Ex no:1STARING MS-WORD

Aim:

Creating a new word document using ms-word

Procedure:

Creating document:

 Select the new option from menu from menu bar

 Select the general tab in the New Dialog box
 Select the Blank Document icon
 Click ok.

Save a document:

 Select the save option from the file menu.

 Type the file name by which you wish to
 Save your file.
 Click ok.


Printing a document:

 Open the document

 Select print option from the file menu.
 Specify the page range
 Specify the number of copies in the scroll box.
 Click ok.

Closing a document:

 Select exit option from file menu.

Result:

Thus the above ms-word document created successfully.

EDITING THE DOCUMENT

Aim:

 Create a document and edit the document .

 Find and replace option .
 Cut , copy and paste option.
 Undo and Redo option.

Procedure:

Find and replace:

Searches for specified text, formatting symbols and commands in the active a document

Steps:

 Select find option from the edit menu or press ctrl+f keys.
 Find and replace box is displayed.
 Type search word I the find what dialog box.
 Click find next button in the find dialog box
And the next word is pointed by cursor.
Repeat step4 until search completes

Cut:

Cut the section to the dipboard the step to cut the text are

 Select the text you want to copy

 Select the cut command from the edit menu or press the ctrl+x key
 The selected text is cut to the clipboard and original will be erased

Copy

Copies the selection to the dipborad the steps to copy the text are

 Select the text you want to copy

 Select the copy copy command from the edit menu or press the ctrl+c key
 The selected text is copied to the clipboard
Paste:
Paste the selected portion from the clipborad to the desired location
 Place the cursor where you want to paste tee copied text.
 Select the paste command from the edit menu or ctrl+v key
 The selected text is paste in the desired lacation.
undo text:
The undo option is used to reverse the last performed action on the document the steps to undo to the last
performed action is.
 Select the undo option from the standard toolbar or press ctrl+z key to undo

Redo text:
The redo option is used to reverse last action select the reso option from the edit menu or click redo button from
standard toolbar or press ctrl +y key to redo

Result:
Thus the above ms-w9ord document edited successfully
Exno: 2.a. FORMATTING A DOCUMENT

Aim:
Write a procedure, to format a document using bold, italic and underline .

Procedure:

Bold:
 Select the text to format.
 Click bold icon button From the formatting toolbar or press ctr+B.

Italic:

 Select the text to format.

 Click Italic icon from the Formatting toolbar or press ctrl+I.

Under line:

 Select the text format.

 Click underline icon from the Formatting toolbar or Press ctrl+U.
 To change the character size using Font Dialog Box are.
 Select the Font option from the Format menu the font Dialog Box is displayed.
 Select the required Font size from the size full down list box.
 Click ok to apply the format.

Changing character size in the font dialog box:

 To change the font style, click the arrow next to the font style in the ribbon at the top of your document.
 Choose your font style from the drop-down list given.
 Click on the ‘Font’ arrow just above the main screen.
 A dialogue box will pop up. In this, choose your font size and style from the options.

FORMATTING PARAGRAPH:

Aligning Text:

Alignment is a way of organizing the text. It refers to the margins word enables to left, right, center alignments.

Left Align:

Alignment is a way of organizing the text It refers to the position the text of the margins word enables to Left,
right, center alignments.

 Select the paragraph which you want to apply Left align.

 Click align Left button formatting tool bar or pressctr+L.

Right Align:

A text is said to be right aligned with the margin of the page the step are.

 Select the paragraph which you want to apply right align.

 Click align Right button from the formatting toolbar or press ctrl+R.

Center Align:

A text is said to be center aligned if it is aligned with the center margin of the page.
  Select the paragraph which you want to apply align.
 Click align center button from the formatting toolbar or press ctrl+E.

Justify:

A text is said to be justified, if the text has straight edges on both sides of the paragraph

 Select the paragraph which you want to apply align.

 Click justify button from the formatting toolbar or press ctrl+J

Changing paragraph and line spacing:

 Select the text you want to format. Selecting text to format.

 On the Home tab, click the Line and Paragraph Spacing command. A drop-down menu will appear.
 Select size from the various options. ...
 The line spacing will change in the document.

Bullets and numbering:

 High light the text.

