Document Number Revision: 8.

0
WI - 010
Effective Date: 05/08/2018

Audit Planning Guidance

ATTACHMENT 3
Pre-Planning Facility Information
Please complete this form to facilitate the generation of the Audit Plan

Facility Name Gefco, Inc.

Facility ID 4279
Audit ID
Contact Person Tasha Ramisetti
Contact E Mail tramisetti@gefco.com
Contact Number(s) (580) 234-4141 ext. 259

 Total Number of Employees:

Start Time End Time No. of Employees

Shift 1 6 a.m. 4 p.m. 103 Hourly

Shift 2 8 a.m. 5 p.m. 57 Salaried

Shift 3 N/A N/A N/A

Total Number of Employees: 160

* Number of People must include all personnel working for functions that support the management system,
e.g., maintenance, purchasing, human resources, warehousing, engineering, sales, etc. It is NOT limited to
personnel involved in manufacturing of product or provision of service. Sub-contacted personnel working
inside the facility also to be included.

Has the number of employees changed from the information in MyCerts? (Y/N) NO

 Identification of Processes of the QMS:

Please identify in the table below the processes specific to your QMS. Do not list the clauses of
API Spec Q1 and/or ISO 9001. The processes listed on the table are just examples. You may
delete, add and/or replace any of them so that only processes specific to your organization are
listed. You may also include the position or name of personnel who is the primarily responsible
for the process.

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 Document Number Revision: 8.0
WI - 010
Effective Date: 05/08/2018

Audit Planning Guidance

In-House (I)
Identify the
Outsourced (O)
Process / Activity shifts doing the Personnel Responsible
Not applicable activity
(N/A)

Contract Review I 1st Executive Management

Procurement I 1st Scott Farrington

Design I 1st Arnold Law

Machining I 1st Dustin Clements

NDE O 1st QM

Welding I 1st Aaron King

Heat Treatment O 1st QM

Painting / Coating I 1st Robert Merry

Assembly I 1st Jared Moore

Receiving Inspection I 1st Sue Shriver

Warehousing I 1st Dennis Lauderdale

Shipping I 1st Dennis Lauderdale

 Are there any other locations where one or more processes of the Quality Management
System are performed? (Y/N) NO

If yes, identify the processes at the other locations and provide the distance to the facility
being audited.

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 Document Number Revision: 8.0
WI - 010
Effective Date: 05/08/2018

Audit Planning Guidance

What is the relationship of the other location(s) to your facility (e.g., sister company, supplier,
affiliate, site extension, etc.)?
N/A

 Provide a copy of the most recent Quality Manual including the interaction of processes
within your Quality Management System.
 Do you have any audit plan considerations based on the facility layout?

NO

 If your facility has been previously audited by API; please describe:

 QMS changes since the last API audit

Updated Quality Manual

Updated Procedures and Work Instructions

 Organizational structure changes since the last API audit

New Group President – Scott Barker, former President

New Company President – Vince Trotta
New VP – Arnold Law
New Lean Director – Chris Bell

 Key personnel changes since the last API audit

Welding Supervisor – Aaron Bell/Tim Gregston

Quality Manager – Tasha Ramisetti
Test Engineer – Tim Gregston

 New products and/or new technology introduced since the last API audit

None

 Has the facility monogrammed any products since the last API audit?

Yes, links

 Is there any other relevant information the API auditor should consider while
generating the audit plan (e.g., logistics, safety, etc.)? NO

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