Oc 28102019 Agn 3692 at

AGENDA AND
BUSINESS PAPER
Ordinary Meeting of
Council
To be held on
MONDAY
28 OCTOBER 2019
AT 6.00PM
Cnr Baylis and Morrow Streets,

Wagga Wagga NSW 2650
PO Box 20, Wagga Wagga
Phone: 1300 292 442

Fax: 02 6926 9199
Website: www.wagga.nsw.gov.au
NOTICE OF MEETING
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations
there under, notice is hereby given that an Ordinary Meeting of the Council of the City
of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and
Morrow Streets, Wagga Wagga, on Monday 28 October 2019 at 6.00pm.
Council live streams video and audio of Council meetings. Members of the public are
advised that their voice and/or image may form part of the webcast.
Mr Peter Thompson
General Manager
WAGGA WAGGA CITY COUNCILLORS
Mayor Deputy Mayor Councillor Yvonne Councillor Paul

Councillor Greg Councillor Dallas Braid Funnell
Conkey OAM Tout
Councillor Dan Councillor Vanessa Councillor Rod Councillor Tim

Hayes Keenan Kendall Koschel
Councillor Kerry
Pascoe
QUORUM
The quorum for a meeting of the Council is a majority of the Councillors of the Council who
hold office for the time being who are eligible to vote at the meeting.
COUNCIL MEETING ROOM
Lecturn
Mayor G.M.
DIRECTORS G Conkey DIRECTORS
OAM
Reports submitted to the Ordinary Meeting of Council to be held on Monday 28 October 2019.
ORDINARY MEETING OF COUNCIL AGENDA AND BUSINESS PAPER
MONDAY 28 OCTOBER 2019
ORDER OF BUSINESS:
CLAUSE PRECIS PAGE
PRAYER 3
ACKNOWLEDGEMENT OF COUNTRY 3
APOLOGIES 3
CONFIRMATIONS OF MINUTES 3
CM-1 ORDINARY COUNCIL MEETING - 8 OCTOBER 2019
DECLARATIONS OF INTEREST 3
MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1 NOTICE OF MOTION - LAKE ALBERT 4
NOM-2 NOTICE OF MOTION - REVIEW OF BOURKE STREET 6
NOM-3 NOTICE OF MOTION - VOTE OF NO CONFIDENCE IN COUNCILLOR
KEENAN 8
NOM-4 NOTICE OF MOTION - REPRESENTING THE INTERESTS OF COUNCIL
AT CONFERENCES 10
REPORTS FROM STAFF

RP-1 DA18/0408 - PIG FARM (INTENSIVE LIVESTOCK AGRICULTURE) –
15,000 STANDARD PIG UNIT FACILITY AND ASSOCIATED
INFRASTRUCTURE 12
RP-2 ANNUAL FINANCIAL STATEMENTS 2018/19 17
RP-3 FINANCIAL PERFORMANCE REPORT AS AT 30 SEPTEMBER 2019 27
RP-4 LAKE ALBERT ROAD REHABILITATION STAGE 2 - REQUEST FOR
ADDITIONAL FUNDING 66
RP-5 DRAFT NEW POLICY - POL118 - ROADSIDE MEMORIALS POLICY 69
RP-6 OFFICIAL INVITATION TO ATTEND 4TH KUNMING INTERNATIONAL
SISTER CITY SEMINAR 76
RP-7 DOUGLAS AEROSPACE WORKING GROUP 81
RP-8 COUNCIL MEETING DATES JANUARY 2020 TO DECEMBER 2020 86
RP-9 MOBILE FOOD VENDOR - POLICY & FEE EXHIBITION 88
RP-10 DRAFT COMPLAINT HANDLING POLICY (POL 103) 103
RP-11 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE 119
Ordinary Meeting of Council – Monday 28 October 2019 Page 1

COMMITTEE MINUTES
M-1 AUDIT, RISK AND IMPROVEMENT COMMITTEE MEETING MINUTES 10
OCTOBER 2019 120
M-2 TRAFFIC COMMITTEE - 12 SEPTEMBER 2019 128
M-3 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE - MINUTES
- 1 OCTOBER 2019 139
QUESTIONS/BUSINESS WITH NOTICE 144
CONFIDENTIAL REPORTS
CONF-1 RFT2019-33 STRENGTHENING AND WIDENING EUNONY BRIDGE 145
CONF-2 BOTANIC GARDENS RESTAURANT AND CAFE LEASE 146
CONF-3 LAKE ALBERT BLUE GREEN ALGAE REMEDIATION (EXTENSION OF
TRIAL) 147
CONF-4 RFT2020-08 ROAD STABILISATION PRODUCTS SUPPLY 148
CONF-5 EXHIBITION CENTRE IMPROVEMENT PROJECTS 149

PRAYER
ACKNOWLEDGEMENT OF COUNTRY
APOLOGIES
CONFIRMATION OF MINUTES
CM-1 ORDINARY COUNCIL MEETING - 8 OCTOBER 2019
Recommendation
That the Minutes of the proceedings of the Ordinary Council Meeting held on 8
October 2019 be confirmed as a true and accurate record.
Attachments
1⇩ . Ordinary Council Meeting Minutes - 8 October 2019 150
DECLARATIONS OF INTEREST

Report submitted to the Ordinary Meeting of Council on Monday 28 October 2019 NOM-1
MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
NOM-1 NOTICE OF MOTION - LAKE ALBERT
Author: Councillor Tim Koschel
Summary: Lake Albert is an important asset to the City of Wagga Wagga.

With Staff currently undertaking the development of a new Plan of
Management for Lake Albert a final report on the outcomes of the
previous plan will inform Councillors and the Community of the
actions undertaken and their impact.
Recommendation
That Council:
a receive a report on the outcomes of the Lake Albert Management Plan that details
all actions and investigations undertaken in response to the plan’s
recommendations; and
b receive an update on the development of the new Lake Albert Plan of
Management and the proposed timeline for implementation
c create a priority list of projects which can be included in Council’s future advocacy
plan
Report
Lake Albert is an important asset to the City of Wagga Wagga that has in recent times
been impacted by low water levels and blue green algae outbreaks. Despite this it
remains a valued community recreational and environmental asset for the City
Council (often in partnership with Community organisations) have undertaken and

continue to undertake investigations and actions in regard to addressing the low water
level and algae issues whilst also improving the usability and amenity of the Lake Albert
precinct.
With Staff currently undertaking the development of a new Plan of Management for
Lake Albert a final report to Council on the outcomes of the previous plan will inform
Councillors and the Community of the actions and investigations undertaken and their
impact.
Financial Implications
N/A
Policy and Legislation
Wagga Wagga City Council Code of Meeting Practice
Ordinary Meeting of Council - Monday 28 October 2019 Page 4

Link to Strategic Plan
The Environment
Objective: Create and maintain a functional, attractive and health promoting built
environment
Outcome: We look after and maintain our community assets
Risk Management Issues for Council
N/A
Internal / External Consultation
N/A

NOM-2 NOTICE OF MOTION - REVIEW OF BOURKE STREET
Author: Councillor Dan Hayes
Summary: The purpose of this Notice of Motion is for Council to consider

improvements for Bourke Street specifically between Fernleigh
Road and Red Hill Road.
Recommendation
That Council receive a report that provides:

a an overview of all current projects being explored for Bourke Street
b options to improve the safety and amenity of the road for pedestrians and
drivers
Report
Different concerns and complaints have been raised about Bourke Street specifically
between Red Hill Road and Fernleigh Road. While many of these concerns have been
actioned or currently being reviewed there remains a significant issue of the safety and
amenity of one the city’s key roads. This is due to the confluence of issues such as:
 four lanes of traffic
 pedestrian crossings
 lighting
 school zones
 trees blocking sight of drivers
 shopping centre
A report outlining the current projects being explored, as well as identifying issues for
pedestrians and drivers, and the opportunities and restraints of relevant traffic rules
and guidelines, will allow Council and the community to consider significant
improvements and associated costs.
N/A
Wagga Wagga City Council Code of Meeting Practice

Community Leadership and Collaboration

Objective: We have strong leadership
Outcome: We have leaders that represent us
N/A
N/A

NOM-3 NOTICE OF MOTION - VOTE OF NO CONFIDENCE IN COUNCILLOR

KEENAN
Summary: Elected Council representatives should represent the interests of

Wagga Wagga City Council (Council) when attending and voting
at state and federal conferences. Councillor Keenan has refused
to disclose the way in which she voted during a recent ratepayer
paid conference and I believe these actions leave no confidence
in Councillor Keenan representing Council.
Recommendation
That Council conduct a vote of no confidence in Councillor Vanessa Keenan.
Report
The role of Councillors is to represent the interests of the City of Wagga Wagga and
the decisions made by Council, whether you support the decision or not.
Councillor Keenan was elected by the Councillors to represent Council at the recent
Local Government NSW conference. This trip was funded by ratepayers for all elected
Councillors to represent Wagga Wagga and the decisions made by the elected body,
not for individual Councillors to vote based on personal interests or political parties
they are aligned with.
Councillor Keenan has refused to disclose the way in which she voted during a
ratepayer paid conference. The way Councillors vote when representing the Council
should be completely transparent and be reflective of past decisions / strategic
directions set by the elected body (as resolved).
I believe these actions leave no confidence in Councillor Keenan representing Council.
N/A
Wagga Wagga Code of Meeting Practice

Outcome: We are accountable and transparent

N/A
N/A

NOM-4 NOTICE OF MOTION - REPRESENTING THE INTERESTS OF

COUNCIL AT CONFERENCES
Summary: The purpose of this notice of motion is for Council to develop a

policy for sending elected Councillors to all conferences including
state and national conferences.
Recommendation
That Council:
a receive a report with a draft policy as outlined in the body of this report
b request that the report be completed and implemented before nominations are
called for the next conference
Report
The purpose of this notice of motion is for Council to develop a new policy (or update
an existing policy) for sending elected Councillors to all conferences, including state
and national conferences. The policy is to include the below, and be completed and
implemented by the time the nominations are called for the next conference.
a Elected Council representatives are required to represent the interest of Wagga

Wagga City Council (Council) and endorse decisions made by elected members
in previous Council meetings (If elected Council representative has voting rights)
b Councillors are not to represent self-interests or those expressed by political

parties that they are members of (If elected Council representative has voting
rights)
c All elected members need to report back to Council in an open manner about the
way in which they voted in the conference as they are representing the entire
elected body
d Any elected Councillor who represents themselves and not the interests of
Council, or refuses to disclose the way they voted will exclude themselves from
being nominated to attend futures conference during current term of Council
N/A
Wagga Wagga Code of Meeting Practice


Without a policy in place, there is a risk of Councillors representing themselves and

not the interests of the whole Council when attending conferences.
N/A

Report submitted to the Ordinary Meeting of Council on Monday 28 October 2019 RP-1
REPORTS FROM STAFF
RP-1 DA18/0408 - PIG FARM (INTENSIVE LIVESTOCK AGRICULTURE) –

15,000 STANDARD PIG UNIT FACILITY AND ASSOCIATED
INFRASTRUCTURE
Author: Cameron Collins

General Manager: Peter Thompson
Summary: The report is for a development application and is presented to

Council for determination. The application has been referred to
Council under Section 1.10 of the Wagga Wagga Development
Control Plan 2010 (WWDCP) as the number of submissions in the
form of objections received is more than 10.
Recommendation
That Council approve DA18/0408 for a pig farm (intensive livestock agriculture)
incorporating a 15,000 standard pig unit facility and associated infrastructure at 240
Flanagans Road, Matong, Lots 48, 51 & 54 DP 750854 and Lot 1 DP 1085420 subject
to conditions outlined in the Section 4.15 assessment report for DA18/0408.
Development Application Details
Applicant Pig Improvement Company Australia Pty Ltd (PICA)
Sunpork Pty Ltd

Owner
Directors:
Donald Clarendon Taylor
John Beauchamp Cameron
Brian John McLean
Kenneth Beauchamp Cameron
Simon Alexander Hall
Pamela Anne McLean
Enzo Allara
Robert John van Barneveld
David Roger Alexander Hall
Secretary:
Geoffrey Miller
Development Cost $9,000,000
Development Pig Farm (Intensive Livestock Agriculture) – 15,000

Description Standard Pig Unit Facility and associated infrastructure

Report
Key Issues
The proposal is ‘designated development’ under the EP&A Act because of the size of
the piggery. As ‘designated’ development, the application is accompanied by an
Environmental Impact Statement (EIS) prepared in accordance with the Planning
Secretary’s Environmental Assessment Requirements (SEAR’s). The EIS addresses
the potential impacts of the piggery including waste, odour, noise and traffic
The proposal is ‘integrated development’ because it also requires a license under the
NSW Protection of the Environment Operations Act 1997. General Terms of Approval
have been issued by the NSW Environment Protection Authority.
Public notification of the application resulted in the receipt of a significant number of

public submissions in the form of objections.
The site adjoins both the Coolamon Shire LGA and the Narrandera Shire LGA.
Submissions received from both Council’s did not result in any significant concerns.
All key issues are addressed within the attached Section 4.15 assessment report.
Assessment
The development application is for ‘intensive livestock agriculture’ comprised of a

1,200 sow ‘farrow to finish’ piggery on a 604ha rural property in Flanagans Road, south
of Matong. The proposal is ‘designated’ and ‘integrated’ development and as is
required by the Environmental Planning and Assessment Regulation 2000, the
application is accompanied by an EIS and addresses the Planning Secretary’s
Environmental Assessment Requirements (SEAR’s).
The application has been referred to relevant government agencies and publicly
exhibited in accordance with the requirements for designated development. The
application attracted a significant number of objections from across the country mostly
on the grounds that the operation of indoor piggeries in general is tantamount to animal
cruelty and that the facility presents as an unacceptable environmental risk. No
objections were received from government agencies and there was a small number of
local submissions in support of the proposal.
The application has been assessed against the requirements of Section 4.15 of the
EP&A Act (see attached assessment report), that sets out the matters a consent
authority (in this case Wagga Wagga City Council) must consider development
applications against. In particular, consideration has been given to the environmental
impacts of the piggery and the proposed means of mitigating any detrimental impacts.
As detailed in the attached Section 4.15 assessment report, it is concluded there are
no justifiable grounds for refusing the application. Consequently, the application is
recommended for approval subject to conditions imposed under Section 4.17 of the
EP&A Act.

