Master - CO - User Manual For BCL

VERSION 1.
0
NOVEMBER 1, 2018
USER MANUAL
CONTROLLING
PRESENTED BY: SAAD SARWAR

SIEMENS PAKISTAN ENGINEERING CO. LTD
ISLAMABAD
TABLE OF CONTENTS
CONTROLLING ............................................................................................................................................... 3
1. COST ELEMENT ACCOUNTING .............................................................................................................. 3
1.1. FS00- Create a Primary Cost Element ........................................................................................... 3
1.2. FS00 - Create a Secondary Cost Element ...................................................................................... 6
1.3. FS00 - Change, Display, Delete a Cost Element & display changes ............................................... 7
1.4. KAH1 - Cerate a Cost Element Group: ........................................................................................... 8
1.5. KAH2 - Change a Cost Element Group: ....................................................................................... 10
1.6. KAH3 - Display a Cost Element Group ......................................................................................... 11
2. COST CENTER ACCOUNTING ............................................................................................................... 12
2.1. OKEON – Create, Change or display the Cost Center Hierarchy ................................................. 12
2.2. KS01 - Create a Cost Center (not from the hierarchy)................................................................. 13
2.3. KS02 ETC - Change, display, delete a Cost Center & display changes ......................................... 16
2.4. KSH1 - Create Cost Center Group: ............................................................................................... 17
2.5. KSH2 - Change, display, delete a Cost Center Group................................................................... 19
2.6. KSV1, KSV2, KSV3 – Create, Change, Delete, Display Actual Distribution Cycle.......................... 20
2.6.1. KSV1 - Run Cost Distribution cycle .......................................................................................... 21
2.6.2. KSV5 - Execute Cost Distribution cycle ................................................................................ 24
2.6.3. KSB1 - Check cost distribution on Cost Centers .................................................................. 26
3. INTERNAL ORDERS .............................................................................................................................. 27
3.1. KO01 - Create an Internal Order.................................................................................................. 27
3.2. KOB1 - Run Order report ............................................................................................................. 29
3.3. KO02, KO03 – Change, Display an Internal Order ....................................................................... 30
4. PRODUCT COST CONTROLLING ........................................................................................................... 31
4.1. KP26 – Activity Price Entering ..................................................................................................... 31
4.2. KP97 – Copying plan activity prices to next period ..................................................................... 33
4.3. KP98 – Copying actual activity prices to next period .................................................................. 34
5. STANDARD COST ESTIMATE................................................................................................................. 38
5.1. CK11N – Standard Cost Estimate for One Material ..................................................................... 38
5.2. CK40N – Standard Cost Estimate Run for Multiple Materials ..................................................... 45
6. MONTH END TRANSACTIONS ............................................................................................................. 52
6.1. KSS2 - Run Actual Splitting .......................................................................................................... 52
6.2. KSII - Calculate Actual Activity Rate ............................................................................................ 53
CONFIDENTIAL Page 1 of 60
6.3. MFN1 - Revaluation at actual prices ........................................................................................... 55
6.4. KKS2 - Variance Calculation ......................................................................................................... 58
6.5. KO88 - Actual Settlement of Variance ......................................................................................... 59
7. CO PROFITABILITY ANALYSIS (CO-PA) REPORTS...................................... Error! Bookmark not defined.
7.1. CO-PA Organization Structure ........................................................ Error! Bookmark not defined.
7.2. Characteristics ................................................................................ Error! Bookmark not defined.
7.2.1. Fixed Characteristics:.............................................................. Error! Bookmark not defined.
7.2.2. Predefined Characteristics: .................................................... Error! Bookmark not defined.
7.3. Value Fields .................................................................................... Error! Bookmark not defined.
7.4. KE31 - Create CO-PA Report ........................................................... Error! Bookmark not defined.
7.4.1. Element definition: General data selection ........................... Error! Bookmark not defined.
7.4.2. Create Profitability Report: Initial Screen............................... Error! Bookmark not defined.
7.4.3. Create Profitability Report: Specify Profit. Segment .............. Error! Bookmark not defined.
7.5. Change Report: Settings ................................................................. Error! Bookmark not defined.
7.5.1. Change Profitability Report: Specify Profit. Segment ............ Error! Bookmark not defined.
7.5.2. Report: MONSALE2 -MONTHLY SALES 2 ................................ Error! Bookmark not defined.
CONTROLLING
SAP Controlling (CO) is another important SAP module offered to an organization. The main purpose
of SAP controlling module is planning. It enables you to determine variances by comparing actual data
with plan data and thus enables you to control business flows in your organization.
1. COST ELEMENT ACCOUNTING
1.1. FS00- C REATE A P R IMARY C OST E LEMENT

