for - amount of water earmarked; the amount of water
delivered and; the amount of water loss.
3.9. Water Dispensing Machines for Urban Poor

Propose an informed strategy to setup resource efficient kiosks to provide safe drinking water
through optimal locations.
3.10.Preparation of Consumer Dashboard

Finally, prepare a consumer dashboard for essential services with a small set of critical
indicators for the evaluation and monitoring of the service provided by the AUWSSB along with a
mobile app.
3.11. Communication Campaign for the end user (water user) and monitoring the impact of the
communication campaign
Bidder is expected to develop a communication campaign focusing on resource security, water
conservation and dashboard familiarization. Also, bidder has to develop a framework to monitor
the impact of the communication campaign among the water users both at the distribution
network and for the users of the water ATMs.
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3.12. Capacity building of AUWSSB employees

The bidder is expected to develop a framework for providing training to the Staffs of Assam
Urban Water Supply and Sewerage Board for better management of the water supply and
sanitation asset, management of the customer database, effective usage of the dashboards for
utilizing the intelligent urban management network. Develop a plan for stakeholder consultation
and engagement.
4. Deliverables
Expected deliverables of the system are as follows:
 An assessment report on climate change impact on supply and demand sides along with
climate adaptation strategies
 An assessment report on the status and threats to the catchment(s) and reservoir(s)
because of degradation etc.
 A comprehensive geospatial database with details of the available sources for the supply
of water.
 A comprehensive geospatial database with details of assets and works, pipelines,
sewerage collection system, wastewater treatment and re-use potential areas, consumer
network, and smart water meter network.
 An interactive dashboard for users and utility managers to facilitate the assessment of
water utilization; water consumption in residential, commercial and industrial areas; tariff
plans and billing estimation system.
 Web-based - Integrated Urban Water Decision Support System with a solution for urban
water demand and supply management, monitoring of leakages and contaminations in
the supply network; a mobile app with customer service tool for capturing customer
requests and redressal of online complains with auto escalation.
 Stakeholder engagement research
 Communication strategy and material for outreach.
5. Bidding system
This bid is invited in Two Bid System. Part A- Technical Bid & Part B- Financial Bid.
6. Proposal Evaluation Process (Qualifications and Experiences)

The AUWSSB will evaluate the proposals on the basis of their responsiveness to the Terms and
Reference applying the evaluation criteria as specified in the Section 6.1 below. Each proposal
will be given a technical score. A proposal shall be rejected at this stage if it does not achieve
the minimum technical score.
A two-stage evaluation will be adopted for evaluating the bids.

i) The technical evaluation that will be carried out prior to the opening of the (financial offer)
price bid. The (financial offer) price bid of the technically qualified bidders shall only be
opened for consideration.
ii) The financial evaluation shall be made automatically on the website www.assambids.gov.in
on the basis of the value quoted in the financial bid.
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6.1 Procedure for Technical Evaluation:

i) The evaluation procedure shall consist of the marking system, and marks as cited in Table
1
ii) Evaluation of Bids: The evaluation process for the Technical and Financial Bids are
mentioned below
a. Evaluation of Technical Bid: In the first stage Technical Bid will be evaluated
according to the criteria and the score which are as follows:
b. The evaluation procedure shall consist of the marking system, and marks as cited in
Table 1
Table 1: Criteria for bidding firm (in case of consortium, applicable to the lead bidder)*
Sl. No. Item Marks
1 Specific experience 30
1.a Average annual turnover of the lead bidder should be more than 4 Cr. in 6
last 3 years (FY 2015-16, FY 2016-17 and 2017-18)
1.b Experience of the lead bidder in development of at least two Decision 7
Support System/ Data Management System
1.c Experience of lead bidder in geospatial applications on the cloud 7
1.d Experience of lead bidder in Climate Change and Policy Analysis 7
1.e Experience of lead bidder in Capacity building, GIS analysis and 3
stakeholder engagement in Assam
2 Adequacy of the proposed work plan and Methodology 30
3 Key Staff proposed for the assignment 40
Total 100
* The minimum technical score required for qualification is 60. The Selection will be on
QCBS, with ratio of 80:20 for technical and financial respectively.
a) Evaluation of Financial Bid: In the second stage the financial bid evaluation of the
qualified vendors shall be carried out by assigning a financial score to each financial
proposal. The total cost indicated in the financial proposal should be considered for
the purpose of financial evaluation.
b) Combined Scores: Proposals should finally be ranked according to their combined
technical and financial scores, based on the respective weightage of 80:20 for
Technical and Financial Bid. The successful applicant shall be the applicant having
the highest combined score. In the event of two or more proposals having the same
scores in the final ranking, the proposal with the highest technical score will be
ranked first. Scoring procedure explained in Section 20 of this RFP document.
ii) Qualification and competence of the key staff proposed for the assignment: (Total
marks-40) – Proposed
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Table 2: Scores for Key Staff proposed