Reasons for Approval
The development is consistent with the aims, objectives and provisions of both the
Wagga Wagga Local Environmental Plan 2010, Wagga Wagga Development Control
Plan 2010 and relevant state planning policies.
The application has been assessed against the heads of consideration under Section
4.15 of the Environmental Planning and Assessment Act 1979 and deemed to be
satisfactory with regard to the impacts of the development and the proposed means of
mitigating against the impacts.
General Terms of Approval have been issued by the Environment Protection Authority
(EPA) with respect to an Environmental Protection License under the Protection of the
Environment Operations Act 1997.
Site Location
The site for the piggery is centrally located on a large rural land parcel comprised of
four lots with a total area of 604 hectares. The land has frontage to Flanagans Road
with the proposed access being approximately 2.5 kilometres north of its intersection
with Old Narrandera Road. The subject land is approximately 10 kilometres to the
south west of Matong, 25 kilometres east of Narrandera and 55 kilometres west of
Wagga Wagga. It abuts the Narrandera Shire to the west and Coolamon Shire to the
north east.
N/A
Policy
N/A

The Environment
Objective: We plan for the growth of the city
Outcome: We have sustainable urban development
Refusal of the application may result in an appeal process in the Land and Environment
Court which will have to be defended by Council. The reasons for refusal will have to
be justified and withstand scrutiny and cross examination in Court.
Approval is not considered to raise risk management issues for Council as the
proposed development is generally consistent with the relevant provisions of the
Wagga Wagga Local Environmental Plan 2010 and the Wagga Wagga Development
Control Plan 2010.
Full details of consultation are provided within the attached Section 4.15 assessment
report.
With regard to the attached redacted public submissions please note that this contains:
 7 submissions in support (all local).

 4 objections from adjoining or nearby landowners/occupants.
 10 individual and unique objections from farther afield.
 8 objections from organisations (including political parties).
 1 copy of the133 individual objections based on a 16-page pro forma submission
(or a variation thereof).
 1 copy of the written content of 2 petitions against the development:
o an on-line petition hosted by Animal Liberation, objecting to the application
containing more than 3,500 claimed signatories (at the time of drafting this
report).
o an on-line petition hosted by Say No To Pig Improvement Company’s
Expansion In Matong objecting to the application and containing more than
5,500 claimed signatories (at the time of drafting this report).
 A Councillor Workshop was held on Monday 21 October 2019 to provide
clarification on a range of matters within the report. A copy of the information paper
supplied to Councillors including answers provided is attached to this report.
A Councillor workshop was held on 21 October 2019, with the following Councillors in
attendance:
 Councillor Braid
 Councillor Conkey
 Councillor Funnell
 Councillor Hayes
 Councillor Keenan
 Councillor Kendall
 Councillor Pascoe
 Councillor Tout
Mail Media Community Engagement Digital
Stakeholder workshops
Surveys and feedback

One-on-one meetings
Community meetings
Council News advert
TV/radio advertising
Rates notices insert
Council news story
Digital advertising
Email newsletters
Your Say website
Drop-in sessions
Media releases
Letterbox drop
Social media
Direct mail
Website
forms
TIER
Consult                 
Involve                 
Collaborate                 
Attachments
1⇨. DA18-0408 - Environmental Impact Statement - Provided under separate

cover
2⇨. DA18-0408 - Site Plans - Provided under separate cover
3⇨. DA18/0408 - Building Plans - Provided under separate cover
4⇨. DA18/0408 - Government Submissions - Provided under separate cover
5⇨. DA18-0408 - Redacted Public Submissions - Provided under separate cover
6⇨. DA18-0408 - Applicant's Response to Government Submissions - Provided
under separate cover
7⇨. DA18-0408 - Applicant's Response to Public Submissions - Provided under
separate cover
8⇨. DA18-0408 - Section 4.15 Assessment Report - Provided under separate
cover
9⇨. DA18-0408 - Councillor Briefing Paper - Provided under separate cover

Report submitted to the Ordinary Meeting of Council on Monday 28 October 2019. RP-2
RP-2 ANNUAL FINANCIAL STATEMENTS 2018/19
Author: Carolyn Rodney

Director: Natalie Te Pohe
Analysis: The 2018/19 Financial Statements have been completed by

Council staff and have recently been audited by the NSW Audit
Office.
Recommendation
That Council:
a note the comments from the Audit, Risk & Improvement Committee regarding the
2018/19 Financial Statements
b approve the signing of the 2018/19 Financial Statements pursuant to Section 413
(2)(c) of the Local Government Act 1993
c approve the closing balances of the Restricted Assets (Reserves) as at 30 June
2019 as detailed in Note 6 (c) - Cash & Investments
d receive a presentation from the NSW Audit Office on the audited financial reports
and auditors report at the 25 November 2019 Council Meeting, pursuant to
Section 418(1) and provide public notice accordingly
Report
The 2018/19 Annual Financial Statements have been prepared and Council’s external
auditors, NSW Audit Office have completed their audit. It is a requirement of the Local
Government Act 1993 that Council prepare a statement on the General Purpose and
Special Purpose Financial Reports prior to sign off by the auditor. These statements
must be signed by the Mayor, one Councillor, the General Manager and the
Responsible Accounting Officer.
This statement is required to be signed and included in the Financial Statements prior
to the auditor providing the final audit reports. The Financial Statements together with
the auditors’ reports must be forwarded to the Department of Planning, Industry and
Environment (formerly the Office of Local Government) by 31 October 2019.
The 2018/19 financial statements were presented to the Audit, Risk & Improvement
Committee (ARIC) at its meeting on 10 October 2019. The report from the Chairperson
is included in the Committee meetings minutes in a separate report to this meeting,
with an extract provided below for Councillors’ information:
Extract from the Report from the ARIC Chairperson:
RP4 and 5: Financial Statements
Preparation of financial statements is the responsibility of management and the

Council, not the external auditors or the Audit, Risk and Improvement Committee.
The Committee’s responsibility is to make an advisory judgement on the financial

statements and the systems and procedures used to create them.

The Director Finance advised the Audit, Risk and Improvement Committee that
the external audit of the 2018/2019 financial statements has been completed
successfully and that there were no contentious financial reporting matters or
material changes to be reported.
The Committee reviewed the key aspects of the financial statements and sought
clarification of a number of issues. Matters discussed included:
 Changes to accounting standards
 Explanation of key movements in the net operating result for the year
 RFS assets and Crown Lands
 Financial performance indicators
 Asset valuation and impairment
 Contingent assets and liabilities
 Working capital, and
 Events since balance date.
As a result of these discussions and internal audit coverage during the year and
past periods, the Audit, Risk and Improvement Committee reached the
conclusion that, in accordance with its charter:
 it was satisfied that the annual financial statements for the year ended 30
June 2019 comply with applicable Australian accounting standards and
are supported by appropriate management sign-off on the statements and
Council’s systems of internal controls;
 the proposed external audit opinion was supported by appropriate
coverage and management had taken appropriate action on all material
audit recommendations to date; and
 ·there were no other contentious financial reporting matters that the
Committee considered should be reported to Council.
Council’s external auditors informed the Committee that (subject to final

clearance of minor changes to the statements) the external audit report on the
financial statements would be unqualified and that Council’s financial position is
‘sound’.
They also advised that they found no accounting policies or application of

policies, other than was already disclosed in the statements, that needed to be
brought to the attention of the Audit, Risk and Improvement Committee.
The external auditors noted that the working papers and the level of co-operation
provided during the audit were both professional and of high standard.
Marg Nicholls
Chair
Wagga Wagga City Council Audit, Risk and Improvement Committee
2018/19 Financial Overview
The 2018/19 draft financial statements show total income from continuing operations
of $154.9M and total expenses from continuing operations of $127.4M, resulting in a
preliminary net operating surplus of $27.5M (including capital grants and
contributions). The 2017/18 financial year resulted in a net operating surplus of
$22.1M. The main difference in the increased net result was attributable to an increase

in capital grants and contributions and rates and annual charges recognised during
2018/19.
Extract from the 2018/19 Draft Financial Statements – Income Statement:
For the 2018/19 financial year, Council met the benchmark for four (4) of the six (6)
performance indicators outlined within the financial statements. This is a decrease
from the five (5) met in 2017/18. Below is an extract of the performance indicators
from the draft 2018/19 financial statements.

Extract from the 2018/19 Draft Financial Statements – Statement of performance

measures:

As a result of Council undertaking loan refinancing for a number of existing loans during
2018/19, the Debt service cover ratio took a one-off hit – reducing from 4.79x in
2017/18 to 1.54x in 2018/19. This refinancing will result in a better overall result for
Council of approximately $0.239M over the next 6-8 years. If the refinancing did not
occur, the Debt service cover ratio would have been 3.75x and achieving the
recommended benchmark.

As of 30 June 2019, Council held $33.1M in internal reserves, a decrease of $3.7M on

the previous year. The major internally restricted reserves Council holds are:
Reserve Name 30 June 30 June Increase/

2019 2018 (Decrease)
Balance Balance from prior
year*
Plant and Vehicle Replacement $3.550M $3.935M ($0.385M)
Employees Leave Entitlements $3.585M $3.323M $0.262M
Fit for the Future $1.785M $5.340M ($3.555M)
Grant Commission $5.256M $5.199M $0.057M
*Notes on Increases/(Decreases):
 Plant and Vehicle Replacement Reserve – Council experienced delays in

fulfilling their plant replacement program during the 2016/17 financial year and
were able to catch up some of the backlog in replacement during both the
2017/18 and 2018/19 financial years.
 Fit for the Future Reserve – an additional $1.36M has been transferred to this
Reserve during 2018/19, with a one-off transfer of funding from the Reserve of
($4.55M) that is proposed to be paid back to this Reserve from the Sewer fund
pending the Minister for Local Government’s approval of this internal loan.
These transfers have resulted in a reduced closing balance of $1.785M at 30
June 2019.
 Grant Commission Reserve – $5.256M received for a 50% prepayment of the

Financial Assistance Grant relating to the 2019/20 financial year. This
prepayment commenced in the 2016/17 financial year.
 Additional Reserve transfers – following a number of years of uncommitted

operating surplus results to budget, Council staff have allocated an additional
$2.2M in Reserve transfers including $1M for the Fit for the Future Reserve,
$0.500M for the Economic Development Reserve, $0.300M for the Bridge
Replacement Reserve, $0.200M for the Information Services Reserve and
$0.100M each for the Sporting Event Attraction and Sporting Event Operations
Reserves. These amounts held in Reserve will be utilised this financial year or
in future financial years, with Council adoption required to transfer funds out of
these Reserves when they are proposed to be utilised.
A copy of the Draft Financial Statements are attached to this report.
Update to Report on Infrastructure Assets (previously named Special Schedule

7) – unaudited report. Post ARIC meeting adjustment
After completion of the draft financial statements and after the ARIC meeting, staff
identified that the original Report on Infrastructure Assets (previously Special Schedule
7) workpapers for Roads assets (sealed and unsealed) were calculated at an asset
level, and not at a component level.
Wagga’s sealed roads are componentised into 4 levels – surface, pavement base,
pavement sub-base and formation; with unsealed roads componentised into two levels
– pavement base and formation.

The amended calculation results in a reduction to the roads backlog figure from
$136.8M to $100.2M for 2018/19 and was $121.3M for 2017/18. This reduction is
reflective of the work carried out during the 2018/19 financial year, along with updates
to the road network condition data.
2017/18 PREVIOUS REVISED

Estimated cost DRAFT Estimated cost
to bring assets STATEMENTS to bring assets
to satisfactory Estimated cost to satisfactory
standard to bring assets standard
$’000 to satisfactory
standard $’000
$’000
Sealed Roads $89,455 $100,606 $74,536
Unsealed Roads $31,859 $36,209 $25,660
Subtotal Roads $121,314 $136,815 $100,196
The Report on Infrastructure Assets statement is an unaudited statement. Council

staff have advised the NSW Audit Office of this adjustment, and they have no issues
with this proposed late change, due to the report falling outside of their audit.
An email has been sent to all ARIC committee members advising them of the
adjustment to the draft financial statements.
Whilst this report and associated attachments show Council’s financial performance
and position for the 2018/19 financial year, the adoption of this report by the Council
has no financial implications.
Local Government Act 1993

Sections: 413 - Preparation of Financial Reports
418 - Public notice to be given of presentation of financial reports

The NSW Audit Office have provided Council with a final Management Letter which
has identified four (4) issues with three (3) rated as Low and one (1) rated as Moderate.
Council officers will undertake the actions that have been identified in each of the
Management Responses.

The Council’s Community Engagement Strategy and IAP2 considers the community to
be “any individual or group of individuals, organisation or political entity with an interest
in the outcome of a decision….”
Council’s external auditors, NSW Audit Office have liaised with Council’s Finance
division, along with presenting the results to the Audit, Risk and Improvement
Committee on 10 October, and to Councillors at a workshop held on 21 October with
the following Councillors in attendance:
 Mayor Councillor Greg Conkey OAM

 Deputy Mayor Councillor Dallas Tout
 Councillor Yvonne Braid
 Councillor Paul Funnell
 Councillor Dan Hayes
 Councillor Vanessa Keenan
 Councillor Rod Kendall
 Councillor Kerry Pascoe
 Councillor Tim Koschel
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TIER
Consult                 
Involve                 
Collaborate                 
Attachments
1⇨. 2018/19 Draft Financial Statements - Provided under separate cover
2⇩ . 2018/19 General Purpose Financial Statements - Statement by Councillors
and Management
3⇩ . 2018/19 Special Purpose Financial Statements - Statement by Councillors
and Management

Attachment 2: 2018/19 General Purpose Financial Statements - Statement by Councillors and Page 25
Management
Attachment 3: 2018/19 Special Purpose Financial Statements - Statement by Councillors and Page 26
Management
RP-3 FINANCIAL PERFORMANCE REPORT AS AT 30 SEPTEMBER 2019
Author: Carolyn Rodney

Director: Natalie Te Pohe
Summary: This report is for Council to consider and approve the proposed
2019/20 budget variations required to manage the 2019/20 budget
and Long Term Financial Plan, and details Council’s external
investments and performance as at 30 September 2019.
This report also presents the financial assistance requests Council

has received over the past month.
Recommendation
That Council:
a approve the proposed 2019/20 budget variations for the month ended 30
September 2019 and note the balanced budget position as presented in this
report
b in accordance with Section 356 of the Local Government Act, provide financial
assistance to the following:
i Wagga Wagga Local Aboriginal Education Consultative Group (WLAECG)
$850.00 (Request 1)
ii Gunni Thakun Cultural Association $196.00 (Request 2)
iii Climate Rescue of Wagga Inc. (CROW) $160.00 (Request 3)
iv NSW Sports Federation Inc (Sport NSW) $348.00 (Request 4)
v Wagga Wagga Pink Stumps Committee $1,077.00 (Request 5)
vi Wagga Autism Support Group $90.00 (Request 6)
vii Riverina Medical & Dental & Dental Aboriginal Corporation $95.00 (Request
7)
viii Multicultural Council of Wagga Wagga Inc $1,800.00 (Request 8)
ix Wagga Inter Church Council $2,200.00 plus provide further financial
assistance by covering the cost of additional general waste and recycling
bins required for the “Christmas Carols in the Park 2019” event (Request 9)
x Vigil at Wagga Victory Memorial Gardens $95.00 (Request 10)
xi Tarcutta Transport and Farming Museum $873.12 (Request 11)
c rescind the 2019/20 contribution to Kurrajong Waratah of $2,200 for the 2019
“Christmas Spectacular” as this event will not be staged in 2019 by Kurrajong
Waratah and was originally included in the adopted 2019/20 Combined Delivery
Program and Operational Plan (Minute No 19/212 from the 24 June 2019 Council
Officers Report RP-1)
d note the Responsible Accounting Officer’s reports, in accordance with the Local
Government (General) Regulation 2005 (Part 9 Division 3: Clause 203) that the
financial position of Council is satisfactory having regard to the original estimates
of income and expenditure and the recommendations made above

e note the details of the external investments as at 30 September 2019 in

accordance with section 625 of the Local Government Act 1993
Report
Wagga Wagga City Council (Council) forecasts a balanced budget position as at 30

September 2019. Proposed budget variations are detailed in this report for Council’s
consideration and adoption.
Council has experienced a negative monthly investment performance for the month of
September, when compared to budget. This is mainly due to a negative movement for
Council’s Floating Rate Note portfolio.
Key Performance Indicators
OPERATING INCOME
Total operating income is 24% of approved budget, which is on budget for the end of
September (this percentage excludes capital grants and contributions). An adjustment
has been made to reflect the levy of rates that occurred at the start of the financial
year. Excluding this adjustment, operating income received is 69%.
OPERATING EXPENSES
Total operating expenditure is 27% of approved budget and is tracking slightly higher
than the budget for the full financial year.

