1-What is the difference between a WBS and Network structure?

WBS and Networks are two structures that differ in the way in which they enable you to structure
projects and in the functions provided for them in the SAP system. For example, if you need a
hierarchical budget management function for a project, you would want to use a WBS structure.
If, in addition, you also want to do capacity planning, you would have to use one or several
networks as well. Depending on the specific requirements you may be able to map a project only
via a WBS structure, or by using only one or several networks, or a combination of both.

2-Can you explain the organisational structure used in sales and distribution?
The organisational structure in sales and distribution can be described as below:
• Sales Organisation
• Distribution Channel
• Division
• Sales Office
• Sales Group

What is the concept of intercompany customers?

Intercompany customers are those customers who represent the sales customers of the same
client but have been assigned different company codes.

Can you point out the T-Codes which are used for SD and MM Integration and for SD and
FICO Integration?

For SD and MM Integration, the T-code used is OBYC while in the case of SD and FICO
Integration, the T-Code used is VKOA.

Q-CAN REVENUES BE LINKED WITH ACTIVITIES?

No, it can be done at WBS level with ‘Billing’ operative indicator.

Q-CAN PROGRESS BE UPDATED IN WBS ELEMENTS?

Yes, you can use Progress Analysis (EVA) for this.

35. Is it possible for a material to have Two Base Prices?

Yes, by maintaining the validity period in records & the value gets triggered as per the pricing
date mentioned in the transaction (Order).

How can PS be linked to COPA? How will the settlement take place in this case (when PS is
linked to Controlling through COPA)?

Settlement will take place via profitability segment . Level 1 WBS should have settlement rule
define to be settled to PSG and level 2 WBS should be settled to superior one WBS element .The
main one level 1 WBS/ Project will be settled to PSG , and variance will be posted to COPA .

10. Can you explain the differences between rush order and cash sales?

In the case of rush orders, delivery of the order will be done on the same day while billing will be
done on a later date whereas, in the case of cash sales, both billing, as well as delivery or order,
will be carried out on the same day itself.

3. Can you point out how many types of sales document exist?

There are three distinct types of sales documents which are as under:
• Sales Document Header (VBAK)
• Sales Document Item (VBAP)
• Sales Document Schedule line (VBEP)

Question 21. How Do You Control That the Project Does Not Run Over Allocated Budget?
Answer :
You use Availability Control by defining tolerance limits, which will allow you to define by how
much you can overspend. For example, you can set the system to send you a message when
95% of the budget has been spent, and stop al PR´s when you have reached 100% or 110% of
the budget. Path is Project System >>> Costs >>> Budget >>> Maintain Budget Profile >>>
Define Tolerance Limits.

Q-How do you specify a person responsible for work center in PS system?

In SAP Project System, you can define the person responsible for Work Center. To define a person
responsible you need to enter person responsible Id and descriptive name of person responsible
for managing work center.
To specify a person responsible for work center, navigate to below path in SAP Easy access.
SPRO → IMG → Project System → Structures → Operative structure → Network → Work Center
→ Specify person responsible for work center.
Q-Where do we define time profiles? What is evaluation period?
Evaluation period is the period in which you want to control your project, and it will be displayed
in your planning board.
Transactions is OPTY

Question 25. Is There Any Way By Which We Can Stop The Network From Attaching
Further Materials After It Is Released?
Answer :
This is controlled through the change profile, which is assigned to the network profile. In the
change profile, under the Component tab, you can define the release status of the activity at
which you can create/change/delete material components

Q-What is the use of Settlement profile?

In a project, you collect cost and revenues temporarily and they have to settle as part of period
end processing. You need a settlement profile stored in project profile or network type which
determines whether settlement is required, allowed or blocked.
You use the settlement profile to define the following for actual costs −

 Full Settlement
 Can be settled
 Not to be settled

What is the difference between plant and storage location?

A plant may be delivering plant and production plant and storage plant. In Sales and
Distribution, since plant is assigned with sales organization and distribution channel, it is
called delivering plant.

Q- What is the use of Network profile?

You can create network profile in SAP PS to maintain Network and WBS structure and to define
rules for linking networks.

Q- How do you create an access control list?

To create an access control list, navigate to PS object for which you want to assign authorizations.

 Go to ACL tab page.

 Select insert line button to enter the new data.
 Click on save button to save the entry.

Question 28. We Would Like To Compare The Planned Cost, Actual Cost & Revenue For
Line Items In Sd Module. For This As What Object Should We Consider The Line Item In Ps
Module.
Answer :
You can use Billing level WBS in PS module.

Q-What do you understand by Business Areas? Explain with the example of use?
Business Arears are used to differentiate transactions that comes from different line of business
in a company.
Example −
There is a big company XYZ, which runs multiple business. Let us say it has 3 different domains
like manufacturing, marketing and sales.
Now you have 2 options −

 First is to create different company codes

 And other better option is to create each of these business lines into business areas.
Q- What are the advantages of using Business area in above scenario?
 You can use these business areas if other company codes require the same areas.
 It is easy to configure if you use Business Area as you just need to attach to the company
code and the other details in business area will get attach itself.
 By using Business areas in controlling, you can create Profit and loss statement, Balance
sheet, etc. for business areas so this is used for management accounting in few companies.
 Note − Business areas are more used in Controlling as compare to Finance Accounting.

Q-What is the use of Status profile?

A status profile contains the individual user statuses and the business transaction rules defined
for those statuses. You can define multiple limit number of user status profiles that can be
maintained in SAP system.
Q-What is the use of Selection Profile in SAP PS system?
A Selection profile in SAP Project system is used when you have large number of selection objects
repeatedly with same selection condition. Selection condition are used using top down approach

Q-What are the different planning methods that you can use in Project System?
In SAP Project system, you can use following planning methods −
Manual Revenue Planning −
You can perform manual revenue planning based on Work breakdown structure or by revenue
element.
Automatic update Revenue plan −
You can perform automatic update of revenue planning based on Work breakdown structure or
in sales order.

How to calculate WIP in PS for all wbs pertaining to that particular project? Any specific
Tcode in ECC 6.0?
KKA2 for calculating result Analysis;
KKAJ - for calculating WIP

Q- How do you control that the project does not run over allocated budget?
You use Availability Control by defining tolerance limits, which will allow you to define by how
much you can overspend.

Q-What is MRP run?

MRP run or planning run is an engine which is used to fill demand and supply gap. Issues &
Receipts are called MRP Elements. Issues include PIRs, Dependent Requirements, Order
Reservations, Sales Orders, Issuing Stock Transfer Orders, etc. and receipts include Production
Orders, Purchase Requisitions, Purchase Orders, Open Production Orders, Receiving Stock
Transfer Order, Schedule lines, etc.

Q-What is the difference between basic scheduling and lead time scheduling?
Basic Scheduling −
It only calculates basic dates for orders in MRP run and in house production time for material
master in use.
Lead time Scheduling −
In this MRP, production dates are defined by lead time scheduling for planned orders.

What is milestone triggering?

Whenever the confirmation of activities done and if the milestone is attached with that
particular activity the milestone triggers the milestone as per the configuration done and it will
do the billing through SD module.