DUE DILIGENCE CHECKLIST

INFORMATION REQUIRED
CHECKLIST REMARKS like
Available/Not Available/
Enclosed/Not Applicable/
Customized Remark etc.
I. CORPORATE MATTERS
A. Incorporation
Certificate of Incorporation, Certificate for Commencement of
Business, Memorandum of Association, Articles of Association, as
amended to date.
B. Shareholder Details
a) Details regarding authorized share capital; issued share capital
including classes of shares and partly paid shares, if any.
b) Chart containing details of the shareholders and their shareholding
in the respective companies.
c) Shareholder agreements, share subscription and share purchase
agreements, if any.
d) Details regarding any offer, issue or allotment of share capital,
convertible debentures or options, warrants of other form of capital /
indebtedness agreements or right of first refusal, including details of
the warrants issued to promoters, their terms of issue, number of
warrants which have been converted and the number of warrants
outstanding.
e) Details of any employee stock option schemes or employee stock
purchase schemes or the like introduced by the target company.
e) Details regarding any shares carrying differential voting rights, partly
paid shares.
f) Documents describing any known liens, pledges, encumbrances,
privileges or guarantee with respect to any shares outstanding (list
parties, term, basis for claim, specific property secured or
encumbered, rights and obligation of each party, conditions for
foreclosure or release, other conditions for termination, dispute
resolution (law, jurisdiction, process).
C. Directors
a) List of present Directors (list of their directorships in other
companies as disclosed to the target company).
b) Details regarding term and remuneration of managerial personnel,
along with copies of agreements, if any,
entered into with them.
D. Meetings (Directors and Shareholders)
a) Minutes and agenda papers of the Board of Directors (and any
committees) meetings of the target company held since incorporation.
b) Minutes of Meetings of the shareholders including explanatory
statements of the target company for the since incorporation.
E. Maintenance of Statutory Registers
a) Details of all Statutory Registers required to be maintained under
the Companies Act.
(i) Register For Application and Allotment of Shares.
(ii) Register of Members.
(iii) Register of Share Transfer.
(iv) Register of Directors.
(v) Register of Directors Share and Debenture Holdings.
(vi) Register of Charges (Including debentures).
(vii) Register of Contracts, Companies and Firms in which Directors are
interested.
(viii) Register of Contracts.
(ix) Details of any other statutory registers maintained by the target
company.
F. Listing requirements compliance
a) Copies of listing agreements executed by the target company with
the stock exchanges.
b) Copies of filings made under the takeover code and under the listing
agreement for the since incorporation.
c) Copy of the insider trading code, corporate governance code, code
of conduct for directors of the target company (all to the extent
adopted by The target company).
G. Details of Joint Ventures and Other Partnerships
if any, including copies of joint venture agreements, shareholders
agreements or any other agreements or arrangements entered into
with the joint venture partner.
H. Subsidiaries
a) List of all subsidiary undertakings showing names and places of
incorporation as well as a chart showing the organizational structure,
including details pertaining to the subsidiaries of The target company
in any part of the world.
b) Location of any overseas branches / affiliate companies and copies
of registration papers of any such branches / affiliate companies, if
any.
c) Documents describing any asset acquisition or merger of another
company within last 3 years (list parties, date, describe what acquired,
describe any surviving obligations for either party, non-competition,
indemnifications and warranties, escrow, unusual provisions).
I. Other Related Corporate Details
a) Copies of Annual Returns and Balance Sheets filed with the Registrar
of Companies for the last 2 years.
b) Correspondence and all relevant details and entries in the register of
members and register of transfer of shares relating to the change in
the equity shareholding of the promoters of the target company.
II. CONTRACTS
a) All material contracts entered into by The target company. These
should include, but are not limited to:
(i) All contracts and a description of any transaction between The
target company and any member of the Board of Directors or
officers or shareholders, or any "associates" or members of the
"immediate family" of any such persons. The term “associate” for
purposes of this item means (i) any company or other organisation
other than The target company of which such person is an officer or
partner or is, directly or indirectly, the beneficial owner of 10% or
more of any class of equity securities, or (ii) any trust or estate in
which such a person has a potential beneficial interest or serves as a
trustee or in a similar fiduciary capacity. The term “immediate
family” is defined to-include spouse, parents, children, siblings,
mothers and fathers-in-law and brothers and sisters-in-law.