CAPITAL INCOME
Total capital income is 4% of approved budget. It is important to note that the actual
income from capital is influenced by the timing of the receipt of capital grants and
contributions relating to projects. This income also includes the sale of property, plant
and equipment.
CAPITAL EXPENDITURE
Total capital expenditure including commitments is 17% of approved budget.
CURRENT LONG TERM FINANCIAL PLAN – PROJECTED SURPLUS/ (DEFICIT)

BUDGET POSITION

WAGGA WAGGA CITY COUNCIL

STATEMENT OF FINANCIAL PERFORMANCE
1 JULY 2019 TO 30 SEPTEMBER 2019
CONSOLIDATED STATEMENT
ORIGINAL BUDGET APPROVED YTD ACTUAL COMMT'S YTD ACTUAL YTD % OF
BUDGET ADJ BUDGET EXCL 2019/20 + COMMT'S BUD
2019/20 2019/20 2019/20 COMMT'S 2019/20
2019/20
Revenue
Rates & Annual
Charges (69,736,893) 0 (69,736,893) (17,166,229) 0 (17,166,229) 25%
User Charges &
Fees (28,440,057) (39,500) (28,479,557) (5,967,084) 0 (5,967,084) 21%
Interest &
Investment
Revenue (3,774,001) 0 (3,774,001) (955,070) 0 (955,070) 25%
Other Revenues (3,053,633) (11,100) (3,064,733) (1,069,157) 0 (1,069,157) 35%
Operating Grants
& Contributions (14,280,296) 4,941,432 (9,338,864) (2,370,641) 0 (2,370,641) 25%
Capital Grants &
Contributions (56,263,733) 1,392,770 (54,870,963) (2,227,826) 0 (2,227,826) 4%
Total Revenue (175,548,613) 6,283,603 (169,265,011) (29,756,008) 0 (29,756,008) 18%
Expenses
Employee
Benefits & On-
Costs 46,012,119 61,444 46,073,563 12,087,797 121,430 12,209,227 26%
Borrowing Costs 3,587,823 0 3,587,823 811,679 0 811,679 23%
Materials &
Contracts 32,357,210 5,452,573 37,809,784 7,604,095 3,639,007 11,243,101 30%
Depreciation &
Amortisation 34,843,073 0 34,843,073 8,710,768 0 8,710,768 25%
Other Expenses 13,015,295 158,738 13,174,033 3,006,025 51,514 3,057,539 23%
Total Expenses 129,815,520 5,672,756 135,488,276 32,220,363 3,811,950 36,032,314 27%
Net Operating (45,733,093) 11,956,358 (33,776,735) 2,464,355 3,811,950 6,276,306

(Profit)/Loss
Net Operating
(Profit)/Loss
before Capital 10,530,640 10,563,588 21,094,228 4,692,182 3,811,950 8,504,132
Grants &
Contributions
Capital / Reserve Movements

Capital Exp -
Renewals 34,034,738 3,526,409 37,561,148 5,501,876 10,357,086 15,858,961 42%
Capital Exp -
New Projects 42,696,132 3,954,060 46,650,191 1,420,290 3,767,787 5,188,077 11%
Capital Exp -
Project Concepts 38,364,925 824,985 39,189,910 57,102 40,979 98,082 0%
Loan
Repayments 3,380,744 0 3,380,744 845,186 0 845,186 25%
New Loan
Borrowings (21,222,532) (351,112) (21,573,644) 0 0 0 0%
Sale of Assets (1,502,910) (1,745,414) (3,248,324) (258,339) (72,250) (330,589) 10%
Net Movements
Reserves (15,174,931) (18,165,287) (33,340,217) 0 1,075 1,075 0%
Total Cap/Res
Movements 80,576,166 (11,956,358) 68,619,808 7,566,115 14,094,677 21,660,793

ORIGINAL BUDGET APPROVED YTD ACTUAL COMMT'S YTD ACTUAL YTD % OF

BUDGET ADJ BUDGET EXCL 2019/20 + COMMT'S BUD
2019/20 2019/20 2019/20 COMMT'S 2019/20
2019/20
Net Result after 34,843,073 0 34,843,073 10,030,471 17,906,627 27,937,098

Depreciation
Add back
Depreciation 34,843,073 0 34,843,073 8,710,768 0 8,710,768 25%
Expense
Cash Budget
(Surplus)/Deficit
0 0 0 1,319,703 17,906,627 19,226,330
Revised Budget Result - Surplus/(Deficit) $’000s

Original 2019/20 Budget Result as adopted by Council $0
Total Budget Variations approved to date $0
Budget Variations for September 2019 $0
Proposed Revised Budget result for 30 September 2019 $0
The proposed Budget Variations to 30 September 2019 are listed below:
Net
Impact
Budget Variation Amount Funding Source
Fav/
(Unfav)
1 – Community Leadership and Collaboration
Procure to Pay Automated Corporate Applications ($25K)

$25K Nil
Workflow Project
Funds are required for the successful implementation of the Procure to Pay
Automated Workflow Project. It was identified during the project scoping
exercise that a dependant software module requires updating for continued
functionality. This $25K additional budget will bring the total project budget
up to $220K.
5 – The Environment
Fit for the Future Reserve

Edward Street Footpath $75K ($43K) Nil
RMS Contribution ($32K)
Funds are required for the replacement of 255 metres of footpath along
Edward Street, which was removed to allow for the replacement of the water
main along this section. RMS have agreed to only pay for the replacement
of this footpath to the existing width standard, being 1.2 metres wide. It is
suggested to replace the footpath with a 2.5 metre shared path to ensure
that the footpath complies with the requirements of the Bolton Park Master
Net
Impact
Budget Variation Amount Funding Source
Fav/
(Unfav)
Plan. The total project is estimated at $75K with the RMS contributing ($32K)
and Council’s proposed funding of ($43K) to be allocated from the Fit for the
Future Reserve.
Chipping of Stockpiled
$166K Solid Waste Reserve ($166K) Nil
Green Waste
A budget is required for the chipping of green waste at the Gregadoo Waste
Management Centre (GWMC). This chipping is performed when a sufficient
stockpile is available to warrant the engagement of a contractor. Green
waste comprises of green waste delivered by the general public, arborists
and contractors over the weighbridge plus pallets and other separated
timber. The budget is required on an ongoing basis, indexed at 3% annually
in the Long Term Financial Plan. It is proposed to fund this variation from the
Solid Waste Reserve.
Excavator Hire at GWMC $100K Solid Waste Reserve ($100K) Nil
Funds are required for the hire of an excavator for usage at GWMC. The
excavator is used to load cover material from the stockpile, shredded green
waste, crushed concrete into trucks and to assemble crushed material into
an efficient stockpile. This will allow a trial period to test the viability of having
an excavator at GWMC on a permanent basis. It is proposed to fund this
variation from the Solid Waste Reserve.
Replacement Pump
$35K Solid Waste Reserve ($35K)
Purchase - GWMC
A budget variation is required for the purchase of replacement pumps at

GWMC as the previous pumps have proven unreliable. These pumps are
designed for leachate, are corrosion resistant and are solar powered. It is
proposed to fund the variation from the Solid Waste Reserve.
Asphalt Repair at GWMC $48K Solid Waste Reserve ($48K) Nil
Funds are required for asphalt/hot mix road patching work at GWMC. The
works are required to address Work Health and Safety trip hazards at the
transfer station due to the deteriorated nature of the bitumen seal. It is
proposed to fund the variation from the Solid Waste Reserve.
Nil

Current Restrictions
RESERVES SUMMARY
30 SEPTEMBER 2019
CLOSING ADOPTED BUDGET PROPOSED REVISED
BALANCE RESERVE VARIATIONS CHANGES BALANCE
2018/19 TRANSFERS APPROVED for Council
2019/20 UP TO Resolution
COUNCIL
MEETING
23.09.19
Externally Restricted
Developer Contributions - Sect 7.11 (23,836,289) 3,427,074 720,687 (19,688,527)
Developer Contributions - Sect 7.12 97,487 (32,500) 154,012 218,999
Developer Contributions – S/Water DSP S64 (6,551,347) 2,579,329 175,899 (3,796,118)
Sewer Fund (31,115,819) 155,636 1,609,011 (29,351,171)
Solid Waste (21,521,767) 2,164,970 463,609 348,474 (18,544,713)
Specific Purpose Grants (4,044,299) 0 4,044,299 0
SRV Levee (3,853,286) (3,211) 78,000 (3,778,497)
Stormwater Levy (3,699,109) 2,758,808 573,550 (366,752)
Total Externally Restricted (94,524,428) 11,050,106 7,819,068 348,474 (75,306,780)
Internally Restricted
Airport (442,321) (522,440) 6,594 (958,166)
Art Gallery (33,971) (6,865) 0 (40,836)
Ashmont Community Facility (7,500) (1,500) 0 (9,000)
Bridge Replacement (601,972) 0 (601,972)
CBD Carparking Facilities
(884,968) 110,302 17,098 (757,568)
CCTV (84,476) 18,000 0 (66,476)
Cemetery Perpetual (107,717) (133,730) 16,519 (224,928)
Cemetery (448,951) 110,164 0 (338,787)
Civic Theatre Operating (125,471) 8,327 24,240 (92,904)
Civic Theatre Technical Infrastructure (82,706) 10,000 0 (72,706)
Civil Projects (155,883) 24,000 0 (131,883)
Community Amenities (76,763) (214,928) 0 (291,691)
Community Works (86,412) (32,217) 3,500 (115,129)
Council Election (343,408) (83,163) 0 (426,571)
Economic Development (500,000) (80,000) 0 (580,000)
Emergency Events (191,160) (50,000) 90,420 (150,740)
Employee Leave Entitlements (3,585,224) 0 (3,585,224)
Environmental Conservation (115,206) (42,725) (157,931)
Estella Community Centre (230,992) 0 (230,992)
Family Day Care (245,192) 93,442 0 (151,750)
Fit for the Future (1,785,102) 266,703 698,874 43,000 (776,525)
Generic Projects Saving (816,377) 20,000 31,130 (765,248)
Glenfield Community Centre
(21,704) (2,000) 0 (23,704)
Grants Commission (5,256,259) 5,256,259 0
Grassroots Cricket (70,992) 0 (70,992)
Gravel Pit Restoration (797,002) 3,546 (793,456)

RESERVES SUMMARY
30 SEPTEMBER 2019
CLOSING ADOPTED BUDGET PROPOSED REVISED
BALANCE RESERVE VARIATIONS CHANGES BALANCE
2018/19 TRANSFERS APPROVED for Council
2019/20 UP TO Resolution
COUNCIL
MEETING
23.09.19
Gurwood Street Property (50,454) 0 (50,454)
Hampden Bridge (107,198) 107,198 0
Information Services (775,938) (222,792) 350,000 (648,730)
Infrastructure Replacement (335,497) (30,192) 0 (365,689)
Insurance Variations (100,246) 0 (100,246)
Internal Loans (660,754) 260,962 398,554 (1,238)
Lake Albert Improvements (28,338) (21,515) 4,021 (45,832)
LEP Preparation (2,667) 0 (2,667)
Livestock Marketing Centre (3,311,635) 972,792 402,954 (1,935,889)
Museum Acquisitions (39,378) 0 (39,378)
Oasis Building Renewal (320,759) 65,000 28,529 (227,230)
Oasis Plant (1,239,132) 857,486 6,937 (374,709)
Office Equipment/Building Projects (159,030) 0 (159,030)
Parks & Recreation Projects (206,102) 30,148 75,954 (100,000)
Planning Legals 0 (40,000) 0 (40,000)
Plant Replacement (3,550,033) 660,253 1,055,919 (1,833,861)
Playground Equipment Replacement (95,290) (165,727) 0 (261,017)
Project Carryovers (2,453,184) 518,327 1,934,858 0
Public Art (198,922) 30,300 80,594 (88,028)
Robertson Oval Redevelopment (92,151) 0 (92,151)
Senior Citizens Centre (17,627) (2,000) 0 (19,627)
Sister Cities (46,328) (10,000) 0 (56,328)
Sporting Event Attraction (169,421) 0 (169,421)
Sporting Event Operational (100,000) 0 (100,000)
Stormwater Drainage (158,242) (100,000) 0 (258,242)
Strategic Real Property 0 (395,000) (395,000)
Street Lighting Replacement (56,549) 0 (56,549)
Subdivision Tree Planting (702,868) (20,000) 0 (722,868)
Sustainable Energy
(527,244) 389,333 37,732 (100,179)
Unexpended External Loans (431,337) 431,337 0
Workers Compensation (93,251) 0 (93,251)
Total Internally Restricted (33,127,305) 2,706,471 10,625,040 43,000 (19,752,794)
Total Restricted (127,651,734) 13,756,577 18,444,108 391,474 (95,059,574)
Total Unrestricted (5,725,794) 0 0 0 (5,725,794)
Total Cash, Cash Equivalents and

