Hanley Castle Parish Council

Minutes of the Meeting of the Parish Council held on Thursday, 19th September 2019
at 19:00 in Hanley Swan Village Hall.

Present: Councillors: Sue Roberts (Chairman), Wendy Roberts-Powell, Lesley Smith,

Alex Walker, Sue Adeney, Alison Bolton.

Apologies: Councillor Alan Rogers; Peter Goodyear (PPW), DCllr Andrea Morgan

In Attendance: Nick Harper (Pond Warden), Marjorie Nelson (PPW)

97/19 Welcome & Apologies The Chairman welcomed all present to the September
Meeting of the Parish Council. She accepted the apologies submitted to the Clerk.
Cllr Roberts notified the Council that she had received a letter of Resignation from Cllr
Sarah Darwent. The Parish Councillors were saddened by the news and asked that she
be contacted and thanked for all her hard work during her time in office. It was agreed
that she would be greatly missed and Councillors were asked to volunteer to take over
her responsibilities. The Clerk said she would notify MHDC and make them aware that a
Casual Vacancy had arisen.
ACTION: Clerk to notify MHDC.
Cllr Roberts said that she was saddened to inform the Council that Jenny McGowran,
the Parish Council’s Alms House representative, had passed away. She spoke of her
commitment to Alms Houses both locally and nationally and said she would liaise with
the Alms House Committee (Hanley Castle Parochial Charities) regarding a future
representative.

Declarations of Interest & Dispensation Requests from Councillors

a) Register of Interests: Councillors were reminded that they should have updated
their register of interests and sent them to the Monitoring Officer at MHDC.
b) To declare any Disclosable Pecuniary Interests in items on the agenda and their
nature: None declared
c) To declare any Other Disclosable Interests in items on the agenda and their nature:
Cllr Adeney declared an interest in the High School Planning application.
d) To consider and agree all requests from Councillors for the Council to Grant a
Dispensation (S33 of the Localism Act 2011) – None received
e) To renew Termly Dispensations previously granted at the next meeting as they
expired at the end of May 2019. It was agreed to defer to the October Meeting ahead
of the Budget setting.
ACTION: Councillors were asked to complete a dispensation request for
precept setting and financial discussions post-election.

Closure of the meeting to allow parishioners present to speak on any matters

relating to the Parish.
The issue of sunken drains on Roberts End was raised; it was thought to have been
caused by the increased in volume of heavy vehicles travelling through the Parish. This
matter was discussed and DCllr Allen was asked to look into conditions on the ESP
Planning permission with regards to traffic movements. Cath Pritchard wished to retire
as the Hanley Welcomer and Cllr Bolton offered to take her place and help with the
distribution.
The Parish Welcome Pack was also discussed and the fact that it needed updating. Cllr
Bolton offered to help with distribution of the Welcome Packs and Cllr Roberts would

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 arrange for them to be updated. Cllr Bolton would mention the Welcome Packs in the
Parish Link entry.
It was asked when the benches were going to be re stained, the clerk to contact the
volunteer to ask for an update on the planned work.

98/19 Minutes: The Minutes of the Meeting held on 18th July 2019 had been
previously circulated and the minutes were approved and signed.

99/19 Matters Arising & Progress Reports not Listed elsewhere on the
Agenda:
a) Ownership of the Community Orchard land – No update was able to be provided but Cllr
Roberts would speak with the Solicitor and Malcolm Fare to get an update.
b) Telephone Box – The painting had been finished and signs had been put in, the issue
with the door had been solved.
c) Subsidence Claim – The Clerk updated the Parish Council and it was agreed to review
the quotations provided as the latest correspondence was requesting the work be
undertaken.
d) Parish Makeover – Cllr Roberts met with the team and asked them to use their time on
the footway in front of HCHS. The Chairman had written to thank the Co-Ordinator.

100/19 Finance:
a) Payment of Accounts: Members approved the payments of accounts as in the
presented schedule in Appendix 1.

101/19 Planning:
a) To Consider the following applications referred by MHDC for consultation:
None received

b) To consider under the Scheme of Delegation any Planning Applications received

between the publication of the agenda and the Meeting:

19/00869/HP Cotteswold Hanley Single storey side extension

Swan Worcester WR8
0DN

Too close to the boundary and overbearing on the neighbouring property. Ask about the
other building, is it an extension?

19/01115/FUL Hanley Castle High Construction of 4 classrooms and ground

School Church End floor extensions to the kitchen, WC's and
Hanley Castle dining hall
Worcester WR8 0BL

Support the application and extension but ask about the location of construction traffic
and ask for the travel plan to be revisited in light of the increased number of students

19/01063/RM Land At (Os 8110 4252) Reserved matters application for the
Welland Road Hanley appearance, landscaping, layout and scale
Swan of the 16 dwellings permitted under outline
permission 17/00382/OUT.

The application was discussed and the concerns raised by neighbours regarding access
noted. The Parish Council had no objections to the amendments proposed.

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 19/01330/FUL Walmer Lodge Hanley Swan Demolition of existing property and construction of 2
Worcester WR8 0DX detached houses.