Sl. Details Total Marks for Marks for Marks for
No. Marks Experience Qualification Experience
in Assam
a. Team Leader 7 3 3 1
b. Deputy Team Lead 7 3 3 1
c. Climate Change Expert 6 3 2 1
d. Geospatial – lead 5 2 2 1
e. RS-GIS expert 3 2 1 X
f. Hydrologist/ water resources 3 2 1 X
manager
g. Communications Expert 3 1 1 1
h. Socio-economic Expert 2 1 1 X
i. Environment Expert 2 1 1 X
j. Software Developer 2 1 1 X
Table 3: Academic qualification for proposed key staff

Sl. No. Details Qualification
a. Team Leader Masters in Hydrogeology/Geology/Hydrology and/or
equivalent with 15 years of experience in Hydrology
Projects.
b. Deputy Team Lead Masters/ PGD in Natural resource management with
10 years of demonstrated experience in policy
formulation
c. Climate Change & PhD in Science field with 15 years of demonstrated
Vulnerability Expert experience in Climate Change studies/projects
d. Geospatial-Lead PhD in Natural Resource with 10 years of
demonstrated experience in application of Geospatial
Technology in Natural Resources Monitoring and
Management
e. RS-GIS expert Masters in Geoinformatics/PGD in Remote Sensing
and GIS with minimum 5 years of experience.
f. Communications Expert Masters in Communications or equivalent with over 5
years of experience in developing communication
strategies and campaigns in natural resource
management, climate change etc.
g. Hydrologist/ water resources Masters in Hydrogeology/Geology/Hydrology or
manager equivalent with 5 years of experience in water sector
projects
h. Socio-economic Expert Masters in Sociology, Political Science or equivalent
with minimum 5 years of relevant experience.
i. Environment Expert Masters in Environment Science/ Environment
Management with minimum 5 years of relevant
experience.
j. Software Engineer BE/B.Tech in Information Science or MCA with
minimum 3 years of relevant experience.
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Evaluation Criteria for Key Staff (Refer to Table 2 and 3)
Details Qualification
Masters in Hydrogeology/Geology/Hydrology and/or equivalent with 15

years of experience in Hydrology Projects.
Experience Max 03 Marks
a) 15-16 Years of Experience 2 marks
b) More than 16 years of experience 3 marks
Qualification Max 03 Marks
Team Leader
a) Master in Hydrogeology/Geology/Hydrology and/or equivalent: 02
Marks.
B) M.Sc. and Diploma/Certificate course in Application of GIS/RS in Earth
science: 03 Marks.
Local Experience in Assam 1 Marks
a) Experience in Assam: 01 Marks
b) No experience in Assam: 0 Marks
Masters/ PGD in Natural resource management with 10 years of
demonstrated experience in policy formulation
a) 10 Years of Experience: 2 marks
Deputy Team b) More 11 years of experience: 3 marks
Lead Qualification Max 03 Marks
PG Diploma in Natural Resources Management or equivalent: 03 Marks.

a) Experience in Assam: 01 Marks
b) No experience in Assam: 0 Marks
PhD in Natural Sciences with 15 years of demonstrated experience in

Climate Change studies/projects
Climate Change Experience Max 03 Marks

& Vulnerability a) 15-16 Years of Experience 2 marks
Expert b) More 16 years of experience 3 marks
a) PhD in Natural Science 02 Marks.
B) M.Sc. in Natural Science or equivalent 00 Marks.
a) Experience in Assam 01 Marks
b) No experience in Assam 00 Marks
PhD in Natural Resource with 10 years of demonstrated experience in
Geospatial-Lead application of Geospatial Technology in Natural Resources Monitoring and
Management
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a) 10-11 Years of Experience 2 marks
b) More 11 years of experience 3 marks
a) PhD in Natural Science 02 Marks.
B) M.Sc. in Natural Science or equivalent 00 Marks.
Masters in Geoinformatics/PGD in Remote Sensing and GIS with
minimum 5 years of experience.