(133,377,528) 13,756,577 18,444,108 391,474 (100,785,368)
Investments

CONSULTANCY & LEGAL EXPENSES BUDGET REVIEW STATEMENT

30 September 2019
Approved
Changes
SEPTEMBER
QTR
BUDGET RECOMMENDED
VARIATIONS CHANGES PROJECTED
BUDGET APPROVED REVISED (for Council YEAR END ACTUAL
2019/20 TO DATE BUDGET Resolution) RESULT YTD
Consultancy Expenses 192,903 7,017 199,920 0 199,920 66,301
Legal Expenses 248,757 4,510 253,267 0 253,267 44,236
CONTRACTS REVIEW STATEMENT
30 September 2019
Duration
Contract Contract Contract Start of Budgeted
Number Contractor Detail & Purpose Value Date Contract (Yes/No)
PD39825 Wagga Trucks Hino Supply Truck Hino FE 1426 $145,452 9/09/2019 10 weeks Y
Cambia Consulting Asset management
2020-518 Pty Ltd consulting $105,475 17/09/2019 15 weeks Y
Capital Construction
PD39806 Equipment Pty Ltd Supply skid steer loader $122,300 3/09/2019 10 weeks Y
PE08116 GHD Pty Ltd Developer servicing plan $72,624 15/08/2019 15 weeks Y
Town & Country ATP Cycle way Red Hill
PE08355 Asphalting Pty Ltd Road $149,979 25/09/2019 2 weeks Y
Culvert pipe reline Lockhart
PS04642 Interflow Pty Ltd Road $105,791 15/08/2019 12 weeks Y
Section 356 Financial Assistance Requests
Thirteen Section 356 financial assistance requests have been received for the 28
October 2019 Ordinary Council meeting, which are shown below for Council’s
consideration:
1. Wagga Wagga Local Aboriginal Education Consultative Group (WLAECG)

– Proud & Deadly Awards Ceremony $850.00
The Vice President of the Wagga Wagga Local Aboriginal Education Consultative
Group (WLAECG) has requested in the attached letter Council’s consideration of a
waiver for the hire fees for the use of the Civic Theatre on 26 November 2019 from
8.30 am to 3.00 pm for the holding of the annual Proud & Deadly Awards Ceremony.
The writer notes:
“The formal cultural ceremony is an inclusive and well respected Aboriginal

community event, attended by local and surrounding Aboriginal and Torres Strait
Islander public school students (K-12), parents, caregivers, community families,
teachers, principals, Directors and Wiradjuri Elders that celebrates student
success in schools e.g. Academic, cultural, sporting, leadership, community
contribution etc.
Due to the increasing number of award recipients and local community families
supporting the cultural event each year, we desperately seek Wagga City Council
support to continue to provide a community space larger enough to facilitate the

awards ceremony in a central location, ideally the Wagga Wagga Civic Theatre,
as we would need to seat at least 450 people.
In the past, this ceremony has been held at the Wagga Commercial Club and is
divided separately into primary school awards and secondary school awards;
due to the small space allocation and high numbers of students and families
involved. However, this arrangement is far from practical now due to the
popularity of the awards ceremony and we wish to celebrate student success
together.
We seek financial support in terms of venue costs, equipment, fee waiver and
promotion.”
Civic Theatre Officers advise that the associated costs for holding the above event are
approximately $2,529.50, made up of venue hire $850.00; staffing costs $1,522.50;
and technical support of $157.00.
It is proposed that Council support the above event by contributing the venue hire costs
of $850.00 (Community Hire rate charge item 0546). It is noted that the applicable
Commercial Hire rate would be $2,300.
The above request aligns with Council’s Strategic Plan “Community Place and Identity”
– Objective: We are proud of where we live and our identity”
Council has not provided any financial assistance to the above group in the last 12
months.
2. Gunni Thakun Cultural Association $196.00
The Gunni Thakun Cultural Association has requested in the attached letter Council’s
consideration of a waiver for the hire fees for the use of part of the Marrambidya
Wetland and Wiradjuri Reserve for the holding of the Corroboree Wagga Wagga 2019
event.
Gunni Thakun Cultural Association note in their attached letter;
“Gunni Thakun Cultural Association is an organisation of mainly men from across

NSW and Eastern Austral who practice (and re-establish) Aboriginal Culture
whilst following tradition Lore and Law. This includes language, story, dance,
ceremony and implement making where and when appropriate. From the 1990s
this has included public corroborees at venues across NSW.
This year’s venue will be the Marrambidya Wetlands with associated camping at
Wiradjuri Reserve, alongside the Aboriginal Healing Place established in 2016
and the Wiradjuri Reserve Aboriginal Place declared in 2012. This space was
chosen to help all Wagga Wagga Community people connect with these areas
and to feel a part of the community in the spirit of enjoyment, openness, trust and
learning. “
– Outcome: We are proud of where we live and our identity”
Council approved a grant of $5,000 as part of the 2019/20 Annual Grants Program
Connected Rural and Urban Communities Category (Council Officer Report RP-1
Ordinary meeting of Council held 22 July 2019) to the Gunni Thakun Cultural
Association to assist with the staging costs of the free public Corrobboree event.
The detailed budget submitted as part of the grant application from the Association did
not factor in Council ground hire costs which they may not have been aware of at the
time of their grant application.
Given the relatively small amount requested it is proposed that the request be funded
from the Parks operating budget which can absorb this minor cost.
3. Climate Rescue of Wagga Inc (CROW) $160.00
The Climate Rescue of Wagga (Inc) (CROW) group has requested in the attached
letter Council’s consideration of a waiver for the hire fees for the use the amphitheatre
for their “Global Climate Strike event which was held on the 20 September 2019.
Climate Rescue of Wagga Inc (CROW) note in their attached letter;
“The community of Wagga Wagga and surrounding towns have created a not for
profit community event to support the Global Climate Strike Which is a worldwide
event set up by students“
The above request aligns with Council’s Strategic Plan “The Environment
– Objective: We create a sustainable environment for future generations”
Council provided $1,047 financial assistance to the above group as part of the 2019/20
Annual Grants (Natural Environment Category) program to purchase Blower door test
units to improve energy efficiency of homeowner’s houses by finding leaks and
providing information on remedying the leaks.
4. Sport NSW $348.00
NSW Sports Federation Inc (Sport NSW) has requested in the attached letter Council’s
consideration of a waiver for the hire fees for the use of Bolton Park Stadium and
adjacent Ovals for the holding of the “Girls Get Active Event” on the 28 of October
2019.
Sport NSW note in their attached letter;
Girls Get Active days are open to all female high school students from years 7 –
11, irrespective of their athletic abilities.
The above request aligns with Council’s Strategic Plan “The Environment
– Objective: We promote a healthy Lifestyle”
months.
from the Parks and Oasis operating budgets which can absorb this minor cost.

5. Wagga Wagga Pink Stumps Committee $1,077.00
The Wagga Wagga Pink Stumps Committee has requested in the attached letter
Council’s consideration of a waiver for the hire fees for the use of Mark Taylor Oval at
Bolton Park on Sunday 27October 2019 to hold a cricket game to raise funds for the
McGrath Foundation.
The Wagga Wagga Pink Stumps Committee note in their attached letter – which was
updated to request additional assistance on the 8 October 2019 by the Committee;
“On the 27th October a Pink Stumps Day is being held at the Mark Taylor Oval at
Bolton Park from 10.00 to 2.00pm.
We are writing to Council to seek waiver of the fees that we are going to be
charged for holding this event including the cost of providing bins, along with
drinking water and 3 portaloos. We are aware that there are bins at Robertson
Oval and wonder if they could be moved to the Mark Taylor Oval for the day.
The Pink Stumps Day is a charity event to raise funds for the McGrath
Foundation. As you may know the McGrath Foundation places breast care
nurses in areas of need to help women and men through their breast cancer
journey. From diagnosis right throughout treatment McGrath Breast Care Nurses
are available without referral and free of charge. Currently there are 132 McGrath
Breast Cares Nurses in communities throughout Australia and 70,710 families
have been supported since 2005.
This is the first time that an event such as this has been staged in Wagga and
we hope to make it a regular event. Local people of note as well as State
Cricketers will be playing “
The above request aligns with Council’s Strategic Plan “Safe and Healthy – Objective:
We have access to health and support services that cater for all our needs”
months.
The ground hire charges for Mark Taylor Oval is $95 (proposed to be funded from the
Parks Operating budget). The cost of providing bins is approximately $200 proposed
to be funded from the Solid Waste Operating budget. Portaloo hire is approximately
$582 and Amenities Block cleaning $200 (ex GST) proposed to be funded from the
Sewer operating budget which can absorb these minor costs. The Committee was
referred to Riverina Water for assistance with their drinking water request.
6. Wagga Autism Support Group $90.00
The Wagga Autism Support Group has requested in the attached letter Council’s
consideration of a waiver for the hire fees for the use of the Shakespearian Garden
(Botanic Garden) on 19 October 2019 to celebrate Carers Week.
The Wagga Autism Support Group note in their attached letter;
“We do hold this event as a fundraising event but as a community building

celebration “.

– Objective: We have opportunities to connect with others”
months.
7. Yandarra Day Celebrations $95.00
The Riverina Medical & Dental Aboriginal Corporation has requested in the attached
letter Council’s consideration of a waiver for the hire fees for the use of Jack Mission
Oval on 10 November 2019 for the holding of the Yandarra event.
The Riverina Medical & Dental & Dental Aboriginal Corporation note in their attached
letter;
“Riverina Medical & Dental Aboriginal Corporation will be hosting Yandarra Day
which will be held on Sunday 10th November 2019.
Yandarra (Wiradjuri for “mixing together”) is a day where we focus on healthy
lifestyle and strengthening our community relationships. And also, a family
friendly event which celebrates Indigenous culture, education and health
promotion.
We invite Government and Non-Government organisations to participate in the
Yandarra Day Celebrations by providing stalls with educational information,
health checks and promoting community programs. The event is strictly a drug
and alcohol-free event and it involves in healthy eating, light exercise and
activities for all ages.”
– Outcome: We are proud of where we live and our identity”
months.
8. Multicultural Council of Wagga Wagga Inc (MCWW) $1,800.00
The Multicultural Council of Wagga Wagga Inc (MCWW) has requested in the attached
letter Council’s consideration of a waiver for the hire fees for the use of Council
Facilities for up to 20 events a year.
The MWCC note in their attached letter:
We have had arrangements in place which has allowed our organisation access
free of charge for Council ran facilities being 10 use per year. As the communities
continues to grow, we are now seeking the number of uses to be increased to 20
per year.

With the loss of the HSP the Multicultural Council are not in a financial position to
cover venue hire on behalf of our communities, but as an organisation we are still
committed to provide opportunities for people to value their culture and connect.”
Discussions were undertaken with Community Service staff who advised as follows in
regard to the MCWW request:
“The Multicultural Council of Wagga Wagga (MCWW) have had a previous

endorsement by Council to waive 10 uses of Council community facility fees over
the period of 2014-2019 in order to support their settlement assistance program
for newly arrived refugees and emerging cultural and linguistic diverse
communities to settle in our City. The MCWW are now requesting a further period
2019-2023 of Council approved fee waivers with a request to increase this from
10 to 20 uses of Council community facilities. This increase is recognising the
community growth in numbers and the loss of the Federal HSP funding to the
MCWW, leaving this organisation with the inability to cover the venue hire on
behalf of the communities they are supporting, (see attached MCWW letter). The
cost of the waiver to MCWW for 20 uses is estimated $1,800 against Council’s
current fees and charges schedule. The MCWW request aligns with Council’s
CSP and provides an invaluable support program for families and communities
to connect and settle in our City. “
It is noted that it is proposed in 2020/21 to require all Community groups to make

application for financial assistance. It is therefore deemed appropriate that the
requested increase in access to Council facilities be considered only for the current
2019/20 financial year.
– Outcome: We have opportunities to connect with others”
Council has provided the MCWW with access to stage 10 events at Council facilities
in the last 12 months at no charge.
Given the relatively small cost of each MCWW event it is proposed that the respective
Council Community Facility absorb the cost of the use of the facility for MCWW events.
9. Wagga Inter Church Council $2,200.00
The Wagga Inter Church Council has requested in their attached letter Council’s
consideration to providing financial assistance for their staging of “Christmas Carols in
the Park 2019” at the Victory Memorial Gardens on 21 December 2019.
The Wagga Inter Church Council note in their attached letter:
“We are starting to coordinate the Wagga Inter church Carols in the Park for 2019.
Wagga Wagga City Council was a great help last year, Coming on board as a
financial partner.
I was wondering if Wagga Wagga City Council would be interested in coming on

board as a financial partner again this year. Last year’s contribution and
assistance was vital to the success of the event, and our goal is to provide a
special event for Christmas to the community of Wagga.

We had about 4000 people last year and we hoping to achieve the same this
year.
This year’s event will occur on Saturday 21st December with setup commencing
on Friday 20th December at the victory memorial gardens.”
The “Christmas Carols in the Park 2019” is a free event that provides an opportunity
for community members to celebrate Christmas in a family friendly environment
The adopted 2019/20 Combined Delivery Program and Operational Plan has allocated
$2,200 for the Kurrajong Waratah Christmas Spectacular. Kurrajong Waratah are not
staging a 2019 Christmas Spectacular at the Music Bowl and it is therefore proposed
to reallocate these funds to the Inter Church Christmas Carols in the Park 2019.
Council provided the Wagga Inter Church Council financial assistance of $2,774 in the
last 12 months i.e. contribution to the staging of the 2018 Christmas Carols in the Park.
Council in 2018 absorbed the costs of additional general waste /recycling bins required
for that Christmas Carol event. It is proposed that Council absorb the costs for the
provision of additional general waste/recycling bins required for the 2019 event, which
would be funded from Council’s Waste Services Business Unit which has the capacity
to absorb this cost. The estimated cost of the general waste/recycling bins is
approximately $400.
10. Vigil in memory of Mhelody Polan Bruno $95.00
Katielle Dyall-Smith on behalf of Wagga Community members has requested Council’s

consideration to the waiver of the hire fees for the Victory Memorial Gardens for the
Vigil held on the 7 October 2019 in memory of Mhelody Polan Bruno.
Katielle notes in her attached letter:
“If at all possible it would be greatly appreciated if the booking fee could be
waived, we are not an organisation and as such have no funds to manage, from
which we could pay the $95.00 fee. This event is a vigil and no one would be
making a financial gain, in any form. Additionally we won't be accepting
donations either.
A sincere thank you for your time and consideration on this matter.”