Creating a Primary Cost Element can be achieved by using transaction FS00.
Using FS00:
Press “create” button from the tool bar or Press “Copy” button if you want to create from
reference of already created one.
One of the following screens will pop – up for new creation or creation from reference respectively
Or
Enter the Cost Element number you want to create and press enter.
In “Type / Description” tab:
Select GL Account type: “P Primary Costs or Revenue”
Select Account Group: “5000 EXPENSE (PRIMARY COST ELEMENT)
Fill Short Text and G/L Acct Long Text with appropriate values
In “Control Data” Tab:

Fill the data as mention in screen shot below:
Account Currency: PKR

Tax Category: *
Posting without tax allowed:
Sort Key: 002
Cost element category: 1
For an Expense account you must choose “1” for the Cost Element Category.
For a Revenue account you must choose “11” & for a Sales Deduction you must choose “12”.
After definition, press
1.2. FS00 - C REATE A S ECONDARY C OST E LEMENT
For secondary cost elements, you have to use the same path as you have used for creation of Primary
cost elements. Secondary cost elements are only using at CO module purposes, they’re not related to
FI module.
For example, activity cost elements are created as secondary cost elements.
In “Type / Description” tab:
Select GL Account type: “S Secondary Costs”
Select Account Group: “5900 EXPENSE (SECONDARY COST ELEMENT)
Fill Short Text and G/L Acct Long Text with appropriate values
In “Control Data” Tab
Enter a meaningful Name & Description.

The Cost Element Category you select here should be 43 for Secondary Cost Elements which are going
to be used in internal activity allocation. Rest of the Procedure will be same.
After definition of cost elements category, press save.
1.3. FS00 - C HANGE , D ISPLAY , D E LETE A C OST E LEMENT & DISPLAY CHANGES
Use transactions FS00 for all the activities, i.e. change, display or deletion of a cost element.
The transaction is simple & straight forward to use.
Open T- Code FS00
Double click on the cost element you want to work on from the hierarchy mentioned in left side of the
screen (5900000002).
Then click on “change” button for the tool bar
1.4. KAH1 - C ERATE A C OST E LEMENT G ROUP :
Go to T-Code KAH1
A Cost Element Group can be given any name.
ENTER
Enter a description for the group.
To insert the cost elements, click on “Cost Element”.
Enter either cost elements one after the other or as a range.
SAVE
Cost Element Groups are used in reporting & in assignment of cost elements to activity types etc.
where the requirement is to read the values from a number of Cost Elements.
There can be sub-groups within a group.
1.5. KAH2 - C HANGE A C O ST E LEMENT G ROUP :
ENTER
Click on the cost element to remove from the group & then click on the icon .
Then click on the icon.
The cost element has been removed.