RS-GIS expert a) 05-06 Years of Experience 1 marks
b) More 06 years of experience 2 marks
a) Master in Geography/Geology or equivalent with PG Diploma in
Geoinformatics 01 Marks.
B) Master in Geography/Geology or equivalent 00 Marks.
Masters in Communications with over 5 years of experience in developing

communication strategies and campaigns in natural resource
management, climate change etc.
a) 05 Years or higher of Experience 1 marks
Communications b) Less than 05 years of experience 0 marks
Expert Qualification Max 01 Marks
a) Master in Communication or equivalent 01 Marks.
B) Master in other areas 0 Marks.
Masters in Geology/Hydrogeology/Water Resources or Hydrology with PG
Diploma in Remote Sensing &GIS or equivalent. Minimum 5 years of
experience in water sector projects
Hydrologist/ water Experience Max 01 Marks
resources a) More than 05 Years of experience in water sector projects 1 marks
manager b) Less than 05 years of experience 0 marks
a) Master in Geology/Hydrogeology/Water Resources or Hydrology with
PG Diploma in Remote Sensing &GIS or equivalent 01 Marks.
Socio-economic Masters in Sociology, Political Science or equivalent with minimum 5 years
Expert of relevant experience.
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a) More than 05 Years of relevant experience 1 marks
b) Less than 05 years of experience 0 marks
a) Master in Sociology, Political Science or equivalent or equivalent 01
Marks.
Environment Masters in Environment Science/ Environment Management or equivalent
Expert with minimum 5 years of relevant experience.
a) Master in Environment Science/ Environment Management or
equivalent or equivalent 01 Marks.
Software BE/B.Tech. in Information Science or MCA with minimum 3 years of
Engineer relevant experience.
BE/B.Tech. in Computer Science or MCA or equivalent 01 Marks.
7. Expected duration of the work: 6 months
8. Schedule for Payments

The bidder should propose a schedule of payment. None of the installment should exceed 20%
of the total cost of the contract.
9. Application system
The Applicant eligible for participating in the qualification process shall be any one of
the following two categories:
 Category 1: Single Business Entity.
 Category 2: A consortium of Business Entities (hereinafter referred to as
“Consortium”)
The term Applicant would hereinafter apply to both the above-mentioned categories.
a) For the purpose of this RFP, a Business Entity shall mean a company
incorporated in India under the provisions of the Companies Act, 2013 or under LLP
Act, recognised under DIPP (GoI) or under the equivalent law in case of a foreign
Company. Copy of such Registration Certificate should be submitted along with the
Application.
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b) A Consortium of a maximum of Three (3) members of above such entities

including Lead Member shall be allowed and shall hereinafter be referred as
"Consortium".
c) The Applicant should submit a NOC from all consortium parties authorizing the
signatory of the Application to commit as the Lead Applicant.
d) Applications submitted by a Consortium should comply with the following

additional requirements:
 The Application should contain the information required from each

member;
 The Application should include a description of the roles and

responsibilities of all the members;
 An Applicant who has applied for Shortlisting in its individual capacity or

as part of a Consortium cannot participate as a member of any other
Consortium applying for the Shortlisting;
e) The members of the Consortium shall enter into a Memorandum of

Understanding (MoU), as per the format provided under Appendix 2 for the purpose
of submission of the Application. The MoU should, inter alia,
o Clearly outline the proposed roles and responsibilities of each member of the
Consortium; and
o Include a statement to the effect that all members of the Consortium shall be
liable jointly and severally for the assignments as the case may be and in
accordance with the terms of the contract agreement therefore;
A copy of the MoU signed by all members should be submitted with the Application.
The MoU entered into between the members of the Consortium should contain the
above requirements, failing which the Application shall be considered non-
responsive.
f) An Applicant or member of Consortium which has earlier been barred by