 Choose bullets and numbering command from format menu.

Bullets and numbering:

Bullets numbering outline numbered list style.

Re start numbering continue ok cancel.

 Choose the numbered tab from the bullets and number Dialog box.
 Choose the patten you which to apply by clicking anywere inside the pattern box.
 Click ok.

Bullets:

 High light the text.

 Choose the Bullets and numbering command form format menu.
 Choose the Bullets tab from the bullets and number Dialog box.
 Choose the pattern you which to apply by clicking any where inside the pattern Box.
 Click ok.

Paragraph indent and line spacing:

Open the Paragraph dialog box and click the Indents and Spacing tab.

 Select one paragraph or a group of paragraphs that you want to adjust.

 Click the Paragraph dialog box launcher on the Page Layout or Layout tab.
 If necessary, choose the Indents and Spacing tab.
 Choose your settings, and then choose OK.

Creating hanging paragraphs:

 Place your cursor at the beginning of your second line, before any text.
 Right click your mouse.
 Select Paragraph from the resulting pop up menu.
 Under Indentation, use the Special pull-down menu to select hanging.

Format painter and auto format:

 Highlight the text that has the format you want to copy.
  Click the Format Painter button in the Clipboard Group on the Home tab on the Ribbon.
o It’s the button that looks like a paintbrush.
 Click and drag the cursor over the text you want to copy the format to.
o Word formats the new text to look just like the already formatted text.

Autoformat:

Word does things like changing your quotes to Smart Quotes, automatically creating bulleted and numbered lists,
and changing the indentation of paragraphs.

 Load the document you want to format.

 Choose AutoFormat from the Format menu. Word displays the AutoFormat dialog box.
 Use the radio buttons to indicate if you want AutoFormat to work without stopping for your input, or not.
 Click on OK.

Result:

Thus the above Ms-word Document formatted successfully.

3. ENHANCING A DOCUMENT

Aim:

To enhance the document by using ms-word.

Procedure:

 Press word create a new document

 Type specified word to the next tap key to move curror to the next tab position then type the
remaining text.
 Press the text word in the same order
 Those are the ways to use tap settings.
 Left aligned tab.
 Right aligned tab.
 Centre aligned tab.
 Decimal tab.
 Select the required tab in the ruler the box.
 Click the mouse pointer all required the position in ruler bar.
 Select the desired tab alignment.
 Then click the set button.
 Press the ok button close the tabs they dialog box word align the text to their corresponding position.

Page Setup:

 Type the text

 Select the page setup command from the file menu word display the page setup the command from the
tab dialog box.
 If contains, left, right, button tab, text box.
 Click the drop down arrow on the special dialog box.
 Word changes alignment.
 Select the toolbar command from the view menu. Word display the border to the select text word
closes the toolbar dialog box and opens the border toolbar
Opening and closing toolbar:

Opening:

 Select the toolbar command from the view menu.

 Word displays toolbars contains the mark in the left side of the text.

Print preview:

 Type the required text.

 Click the print preview button on the standard toolbar.
 Select the print preview command from the file menu.
 Click the multiple page button touch button on the toolbar.
 Word display the window and then close the number of page.

Header and footer in the document:

 Type the required text.

 It contains a required border.
 Select the header and footer command from the view menu.
 Word display the header and footer toolbar.
 Click the current page no, date, time and the header and footer toolbar.
 Word in sets the current page number date time on the header and footer toolbar.

Result:

Thus the document is enhanced in from of header and footer page setup print preview borders opening,
closing toolbars.

SORTING THE RECORDS

Date :

Aim:

To sort records in a table using their sorting command.

Procedure:

 to create a new document word creates a new a document.

 Move the cursor to the required position in a document.
 Select the insert table command from the table menu.
 Type the required no or rows and columns.
 Click up and down button.
 Number of rows and columns are inserted in the document.

Setting a row:

 Click anywhere in row.

 Select the row command from the table menu.
 The row is selected.

Setting a column:

 Click anywhere in a column.

 Select the column command from the table menu.
 The column is selected.
Sorting the record by using command:

 Select the entire text.

 Select the sort command from the table menu.
 Word display the sort dialog box.
 Word display the sort keys.
 Choose the shortcut key.
 Choose the order either, Ascending or Descending.
 Click ok button.