11. Tarcutta Transport & Farming Museum Incorporated $873.12
The Tarcutta Transport and Farming Museum Inc have in their attached letter
requested Council’s consideration to providing financial assistance for the Council
lease fees for their Museum site in Tarcutta (Lot 7009 DP 1028847) located at the
corner of Gresham Street and Prospect Street, Tarcutta.
The Committee is in the early stages of establishing a Transport & Farming Museum
and advise that they are seeking further grants to establish the museum and until that
time do not have any funds to pay Council’s annual rent charges.
The Committee note in their attached letter:
“The committee has been unable to earn any money at the site due to no toilet
amenities available for public use and the inability to use the facility to earn the
required funds. It has been out of use for the past almost two years.
We are waiting on the approval of a grant to enable us to develop the site

further.
The committee has supplied a financial statement which indicates there are no
funds available to pay Council fees.”
The above request aligns with Council’s Strategic Plan “Community Leadership and
Collaboration” – Outcome: We are active community members ”
The current rental /lease fees outstanding from 24/07/2018 to 28/02/2020 is $873.12.
It is proposed that the removal of this annual rental cost be absorbed by the Property
Section Cost Centre which can absorb this relatively small amount.
months.
Budget
The Section 356 general fees and charges financial assistance budget for the 2019/20
financial year is $48,123.50, of which $39,907 is already committed in the adopted
2019/20 Delivery and Operational Plan.
It is proposed that financial assistance of $850.00 (Request 1) from the Section 356
unexpended 2019/20 budget and the remaining requests 2) to 11) be funded by the
respective cost centre operating budgets given the relatively small amounts requested.
Section 356 Budget Summary
Unallocated balance of S356 fee waiver financial assistance $3,848.50

budget 2019/20
1) Wagga Wagga Local Aboriginal Education Consultative Group ($850.00)

(WLAECG)
2) Gunni Thakun Cultural Association - $196.00 Funded by Parks Cost

Centre

3) Climate Rescue of Wagga Inc (CROW) - $160.00 Funded by Parks Cost

Centre
4) NSW Sports Federation Inc (Sport NSW) - $348.00 Funded by Parks &
Oasis Cost Centres)
5) Wagga Wagga Pink Stumps Committee - $1,077.00 Funded by Parks,

Waste & Sewer
Operating Cost
Centres
6) Wagga Autism Support Group - $90.00 Funded by Parks Cost

Centre
7) Riverina Medical & Dental & Dental Aboriginal Corporation - Funded by Parks Cost
$95.00 Centre
8) Multicultural Council of Wagga Wagga Inc. (MCWW) - Funded by respective

$1,800.00 (Access to Council Community Facilities up to 20 Council Community
events at an average cost of $90.00 per event - for 2019/20 facility operating
Financial year budget
9) Wagga Inter Church Council - $2,200.00 funded from proposed Fund by reallocation of
reallocation of $2,200.00 allocated to the Kurrajong Waratah existing S356 budget
Christmas Spectacular - Music Bowl which is not being held in allocation and Council
2019 and $400.00 Waste Bin provision for the event funded Waste Services
from the Waste Services operating budget. Operating budget
10) Vigil in memory of Mhelody Polan Bruno -$95.00 Funded by Parks Cost
Centre
11) Tarcutta Transport & Farming Incorporated - $873.12 Funded by Property

Section Cost Centre
Subtotal Fee Waivers included in this report – ($850.00)

proposed to be funded from the Section 356 Budget
Balance of Section 356 fee waiver financial assistance budget $2,998.50

for the remainder of the 2019/20 Financial Year
As noted earlier, it is proposed to fund Financial Assistance requests 2) to 11) via the
respective Council Cost Centre nominated which can absorb these relatively minor
hire charges.

Investment Summary as at 30 September 2019

In accordance with Regulation 212 of the Local Government (General) Regulation
2005, details of Wagga Wagga City Council’s external investments are outlined below:
Closing Closing September
September
Balance Balance EOM
EOM Investment Maturity Term
Institution Rating Invested Invested Current
% of Date Date (mths)
31/08/2019 30/09/2019 Yield
Portfolio
$ $ %
Short Term Deposits
AMP BBB+ 2,000,000 2,000,000 2.65% 1.40% 3/06/2019 2/12/2019 6
AMP BBB+ 1,000,000 1,000,000 2.80% 0.70% 17/05/2019 13/11/2019 6
AMP BBB+ 1,000,000 0 0.00% 0.00% 6/03/2019 2/09/2019 6
AMP BBB+ 1,000,000 1,000,000 3.00% 0.70% 6/03/2019 2/12/2019 9
MyState BBB 1,000,000 1,000,000 2.75% 0.70% 1/04/2019 1/04/2020 12
Suncorp-Metway A+ 2,000,000 2,000,000 2.26% 1.40% 28/05/2019 28/11/2019 6
NAB AA- 1,000,000 1,000,000 1.67% 0.70% 28/08/2019 28/02/2020 6
ICBC A 1,000,000 1,000,000 1.67% 0.70% 29/08/2019 28/08/2020 12
NAB AA- 2,000,000 2,000,000 1.65% 1.40% 30/08/2019 6/03/2020 6
Macquarie Bank A 0 2,000,000 1.75% 1.40% 2/09/2019 2/03/2020 6
NAB AA- 0 1,000,000 1.70% 0.70% 10/09/2019 11/05/2020 8
Total Short Term
12,000,000 14,000,000 2.16% 9.80%
Deposits
At Call Accounts
NAB AA- 687,343 149,403 1.00% 0.10% N/A N/A N/A
NAB AA- 0 0 1.69% 0.00% N/A N/A N/A
Rabobank A+ 0 0 0.00% 0.00% N/A N/A N/A
CBA AA- 3,439,248 1,658,244 1.00% 1.16% N/A N/A N/A
CBA AA- 15,374,736 15,393,261 1.60% 10.77% N/A N/A N/A
Total At Call
19,501,327 17,200,909 1.54% 12.04%
Accounts
Medium Term
Deposits
RaboBank A+ 1,000,000 1,000,000 3.16% 0.70% 5/06/2017 6/06/2022 60
ME Bank BBB 2,000,000 0 0.00% 0.00% 2/09/2014 2/09/2019 60
Rabobank A+ 1,000,000 1,000,000 4.10% 0.70% 5/12/2014 5/12/2019 60
BOQ BBB+ 2,000,000 2,000,000 3.10% 1.40% 7/07/2017 7/07/2020 36
AMP BBB+ 2,000,000 2,000,000 3.00% 1.40% 2/08/2018 3/02/2020 18
Rabobank A+ 1,000,000 1,000,000 3.20% 0.70% 25/08/2016 25/08/2021 60
Westpac AA- 3,000,000 3,000,000 2.11% 2.10% 10/03/2017 10/03/2022 60
Auswide BBB 2,000,000 2,000,000 2.95% 1.40% 5/10/2018 6/10/2020 24
ING Bank A 1,000,000 1,000,000 2.92% 0.70% 16/10/2017 16/10/2019 24
ING Bank A 2,000,000 2,000,000 2.92% 1.40% 6/11/2017 6/11/2019 24
BOQ BBB+ 2,000,000 2,000,000 3.35% 1.40% 3/01/2018 4/01/2022 48
ING Bank A 1,000,000 1,000,000 2.80% 0.70% 5/01/2018 6/01/2020 24
Police Credit Union NR 2,000,000 2,000,000 3.05% 1.40% 29/10/2018 29/10/2020 24
Australian Military
Bank NR 1,000,000 1,000,000 2.95% 0.70% 29/05/2018 29/05/2020 24
BOQ BBB+ 1,000,000 1,000,000 3.50% 0.70% 1/06/2018 1/06/2022 48
Westpac AA- 2,000,000 2,000,000 3.02% 1.40% 28/06/2018 28/06/2021 36
Westpac AA- 2,000,000 2,000,000 2.88% 1.40% 28/06/2018 29/06/2020 24
ING Bank A 2,000,000 2,000,000 2.86% 1.40% 16/08/2018 17/08/2020 24
BOQ BBB+ 3,000,000 3,000,000 3.25% 2.10% 28/08/2018 29/08/2022 48
ING Bank A 3,000,000 3,000,000 2.85% 2.10% 30/08/2018 14/09/2020 24
P&N Bank BBB 1,000,000 1,000,000 3.10% 0.70% 16/10/2018 18/10/2021 36


September
Balance Balance EOM
31/08/2019 30/09/2019 Yield
Portfolio
$ $ %
Westpac AA- 2,000,000 2,000,000 3.05% 1.40% 13/11/2018 15/11/2021 36
Police Credit Union NR 1,000,000 1,000,000 3.07% 0.70% 20/11/2018 20/11/2020 24
P&N Bank BBB 1,000,000 1,000,000 3.30% 0.70% 20/11/2018 21/11/2022 48
ING Bank A 2,000,000 2,000,000 2.93% 1.40% 29/11/2018 30/11/2020 24
NAB AA- 2,000,000 2,000,000 3.01% 1.40% 30/11/2018 30/11/2021 36
Bendigo-Adelaide BBB+ 1,000,000 1,000,000 3.25% 0.70% 30/11/2018 30/11/2022 48
CUA BBB 2,000,000 2,000,000 3.02% 1.40% 5/12/2018 7/12/2020 24
Newcastle Permanent BBB 2,000,000 2,000,000 3.05% 1.40% 8/02/2019 8/02/2022 36
ING Bank A 1,000,000 1,000,000 2.82% 0.70% 22/02/2019 22/02/2021 24
Newcastle Permanent BBB 2,000,000 2,000,000 2.70% 1.40% 23/04/2019 26/04/2022 36
BoQ BBB+ 1,000,000 1,000,000 2.40% 0.70% 22/05/2019 23/05/2022 36
BoQ BBB+ 1,000,000 1,000,000 2.15% 0.70% 8/07/2019 10/07/2023 48
Judo Bank NR 1,000,000 1,000,000 2.30% 0.70% 16/07/2019 16/07/2021 24
Auswide BBB 1,000,000 1,000,000 1.95% 0.70% 12/08/2019 12/08/2022 36
Judo Bank NR 1,000,000 1,000,000 2.15% 0.70% 20/08/2019 19/08/2021 24
Australian Military
Bank NR 1,000,000 1,000,000 1.76% 0.70% 20/08/2019 20/08/2021 24
Judo Bank NR 0 1,000,000 1.90% 0.70% 10/09/2019 9/09/2022 36
Total Medium Term
59,000,000 58,000,000 2.88% 40.60%
Deposits
Floating Rate Notes
- Senior Debt
AMP BBB+ 1,003,305 1,004,028 BBSW + 135 0.70% 24/05/2016 24/05/2021 60
Teachers Mutual BBB 1,505,185 1,507,279 BBSW + 140 1.06% 28/10/2016 28/10/2019 36
Heritage Bank BBB+ 604,095 0 0.00% 0.00% 4/05/2017 4/05/2020 36
Teachers Mutual BBB 1,011,748 0 0.00% 0.00% 29/06/2017 29/06/2020 36
Suncorp-Metway A+ 1,009,152 1,010,344 BBSW + 97 0.71% 16/08/2017 16/08/2022 60
Westpac AA- 2,016,675 2,019,276 BBSW + 81 1.41% 30/10/2017 27/10/2022 60
ME Bank BBB 1,510,802 1,512,964 BBSW + 125 1.06% 9/11/2017 9/11/2020 36
NAB AA- 2,012,224 2,014,126 BBSW + 80 1.41% 10/11/2017 10/02/2023 63
ANZ AA- 1,510,570 1,512,332 BBSW + 77 1.06% 18/01/2018 18/01/2023 60
Bendigo-Adelaide BBB+ 504,575 505,244 BBSW + 105 0.35% 25/01/2018 25/01/2023 60
Newcastle Permanent BBB 1,517,678 1,519,470 BBSW + 140 1.06% 6/02/2018 6/02/2023 60
Westpac AA- 2,022,207 2,013,141 BBSW + 83 1.41% 6/03/2018 6/03/2023 60
UBS A+ 2,017,133 2,007,970 BBSW + 90 1.41% 8/03/2018 8/03/2023 60
Heritage Bank BBB+ 1,415,763 1,409,554 BBSW + 123 0.99% 29/03/2018 29/03/2021 36
ME Bank BBB 1,615,550 1,618,011 BBSW + 127 1.13% 17/04/2018 16/04/2021 36
ANZ AA- 2,019,080 2,019,929 BBSW + 93 1.41% 9/05/2018 9/05/2023 60
NAB AA- 2,017,763 2,019,631 BBSW + 90 1.41% 16/05/2018 16/05/2023 60
CBA AA- 2,019,669 2,021,486 BBSW + 93 1.41% 16/08/2018 16/08/2023 60
Bank Australia BBB 754,072 755,368 BBSW + 130 0.53% 30/08/2018 30/08/2021 36
CUA BBB 609,122 606,149 BBSW + 125 0.42% 6/09/2018 6/09/2021 36
AMP BBB+ 1,505,283 1,497,973 BBSW + 108 1.05% 10/09/2018 10/09/2021 36
NAB AA- 2,026,107 2,017,405 BBSW + 93 1.41% 26/09/2018 26/09/2023 60
Bendigo-Adelaide BBB+ 1,008,943 1,010,403 BBSW + 101 0.71% 19/10/2018 19/01/2022 39
CBA AA- 3,061,885 3,064,123 BBSW + 113 2.14% 11/01/2019 11/01/2024 60
Westpac AA- 3,061,360 3,064,727 BBSW + 114 2.15% 24/01/2019 24/04/2024 63
ANZ AA- 2,543,035 2,544,741 BBSW + 110 1.78% 8/02/2019 8/02/2024 60
NAB AA- 2,028,005 2,028,843 BBSW + 104 1.42% 26/02/2019 26/02/2024 60
Bank of China Australia A 1,508,470 1,511,264 BBSW + 100 1.06% 17/04/2019 17/10/2022 42
Westpac AA- 2,515,184 2,517,851 BBSW + 88 1.76% 16/05/2019 16/08/2024 63


September
Balance Balance EOM
31/08/2019 30/09/2019 Yield
Portfolio
$ $ %
Suncorp-Metway A+ 1,246,207 1,248,009 BBSW + 78 0.87% 30/07/2019 30/07/2024 60
ANZ AA- 2,000,935 2,001,990 BBSW + 77 1.40% 29/08/2019 29/08/2024 60
HSBC AA- 0 2,499,775 BBSW + 83 1.75% 27/09/2019 27/09/2024 60
Total Floating Rate
51,201,784 52,083,405 36.46%
Notes - Senior Debt
Managed Funds
NSW Tcorp NR 1,564,536 1,581,778 1.10% 1.11% 17/03/2014 1/09/2024 125
Total Managed
1,564,536 1,581,778 1.10% 1.11%
Funds
TOTAL CASH ASSETS,
CASH
143,267,647 142,866,092 100.00%
EQUIVALENTS &
INVESTMENTS
LESS: RIVERINA
REGIONAL LIBRARY 3,719,572 3,457,760
(RRL) CASH AT BANK
TOTAL WWCC CASH
ASSETS, CASH
139,548,075 139,408,332
EQUIVALENTS &
INVESTMENTS
Council’s investment portfolio is dominated by Term Deposits, equating to

approximately 50% of the portfolio across a broad range of counterparties. Cash
equates to 12%, with Floating Rate Notes (FRNs) around 37% and growth funds
around 1% of the portfolio.