AUWSSB or blacklisted by any state government or central government / department
/ agency in India/ from participating in Bidding Process shall not be eligible to submit
an Application, either individually or as member of a Consortium, if such bar subsists
as on the Application Due Date. The Applicant or the member of Consortium shall be
required to furnish a Declaration that there is no such bar imposed and existing as on
the Application Due Date as per format provided in Appendix 4. In case the Applicant
or member of Consortium gets banned by AUWSSB and/or blacklisted by any state
government or central government / department / agency during the Shortlisting
Period, such Applicant shall cease to be contracted with AUWSSB.
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g) An Applicant or member of Consortium should have, during the last three years,
neither failed to perform on any agreement, as evidenced by imposition of a penalty or
a judicial pronouncement or arbitration award against the Applicant or member of
Consortium, nor been expelled from any project or agreement nor have had any
agreement terminated for breach by such Applicant or member of Consortium.
h) While submitting an Application, the Applicant should attach clearly marked and
referenced continuation sheets. In the event that the space provided in the specified
forms in the Appendices is insufficient, Applicants may format the specified forms by
making due provision for incorporation of the requested information.
i) An Applicant requiring any clarification on the RFP Document may request

AUWSSB online through mail at Email: auwssb@gmail.com. The Applicants should
send in their queries latest by September 11, 2019. AUWSSB would endeavour to
respond to the queries by September 15, 2019. (Queries received after September 11
will not be entertained).
10. Right to Accept or Reject any of the Proposal
a) Notwithstanding anything contained in this RFP Document, AUWSSB reserves

the right to accept or reject any Application or to annul the Shortlisting Process or
reject all Applications at any time, without assigning any reasons thereof and without
any liability or any obligation, of any nature whatsoever, for such rejection or
annulment.
b) AUWSSB reserves the right to reject any Application if:
 At any time, a material misrepresentation is made or discovered; or
 The Applicant does not respond promptly and diligently to requests for
additional information or clarification required for evaluation of the
Application.
c) Rejection of the Application by AUWSSB, as aforesaid, would lead to the

disqualification of the Applicant. If the Applicant is a part of Consortium, then the
entire Consortium would be disqualified.
11. Submission of Proposal
a) The Applicant would provide all the information in terms of this RFP Document.
Only those Applications shall be evaluated that are received in the required format
and complete in all respects.
b) The Applicant shall submit a digitally signed, and complete Proposal comprising
the documents and forms in accordance with the Table in Clause e below. The
submission shall be done electronically by uploading to: https://assambids.gov.in
c) Proposals submitted by any other means will be rejected.
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d) An authorized representative of the Applicant shall digitally sign the submission

letters in the required format. The authorization shall be in the form of a written
NOC/MoU scanned and uploaded together with the Application as per Appendix 2.
e) The Application shall contain the following (check-list): Table
a. Letter of Application Refer Appendix 1(pre-qualification)
b. In case of Consortium, NOC/MoU for signing of Refer Appendix 2

Application by the Lead Member (pre-qualification)
c. Details of Applicant including financial strength (in Refer Appendix 3
case of Consortium, this would need to be (pre-qualification)
provided by all the members)
d. Experience of the Firm in implementing Provide details in not more than 2 pages:
assignments related to GIS research and field- project info, location, status, etc.
surveys for Central/State governments/ (pre-qualification)
departments, ULBs and Multilateral agencies,
including capacity building
e. Experience of Applicant in implementing Provide details in not more than 2 pages:
assignments related to development of GIS project info, location, status, etc.
based application in Assam and preparation of (pre-qualification)
related national/international reports
f. Declaration Certifying that Entity/Directors(s) of Refer Appendix 4
Entity not Blacklisted (pre-qualification)
g. Proof of registration of the Applicant (in case (pre-qualification)
of Consortium, proof of registration of all the
Members)
h. Format for Contract Refer Appendix 5
i. Technical Proposal including methodology & approach,