(ii) All raw material sourcing contracts, supply contracts, marketing
arrangements, if any, entered into by The target company. Where
no written contract, a summary of the terms under which business is
conducted is sufficient, including: frequency and amount of
purchases, terms, warranty arrangements and penalties (list parties,
term, rights and obligation of each party, conditions for termination,
dispute resolution (law, jurisdiction, process)).
(iii) All agreements in relation to ownership/ licensing of intellectual
property executed with third party contractors and copies of any
other production agreements or the like executed by The target
company.
(iv) All employment, consulting, independent contractor and non-
competition agreements or similar agreements, if any, executed by
The target company.
(v) Copy of any agreements with the 10 largest customers with
approximate percentage that each customer's purchases comprise of
total revenue. Where no written contract, a summary of the terms
under which business is conducted is sufficient, including: frequency
and amount of purchases, terms, warranty arrangements and
penalties (list parties, term, rights and obligation of each party,
conditions for termination, dispute resolution (law, jurisdiction,
process).
(vi) All contracts made otherwise than in the ordinary course of
business.
(vii) All contracts with significant suppliers or customers. Include in
your response any agreements with the 10 largest customers with
approximate percentage that each customer's purchases makes up
of total revenue. Where no written contract, a summary of the
terms under which business is conducted is sufficient, including:
frequency and amount of purchases, terms, warranty arrangements
and penalties (list parties, term, rights and obligation of each party,
conditions for termination, dispute resolution (law, jurisdiction,
process).
(viii) All contracts or other arrangements evidencing ownership of
properties used by The target company in relation to its business.
 (ix) All leases of real or personal property to which The target
company is a party, either as lessor or lessee till date.
(x) Copies of software licensing or technology transfer agreements
currently in use by The target company.
(xi) Any memorandum of understanding or other document
evidencing acquisition of companies by The target company,
including status any pending liabilities and claims under such
documents.
(xii) Copy of lease for any major leased equipment (list parties, term,
property description, rights and obligation of each party,
indemnifications, transferability, conditions for termination, dispute
resolution (law, jurisdiction, process)).
(xiii) List of any owned/leased vehicles, with copy of any licenses or
permits or certificates required for operation.
(xiv) Copy of any purchase contract with unpaid balance for any
major equipment (list parties, term, property description, rights and
obligation of each party, indemnifications, transferability, conditions
for termination, dispute resolution (law, jurisdiction, process))
(xv) Copies of all other contracts of a material nature entered into by
The target company.
b) Any other material contracts and any other documents containing
any restrictions on financing, borrowing or change of control or change
in shareholding of The target company.
c) All documents relating to any acquisitions made by the target
company of the share or assets of another business or to any
disposition by the target company of material assets, if any.
III. CONTINGENT AND OTHER LIABILITIES
a) Details of current liabilities pertaining to the target company.
b) Details of all other outstanding liabilities in terms of loans, tax,
charges, cess or any other local charge as of date. Include in your
response all outstanding loans to any of the companies including
notes, loan agreements, security agreements, pledges, security filings
and any other related document (list parties, term, principal, payment
terms, description of security, rights and obligation of each party,
conditions for acceleration, prepayment conditions, other conditions
for termination, dispute resolution (law, jurisdiction, process)).
c) Copies of any guarantees of the companies' loans or loans
guaranteed by any of the companies (list company, amount, term,
exclusions/limitation and any unusual provision of guarantee).
d) Outstanding letters of credit (list issuer, amount, standby/revocable,
term, conditions for draft).
e) Documents reflecting financing arrangements for the purchases of
goods or services, including terms, security required, etc. (list parties,
amount, description of property, term, rights and obligation of each
party, security, conditions for termination or foreclosure, dispute
resolution (law, jurisdiction, process).
d) Details of any contingent liabilities arising out of (including but not
limited to) pending litigations, disputes, arbitration, non compliance of
any law, rule, regulation or any contractual covenant, legal or other
notices, show cause notices, bank guarantees and any other
contingent liabilities that The target company has not provided for.