Council’s investment portfolio is well diversified in complying assets across the entire
credit spectrum. It is also well diversified from a rating perspective. Credit quality is
diversified and is predominately invested amongst the investment grade Authorised
Deposit-Taking Institutions (ADIs) (being BBB- or higher), with a smaller allocation to
unrated ADIs.

All investments are within the defined Policy limits, as outlined in the Rating Allocation
chart below:
Investment Portfolio Balance
Council’s investment portfolio balance has decreased slightly from the previous
month’s balance, down from $139.5M to $139.4M.
Monthly Investment Movements
Redemptions/Sales – Council redeemed the following investment securities during

September 2019:
Institution Amount Investment Interest Comments

and Type Term Rate
AMP Bank $1M 6 months 3.00% This term deposit was redeemed
Term Deposit on maturity to allow for
compliance with credit limits,
following the AMP credit rating
downgrade in August 2019.
ME Bank Term $2M 5 years 4.28% This term deposit was redeemed
Deposit on maturity and funds were
reinvested in a new 6-month
term deposit with Macquarie
Bank (see below).


and Type Term Rate
Heritage Bank $600K 3 years BBSW + This floating rate note was sold
Floating Rate 130bps prior to maturity, with funds
Note reinvested in a new 5-year
HSBC floating rate note (see
below). Council recognised a
capital gain of $2,892.
Teachers $1M 3 years BBSW + This floating rate note was sold
Mutual Bank 142bps prior to maturity, with funds
Floating Rate reinvested in a new 5-year
Note HSBC floating rate note (see
below). Council recognised a
capital gain of $6,550.
New Investments – Council purchased the following investment securities during

September 2019:

and Type Term Rate
Macquarie $2M 6 months 1.75%The Macquarie Bank rate of
Bank Term 1.75% compared favourably to
Deposit the rest of the market for this
investment term.
NAB Term $1M 8 months 1.70% The NAB rate of 1.70%
Deposit compared favourably to the rest
of the market for this investment.
This term was chosen to fill a
maturity gap within Council’s
investment portfolio.
Judo Bank $1M 3 years 1.90% The Judo Bank rate of 1.90%
Term Deposit compared favourably to the rest
of the market for this investment
term. This term was chosen to fill
a maturity gap within Council’s
investment portfolio.
HSBC Floating $2.5M 5 years BBSW + Council’s independent Financial
Rate Note 83 Advisor advised this Floating
Rate Note represented good
value.
Rollovers – Council did not rollover any investment securities during September 2019.
Monthly Investment Performance
Interest/growth/capital gains for the month totalled $254,960, which compares

unfavourably with the budget for the period of $298,250, underperforming budget for
the month by $43,290.
Council’s underperformance against budget for September was mainly due to a

negative movement for Councils Floating Rate Note portfolio. During the month of
September trading margins for these investments widened, resulting in a reduction in
the principal value of these investments. It is worth noting that a majority of Council’s
floating rate notes are still trading at a premium and Council continues to receive its
quarterly interest payments.
The longer-dated deposits in the portfolio, particularly those locked in above 3.00%,
continue to anchor Council’s portfolio performance. It should be noted that Councils
investment portfolio includes 17 investments yielding above 3.00%. As these
investments mature, it is inevitable that they will be reinvested at lower prevailing rates.
To reduce this reinvestment risk, Council staff and Council’s Independent Financial
Advisor will continue to identify opportunities to lock in higher yielding investments as
they become available.
In comparison to the AusBond Bank Bill Index* (1.74%), Council’s investment portfolio
returned 2.40% (annualised) for September. Cash and At-Call accounts returned
1.44% (annualised) for this period. These funds are utilised for daily cash flow
management and need to be available to meet operating and contractual payments as
they fall due.
Over the past year, Councils investment portfolio has returned 2.91%, outperforming
the AusBond Bank Bill index by 1.17%.
* The AusBond Bank Bill Index is the leading benchmark for the Australian fixed income
market. It is interpolated from the RBA Cash rate, 1 month and 3 month Bank Bill Swap rates.
Report by Responsible Accounting Officer
I hereby certify that all of the above investments have been made in accordance with
the provision of Section 625 of the Local Government Act 1993 and the regulations
there under, and in accordance with the Investments Policy adopted by Council on 29
April 2019.
Carolyn Rodney
Responsible Accounting Officer
Budget variations are reported in accordance with Council’s POL 052 Budget Policy.
Investments are reported in accordance with Council’s POL 075 Investment Policy.
Local Government Act 1993

Section 625 - How may councils invest?
Local Government (General) Regulation 2005

Section 212 - Reports on council investments

This report is a control mechanism that assists in addressing the following potential
risks to Council:
 Loss of investment income or capital resulting from ongoing management of
investments, especially during difficult economic times
 Failure to demonstrate to the community that its funds are being expended in an
efficient and effective manner
All relevant areas within the Council have consulted with the Finance Division in
relation to the budget variations listed in this report.
The Finance Division has consulted with relevant external parties to confirm Council’s
investment portfolio balances.
Attachments
1⇩ . Section 356 Financial Assistance Request - Wagga Wagga Local

Aboriginal Education Consultative Group (WLAECG)
2⇩ . Section 356 Financial Assistance Request - Gunni Thakun Cultural

Association
3⇩ . Section 356 Financial Assistance request - Climate Rescue of Wagga Inc
(CROW)
4⇩ . Section 356 Financial Assistance Request - Sports NSW
5⇩ . Section 356 Financial Assistance Request - Wagga Pink Stumps
Committee
6⇩ . Section 356 Financial Assistance Request - Wagga Austism Support
Group
7⇩ . Section 356 Financial Assistance Request - Riverina Medical & Dental
Aboriginal Corporation
8⇩ . Yandarra Day - Sponsorship letter accompanying fee waiver request
9⇩ . Section 356 Financial Assistance Request - The Multicultural Council of
Wagga Wagga Inc
10⇩ . Section 356 Financial Assistance Request - Wagga Inter Church Council
11⇩ . Section 356 Financial Assistance Request - Vigil Memorial Gardens
12⇩ . Section 356 Financial Assistance Request - Tarcutta Transport & Farming
Museum Inc

Attachment 1: Section 356 Financial Assistance Request - Wagga Wagga Local Aboriginal Education Page 53
Consultative Group (WLAECG)
Attachment 2: Section 356 Financial Assistance Request - Gunni Thakun Cultural Association Page 54
Attachment 3: Section 356 Financial Assistance request - Climate Rescue of Wagga Inc (CROW) Page 55
Attachment 4: Section 356 Financial Assistance Request - Sports NSW Page 56

Attachment 5: Section 356 Financial Assistance Request - Wagga Pink Stumps Committee Page 57
Attachment 5: Section 356 Financial Assistance Request - Wagga Pink Stumps Committee Page 58
Attachment 6: Section 356 Financial Assistance Request - Wagga Austism Support Group Page 59
Attachment 7: Section 356 Financial Assistance Request - Riverina Medical & Dental Aboriginal Page 60
Corporation
Attachment 8: Yandarra Day - Sponsorship letter accompanying fee waiver request Page 61
Attachment 9: Section 356 Financial Assistance Request - The Multicultural Council of Wagga Wagga Page 62
Inc
Attachment 10: Section 356 Financial Assistance Request - Wagga Inter Church Council Page 63
Attachment 11: Section 356 Financial Assistance Request - Vigil Memorial Gardens Page 64
Attachment 12: Section 356 Financial Assistance Request - Tarcutta Transport & Farming Museum Page 65
Inc
RP-4 LAKE ALBERT ROAD REHABILITATION STAGE 2 - REQUEST FOR

ADDITIONAL FUNDING
Author: Sylvester Otieno

Director: Caroline Angel
Summary: This report outlines the intention and need for rehabilitation of
Lake Albert Road between Stanley Street and Kooringal Road in
2019/20.
Recommendation
That Council:
a receive and note the contents of the report
b approve the budget variations as detailed in the Financial Implications section of
the report
Report
Background
Lake Albert Road is in poor condition. The road surface has significant rutting, flushing,
extensive fatigue cracking, potholes and has lost general profile due to deformation.
The plan is to rehabilitate the road in stages over a number of years. The first stage
between Fay Avenue and Baden Powell Drive was successfully completed in 2018/19.
Stage 2 is the section between Stanley Street and Kooringal Road – Area 1 and Area
2 in Figure 1 attached.
This road rehabilitation project has been initiated to address three categories:
Freight: Lake Albert Road is a significant Arterial that supports heavy vehicle traffic and
associated freight throughout the city. Recent traffic counts reveal Heavy Vehicle of
10% of all vehicles. Due to city growth and increasing traffic, current roadway is failing
under stress of the increasing demand of traffic and heavy vehicles.
Commuter: Lake Albert Road forms a significant four lane arterial corridor linking
southern suburbs to the central Wagga district. Recent traffic counts have recorded
five-day average annual daily traffic of 13,621 vehicles per day. (10% of which is heavy
freight as indicated above.)
The current surface is undulating and rough and is displeasing to travel for motorists
and cyclists.
Safety: Project will address safety issues as follows:

 Improve surface profile
 Address potholing (safety issue all motorists)
 Provide increased skid resistance by addressing flushed areas and rutting
 Construction of a new pavement addresses potholing, which means Operations
staff are not required to work amongst live traffic to action defects
 Improved roadway and line marking in proximity to multiple schools and
businesses

Amenity: The road passes near schools, a church and residences. The AC pavement
will drastically minimize the current high noise pollution impacts on the above
establishments.
The Problem
Total funds required is $1,668,450 if Area 1 and 2 are completed this financial year,
and $1,756,150 if the work is staged over two financial years.
The funds allocated for Urban Asphalt in 2019/20 and 2020/21 are $818,439 and
$851,852 respectively. The 2019/20 allocation is sufficient for only Area 2.
There is merit in completing Areas 1 and 2 this financial year. Apart from potential
savings, it will also minimise disruption to traffic and residents.
Figure 1 – Location Map for Stage 2
Council officers are recommending to complete the project in the 2019/20 financial
year at a cost of $1,668,450. The proposed funding sources for the project are:
$818,439 - Urban Asphalt budget (GPR recurrent budget)

$850,011 - Fit for the Future Reserve
Roads Act 1993

Work, Health and Safety Act 2011
The Environment
Objective: Create and maintain a functional, attractive and health promoting built
environment
Outcome: We look after and maintain our community assets

 Operational risks include weather delays, unforeseen services and potentially

poor ground conditions which could ultimately contribute to delays and
increased costs associated with delivering the project.
 Legal risks Council include Council being held liable for any damages to
underground infrastructure
 WHS risks will be managed on site.
 Traffic risks will be managed using an elaborate TMP, work at night and
diversions.
 Noise impacts on sleeping residents will need to be managed accordingly.

RP-5 DRAFT NEW POLICY - POL118 - ROADSIDE MEMORIALS POLICY

Summary: Council have previously never had a formal policy on roadside

memorials. An adopted Council Policy will ensure that the
community is aware of the processes and procedures that are
required for the installation of a roadside memorial.
POL 0118 Roadside Memorials Policy has been drafted and is

being presented to Council for endorsement to go on public
exhibition
Recommendation
That Council:
a endorse the draft POL 118 Roadside Memorials Policy, that is to be placed on
public exhibition for a period of 28 days from 29 October 2019 to 26 November
2019 and invites public submissions on the policy during this time.
b receive a further report following the public exhibition and submission period
i addressing any submissions made in respect of the proposed policy
ii proposing adoption of the new policy unless there are any recommended
amendments deemed to be substantial and requiring a further public
exhibition period
Report
Councils Draft Roadside Memorials Policy (POL118) has been developed in response
to a formal request that was received from a family to install a roadside memorial for
their son, at an intersection in Wagga Wagga.
Draft POL118 has been developed to provide guidance for Councils Operational staff,
families and the community on the installation and removal of roadside memorials or
tributes along Council’s roadsides.
This policy applies to all roads and public spaces under the care and control of Council.
It does not apply to the Olympic, Hume or Sturt Highways.
N/A
 POL 008 – Activities on Public Road Reserve Policy

 POL012 – Enforcement and Prosecution Policy


Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
If implemented, the draft policy would address the following risks:
 Distraction of drivers caused by non-compliant roadside memorials,

 Accidents during placement of and visits to memorials,
 Risk of Council being regarded as uncompassionate towards grieving residents,
 Poor visual amenity caused by non-compliant memorials.
Internal consultation has occurred with Council’s Corporate Review Committee and
Council’s Executive Team.
A Councillor Workshop was held on 30 September 2019 with the following Councillors
in attendance:
 Councillor Y Braid
 Councillor D Hayes
 Councillor V Keenan
 Councillor R Kendall
 Councillor T Koschel
 Councillor K Pascoe
 Councillor D Tout
Attachments
1⇩ . Draft POL118 Roadside Memorials Policy

Attachment 1: Draft POL118 Roadside Memorials Policy Page 71





RP-6 OFFICIAL INVITATION TO ATTEND 4TH KUNMING INTERNATIONAL

SISTER CITY SEMINAR
Author: Scott Gray

Summary: A letter of invitation has been received for a delegation from

Wagga Wagga to attend the 4th Kunming International Sister City
Seminar, in Kunming from the 2-5 December 2019. This report
outlines the intended outcomes from the seminar and proposes
that the Mayor and General Manager lead a delegation from
Wagga Wagga that includes invited educational experts.
Recommendation
That Council:
a appoint the Mayor and General Manager to lead a delegation to attend the 4 th
Kunming International Sister City Seminar from the 2 December to 5 December
2019
b endorse paying all reasonable delegation related expenses for the Mayor and
General Manager
Report
On the 29 September 2019, Council received the attached correspondence from