work-plan, timeline, CVs of key
personnel, etc.
j. Financial Proposal As per BOQ and the proposal should list
all costs associated with the assignment
including taxes as applicable in a
separate sheet. The financial proposal
should be prepared in Indian Rupees.
12. Proposal Evaluation

a) The AUWSSB will evaluate the proposals on the basis of their responsiveness to the
Terms and Reference applying the evaluation criteria as specified in Section 6. Each
proposal will be given a score.
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b) AUWSSB reserves the right to utilize the services of consultant/s or advisor/s, to assist in
the examination, evaluation, and comparison of Applications.
c) Confidentiality: Information relating to the examination, clarification, evaluation, and

recommendation for the Shortlisted Applicants shall not be disclosed to any person not
officially concerned with the Shortlisting Process. AUWSSB will treat all information
submitted as part of Application in confidence and would require all those who have
access to such material to treat the same in confidence. At the conclusion of the
evaluation process, AUWSSB shall notify the Applicant who have been shortlisted.
13. Request for Proposal
A. Interested companies/firms are requested to submit three-package documents:

 Pre-Qualification Documents – Organizational profile, financial information,
experience credentials, etc.
 Technical Proposal – including detailed approach and methodology for each
task/activity, CVs of key personnel, etc.
 Financial Proposal: BOQ including the proposal should list all costs
associated with the Assignment including taxes as applicable.
Proposals must remain valid for 120 days after the submission date.
B. Bid Fee & Earnest Money
 Consultants must upload scanned copies of all original documents along with
duly filled up prescribed formats of Pre-qualification criteria, Technical
Proposal and Financial Proposal.
 The proposals must be accompanied with a non-refundable processing fee

of Rs.5000.00 (Rupees five thousand only) in the form of a bank draft drawn
in favour of “Managing Director, Assam Urban Water Supply and Sewerage
Board”, payable at Guwahati.
 The Technical Proposal should be accompanied with an Earnest Money

Deposit (refundable for all non-successful bidders) of Rs. 5,00,000.00
(Rupees Five lakhs only) in the form of bank/Demand draft/Bank Guarantee/
drawn in favour of “Managing Director, Assam Urban Water Supply and
Sewerage Board”, payable at Guwahati.
N.B.:-
1. Original proposals (in three separate envelopes) sealed in one packet should be
submitted to Managing Director, Assam Urban Water Supply and Sewerage
Board, Amritpur Path, Ganeshguri, Guwahati – 781006, by 18/9/2019, 1200hrs.
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2. Scanned copies of non-refundable processing fee & Earnest Money Deposit will
have to be uploaded with the proposal. Original copies of the same are to be
submitted to the Managing Director, Assam Urban Water Supply and Sewerage
Board, Amritpur Path, Ganeshguri, Guwahati – 781006, along with the hard-
copies of the proposal.
C. Refund of Earnest Money:
 Earnest money of the successful bidder shall be refunded to the Consultant

after signing of the project contract.
 Earnest money of the unsuccessful bidder(s) shall be refunded upon receipt
of the formal request from unsuccessful bidders to release the same only
after award of contract.
 No interest shall be paid on Earnest Money.
D. Security Deposit
 The successful bidder will have to provide a Security Deposit equivalent to

8% of the Consultancy fee at the time of signing of the Contract Agreement.
 The Security Deposit will be refunded after successful completion of the
project.
 No interest shall be paid on Security Deposit.
14. Award of Contract
 The contract will be awarded after the bidding process is complete. The
Client will promptly notify other consultants that they were unsuccessful and
return their EMD upon submission of formal request from the unsuccessful
bidders.
 On award of the consultancy, the selected Consultant should be required to
enter into an agreement with Client for the successful completion of the
Consultancy as per the Terms and Reference of the project. Refer Appendix
5.
18
15. Appendix 1: Format for Letter of Application
[On the Letter head of the Applicant (Lead Member in case of Consortium)]
Date:
To
The Managing Director
Assam Urban Water Supply & Sewerage Board
Government Of Assam
Amritpur Path, Ganeshguri
Guwahati – 781006, Assam
Ref: RFP BIG-DATA DRIVEN GIS BASED SMART URBAN WATER MANAGEMENT SYSTEM
Dear Sir,
Being duly authorized to represent and act on behalf of …………………… …………….
and having gone through and fully understood all of the eligibility and qualification
requirements and information provided, the undersigned hereby apply for Shortlisting for the
captioned project.
We are enclosing our Application for Qualification with the details as per the requirements of
the RFP Document, for your evaluation.
Yours faithfully,
(Signature of Authorised Signatory)