Copies of the Guarantees and details of invocation thereof, if any.
e) Copy of any contract under which companies have unfulfilled rights
(list parties, term, rights and obligation of each party, condition for
termination, dispute resolution (law, jurisdiction, process)).
f) Copies of any past agreements with outstanding obligations for the
companies to indemnify any third party (list parties, term, rights and
obligation of each party, conditions for termination, dispute resolution
(law, jurisdiction, process).
g) Copies of any performance, bid or other bonds and any agreement
to which the companies are a party, which contains any penalty
clauses applicable to the companies (list parties, term, obligation,
amount, conditions for demand/ termination, rights and obligation of
each party, conditions for termination, dispute resolution (law,
jurisdiction, process)).
h) Copies of any documents reflecting any past default of any financial
obligation by company or action, voluntary or involuntary, to reflect
company's insolvency or bankruptcy (list parties, nature of obligation,
amount, describe default and remedy imposed).
i) Details of any Off-Balance Sheet commitments or 3rd party
guarantees.
j) A list of all outstanding claims against company not involved in
litigation including: claimant, date asserted, nature of claims, damages
or other relief claimed, insurance coverage, status and company
representation.
k) A list of all governmental investigations pending or completed within
2 years including: agency, date commenced, nature of investigation,
status and company representation.
l) Copies of any judgment, orders, injunctions, including: issuing
agency, date, nature of action, terms of order, judgment or injunction.
m) A history of claims, litigation and investigations: number of suits,
claims or investigations, general nature, amount of damages
sought/awarded or access to records of claims, litigation and
investigations during that period.
n) Provide representative warranty for company products: written,
terms, express or implied, limitations/exclusions, term.
IV. PROPERTY
A. Immovable Property
a) All deeds, leases, mortgages, conditional sales, contracts,
easements, liens, encumbrances or collateral security managements,
other title or interest retention arrangements, title insurance policies
and binders and other evidence of title with respect to immovable
property executed by The target company.
b) Details of all deeds, leases, mortgages, conditional sales, contracts,
easements, liens, encumbrances or collateral security managements,
other title or interest retention arrangements, title insurance policies
and binders and other evidence of title with respect to immovable
property in a Tabular form providing details of date, parties, value and
term.
c) Details of any properties shared with a party with details of such
sharing arrangements.
d) Agreements (options, contracts for purchase, etc.) for the
acquisition of any land used or to be used by the companies;
construction contracts for buildings; building permits; certificate of
conformity and insurance policy (list parties, term, description of
property or work, specific property involved, rights and obligation of
each party, conditions for completion, other conditions for
termination, dispute resolution (law, jurisdiction, process).
e) Management of building - provide maintenance and grounds
keeping contracts, including utility and green space (list parties, term,
property description, rights and obligation of each party,
indemnifications, conditions for termination, dispute resolution (law,
jurisdiction, process)).
f) Identify any related party transactions (i.e., transactions by and
between The target company and its directors, managers, employees
and/or relatives of its directors, managers and employees related to
any item identified in the preceding categories of items.
B. Movable Property
a) All deeds, leases, mortgages, conditional sales, contracts,
easements, liens, encumbrances or collateral security managements,
other title or interest retention arrangements, insurance policies and
binders and other evidence of title with respect movable property of
The target company.
b) Details of all the above mentioned in a tabular form providing
details of date, parties, value and term.
V. LEGAL PROCEEDINGS
a) All complaints and pleadings filed by or against the target company
(including accident reports filed in connection with workers
compensation claims, shareholding disputes, disputes relating to
nonpayment of debts) and all correspondence relating thereto.
b) All pending material legal proceedings to which the target company
is a party.
c) All legal notices received by the target company and steps taken in
that regard.
d) Consent decrees, judgments, settlements and other dispositions of
legal proceedings pursuant to which The target company has
continuing or contingent obligations.
e) Details of any investigation by the Monopolies and Restrictive Trade
Practices Commission in respect of monopoly or merger investigations
or investigations into alleged anti-competitive practices in which The
target company has been directly or indirectly been involved with or
which has affected its business.

f) Details of all of the above in the following tabular form:

Sr. No.
Parties to the Proceedings
Facts and brief particulars of the matter
Value involved/ liability expected and treatment in books of accounts.
Current Status including the next date of hearing
VI. CONSENTS & APPROVALS
The following are the list of consents and approvals, the compliance of
which shall need to be verified through appropriate documentary
proof:
A. Labour and Industrial Laws
a) Registration certificate under Shops and Establishments Acts.
b) Registration under Factories Act
c) Proof of registration under contract labour act, and other applicable
labour laws, including local laws applicable in various states.