Council’s Sister City Kunming, with an invitation to lead a Wagga Wagga delegation
(including educational experts) to attend the 4th Kunming International Sister City
Seminar. The seminar is proposed to be held between the 2-5 December 2019. The
seminar has an education theme with an objective to strengthen exchange and
cooperation between Kunming and their international sister cities on basic education,
senior education and vocational education.
During the seminar Kunming is hoping to achieve the following with each of their sister
cities:
1. Launching the Declaration of Educational Cooperation between International

Sister Cities.
2. Establishing the Cooperation Union between International Sister Cities
3. Establishing the Promotional Association of Vocational Education
4. Signing the Agreement of International Education Cooperation
Council has been in contact with Charles Sturt University and the Riverina Institute of
TAFE to attend this seminar. At the time of writing this report Charles Sturt University
have advised that Associate Professor, Mark Frost, Head of School, Management and
Marketing will be attending the seminar and the Riverina Institute of TAFE have
expressed a desire to attend this seminar.
The City of Wagga Wagga’s Sister City relationship with the City of Kunming was
established in 1988, with the city hosting a number of delegations since that time.
Kunming is the capital of Yunnan province in China. It is a modern metropolis built

around an ancient, previously walled city dating back 2400 years. Nearby stands the
remarkable Kunming Stone Forest, a world-heritage listed limestone formation.
With China being Australia’s largest source of overseas students this visit provides
further opportunities for Wagga Wagga to strengthen its existing relationships and seek
additional prospects they may arise.
Council will cover all delegation related costs for the Mayor and General Manager.
Costs covered include travel, gifts, meals and associated sundries. All other delegates
are responsible for their own costs. Accommodation and transportation costs for
delegates while in Kunming, will be borne by Kunming Municipal People’s
Government.
The total estimated costs for this visit are $3,200 (details to be confirmed once the visit
is endorsed).
A financial year budget allocation of $7,500 exists for Sister City visits and activities,
and with $2,428 expensed to date, leaves a budget remaining of $5,072 for the
remainder of the 2019/20 financial year.
 Sister City Community Committee Terms of Reference

 Payment of Expenses and Provision of Facilities to Councillors - POL 025
Community Place and Identity

Objective: We have opportunities to connect with others
Outcome: Groups, programs and activities bring us together
N/A
Invitations have been offered to Charles Sturt University and the Riverina Institute of
TAFE to attend this seminar as part of the official delegation.
Attachments
1⇩ . Invitation from Kunming

2⇩ . Schedule of the 4th Kunming International Sister City

Attachment 1: Invitation from Kunming Page 78

Attachment 2: Schedule of the 4th Kunming International Sister City Page 79

Attachment 2: Schedule of the 4th Kunming International Sister City Page 80

RP-7 DOUGLAS AEROSPACE WORKING GROUP
Author: Scott Gray

Summary: The purpose of this Working Group is to oversee the development

of a final report that details all of the processes, negotiations, costs
and documentation leading up to, and post the sale of the Douglas
Aerospace Hangar (DAH) to Regional Express (REX).
Recommendation
That Council endorse the draft Douglas Aerospace Working Group Terms of Reference
as tabled with this report.
Report
At Council’s Ordinary Council Meeting held on Monday 9 September 2019 the following
was resolved:
That Council:
a receives a final report that details all of the processes, negotiations, costs
and documentation leading up to, and post the sale of the Douglas
Aerospace Hangar (DAH) to Regional Express (REX)
b requests that the report be presented to an open Council Meeting in support

of transparency and accountability
c receives a further report at the 8 October 2019 Council Meeting regarding

the re-establishment of the Douglas Aerospace Review Committee (to
include the original Council members for continuity) to oversee the process,
which includes a terms of reference and membership for the Committee
This report is provided in response to part (c) of that resolution.
Council established a Douglas Aerospace Review Committee (DARC) in 2014 to

provide oversight and advice in regards to solvency issues and other concerns
surrounding Douglas Aerospace.
The initial DARC membership included the following:
 The Mayor, Councillor Rod Kendall;

 Deputy Mayor, Councillor Dallas Tout;
 Councillor Paul Funnell;
 Councillor Julian McLaren;
 Councillor Kerry Pascoe;
 Chair Audit and Risk Committee; and
 Manager Internal Audit Services.
To maintain continuity where possible, the attached Terms of Reference recommends

the following membership for the new working group:

 The Mayor, Councillor Greg Conkey

 Deputy Mayor, Councillor Dallas Tout;
 Councillor Rod Kendall;
 Councillor Paul Funnell;
 Councillor Kerry Pascoe; and
 General Manager, Peter Thompson.
At this stage, the detailed report will be development utilising existing internal
resources.
N/A

There are no identified risk management issues. The working group will follow
Council’s code of conduct and where appropriate other relevant Council policies.
Councillor Funnell was consulted during the development of the draft TOR.
Attachments
1⇩ . Douglas Aerospace Working Group - Terms of Reference

Attachment 1: Douglas Aerospace Working Group - Terms of Reference Page 83



RP-8 COUNCIL MEETING DATES JANUARY 2020 TO DECEMBER 2020
Author: Ingrid Hensley

Analysis: Council is required under Section 365 of the Local Government

Act 1993 to meet at least 10 times each year, each time in a
different month. The report provides a schedule for the
continuation of two meetings per month according to the
adopted position of Council.
Recommendation
That Council endorse the schedule of Ordinary Council meetings for the period
January 2020 to December 2020 as outlined in the report.
Report
Council, at the 26 November 2018 Council Meeting, adopted meeting dates up to and
including December 2019. This report provides a schedule of meeting dates for 2020.
In accordance with established practice, Council Meetings are generally scheduled for
the second and fourth Monday of each month.
Council meeting dates
Outlined below are the proposed Ordinary Council Meeting dates for the period
January 2020 to December 2020:
 Monday, 20 January 2020
 Monday, 10 February 2020
 Monday, 24 February 2020
 Monday, 16 March 2020 (Wagga Wagga Borough Council –
Sesquicentennial Anniversary)
 Monday, 30 March 2020 (5 Mondays in March)
 Tuesday, 14 April 2020 (Monday, 13 April 2020 is Easter Monday)
 Monday, 27 April 2020
 Monday, 11 May 2020
 Monday, 25 May 2020
 Monday, 15 June 2020
 Monday, 29 June 2020
 Monday, 13 July 2020
 Monday, 27 July 2020
 Monday, 10 August 2020
 Monday, 24 August 2020
 Monday, 28 September 2020
 Monday, 12 October 2020
 Monday, 26 October 2020
 Monday, 9 November 2020
 Monday, 23 November 2020
 Monday, 14 December 2020

Notes:
 16 March 2020 - Sesquicentennial Anniversary
 NSW Local Government Elections are on 12 September 2020
 The date for the December meeting has been brought forward to
accommodate for the Christmas break.
 Commencement time for Council Meetings is generally 6.00pm.
A report will be prepared for the November 2020 Council Meeting, which will propose
dates for Council Meetings for January 2021 to December 2021.
In addition to the schedule of meetings set out above, the Local Government Act 1993
and Council’s adopted Code of Meeting Practice provides the ability for Extraordinary
Meetings of the Council in accordance with prescribed provisions.
The recommendation makes provision for the General Manager, in consultation with
the Mayor, to make a decision on the change of a date and/or time for a Council
meeting. This will enable, where appropriate, changes to be made in a timely manner
without the requirement for a report to Council.
N/A
N/A

Outcome: We plan long term
N/A
N/A

RP-9 MOBILE FOOD VENDOR - POLICY & FEE EXHIBITION
Author: Dominic Kennedy

Director: Michael Keys
Summary: This report seeks the adoption of the Mobile Food Vendor –
Trading in Public Places (POL 062) policy and the modified fee
schedule following the public exhibition period.
Recommendation
That Council:
a note that there were no public submissions received during the exhibition period
of the draft Mobile Food Vendor – Trading in Public Places policy (POL 062)
b adopt the Mobile Food Vendor – Trading in Public Places policy (POL 062)
c adopt the amended (0924) Fees and Charges for 2019/20
Report
At the 12 August Ordinary Council meeting, the Mobile Food Vendor - Trading in Public
Places policy (POL 062) and amended fees were endorsed and required to be placed
on public exhibition. From 13/8/19 until 9/10/2019 the documents were made available
for public viewing and comment.
Submissions
No public submissions were received by Council during the exhibition period.
A copy of the Mobile Food Vendor - Trading in Public Places policy (POL 062) is
attached and the relevant fees and charges that will be amended are noted in the
following table.
Item Fee and Charge Pricing Basis 2018/19 GST 2019/20

Number Description Policy Fee Fee
ID (exclusive (inclusive
of GST) of GST)
Part F(7) – Use a
standing vehicle or any
article for the purpose
0924 of selling any article in C Each $145.00 $0.00 $350.00
a public place (Fee
waived for charitable
organisations)
If the policy and fee amendment are approved, Council staff will make all required
documentation available through Council’s website and begin accepting applications
from mobile food vendors. Potential vendors will be contacted about the opportunity
through email with the intent of having up to 10 vendors operating under the program
before Christmas.
N/A
The following documents are related to the Policy:
 Local Government Act 1993

 Local Government (General) Regulation 2005
 Food Act 2003
 Food Regulation 2010
 Roads Act 1993
 Roads Regulation 2008
 Environmental Planning and Assessment Act 1979
 Mobile Food Vending Vehicles – Operation, construction and food handling
guidelines, August 2009 (available on the NSW Government Food website
http://www.foodauthority.nsw.gov.au/)
 DLG Street Vending Control Guidelines
Growing Economy
Objective: We are a hub for activity
Outcome: We have vibrant precincts
Community safety – ensuring customers are safe when accessing food options that
could be in high vehicle traffic areas.
Food safety – ensuring mobile food vehicle vendors are abiding by all required food
handling requirements
Competitive risk – providing clear direction around operating locations to ensure fair
competition with brick & mortar establishments.
Opportunity for new business – providing an avenue for entrepreneurs to start and
grow their business.
If the policy and amended fee schedule is adopted, Council staff will finalise application
materials and notify stakeholders of opportunity.

1⇩ .
TIER
Involve
Attachments

Mail
Direct mail

Letterbox drop
Council news story

Media
Council News advert

  
Media releases

Ordinary Meeting of Council - Monday 28 October 2019


One-on-one meetings

Your Say website


Community meetings


Report submitted to the Ordinary Meeting of Council on Monday 28 October 2019
Mobile Food Vendor - Trading in Public Places policy
Drop-in sessions

Community Engagement


forms
Social media
Digital
Email newsletters
Website
RP-9
Page 90
Digital advertising
   
Attachment 1: Mobile Food Vendor - Trading in Public Places policy Page 91









RP-10 DRAFT COMPLAINT HANDLING POLICY (POL 103)

Summary: Amendments have been made to POL 105 Complaint Handling

Policy requiring the endorsement of Council.
Recommendation
That Council:
a endorse the draft Complaint Handling Policy (POL 103), that is to be placed on
public exhibition for a period of 28 days from 29 October 2019 to 27 November
2019 and invite public submissions until the 10 December 2019 on the draft Policy
b receive a further report following the public exhibition and submission period:
i addressing any submissions made in respect of the proposed POL 103
Complaint Handling Policy
b ii proposing adopting of the Policy unless there are any recommended
amendments deemed to be substantial and requiring a further public
exhibition period
Report
A review of Council’s Complaint Handling Policy has been undertaken in conjunction

with recent ongoing process improvements such as on-line complaints, identified
responsibilities and system improvements for monitoring and reporting. The
Complaints Handling Policy has been amended to ensure clarity and consistency
across the complaint handling process.
As part of the review, consideration was given to methods available to lodge a

complaint, clear timeframes to support actioning, Council’s and the complainant’s
obligations, explanation of timeframes relating to the monitoring and reporting of
complaints, all with reference to the NSW Ombudsman’s guidance material for
complaint handling in local government.
To allow community feedback on the Policy, it is recommended that the Policy be

placed on public exhibition for 28 days from 29 October to 27 November 2019 and
invite public submission until 10 December 2019.
N/A
Complaint Handling Policy (POL 103)

Local Government Act 1993 (NSW)


Council policies are essential to ensure transparent legal, fair and consistent decision-
making across the Council. They support Council in achieving its corporate objectives
and provide a critical guide for staff, Councillors and other stakeholders. In the absence
of effective policies there is a greater risk of inconsistency, confusion and inefficiency.
The draft Complaint Handling Policy (POL 105) has been internally reviewed by
Council staff and endorsed with no changes by the Audit, Risk and Improvement
Committee at its meeting on 15 August 2019.
If Council resolve to place the draft Policy on public exhibition, the following methods
of consulting will be utilised:
Mail Media Community Engagement Digital


One-on-one meetings
Community meetings
Council News advert
Council news story
Digital advertising
Email newsletters
Your Say website
Drop-in sessions
Media releases
Letterbox drop
Social media
Direct mail
Website
forms
TIER
Consult                 
Attachments
1⇩ . Draft Complaint Handling Policy (POL 103)

Attachment 1: Draft Complaint Handling Policy (POL 103) Page 105














RP-11 RESPONSE TO QUESTIONS/BUSINESS WITH NOTICE
Author: Scott Gray

Summary: This report is to provide responses to Questions/Business with

Notice arising from previous Ordinary Council Meetings.
Recommendation
That Council receive and note the report.
Report
The following is in response to Questions/Business raised at the 8 October 2019

Ordinary Council meeting.
Councillor D Hayes requested advice if Council were planning to upgrade the

playground in Oura in the future.
Response provided by the Regional Activation Directorate
Within the Playground Strategy it is proposed that the playground at the Oura
recreation reserve be upgraded in 2025/26. However, there is an action within the
Recreation, Open Space and Community Strategy that identifies additional
improvements for this park including the provision of a BMX pump track or like facility
in the future. This is currently unfunded however was recently included in a grant
application for funding through the Stronger Country Communities Fund.
N/A
Code of Meeting Practice

N/A
N/A

Report submitted to the Ordinary Meeting of Council on Monday 28 October 2019 M-1
COMMITTEE MINUTES
M-1 AUDIT, RISK AND IMPROVEMENT COMMITTEE MEETING MINUTES

10 OCTOBER 2019

Summary: The Audit, Risk and Improvement Committee is an advisory

committee of Council. This Report seeks that Council endorse the
recommendations made by the Committee at its August 2019
meeting. Those recommendations relate to the role of the
Committee in providing independent assurance and assistance to
Council on financial reporting, risk management, internal controls,
governance, and internal and external audit and accountability
responsibilities.
Recommendation
That Council endorses the recommendations contained in the minutes of the Audit,
Risk and Improvement Committee Meeting held on 10 October 2019.
Report
Report from the Chairperson
The Committee received Code of Conduct training session provided by the Manager
Audit, Risk and Governance.
RP1: A New Risk Management and Internal Audit Framework for local councils in NSW
– OLG Discussion Paper
The Committee discussed their views of the Framework. While it resolved that the
ARIC would prepare its own response to OLG in due course, there was a strong
indication that the Committee did not agree with a number of aspects outlined in the
Discussion Paper.
These included not having Councillors as part of an ARIC – this is considered a

retrograde approach, and the suggested increased remuneration for ARIC members.
There was concern expressed regarding the transition timing, lack of clarity on how to
ensure Council is across the work of an ARIC and the prequalification process.
RP2: ARIC Action Register
At its meeting of 15 August 2019, the Committee was advised that the NSW Audit
Office was undertaking a Cyber Security audit. This audit was scheduled for the
Internal Audit Workplan for 2019/2020 and it suggested that the scheduled internal
audit be cancelled with the view that Council would work with the NSW Audit Office
when it undertook its proposed Cyber Security audit. It was later discovered that the
Cyber Security audit to be undertaken by the NSW Audit Office did not have a
dedicated time frame for completion.