(Name, Title and Address)
19
16. Appendix 2: Format for MoU for Lead Member of Consortium

Memorandum of Understanding
Whereas Assam Urban Water Supply & Sewerage Board, has invited applications from
interested parties for BIG-DATA DRIVEN GIS BASED SMART URBAN WATER MANAGEMENT
SYSTEM (the “Project”),
Whereas, the members of the Consortium are interested in bidding for the Project and
implementing the Project in accordance with the terms and conditions of the Request for
Proposal (RFP) Document, and other connected documents in respect of the Project, and
Whereas, it is necessary under the RFP Document for the members of the Consortium to
designate the Lead Member with all necessary power and authority to do for and on behalf of
the Consortium, all acts, deeds and things as may be necessary in connection with the
Consortium’s bid for the Project who, acting jointly, would have all necessary power and
authority to do all acts, deeds and things on behalf of the Consortium, as may be necessary in
connection the Consortium’s bid for the Project.
NOW THIS MoU WITNESS THAT;
We, M/s. ……………… (Lead Member), and M/s ……………… (the respective names and
addresses of the registered office) do hereby designate M/s. …………………………………
being one of the members of the Consortium, as the Lead Member of the Consortium, to do
on behalf of the Consortium, all or any of the acts, deeds or things necessary or incidental to
the Consortium’s bid for the Project, including submission of Application for Qualification/
Application, participating in conferences, responding to queries, submission of information/
documents and generally to represent the Consortium in all its dealings with AUWSSB, any
other Government Agency or any person, in connection with the Project until culmination of
the process of bidding and thereafter till the Concession Agreement is entered into with
AUWSSB.
We hereby agree to approve all acts, deeds and things lawfully done by Lead Member, and
that all acts deeds and things done by our aforesaid Lead member shall and shall always be
deemed to have been done by us/Consortium.
Dated this the ……Day of ………………….2019
…………………………………
20
(Executants)
(To be executed by all the members of the Consortium)
17. Appendix 3: Format for Details of Applicant

1. Details of Applicant
a) Name of Applicant with full address:

b) Tel. No.:
c) Fax. No.:
d) Email:
e) Year of Incorporation:
f) GST Registration No.:
g) Are you presently debarred / Black listed by any Government Department /Public Sector:
Information regarding role of each member should be provided as per table below:
Name of
Sr. no. member Role (Specify Lead Member/ Other Member)
2. Organisational Strength (staff strength in numbers)
 Total Staff Strength of Organisation (Lead Firm)

 Total Staff Strength of Organisation (Consortium Partner)
 Staff having experience of carrying out similar assignments and having performed tasks
mentioned in the TOR (Lead Firm)
 Staff having experience of carrying out similar assignments and having performed tasks
mentioned in the TOR (Consortium Partner)
3. Turn-over of the Firm during last 3 years
Financial Year Turn Over (in Crores)
In case of a Consortium: The information above should be provided for all the members of the
consortium.
** To be signed by authorised signatory
21
18. Appendix 4: Declaration Certifying that Entity / Director/s of Entity are not blacklisted
A. M/s. ……………… (Sole Applicant / Lead Member/ Other Member /s), (the names and
addresses of the registered office) hereby certify and confirm that we or any of our
promoter/s / director/s are not barred or blacklisted by any state government or central
government / department / agency/PSU in India from participating in Project/s, either
individually or as member of a Consortium as on ________________.
We further confirm that we are aware that as per RFP, our Application for the captioned
Project would be liable for rejection in case any material misrepresentation is made or
discovered with regard to the requirements of Clauses in the RFP at any stage of the
Shortlisting Process or thereafter during the Shortlisting period.
Dated this ……………………..Day of …………………., 2019
Signature & Name of the Applicant/