Result:

Thus the document is sorted in the format of ascending and descending order.

MAIL MERGE

DATE:

Aim:

To merge the data field with a document using mail merge in micro word.

Procedure:

 Open the tools menu.

 Select the mail merge command from the tool menu.
 Word display the mail merge dialog box. It contains the following.
 Create a main document.
 Create a data source.
 Merge the data with the document.
 Creating a main document.
 Click the create button.
 Word display the list bar contains various type of option.
 Choose the form letter.
 Word displays a message box.
 It contains active window, main document cancel help button.
 New word display a new button edit in the merge helper.

Creating data source:

 Click the data button in the merge.

 Now word displays 3 options.
 Open data source.
 Create data source.
 Header option.

Select create data source:

 Now word display create data source.

 Insert field name.
 Word display save dialog box save your name.
 Click ok.
 Word display create data edit box.
 Close the dialog box.
 Now the on tool is reform back to the main document.
Merge the field:

 Move the cursor to the required button.

 Click the mouse cursor to the required.
 Click the mouse cursor on the merging the merge field button.
 Click mouse cursor on the insert on the merge field in the document.

View merge data:

 Click the view merge data button.

 It will displayed the merge data one by one.

Merge the data with document:

 Click mail merge command from the toolbar.

 It displays three options.
 Click the merge button.
 View the merge one by one.

Result:

Thus the given data are merged with the main document.

Ex no: 8 CREATING THE WORKSHEET

DATE:

Aim:

To create a worksheet and moving, copying, inserting, deleting and columns.

Procedure:

 Open the file menu then choose the new command.

 From the file menu, click the new worksheet button on the standard toolbar.
 Excel creates a new worksheet.
 Move the cursor the required the text using mouse.
 Select the cut command from the edit menu.
 Press ctrl + X key.
 Click out button on the standard toolbars. Excel out the text and displays a dotted line in the border around
the required area.
 Select the destination and select the paste command from the edit menu.
 Click paste button on the standard toolbar.
 Move the cell pointer on the required position.
 Select the required single cell text.
 Select the copy command from the edit menu, display flashing doted lines in the border around cell.
 Select the required range using mouse.
 Press ctrl + C. Excel pastes the copied their text.
 Move the cell pointer in the required cell.
 Enter “=”.
 Select the format cell command from the shortcut keys.
 Select the row(s)/columns you want to delete. Selecting rows/columns to delete.
 Click the Delete command on the Home tab. Clicking the Delete command.
 The selected row(s)/columns will be deleted, and the rows below will shift up.
Result:

Thus the worksheet is formatted with a different styles.

Ex no:9 FORMATTING A WORK SHEET

DATE:

Aim:

Create a worksheet and apply different formatting.

Procedure:

 Open a file menu in excel and choose a new command to create a new worksheet.
 Enter the information.
 Select required cell range and ctrl + B to bold the information.
 Select the required cell range and ctrl + I for italic format.
 Select a call or range of cell and right click the mouse menu will be display in that choosed format cells
from that selected numbers.
 Apply the different numbering, format such as currency, scientific formats.
 Include the present symbol after the numbers.
 Choose the border command from format cells an option to draw.
 Finally click the ok button.

Result:

Thus the worksheet is formatted with a different styles.

Ex no:12 CREATING A CHART

DATE:

Aim:

To create a chart for the particular records in a database.

Procedure:

 Creating a chart using chart wizard.

 Press ctrl + N to create a new worksheet.
 Enter the data and select the cell range.
 Select the chart command from the insert menu.
 Excel displays two options on their sheet and as new sheet.
 Choose as new sheet to create.
 Excel displays step 1 of chart wizard.
 Then type the selected range in the range box.
 Click the new button.
 Excel displays step 2 of chart wizard.
 Select the any one of the chart type.
 Click the next button.
  Excel displays step 4 of chart wizard. Excel displays the sample chart based on selection in the previous
type.
 Click the next button.
 Excel displays the sample of 5 steps.
 To add the leg and in the chart in the chart title box.
 Enter the chart title on the chart title text box.
 Click the finished button.
 Excel displays the completed chart on the worksheet.