Press “SAVE”.
1.6. KAH3 - D ISPLAY A C OST E LEMENT G ROUP
Open the T-Code KAH3 and fill the cost element field with cost element you want to change.
Press Enter
2. COST CENTER ACCOUNTING
2.1. OKEON – C REATE , C HANGE OR DISPLAY THE C OST C ENTER H IERARC HY
From this transaction one can create, change or delete a cost center and also add, change or delete a
hierarchy level (called a node).
Transaction OKEON
Close the Basic Screen to simplify the screen.
You can either do this from within the hierarchy transaction or use KS01.
From within the hierarchy:
Click on the “Create” icon .
Or you can create from the T-Code KS01. Creation procedure would be same from both the codes.
2.2. KS01 - C REATE A C OST C ENTER ( NOT FROM THE HIERARC HY )
Enter the cost center number (first 4 characters are equal to the Cost Center Group, next 2 for Sub-
group and last 4 shall represent Cost Center).
Date range – whatever is applicable.
Usually the end date is 31.12.9999
ENTER
Fill in the required fields & optional fields for more info.
In “Address Tab” write down the brief address related to Cost Center
Enter SAVE
2.3. KS02 ETC - C HANG E , DISPLAY , DELETE A C OST C ENTER & DISPLAY
CHANGES
At KS02 transaction, you can change the settings for cost center. KS03 transaction is for displaying
settings for cost center.
If cost center doesn’t have any records, you can delete cost center master data at KS04 transaction.
First run the deletion in test run.
If it gives no error, run again after removing Test run to update the records.
Select Yes.
Process completed.
2.4. KSH1 - C REATE C OST C ENTER G ROUP :
ENTER
Enter a description.
ENTER
Click on “Cost Center”.
Capture the cost centers.
SAVE
2.5. KSH2 - C HANGE , DISP LAY , DE LETE A C OST C ENTER G ROUP
ENTER
If you want to add another group in the structure, click on one of the two buttons
by placing the cursor where you want to enter the group.
Add in the additional Groups and cost centers & SAVE.
2.6. KSV1, KSV2, KSV3 – C REATE , C HANGE , D E LETE , D ISPLAY A CTUAL
D ISTRIBUTION C YCLE
We have to book an expense document in the system and post the cost on a Cost Center. Then
distribute that cost to other cost centers. Document posted as under:
In above example, we have booked Fuel expense of 350,000 and allocated to cost center T018010001.
Document number for this Journal entry is 1900000063.
Now we run the cost centre report “KSB1”
Fill in the required data i.e.
Cost Element: 5004005024 (Fuel)
Cost Center: T018010001 (we used in Journal Entry)
Press F8 or execute
The above report shows that cost center T018010001 has a value of 350,000 against cost element
5004005024 (Fuel).
2.6.1. KSV1 - R UN C OST D ISTRIBUTION CYCLE

Go to KSV1 transaction code and enter distribution cycle name and press enter.
Enter text, date information and go to “Attach segment.”
Sender Rule: Select “Posted amounts”.
Share in %: Give percentage of the amount to be distributed. Select 100%.
Receiver Rule: Select “Fixed Amounts”.
At sender/receiver Tab, enter sender cost center, cost element and receiver cost center information.
Sender cost center: T018010001
Fuel Cost element: 5004005024 (Fuel)
Receiver Cost Center: T018010006
At sender values tab, choose “000” for version.
Share %: select the percentage you want to allocate. We put 90% in example.
At receiver tracing factor tab, enter the amount to be distributed among the receiving cost centers. We
will distribute 200,000 and 115,000 in T018010006 and T018010007 respectively and save it.
2.6.2. KSV5 - Execute Cost Distribution cycle
Enter Period: 5
Fiscal Year: 2019
Cycle: FUEL03
Start Date: 01.11.2018
Execute first in test run.
Test run shows that process completed without errors.
Press F9 or to check line items
Press F9 or to check line items
Entry is correct. Go back, remove Test run and execute again.
2.6.3. KSB1 - Check cost distribution on Cost Centers
Now run KSB1 to check the cost distribution on different cost centers.
Fill in the required and execute.
3. INTERNAL ORDERS
3.1. KO01 - C REATE AN I N TERNAL O RDER
Enter controlling area: 1000

Order type: MT01
Press Enter
Enter Plant: 1100
Enter Profit Center: 1001002
User responsible: SAAD
Cost Center: T007010002
Click Edit Release menu item .
Click button
Order Number 500003 is created in the system.
Now put an entry on the order.
Enter G/L Account Document: FB50
Fill all the required data and order field with the newly created Order (500003).
Click button
Document saved.
3.2. KOB1 - R UN O RDER REPORT
Run T-Code KOB1 to check the Order report.
Controlling Area: 1000

Order : 500003
Click Execute button
3.3. KO02, KO03 – C HAN GE , D ISPLAY AN I NTERNAL O RDER
Go to KO02 transaction and write order number.
Change the fields you want to change and save.
4. PRODUCT COST CONTROLLING
4.1. KP26 – A CTIV ITY P R ICE E NTERING
For activity price entering, you should use KP26 transaction.

