 What is Procurement?
C - Repeat Order- a method of Procurement that
Procurement is the act of obtaining or buying goods
and services, especially for business purposes. The
process includes the preparation and processing of a
demand as well as the end receipt and approval of
payment. Procurement is the process of finding and
agreeing to terms, and acquiring goods, services, or
works from an external source, often via a tendering or
competitive bidding process.
 What law that governs procurement in the
government?
Refers to R.A. 9184, entitled “An Act Providing for the
Modernization,
Standardization and Regulation of the Procurement
Activities of the Government and
for other Purposes,” otherwise known as the
Government Procurement Reform Act.
 What is bidding?
Bidding is an offer (often competitive) to set a price by
an individual or business for a product or service or a
demand that something be done. Bidding is used to
determine the cost or value of something.
 What are the steps on the bidding process?
1. Preparation of Bid/Tender Documents
2. Invitation to Apply for Eligibility and to Bid
3. Issuance of Application for Eligibility Forms and
Bid/Tender Documents
4. Determination of Eligibility of Prospective Bidders
5. Pre-bid Conferences
6. Submission, Receipt and Opening of Eligibility and Bid
Envelopes
7. Determination of the Lowest Calculated Responsive Bid
8. Examination and Evaluation of Bids
9. Failure of Bidding
10. Post qualification of the Lowest Calculated Bid
 What are the alternative modes of procurement?
A - Limited Source Bidding- otherwise known as
Selective Bidding - a method of Procurement that
involves direct invitation to bid by the Procuring Entity
from a set of pre- selected suppliers or
consultants with known experience and proven
capability relative to the requirements of a particular
contract;
B - Direct Contracting- otherwise known as Single
Source Procurement - a method of Procurement
that does not require elaborate Bidding Documents
because the supplier is simply asked to submit a
price quotation or a pro-forma invoice together with
the conditions of sale, which offer may be
accepted immediately or after some negotiations;
involves a direct Procurement of Goods from the
previous winning bidder, whenever there is a need to
replenish Goods procured under a contract
previously awarded through Competitive Bidding
D – Shopping- a method of Procurement whereby the
Procuring Entity simply requests for the
submission of price quotations for readily available off-
the-shelf Goods or ordinary/regular
equipment to be procured directly from suppliers of
known qualification;
E - Negotiated Procurement- a method of Procurement
that may be resorted under the extraordinary
circumstances provided for in Section 53 of this Act and
other instances that shall be specified in the
IRR, whereby the Procuring Entity directly negotiates a
contract with a technically, legally and
financially capable supplier, contractor or consultant.
 What are the government agencies related to
procurement?
DOF-BLGF (Bureau of Local Government Finance)
GOP • Government of the Philippines
SUCs • State Universities and Colleges
GFIs • Government Financial Institutions
GOCCs • Government Owned and/or Controlled
Corporations
LGUs • Local Government Units
 What is the difference of APP and PPMP?
The Annual Procurement Plan (APP) is the requisite
document that the agency must prepare to reflect the
necessary information on the entire procurement
activities for goods and services and infrastructure to be
procured that it plans to undertake within the calendar
year.
The APP comprises the consolidated Project
Procurement Management Plan (PPMP). PPMP serves
as a guide document in the procurement and contract
implementation process, as well as a vital reference in
procurement monitoring.