Changing the chart to pie:

 To select the pie chart in the chart type the list box.
 Excel display the pie chart to box.

Print the chart:

 Click the print button on the standard tool box or press ctrl + P.
 Select the print command from the menu.
 Excel displays the printing option and then choose the printer name, type the page number and click the ok
button.
 Finally click the ok button.

Result:

The chart is created for the selected record is a database using chart command in 5 steps.

Ex no: 13 DATE AND TIME FUNCTIONS

DATE:

Aim:

Using date, time functions to find out the current date, time and number of days.

Procedure:

 Entering the current data.

 Press ctrl + N = create a new worksheet.
 Enter = to day in a cell
 Excel displayed the current date in the format date/month/year.

Using date arithmetical:

 Enter = days 30 [ “ date 01 “ “ date 02 “ ]

 Excel displays the number of days.

Date function:

 Move the cell pointer in the required, from the format menu.
 Select the format cell command from the format menu.
 Excel display format cells dialog box.
 Excel displays required date format from the calendar.
 Click the ok button.
Using the time function:

 Select the format cell commands from the format menu.

 Excel displays the format cell dialog box.
 Select the time function from the number box.
 Excel displays various time function in format code box.
 Select the required time format from the format code box.
 Then click the ok button.

Result:

Thus the number of days and hours are calculated using date, time function.

Ex no: 14 MATH FUNCTIONS

DATE:

Aim:

To calculates given values using math function.

Procedure:

SUM:

 The sum function calculates the sum of values list.

 Syntax = sum (cell range)

COUNT:

Count the number of non-blank number cell in a list.

Syntax = count (cell Range)

AVERAGE:

Average functions are used to calculate the average in a list of values.

Syntax = avg (cell range)

MAXIMUM:

Maximum function is used to calculate the maximum values is a list of values.

Syntax = Max (cell range)

MINIMUM:

Minimum function is used to calculate the minimum values in a list of values.

Syntax = min (cell range).

ABS:

Calculate the absolute value of a number.

Syntax = ABS ( ) with in a bracket the ABS functions contains (cell Range).

EXP:
 Returns raised to the power of a given the number.

Syntax = Exp(cell range)

INT:

This function rounds the number down to the nearest integer.

Syntax = Int (cell range)

LOG 10:
the log co function calculates the common logarithm [base 10] to the base that we specify.

Syntax = log (cell range)

MOD:

This function calculates the two values.

Syntax = mod (cell range)

STDEV:

STDEV function is used to calculate the standard deviation of a list of values.

Syntax = STDEV (cell range)

VAR:

 VAR( number1, [number2, ... number_n] )

 number1-The first sample number used in the calculation.
 number2, ... number_n-Optional. Additional sample numbers used in the calculation. There can be up to 30
numbers entered.
 The VAR function returns a numeric value.

ROUND:

This function is used to calculate the standard derivation of the list values.

SORT:

The sort function is used to calculate the square root of the positive number.

Syntax = SORT (cell range)

Using auto sum:

 Type the data in a worksheet & select the cell range.

 This function is used to calculate the total value.
 Select the cell range.
 Click the auto button on the standard tool bar.
 Excel calculates total value.

Result:

Thus the given values are calculated using in the math function.
MACROS

DATE:

Aim:

To create a automate key stocks using macros.

Procedure:

Creating and running a macro:

 Creating and running a macro.

 Press ctrl + N to create a new document.
 Enter a data in cell.
 Select the macro command from the tool menu. Excel displays two option.
 Click the record new macro option.
 Excel displays the macros dialog box.
 Enter the new shortcut key in the ctrl + text box.
 Click the ok button.
 Then the format the data.
 Select the macro command from tools menu.
 Excel displays 2 options.
 Click the stop, recording button.

Assigning a button to defined a macro;

 Enter the data in another cell.

 Press the ctrl + assigned shortcut key to format the data.
 Excel changes the data to find previous formatted type.

Editing a macro:

 Select the macro commands from the tools menu.

 Excel displays two options.
 Click the micro button.
 Excel display the macro dialog box.
 Click the option button in the dialog box.
 Excel displays the macro options dialog box.
 Delete the per assigned the shortcut key.
 Then type the new shortcut key in the macro dialog box in ctrl + text box.
 Then click ok button.
 And then click the run button in the macro dialog box.
 Then enter the data in a cell.
 Press the new shortcut keys to format the data.