At this screen, you should enter cost center and activity type data.
Fill up all the data as below:

Version: 0
Posting Period and Fiscal Year
Cost Center s or Cost Center Group (T018)
Activity Types: FOH, Labour, Machine, Setup.
Press F5 or click overview button
At this screen, you should check amount and plan unit price. For example, for ‘FOH’ activity, 1 Hour of
this activity is defined 10.00 PKR. You can change plan unit price here. Similarly you can assign activity
price to each activity type. For next cost center; press to toggle between the cost centers.
After entering activity prices, press save.
4.2. KP97 – C OPY ING PLAN ACTIV ITY PRICES TO NEXT PERI OD
Go to KP97 transaction code. Enter values below

Template: reference values of current period for copy
Target: next period
Enter values and execute for test run.
If there’s no error, unselect test run and execute.
4.3. KP98 – C OPY ING ACT UAL ACT IVI TY PRICES TO NEXT PE RIOD
After period end closing, you can copy actual activity prices to next period’s plan activity prices.
For reporting activity prices, you can use KSBT transaction code. Enter data and execute.
5. STANDARD COST ESTIMATE
For calculating standard cost estimate, activity prices, BOM and routing data should be entered for
related material.
5.1. CK11N – S TANDAR D C OST E STIMATE FOR O NE M ATERIAL

Go to CK11N transaction.
Enter material, plant and costing variant information and press enter.
Enter dates in the respective fields.
Press Enter.
At calculation screen, status should be green.
For detailed analysis, press the button below. This button shows activity information.
This button shows detailed activity information as shown below.
Press ‘SAVE’.
For marking /releasing process, you should go to CK24 transaction.
Marking: For allowing the price update marking, select “Marking Allowance”
Choose the company code, Plant and Material and execute in test run and click.
Then select costing variant and save.
After allowance, go previous screen and execute marking at test run.
Go back,
If costing status will be “VO”, it means that marking is made successfully.
Go back at the main screen, unselect test run and execute.
Releasing: For releasing, you should select the button below,
Execute release with Test Run
Go back,
If costing status will be “FR”, it means that “release” is made successfully.
Material price change document posted in the system. To check the Document goes to CKMPCD.
Enter Document number and press

The following screen will open.
Click on the button
Double click on Accounting Document
The difference between old price and new price is 5.92 PKR. Available stock is 1,000 units for this
material. So, total amount posted to price difference is PKR 5,920.
Available quantity is 1,000 in Accounting 1 Tab of Material Master record.
5.2. CK40N – S TANDAR D C OST E STIMATE R UN FOR M ULTIPLE M ATERIALS
Go to CK40N transaction. Write a name for costing run and enter costing run date (usually next period’s
beginning date) and press create.
Fill the Costing tab as follow,
Fill date fields,
Press ‘SAVE’
After saving, cost estimate tab will open.
For selection, choose section. (You have to do it for every step.)
Press “SAVE”.
Go back and execute the first line, Press “RUN”.
After running “analysis” steps, you can see the cost estimate analysis report at the screen below,
You can view Material Cost Estimate by double clicking each line as we get in case of single material
cost estimate.
Press back button, and Run “Marking”
Press back
We have “VO” status for each material.

Go back and click on parameter Icon in “Marking” step.
Remove Test run
Go back and execute Marking Step.
Press Log
Following pop up shows that there is no error in marking.
Go back and click on parameter Icon in “Release” step.
Remove Test run and Save.
Execute “RELEASE”.
Execute Doc number 3000000022 in CKMPCD.
Click on accounting Documents.
6. MONTH END TRANSACTIONS
At the month, in SAP CO Module users have to run some month end activities which are described
below
6.1. KSS2 - R UN A CTUAL S PLIT TING

