PROCEDURE MANUAL

DOCUMENT CONTROL

THE MANUAL IS THE PROPERTY OF

AROMA LABORATORIES (INDIA) PVT. LTD.,

Community Centre 1 & 2, 1st Floor,
Lawrence Road,
New Delhi - 110035.
Telephone: (011) 45683511, 27512031
E-mail: aroma_laboratories@yahoo.in

Document No : ALPM - 02
Issue No. : 01
Issue Date :
Revision No. :0
Copy No. :
Name of the Holder :

ISSUED BY : ISSUE NO. : 01

QUALITY MANAGER PROCEDURE MANUAL DATE :
DOC. NO. : ALPM - 02
APPROVED BY : REV. NO. : 0
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 AROMA LABORATORIES (INDIA) PVT. LTD.

PROCEDURE MANUAL
         DOCUMENT  CONTROL
DOC. NO. : ALPM - 02

AMENDMENT RECORD

Amend- Date Discard Insert Reason for Sign.

ment Issue/ Section Page Issue/ Section Page amendment
no. Rev no. Rev. no.
no. no.

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 AROMA LABORATORIES (INDIA) PVT. LTD.

PROCEDURE MANUAL
PROCEDURE FOR DOCUMENT CONTROL
DOC. NO. : ALPM - 02

1.0 PURPOSE

The Purpose of this Procedure is to ensure the measures and responsibilities to be

exercised in respect of the preparation, approval, issuance, review, amendment and
storage of documents. The procedure also applies to all documents of external origin.

2.0 SCOPE

The scopes under this procedure are

Quality Manual (ALQM)

Procedure Manuals (ALPM)
Inspection / Testing Procedure Manuals (ALITM) & Work Instructions (ALWI)
Quality Records (ALQR)

3.0 RESPONSIBILITY

It is the responsibility of the Quality Manager to ensure that control of Management

System related documents is exercised.

4.0 PROCEDURE

4.1 All Management System documents are identified by:

i) Title of the document
ii) Unique document identification
iii) Page no. and Total no. of pages
iv) Issue no. and Issue date
v) Revision no. and Revision date
vi) Signature of issuing and approval authority

All the documents have unique identification number are authorized prior to issue.

4.2 All Management System documents are prepared and issued by the Quality Manager
and Approved by the Director Technical by signing on each page of the document.

4.3 All documents are reviewed prior to issue.

4.4 Controlled copies of the document are identified as CONTROLLED COPY by rubber
stamp with red ink on each page.

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PROCEDURE MANUAL
PROCEDURE FOR DOCUMENT CONTROL
DOC. NO. : ALPM - 02

4.5 Any uncontrolled copy in circulation is marked as UNCONTROLLED COPY with

blue ink on each page.

4.6 All obsolete documents are clearly identified as OBSOLETE (red Colour) and are
recorded from the point of issue or retained for legal or specific purpose kept with
Quality Manager.

4.7 Hardcopies of all documents are maintained. Master copy are maintained by Quality
Manager.

4.8 If a new procedure or document is required, the QM and respective department consult
each other to prepare the same, which is finally approved by the Director – Technical.
The following contents will be included in the new procedure/document.

Purpose
Scope
Responsibility
Procedure (described in details where required)
Records

5.0 CODIFICATION SYSTEM

The following codification system is followed for proper assimilations of current

information on documentation, implementation, storage and retrieval of document.
XXXX ZZ

Sl. No. of the document

Type of the document

XXXX – Type of document

ALQM – Quality Manual - 1st Level
ALPM – Procedure Manual – 2nd Level
ALITM – Inspection / Testing Procedure Manual – 3rd Level
ALWI – Work Instruction - 3rd Level
ALQR – Quality Records – 4th Level

ZZ – Sl. No. of the document

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SYSTEM PROCEDURE MANUAL

PROCEDURE FOR DOCUMENT CONTROL
DOC. NO. : ALPM - 02

6.0 AUTHORISATION

6.1 All documents related to Management System are authorized before issue.

6.2 All documents are issued by the Quality Manager and authorized by the Director
Technical by signing of each page of the document.

7.0 DISTRIBUTION LIST

Quality Manual is distributed as per the list mentioned in Sec. 3 of ALQM 01.
Procedure Manuals (ALPM) are issued to Director – Technical, QM & Lab In-charge.
ALTMs & ALWIs are issued to the Lab In-charge Only. All master copies are
maintained by the QM only.

8.0 STANDARD SPECIFICATION/CALIBRATION CERTIFICATES, OPERATING

MANUAL

A list of specification (ALQR 02) is maintained. All standards specification with stamp
are kept in shelves for use of the testing personnel.

9.0 AMENDMENT PROCEDURE

9.1 Any changes/modifications can be requested by any staff and he may gives his
suggestion in writing to Quality Manager. The change is reviewed, approved and then
the document is updated. If the changes are not approved, they are not to be effected.

9.2 The withdrawn document is sent back to the Quality Manager and destroyed. One copy
is marked “OBSOLETE” and maintained for reference purpose.

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PROCEDURE MANUAL
PROCEDURE FOR DOCUMENT CONTROL
DOC. NO. : ALPM - 02

9.3 Whenever changes are affected to a quality-related document, the concerned page or
section is revised up to the user point. The changed document carries a suitable record
having a brief account of the changes in the Amendment page ALQR. : 05.

9.4 Whenever any format or document is changed, the document is assigned the next
Revision No. The original revision status of all documents is marked as ‘0’ After 25
revisions or in case of major revisions, the document is reissued with the next issue
number, the first reissue is identified as Issue 02 in each page of the document.

9.5 Any handwritten amendment in documents is not permitted.

9.6 Control of documents of external origin: All relevant National/International

standards for testing are procured and maintained by T.M. Updating these standards is
the responsibility of the T.M. He identifies the revision of standard methods by means
of internet and /or by contacting the concerned standard bodies. In case of revision of
standard methods, the T.M. arranges for the procurement of the latest valid edition and
make it available to the laboratory personnel after marking the same as
“CONTROLED COPY”. The old version of the standard is marked as
“SUPERSEDED DOCUMENT” to indicate its status of revision.

10.0 RECORDS

Following records are maintained by the Quality Manager :

ALQR : 01 Master List of Quality Document

ALQR : 02 List of Specification
ALQR : 03 Document Issue Note.
ALQR : 05 Amendment Record.

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