B. Insurance
a) Details of Insurance policies covering Fire, Marine, burglary, theft
and motor vehicle obtained by The target company.
b) Details of Employees State Insurance Letter granting a Code Number
under the ESI Act.
c) Registration under the EPF Act of Employees Provident Fund (EPF)
Scheme, if any.
d) Details of Group Insurance Scheme (GIS), if any.
C. Intellectual Property
a) A list of all trademarks, copyright, protected origin designations,
know-how and patents of significant importance for the activity of the
company, including dates of registration and registration numbers, and
any potential or existing violation of the rights arising there from in
addition to copies of any license or registered user agreements. If an
application for registration of any of the foregoing is pending, please
provide copies of the applications.
b) A description of any intellectual property rights licensed to and/or
from third parties along with copies of relevant documents, including
copies of all written technology licenses (including sublicenses),
software licences, software development agreements, compulsory
licenses, security agreements, royalty agreements, franchise
agreements, distributions agreements, etc.
c) Copies of employment, consulting and non-competition agreements
(to the extent not provided above), and a description of circumstances
that may lead to claims of consultants or employees for inventions.
d) Description of any other significant right relating to intellectual
property rights that are not protected by law or contract.
e) Details of any litigation involving the protection of any brand name
owned by the Company.
D. Misc
a) Consents and Approvals received under the Air Act, Water Act and
the Environmental Protection Act.
b) Any other consents and approvals required for operation of The
target company’s business including licenses for storage of films and
other licenses required to be obtained under the Cinematograph act
and the rules framed there under.
VII. ENVIRONMENT
a) Details of licenses, permissions, authorizations and consents from
environmental authorities obtained by The target company in order to
carry on business and any outstanding applications in respect of same.
b) Details of any material breach (whether past, present or potential
breach) of any law, code, rule, regulation, order, notice, directive,
licence, authorisation, consent, approval or similar concerning health,
safety or pollution or protection of the environment by The target
company.
c) Details of any environment audit and inspection reports (whether
performed by the owner or by third parties) made, and documentation
for any alleged violations assessed, at any time in the past in relation
to the business of The target company.
(i) Identify whether any chlorinated solvents have been used in the
business of The target company.
VIII. FINANCIAL INFORMATION
a) Management letters issued by statutory auditors during the period.
b) Any internal audit reports.
c) Independent auditor’s workpapers for the last year and any
workpapers for interim audit of current year.
IX. PROPERTY, PLANT & EQUIPMENT
a) Fixed Asset Register.
b) Schedule and description of capitalization of software costs by
product.
c) Details of hire purchase, leasing and rental agreements.
d) List of third-party software used in products and personal
computers, if any.
e) Details of any patents and trademarks.
f) Capital commitments post the last audit date.
g) Depreciation policy.
X. INVESTMENTS
a) Schedule and description of long-term and current investments.
b) Documentation supporting the carrying value.
c) Details of provisions carried against the investments.
XI. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES
a) Account payable balances, credit periods offered by key suppliers,
and accrual for trade rebates and commissions.
b) Accounts payable aging listing.
c) Listing of accrued expenses including information on basis of
accruals for items such as payroll and bonuses.
d) Liabilities and provisions written back over the past six months.
XII. CONTINGENT LIABILITIES AND FINANCIAL COMMITMENTS
a) Non-compete covenants.
b) Pending capital or other financial commitments.
c) Confidentiality Agreements.
XIII. TAXATION – DIRECT AND INDIRECT TAXES
a) Opinions, if any, issued by tax counsels / consultants.
b) Calculations of deferred tax assets/liability recognised.
c) Tax incentives on plant expansion.
d) Status of Income tax giving the following details:
(i) Financial year;
(ii) Profit/loss as per accounts;
(iii) Tax profit/loss;
(iv) Tax payable;
(v) Tax paid; and
(vi) Refund.
e) Status of assessment with demand, if any.
f) Tax files for all ‘open’ years.
g) Copies of Income Tax returns filed with all annexure for all open
assessments.
h) Status note on Customs and Excise and Sales Tax related
assessments.
i) Final return for the target company.
j) Detail on any Tax Holidays that the target company has.
XIV. RELATED PARTY TRANSACTIONS
a) Group charges/ recharges together with details of nature of charges.
b) Any unusual or non-market rate arrangements with related parties.