Go to T-code KSS2 and fill the required data.
Execute in Test Run.
This screen shows actual cost postings on the production cost centers and primary cost elements which
we have assigned to our Activity Types.
If there is no error message and actual cost which the users have posted are correct, go back, remove
test run and execute.
6.2. KSII - C ALCULATE A CTUAL A CTIV ITY R ATE
Go to T-code KSII and fill the required data.
Execute in Test run.
If you multiply Activity quantity with total price and sum it. Total would be Rs. 1,000,000. The actual
expense incurred in this test case is 1,000,000 as shown in below document. Document number is
1900000066.
Go back and execute the same without test run.
6.3. MFN1 - R E VALUATION AT ACTUAL PR ICES
Go to T-Code MFN1 and fill the required data.
Execute in Test Run.
Click next level details.
Here it the production order at actual price as per the actual costs booked on respective cost center
and cost elements assigned to the activity types.
6.4. KKS2 - V ARIANCE C ALCULATION
In this step we will calculate variance between the target cost and actual cost. Go to T-Code KKS2 and
fill the required data.
Execute in test Run initially.

For this particular order “1000160”, the system will calculate the variance and show as below
Go back and execute again without test run.
6.5. KO88 - A CTUAL S ET TLEMENT OF V ARIANCE
The last step in month end closing activities is to settle the variance calculated in the previous step. Go
to the T-Code KO88 and fill the data.
Execute in test run.
Click the highlighted Icon to get the detail list.
The same value will come up; which was calculated earlier at the time of variance calculation. Go back
and run again without test run.
Click the ‘Accounting documents’ Tab to view the accounting entry.
Double click on accounting document
Above accounting entry posted in the system

Cost of goods Sold Dr
Variance Cr

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VERSION 1.

PRESENTED BY: SAAD SARWAR

1. COST ELEMENT ACCOUNTING

1.1. FS00- C REATE A P R IMARY C OST E LEMENT

In “Control Data” Tab:

Account Currency: PKR

After definition, press

In “Control Data” Tab

Enter a meaningful Name & Description.

Then click on “change” button for the tool bar

A Cost Element Group can be given any name.

To insert the cost elements, click on “Cost Element”.

Enter either cost elements one after the other or as a range.

There can be sub-groups within a group.

Then click on the icon.

The cost element has been removed.

Close the Basic Screen to simplify the screen.

Click on the “Create” icon .

2.2. KS01 - C REATE A C OST C ENTER ( NOT FROM THE HIERARC HY )

First run the deletion in test run.

2.4. KSH1 - C REATE C OST C ENTER G ROUP :

by placing the cursor where you want to enter the group.

Add in the additional Groups and cost centers & SAVE.

2.6.1. KSV1 - R UN C OST D ISTRIBUTION CYCLE

Enter text, date information and go to “Attach segment.”

Test run shows that process completed without errors.

Press F9 or to check line items

Entry is correct. Go back, remove Test run and execute again.

Fill in the required and execute.

Enter controlling area: 1000

Enter Plant: 1100

Click Edit Release menu item .

Controlling Area: 1000

Click Execute button

Go to KO02 transaction and write order number.

Change the fields you want to change and save.

For activity price entering, you should use KP26 transaction.

Fill up all the data as below:

Press F5 or click overview button

Go to KP97 transaction code. Enter values below

If there’s no error, unselect test run and execute.

5.1. CK11N – S TANDAR D C OST E STIMATE FOR O NE M ATERIAL

Enter dates in the respective fields.

This button shows detailed activity information as shown below.

Go back at the main screen, unselect test run and execute.

Execute release with Test Run

Enter Document number and press

Click on the button

Double click on Accounting Document

Available quantity is 1,000 in Accounting 1 Tab of Material Master record.

5.2. CK40N – S TANDAR D C OST E STIMATE R UN FOR M ULTIPLE M ATERIALS

Fill the Costing tab as follow,

Fill date fields,

Go back and execute the first line, Press “RUN”.

We have “VO” status for each material.

Go back and execute Marking Step.

Following pop up shows that there is no error in marking.

Go back and click on parameter Icon in “Release” step.

Execute Doc number 3000000022 in CKMPCD.

Click on accounting Documents.

6.1. KSS2 - R UN A CTUAL S PLIT TING

6.2. KSII - C ALCULATE A CTUAL A CTIV ITY R ATE

Go to T-code KSII and fill the required data.