It was therefore requested by the Committee to have the Cyber Security audit
reinstated to Council’s Internal Audit work program for the 2019/2020 period.
Resourcing for the Internal Audit Function remains of concern to the Committee and it
was advised that the RTF for Provision of Internal Audit would close on Wednesday
16 October 2019 and recruitment action for a Chief Audit Executive would close on
Friday 18 October 2019.
The Committee was further advised that it is not expected that there would be a
resource available for Internal Audit until February 2020. This is more than twelve
months after the resignation of the CAE in late 2018.
RP3: Risk and audit maturity assessment (RAMA) Draft Report.
The Committee received a presentation from Ms Lynne Ting (JLT) regarding the
maturity of risk management and the Audit, Risk and Improvement Committee. Risk
management was assessed against the NSW Audit Office risk management tool and
the Audit, Risk and Improvement Committee was assessed against an IIA Audit
Committee maturity assessment tool. In both assessments some recommendations for
improvement were made within the draft report.
The Committee requested that an action plan to address suggested improvements

from the RAMA be provided to them in early 2020.
RP4 and 5: Financial Statements
Preparation of financial statements is the responsibility of management and the

Council, not the external auditors or the Audit, Risk and Improvement Committee. The
Committee’s responsibility is to make an advisory judgement on the financial
statements and the systems and procedures used to create them.
The Director Finance advised the Audit, Risk and Improvement Committee that the
external audit of the 2018/2019 financial statements has been completed successfully
and that there were no contentious financial reporting matters or material changes to
be reported.
The Committee reviewed the key aspects of the financial statements and sought
clarification of a number of issues. Matters discussed included:
 Changes to accounting standards

 Explanation of key movements in the net operating result for the year
 RFS assets and Crown Lands
 Financial performance indicators
 Asset valuation and impairment
 Contingent assets and liabilities
 Working capital, and
 Events since balance date.
As a result of these discussions and internal audit coverage during the year and past
periods, the Audit, Risk and Improvement Committee reached the conclusion that, in
accordance with its charter:
 it was satisfied that the annual financial statements for the year ended 30 June
2019 comply with applicable Australian accounting standards and are

supported by appropriate management sign-off on the statements and

Council’s systems of internal controls;
 the proposed external audit opinion was supported by appropriate coverage
and management had taken appropriate action on all material audit
recommendations to date; and
 there were no other contentious financial reporting matters that the Committee
considered should be reported to Council.
Council’s external auditors informed the Committee that (subject to final clearance of
minor changes to the statements) the external audit report on the financial statements
would be unqualified and that Council’s financial position is ‘sound’.
They also advised that they found no accounting policies or application of policies,
other than was already disclosed in the statements, that needed to be brought to the
attention of the Audit, Risk and Improvement Committee.
The external auditors noted that the working papers and the level of co-operation
provided during the audit were both professional and of high standard.
Marg Nicholls
Chair
Wagga Wagga City Council Audit, Risk and Improvement Committee
Council has granted certain authorities to the Audit, Risk and Improvement Committee
within the scope of its role and responsibilities, as defined within its Charter. As an
advisory committee to Council, the Audit, Risk and Improvement Committee has no
authority to action items that may have a budget and/or resource implication outside
of this authority unless Council resolves to adopt the recommendations.
Audit, Risk and Improvement Committee Charter

The Audit, Risk and Improvement Committee assists Council by monitoring its risk
exposure and determining if management systems have appropriate risk management
processes in place
N/A

Attachments
1⇩ . Audit, Risk and Improvement Committee Meeting Minutes 10 October 2019

Attachment 1: Audit, Risk and Improvement Committee Meeting Minutes 10 October 2019 Page 124
M-2 TRAFFIC COMMITTEE - 12 SEPTEMBER 2019
Author: Bill Harvey

Summary: The Local Traffic Committee met on 12 September 2019. At this

meeting, Traffic Committee considered eight reports.
The Minutes of the meeting are attached for Councillors’

reference.
Recommendation
That Council:
a receive the minutes of the Traffic Committee Meeting held on 12 September 2019
b endorse the recommendations of the Traffic Committee
Report
The table below provides a summary of each item’s risk and budget implications in
particular:
No. ITEM UNMITIGATED ESTIMATED FUNDING APPROVAL

RISK RATING COST SOURCE
RP1 Alpine Classic Moderate Nil Event Approved
Rally – On- Organiser under staff
Street Event delegation
RP2 Gears & Beers High $2,500 Event Approved
– On-Street Road under staff
Event Closure delegation
Budget
RP3 Lake Run & High $6,500 Event Approved
Ride – On- Road under staff
Street Event Closure delegation
Budget
RP4 Coleman St Moderate $2,000 Unfunded Seeking
and Macleay – Council
St – Design of proposed endorsement
Proposed to be
Intersection funded
Treatment from the
Design
Forward
Planning
Budget
RP5 Featherwood High $550 Lines and Seeking
Rd – Signs Council
Proposed NO Budget endorsement
TRUCKS
signs

No. ITEM UNMITIGATED ESTIMATED FUNDING APPROVAL

RISK RATING COST SOURCE
RP6 Fife Street Nil $100 Lines and Seeking
Forest Hill – Signs Council
Proposal to Budget endorsement
Remove the
Existing Taxi
Zone
RP7 Harris Road High Nil Developer Seeking
and Old Funded Council
Narrandera endorsement
Rd –
Temporary
Intersection
Design
RP8 McKinnon St Moderate $250 Lines and Seeking
and Docker St Signs Council
– Installation Budget endorsement
of a Length of
Double
Unbroken
Dividing Line
in McKinnon
St
Items of Particular Interest
RP-4 Coleman Street and Macleay Street – Design of Proposed Intersection

Treatment
Traffic Committee members discussed options that would improve sight distance
towards the east at this intersection. A proposal is made that a kerb bulb be designed
that would provide additional protection for south bound drivers in Macleay Street so
that they could move an additional three metres forward without fear of a collision from
an east bound vehicle in Coleman Street. The existing GIVE WAY sign control should
remain but with duplicated signs.
When a design has been prepared the matter should be reintroduced to Traffic
Committee for confirmation of the nature of the design.
RP-6 Fife Street Forest Hill – Proposal to Remove the Existing Taxi Zone
At the July Traffic Committee meeting, members asked for the Taxi Co-operative to be
canvassed on the need and use of a Taxi Zone in Fife Street. After that meeting a
letter was sent to the Taxi Co-operative, asking for evidence in favour of keeping the
zone. No reply has been received from the organisation. Business operators in the
Forest Hill Shopping Centre have told Council Officers that the zone is never used by
waiting Taxis. Pickups and drop offs are done in the shopping centre car park.

The below table shows the budget required, and the current available budget for the
proposed funding source for each of the items requiring funding:
Item Total Proposed Current Current Funding Current

Budget Funding Proposed Source Available
Required Source Funding Expenditure Budget
Source including
Budget commitments as
at 17/10/2019
RP2, $2,500
RP3, $6,500 Event Road
$40,000 $13,528 $26,472
$9,000 Closure
RP5, $550
RP6, $100
Lines & Signs $340,189 $111,142 $229,047
RP8 $250
$900
Unfunded -
RP4 Proposed to
fund from the
$2,000 $100,000 $26,799 $73,201
Design Forward
Planning
Budget
N/A
Safe and Healthy Community

Objective: We are safe
Outcome: We create safe spaces and places
N/A
The Traffic Committee consists of a Councillor, NSW Police, Transport for New South
Wales and a representative of the Local Member. Representatives from Council’s
Infrastructure and Planning staff provide advice to the Committee. Representatives
from other agencies and entities may be invited to attend meetings as required.
Attachments
1⇩ . Taffic Commitee Minutes - 12 September 2019

Attachment 1: Taffic Commitee Minutes - 12 September 2019 Page 131








M-3 FLOODPLAIN RISK MANAGEMENT ADVISORY COMMITTEE -

MINUTES - 1 OCTOBER 2019
Author: Caroline Angel
Summary: The Floodplain Risk Management Advisory Committee met on 1

October 2019
Recommendation
That Council receive the minutes of the Floodplain Risk Management Advisory
Committee Meeting held on 1 October 2019.
Report
The Floodplain Risk Management Advisory Committee met on 1 October 2019. The
minutes are attached for Councillors reference.
N/A
N/A

Objective: We are informed and involved in decision making
Outcome: Everyone in our community feels they have been heard and understood
N/A
N/A
Attachments
1⇩ . Floodplain Risk Management Commitee Minutes - 1 October 2019

Attachment 1: Floodplain Risk Management Commitee Minutes - 1 October 2019 Page 140
QUESTIONS/BUSINESS WITH NOTICE

Report submitted to the Confidential Meeting of Council on Monday 28 October 2019 CONF-1
CONFIDENTIAL REPORTS
CONF-1 RFT2019-33 STRENGTHENING AND WIDENING EUNONY BRIDGE
Author: Silas Darby

This report is CONFIDENTIAL in accordance with Section 10A(2) of the Local

Government Act 1993, which permits the meeting to be closed to the public for
business relating to the following: -
(d) (i) commercial information of a confidential nature that would, if disclosed,
prejudice the commercial position of the person who supplied it.
Confidential Meeting of Council - Monday 28 October 2019 Page 145

CONF-2 BOTANIC GARDENS RESTAURANT AND CAFE LEASE
Author: Dianne Wright



CONF-3 LAKE ALBERT BLUE GREEN ALGAE REMEDIATION (EXTENSION

OF TRIAL)
Author: Rupesh Shah



CONF-4 RFT2020-08 ROAD STABILISATION PRODUCTS SUPPLY



CONF-5 EXHIBITION CENTRE IMPROVEMENT PROJECTS
Author: Ben Creighton


(c) information that would, if disclosed, confer a commercial advantage on a
person with whom the Council is conducting (or proposes to conduct)
business.

Attachment 1: Ordinary Council Meeting Minutes - 8 October 2019 Page 150









Oc 28102019 Agn 3692 at

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AGENDA AND

Cnr Baylis and Morrow Streets,

Phone: 1300 292 442

Mayor Deputy Mayor Councillor Yvonne Councillor Paul

Councillor Dan Councillor Vanessa Councillor Rod Councillor Tim

ORDINARY MEETING OF COUNCIL AGENDA AND BUSINESS PAPER

MONDAY 28 OCTOBER 2019

CLAUSE PRECIS PAGE

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

REPORTS FROM STAFF

Ordinary Meeting of Council – Monday 28 October 2019 Page 1

QUESTIONS/BUSINESS WITH NOTICE 144

Ordinary Meeting of Council – Monday 28 October 2019 Page 2

CM-1 ORDINARY COUNCIL MEETING - 8 OCTOBER 2019

1⇩ . Ordinary Council Meeting Minutes - 8 October 2019 150

Ordinary Meeting of Council – Monday 28 October 2019 Page 3

MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

NOM-1 NOTICE OF MOTION - LAKE ALBERT

Author: Councillor Tim Koschel

Summary: Lake Albert is an important asset to the City of Wagga Wagga.

Council (often in partnership with Community organisations) have undertaken and

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Ordinary Meeting of Council - Monday 28 October 2019 Page 4

Link to Strategic Plan

Risk Management Issues for Council

Internal / External Consultation

Ordinary Meeting of Council - Monday 28 October 2019 Page 5

NOM-2 NOTICE OF MOTION - REVIEW OF BOURKE STREET

Author: Councillor Dan Hayes

Summary: The purpose of this Notice of Motion is for Council to consider

That Council receive a report that provides:

 four lanes of traffic

 trees blocking sight of drivers

Policy and Legislation

Wagga Wagga City Council Code of Meeting Practice

Ordinary Meeting of Council - Monday 28 October 2019 Page 6

Link to Strategic Plan

Community Leadership and Collaboration

Risk Management Issues for Council

Internal / External Consultation

Ordinary Meeting of Council - Monday 28 October 2019 Page 7

NOM-3 NOTICE OF MOTION - VOTE OF NO CONFIDENCE IN COUNCILLOR

Author: Councillor Tim Koschel

Summary: Elected Council representatives should represent the interests of

That Council conduct a vote of no confidence in Councillor Vanessa Keenan.

I believe these actions leave no confidence in Councillor Keenan representing Council.

Policy and Legislation

Wagga Wagga Code of Meeting Practice

Link to Strategic Plan

Community Leadership and Collaboration

Ordinary Meeting of Council - Monday 28 October 2019 Page 8

Risk Management Issues for Council

Internal / External Consultation

Ordinary Meeting of Council - Monday 28 October 2019 Page 9

NOM-4 NOTICE OF MOTION - REPRESENTING THE INTERESTS OF

Author: Councillor Tim Koschel

Summary: The purpose of this notice of motion is for Council to develop a

a Elected Council representatives are required to represent the interest of Wagga

b Councillors are not to represent self-interests or those expressed by political

Policy and Legislation

Wagga Wagga Code of Meeting Practice

Ordinary Meeting of Council - Monday 28 October 2019 Page 10