XV. FINANCIAL MATTERS
a) Accounting policy/procedure manual.
b) Year end Income Statement and Balance Sheet with supporting
schedules for past 2 years.
c) A Schedule of secured loans, unsecured loans, overdraft facility etc.
with loan agreement & term/condition of such facility.
d) General ledger for past 2 years.
e) Current year budgets
f) Lease expense and terms.
XVI. ACCOUNTS RECEIVABLE/CREDIT MATTERS
a) Accounts Receivable Aging
b) Bad debt write - offs for the last 2 years.
c) Analysis of Reserve for Doubtful Accounts.
d) Credit Terms.
e) Listing of Notes w/ terms.
f) Review customer credit files for top 10 accounts.
g) Credit policy & procedures.
XVII. INVENTORY MATTERS
a) Complete Inventory Listing for the current month.
b) Obsolete & Slow moving listing.
c) Inventory Turnover Analysis for the last 2 years.
d) Cost elements included in inventory.
e) Consignment programs – vendors and customers.
f) Cycle counts or physical inventory methods.
XVIII. COST ACCOUNTING MATTERS
a) Description of the standard cost system used and cost elements
included.
b) Total standard hours by product.
c) Detailed average labor and overhead rates by product.
d) Definition and cost of top ten (10) material purchase items.
XIX. SALES RELATED ITEMS
a) Sales by product category by month for prior 2 years and year-to-
date.
b) Current year forecast by product category.
c) Gross profit by product category for prior 2 years and year-to-date.
d) Sales Report by Customer (preferably with Gross Margins) for prior 2
years and year-to-date.
e) Sales by branch or region.
f) Analysis of any difference between Gross Sales and Net Sales.
g) Customer returns for prior and current year.
h) Current order book on hand (backlog).
XX. TREASURY
a) All documents (for example, indentures, promissory notes, credit
agreements, loan agreements, security or pledge agreements, long-
term installment purchase obligations, lease purchase obligations, etc.)
evidencing, securing or otherwise relating to any outstanding or
proposed indebtedness or any indebtedness of any person as to which
either may be a surety or guarantor, or as to which either might
otherwise become liable (including photocopies of all loan documents
and security documents) which were entered into by the target
company.
b) Details of any undertakings/ encumbrances etc. given/ accepted by
the Promoters for and on behalf of the target company.
c) Details of all bank and corporate guarantees issued by or on behalf
of The target company, including any off balance sheet items.
d) Copies of all Forms 8 and 13 filed for registration of charges with the
Registrar of Companies and where charges have been satisfied, copies
of Form 17 and Nil Due Certificates, filed by the target company.
e) Details of inter corporate loans and investments availed of by The
target company, including tenure, amount outstanding and terms of
re-repayment.
f) Outstanding letters of credit.
g) Copies of any past agreements with outstanding obligations for the
companies to indemnify any third party.
h) All contracts containing unusual or onerous obligation, agreements
outside the ordinary course of business
XXI. MISCELLANEOUS ITEMS
a) Promotional activities/Commitments with customers.
b) Long-term sales or purchase agreements, if any exist.
c) Warranty expense for the last 2 years.
d) Current warranty reserve and calculation methods.
e) Pension expenses for the last 2 years and support for current
obligation (if any).
f) Listing of any one time non-recurring expenses or income recorded
in the past 2 years.
g) Listing of any historical costs that are not indicative of the current
cost structure.
h) Listing of any cost of business not included in the current financial
reports.
i) Listing of any family costs that should not be included in future
financial projections.
j) Budget to Actual results past 2 years.
k) Financial projections for the next 3 years with underlying
assumptions.