The application was determined to be contrary to the Neighbourhood Plan as the

application was for 5 bedroomed properties and were not deemed affordable properties
as had been outlined in the NHDP for the site.

c) Details of Decision Notices Received to-date: - None

d) Details of enforcement action: None

e) Details of Appeal Notices Received: None

102/19 Highway Matters

a) Road Safety Working Party – A replacement for Cllr Darwent was requested.
ACTION: Cllrs to consider whether they might serve on the Working Party.

b) Lengthsman: Cllr Roberts said it was a new pole that was required rather than an
extension pole for the VAS so the Clerk would advise Hannah Davies.
It was reported that there were several sections of hedgerow that were overgrown and
reducing cycleway access. It was agreed to draft a letter for distribution to properties of
hedges that required attention.
ACTION: The Clerk to draft a letter for distribution.

103/19 District & County Councillors Reports

a. District Cllrs Morgan & Allen: DCllr Allen updated the Council on events at MHDC. He
was meeting with the planning officer to discuss 19/01063/RM. He talked about the
rejection of increasing taxis fares and a proposed meeting with the companies and the proposed
bus service cuts from 31st October. He also spoke to the Councillors about a £250 Ward Grant
and whether they had any ideas that could benefit from it.
He advised that the SWDP was being reviewed and that the consultation started in
November.
b. County Cllr Tom Wells: Member not present.

104/19 Report of the:

a) Parish Paths Warden & Tree Warden (Peter Goodyear & Marjorie Nelson) Their
report was read out. A request was made for funding towards the refurbishment of a
path at Picken End. The proposed costs were discussed and the council all voted in
favour to provide up to £945 for the works.
The path from Maisey Cottage to Hanley Castle was reported to be very narrow in parts
due to the overgrown hedge, it was agreed to monitor it.
b) Pond Warden (Nick Harper) – The Pond Warden updated the Council on the latest
work and advised that several new volunteers had come forward to help. The Council all
voted in favour of providing a Memorial Bench in recognition of the years of hard work
and support by the former Pond Warden Neil Verlander. Cllr Bolton reported that
following a meeting with them, Black Swan Windows were very keen to sponsor the
pond area and she was working with them for a suitable location for their signage.
ACTION: Cllr Bolton to meet again with Black Swan Windows and include the
Pond Warden.
c) Playing Field Warden, Village Hall & Defibrillators (Graham Holmes) – Cllr
Roberts provided an update and said that a request had been made for the Parish
Council to purchase a Line Marker for the playing field and the Football Club would
make a significant contribution to the cost. All Councillors voted in favour of the
purchase.
d) Local Police – Latest report circulated

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105/19 Correspondence
a) Parish Makeover – email circulated
b) Malvern Hills & Wychavon Neighbourhood Watch Together event 25th Sept –
Email circulated
c) Bins within the Parish – Issues with collection of the bin on Welland Rd had
been resolved and it would now be regularly collected. The Council was asked to
produce a list of locations of all bins to verify which are collected by MHDC.
ACTION: A List of Parish Bins to be provided by Cllr Roberts
d) Malvern Autumn Show Draw – Cllr Roberts-Powell advised the draw had been
made and asked a letter of thanks be sent to the Three Counties Management
Team.
ACTION: The Clerk to write a letter of thanks.
e) Parish & Town Council Forum – 21st October at 5.30pm – email circulated
f) New Street Name Request – Land adj to Church End House – Vicarage Fields
was proposed to reflect the site’s heritage.
g) Ticket to Ride – Strengthening transport for the community. Date 11th October
– email circulated
h) Polling Station Survey – Email Circulated, comments required by 20th Sept

106/19 Topics raised by Councillors, Committees, Clerk & Parishioners –

a) Parish Motion on Climate Change – Cllr Adeney address the Council regarding
Climate change and the need for action by the Parish Council to try and reduce the
Parish’s carbon footprint. A long discussion was held and Cllr Adeney proposed that the
Parish Council draft a Commitment to Become Carbon Neutral by 2025, Cllr Roberts-
Powell seconded it and all voted in favour of the commitment.

107/19 Councillors reports and items for future agenda:

Review of the Standing Orders, Neighbourhood Plan – Taking it forward & Projects for
CIL/Section 106,

108/19 Date of Next Scheduled Meeting: 17th October 2019

Signed ……………………………… Date: 17th October 2019

Chairman

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Appendix 1: Schedule of Payments & Receipts 19th September 2019

Payment of Accounts: The under mentioned cheques were approved:

1659 MHDC Election Costs 36.00

1660 Peter Sauntson July Lengthsman Duties 112.00
1661 New Farm Ground Maintenance July & August Grass cuts 1411.20
1662 Rebecca Abunassar August Clerk duties 442.00
1663 Rebecca Abunassar September Clerk Duties 442.00
1664 VOID CHEQUE
1665 WDBF Ltd Glebe Rent 29/09-24/03 125.00
1666 Open Spaces Society Membership Renewal 45.00

Signed ……………………………………… Date: 17th October 2019

Chairman

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