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1. JOB IDENTIFICATION
2. JOB PURPOSE
The aim is to state the overall significance of the job from the organisation's perspective.
Accounting supervisor is responsible for credit policy compliance, follow-up on aging, bounce cheques and settlement of
customer’s account as per Company policy. He is also responsible for daily collection, deposits, posting and reconciliation
of cash and cheques as per FI guidelines. He has to make sure correct charging of expenses by following accounting
guidelines (Cheat Sheet) issued by FI department
3. JOB DIMENSIONS
Direct Reports: NA
Number of Staff Supervised:
Total Reports: NA
4. MAIN ACCOUNTABILITIES
This section describes the principal outputs required from the job.
Liaison with Security Service Providers & Banks Relationship building with service
providers
Keep a strong follow up daily with Cash in transit Service provider Safe and secure security system
for cash deposit into bank.
Initiate email for extension in CIS limit Following up on the daily deposits.
Random security alarm drill with the consent of BM/RM
Change Security Alarm System Password / Code ideally every
month and share it with authorized stake holders (BM / Cashier).
Responsible to maintain good working relationships with Bank(s) to
ensure timely submission of cash/cheques/DD
Initiating arrangement of vault service in case of branch cash being
in excess of limit
Intimation to Accounts manager & Hub Accountant regarding
increase in cash limit
Sub D and USC Invoice: Up-to date data available in SAP
Posting of each Sub D cash / Cheque / DD in SAP after verification
via Bank’s MIS.
Approve Sub D shipment as per advance and balance amount
(Credit) being posted by him, cross check the value of order
processed by IT Officer against bank MIS amount
Follow-up with CBD for timely GRN’s collection, maintain record of
USC invoices/GRN and share with S&OD for further processing
Aging Determines the financial health of a
company's customers, and the
Keep daily tracking and strong observations over Customers business.
outstanding amounts (RAs / PAs)
Follow up with CBD by customers for all type of recoveries
Vendor GRN’s/Posting Timely & accurate submission of
vendor invoices
Submission of vendor invoices and all other claims to relevant
budget heads in line with FI guidelines
Reporting Timely availability of all records for
audit purpose
Maintain proper tracking of monthly revenue budgets and share
with RA/BM/RM, daily cash deposit file
Maintain proper records of contracts of logistic, USC/CSD file, Daily
Invoices (Expense, Vendor, etc.), Cheque Bounce, CMR File
Safety, Health & Environment Healthy and safe environment
Ensure compliance to all relevant safety, health and environmental
procedures in the section in order to promote a healthy and safe
work environment
Related Assignments
Support Supply team regarding direct bank deposit related matters Line manager’s feedback
Perform other related tasks as assigned by the manager
Guidelines:
Thinking within defined policies, standards, and specific objectives
Decision making:
The decision making process of Accounts Supervisor is guided by policies, procedures, best practices or any other
directives rolled out by the company; any exceptions should be referred to Immediate Manager.
Internal:
Respective Regional Hub Accountant ,Branch Manager / Regional Manager, ,CBD, Supplier Supervisor, Cashier
External:
Supplier, Bank, , Security Service, FI
This section states the minimum knowledge, experience and linguistic abilities required for satisfactory performance of
the job.
Experience:
Minimum 2-3 years’ experience in accounting
Languages:
Fluent in English and Urdu language
Skills:
Strong communication skills.
Good MS Office skills (Word, Excel)
Competencies:
From competency matrix as defined in competency dictionary
9. ISSUED BY:
Abudawood HR :
Signature Date
10. AGREED BY:
MANAGER :
Signature Date
Without Prejudice
This document is issued for guidance only and does not constitute contractual or legal precedence