XXII. HUMAN RESOURCES
a) Complete list of employees by location, to include employee type
(permanent, temporary, apprentice, contract etc), job title, length of
service, and gross salary. Include copy of company organizational
chart.
b) Provide the following for top level management:
(i) Name and position, including any formal job descriptions, and time
in position;
(ii) Resumes;
(iii) Salary history for the last 3 years;
(iv) Bonuses (identify fixed vs. variable), personal loans, or other
additional allowances (car, phone, housing, clubs, etc) for the last 3
years;
(v) Copies of all employment /"contracts of service", and any
supplemental agreements related to confidentiality, conflicts of
interests,etc.; and
(vi) Copies or descriptions of any severance agreements, whether
mandated by law or provided by policy, for key members of
management.
c) Copy of formal Employment Manual/Staff Handbook, along with any
supplementary HR policies, practices and procedures.
d) Details of any/all applicable "Standing Orders", either general or
certified.
e) Samples of any standard contracts of service used within the
employee population.
f) Copy of any formal agreements with trade unions contract to
represent employees
g) Details on any labor issues (strikes/shutdowns, etc.) of either a
current/anticipated nature, or those that have occurred in the past 2
years.
h) Copies or description of any incentive pay plans, including profit
sharing, bonus schemes, or other special compensation/incentive
programs for employees.
i) Copies of wage and salary structures related to job title, grade levels
and/or salary/rate ranges.
j) Details of any current or threatened employment related litigation,
whether contractual, individual or class action.
k) Details of company participation in any government provided
benefit programs (EPFS; EPS; ESIS; ESIC; EDLIS, etc).
l) Details of any company-sponsored supplemental benefit programs
(Medical-domiciliary; Flexible Benefit, Medical Plan, Accident/Life
Insurance, Pension/Gratuities, Superannuation, Stock Plans, etc).
XXIII. BUSINESS GROWTH PLANS
a) Any market research or supporting information used as a basis for
the five-year growth plan.
b) Plans related to growth of sales and customer support infrastructure
to support growth plans.
XXIV. COMMERCIAL RELATIONSHIPS
a) Copies of representative distributor, representative or sales agent or
customer contracts along with related documents (for both foreign
and domestic customers): order confirmation, purchase order, invoice,
term sheet, etc. (list parties, term, rights and obligation of each party,
conditions for termination, dispute resolution (law, jurisdiction,
process).
XXV. ASSETS AND LIABILITIES
A. Buildings/Utilities
a) Agreements (options, contracts for purchase, etc.) for the
acquisition of any land used or to be used by the companies;
construction contracts for buildings; building permits; site surveys,
legal property description, certificate of conformity and insurance
policy (list parties, term, description of property or work, specific
property involved, rights and obligation of each party, conditions for
completion, other conditions for termination, dispute resolution (law,
jurisdiction, process).
b) Management of buildings - provide maintenance and grounds
keeping contracts, including utility and green space (list parties, term,
property description, rights and obligation of each party,
indemnifications, conditions for termination, dispute resolution (law,
jurisdiction,
process).
XXVI. INFORMATION TECHNOLOGIES
a) Overview of systems infrastructure including servers, LAN/WAN
networks. Include physical location and general configurations of
hardware, stability, IP address ranges and growth capacity.
b) Copy of hardware and software leases, purchase agreements, and
maintenance agreements.
c) Copies of software license agreements including operating systems,
business applications, utilities, and PC software.
d) Overview of company operations and external clients being
supported by IT.
e) Business applications overview with number and location of users,
stability, and growth capacity.
f) Client list and overview of client satisfaction, A/R status, challenges,
etc.
g) Copy of key client reports and level of customization.
h) Copies of software licenses, sublicenses, representative, sales or
agency agreements for software/hardware products that have been
sold or made available to others.
i) Identify any user, other than an employee of the company, that has
access to any of the company's computer systems and who could
reasonably expect the company to provide support. Also describe the
nature of support or systems accessibility that exists.
j) Identify external data interfaces in place with the company's systems
and databases. Define fees or costs associated with each and the entity
associated with the interface.
k) Identify expected hardware upgrades anticipated in the next twelve
months.
l) Describe any existing system development projects that have a
material effect on maintaining or growing the business of the company
during the next twelve months, with specific identification of any
development efforts required to achieve current budgeted objectives
of the company.
m) IT staff list including name, title, responsibility, salary, start date,
and last pay increase date of increase and amount. Include an IT
organization chart including open positions that shows how the staff is
managed and where the staff is physically located.
n) Copy of the current IT operating budget.
o) Copy of the company's current capital budget and anticipated
capital purchases for the next 12 months.
p) Copy of IT asset list.
q) Identify by location the telecommunications costs experienced for
the past twelve months.

Note:

1. Kindly keep ready in a separate file, a copy of all the “Available” records.
2. Please mention the reason of “Non-Availability” of document if applicable.
3. Please try to elaborate the significant remark to the maximum.