Signature & Name of the Authorised Person (for consortium partner)
Note:
To be executed separately by all the Members in case of Consortium
22
19. Appendix 5: Format for Contract
This CONTRACT (hereinafter called the "Contract") is made the _________ day of the
month of ______________, 2019, between Assam Urban Water Supply and Sewerage
Board (hereinafter called the Client which includes its assigns, executors &
administrator), and M/s ___________________________________ (hereinafter called
Consultants), a company _______________________________, and having its
registered office at ___________________________________________ through
_________________, duly appointed its General Attorney. Certified photocopy General
Power of Attorney is annexed herewith; Consultants include its assigns, executors and
administrators.
[*Note: If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:
“… and a consortium consisting of the following entities, each of which will be jointly
and severally liable to the Client for all the Consultants' obligations under this Contract,
namely, ________________ and ______________________ (hereinafter called the
“Consultants”.)”]
WHEREAS
(a) the Client has requested the Consultants to provide certain consultancy services
as defined in this Contract (hereinafter called the "Services");
(b) the Consultants, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to
provide the Services on the terms and conditions set forth in this Contract;
* All notes should be deleted in final text.
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral

part of this Contract:
(a) The General Terms & Conditions of Contract;

(b) The Special Conditions of Contract (hereinafter called "SC"); including
description of services, reporting requirements, key-personnel, break-up of
contract price, services and facilities provided by Client.
(c) The following Appendices:
 This RFP document and conditions therein shall be deemed to be part of the
Contract Agreement.
23
2. The mutual rights and obligations of the Client and the Consultants shall be as
set forth in the Contract, in particular:
(a) The Consultants shall carry out the Services in accordance with the provisions of
the Contract; and
(b) The Client shall make payments to the Consultants in accordance with the
provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in
their respective names as of the day and year first above written.
FOR AND ON BEHALF OF Assam Urban Water Supply & Sewerage Board
By
(Authorized Representative)
FOR AND ON BEHALF OF [NAME OF CONSULTANT]

By
(Authorized Representative)
24
20. Proposal Scoring Procedure (QCBS):

‘
 Each proposal will be scored out of 100 and given a combined technical score (Ts) as
specified in Section 6.
 The lowest Financial Proposal (F1) will be given a financial score (Fs) of 100 points.
 The financial scores (Fs) of the other Financial Proposals will be determined using the
following formula: Fs = 100 x F1/F; in which Fs is the financial score, F1 is the lowest
Financial Proposal, and F is the Financial Proposal (in INR) under consideration.
Proposals will be finally ranked in accordance with their combined technical (Ts) and
financial (Fs):
S = [Ts x Tw] + [Fs x Fw]; where S is the combined score, and Tw and Fw are weights
assigned to Technical Proposal (80%) and Financial Proposal (20%) that will be 0.80:0.20.
The Applicant achieving the highest combined technical and financial score will be
considered to be the successful Applicant and will be issued the work order.
25
20. Disclaimer
The information contained in this Request for Proposal (“RFP”) document or subsequently
provided to Applicant/s, whether verbally or in documentary form by Assam Urban Water
Supply and Sewerage Board (AUWSSB) is provided to Applicant(s) on the terms and
conditions set out in this RFP Document and any other terms and conditions subject to which
such information is provided.
This RFP Document is not an agreement and is neither an offer nor an invitation by the
AUWSSB to any other party. The purpose of this RFP Document is to provide interested
parties with information to assist the formulation of their Application for Shortlisting pursuant to
this RFP Document. This RFP Document includes statements, which reflect various
assumptions and assessments arrived at by AUWSSB in relation to the Project. Such
assumptions and statements, in this RFP Document do not imply to contain all the information
that each Applicant may require. This RFP Document may not be appropriate for all persons,
and it is not possible for AUWSSB to consider the investment objectives, financial situation
and particular needs of each party who reads or uses this RFP Document. The assumptions,
assessments, information and statements contained in this RFP Document may not be
accurate, adequate and complete and each Applicant should conduct its own enquiries and
analyses, and should check the accuracy, reliability and completeness of the assumptions,
assessments, information and statements in this RFP Document, and obtain independent
advice from appropriate sources.
AUWSSB makes no representation or warranty and shall incur no liability to any person,
including any Applicant or Bidder, under any law, statute, rule or regulation, principles of
restitution or unjust enrichment or otherwise for any loss, damages cost or expense which may
arise from or be incurred or suffered on account of anything contained in this RFP Document
or otherwise, including the accuracy, reliability or completeness of the RFP Document and any
assessment, assumption or information contained therein or deemed to form part of this RFP
Document or arising in any way with qualification of Applicants for participation in the Bidding
Process.
The AUWSSB may in their absolute discretion, but without being under any obligation to do
so, update, amend or supplement the information in this RFP Document.
26

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RFP: BIG-DATA DRIVEN GIS BASED SMART URBAN WATER MANAGEMENT SYSTEM

OFFICE OF THE MANAGING DIRECTOR

Urban Development Department

September 04, 2019

ASSAM URBAN WATER SUPPLY AND SEWERAGE BOARD

 A thorough understanding of the natural water supply, including an understanding of

3. SCHEDULE OF BID ACTIVITIES:-

4. A consulting firm/consortium/startup will be selected as per procedures described in

2. Background and Objective of the Work

 An understanding of water demand, including an assessment of the climate

3.2. Assessment of Climate Vulnerability

3.4. Quality Assessment and Treatment at the source of water/reservoir/ground water

3.9. Water Dispensing Machines for Urban Poor

3.10.Preparation of Consumer Dashboard

3.12. Capacity building of AUWSSB employees

6. Proposal Evaluation Process (Qualifications and Experiences)

A two-stage evaluation will be adopted for evaluating the bids.

6.1 Procedure for Technical Evaluation:

Table 2: Scores for Key Staff proposed

Table 3: Academic qualification for proposed key staff

Evaluation Criteria for Key Staff (Refer to Table 2 and 3)

Masters in Hydrogeology/Geology/Hydrology and/or equivalent with 15

Local Experience in Assam 1 Marks

PhD in Natural Sciences with 15 years of demonstrated experience in

Climate Change Experience Max 03 Marks

Experience Max 02 Marks

Experience Max 02 Marks

Masters in Communications with over 5 years of experience in developing

Experience Max 01 Marks

7. Expected duration of the work: 6 months

8. Schedule for Payments

b) A Consortium of a maximum of Three (3) members of above such entities

d) Applications submitted by a Consortium should comply with the following

 The Application should contain the information required from each

 The Application should include a description of the roles and

 An Applicant who has applied for Shortlisting in its individual capacity or

e) The members of the Consortium shall enter into a Memorandum of

f) An Applicant or member of Consortium which has earlier been barred by

i) An Applicant requiring any clarification on the RFP Document may request

10. Right to Accept or Reject any of the Proposal

a) Notwithstanding anything contained in this RFP Document, AUWSSB reserves

c) Rejection of the Application by AUWSSB, as aforesaid, would lead to the

11. Submission of Proposal

c) Proposals submitted by any other means will be rejected.

d) An authorized representative of the Applicant shall digitally sign the submission

e) The Application shall contain the following (check-list): Table

a. Letter of Application Refer Appendix 1(pre-qualification)

b. In case of Consortium, NOC/MoU for signing of Refer Appendix 2

i. Technical Proposal including methodology & approach,

12. Proposal Evaluation

c) Confidentiality: Information relating to the examination, clarification, evaluation, and

13. Request for Proposal

A. Interested companies/firms are requested to submit three-package documents:

B. Bid Fee & Earnest Money

 The proposals must be accompanied with a non-refundable processing fee

 The Technical Proposal should be accompanied with an Earnest Money

C. Refund of Earnest Money:

 Earnest money of the successful bidder shall be refunded to the Consultant

 The successful bidder will have to provide a Security Deposit equivalent to

14. Award of Contract

15. Appendix 1: Format for Letter of Application

Being duly authorized to represent and act on behalf of …………………… …………….

(Signature of Authorised Signatory)

16. Appendix 2: Format for MoU for Lead Member of Consortium