Result:

The auto format key strokes are created, executed and edited for any command or task.
CREATING PRESENTATIONS VIEW, SETTINGS, ANIMATION, EFFECTS, IMPORTING,
EXPORTING FILES ORGANIZATION CHART

DATE:

Aim:

To create a power point presentation using the auto content wizard and animate the presentation.

Procedure:

 Select the task plane the view menu option.

 It consists of many option.
 Choose the new presentation task plane.
 It will show many option like

New:

 Blank presentation
 Form design template.
 Form auto content wizard.

New from existing presentation choose presentation:

 Given template.
 Templates on by wizard.
 Templates on by Microsoft.com

New from templates:

 Using above any one of the option to create the new presentation.
 Click the new slide button from the formatting tool bar power point insert the new slide one by one.

Presentation using auto content wizard:

 In the Task pane, click the Other Task Panes button (the down arrow in the pane's upper-right
corner), and then click New Presentation. New Presentation pane appears.
 Click From AutoContent Wizard The AutoContent wizard opens. Click Next to continue. Click a
category to select it. PowerPoint lists presentations associated with the category you clicked.
 Select a presentation type, and then click Next to continue. Click the type of method that best
describes how you want to give your presentation, and then click Next to continue.
 Type a title for the presentation, if desired. The title appears on the first slide in the presentation.
Optionally, type in any footer text you'd like to appear at the bottom of each slide.
 By default, the AutoContent wizard includes the date and slide number at the bottom of each slide.
To turn off these features, deselect the check boxes.
 Click Next to continue. Click Finish. PowerPoint creates the presentation and lists each slide in
Outline view. You can now add your own text to each slide.
Different view in power point presentation:

 Click the view command on the standard tool bar.

 It consists of:
1. Normal
2. Slide sorter
3. Slide show[F5]

Normal:

 It displays a slide as normal presentation.

Slide sorter:

 It displays all the slide is sorter view.

Slide show:

 It run all the slide one by one.

Setting animation:

Slide shows:

 Select all the slide design option from the task pane or format menu.
 The slide design consists of 3 types.
o Templates
o Color schemes.
o Animations schemes.

Animation effects:

 Then choose the animation effects.

 It will displays the following option.
o Recently used
o No animation
o Subtitle
o Moderate
o Existing
 Then above option consists of several animation schemes.
 Then choose the relevant effect through their options..

.
 Grouping and ungrouping objects:

To group objects:

 Select the first object with your mouse.

 Press and hold the Ctrl key on your keyboard. (You will have to hold the Ctrl key until you select all of
the objects you would like to group.)
 Select the second object with your mouse.
 Continue to select all objects you would like to group.
 Release the Ctrl key.
 Click the Draw menu.

 Select Group. A single set of handles will appear around the grouped object.

To ungroup objects:

 Select the object with your mouse.

 Click the Draw menu.
 Select Ungroup. A set of handles will appear around each object.

To crop the image/shape:

 click the Crop icon in the Picture Tools Format Ribbon. Cropping handles will appear – move these by
clicking and dragging, and the image will automatically be cropped.
 Note that unlike a program like Photoshop, the cropped portion of the image is still in the document
unless you compress the image (as described below).
 You can get the cropped area back by clicking the Reset Picture( )icon in the Adjust Group.
 To compress the image/shape, click the Compress Pictures icon – this will make your presentation file
size smaller. If you have cropped an image, the cropped area is now gone permanently.

Printing presentation:

 Choose the print option from the file menu option. It displays the slide one by one.
 If we want to print the slide presentation early.

Import a file

 To import a presentation, click on File on the top left side corner of the editor page and then click on the
Import button from the drop down menu.
 You can import presentations from a local file or from a website. To import presentation from a website,
copy and paste the URL in the space given.

Export a file

 To export a presentation, click on File on the top left side corner of the editor page and then click on the
Export button from the drop down menu. Now, you can choose the format of the file you wish to export.

Creating an organization charts from auto content wizard:

 The auto content wizard providing ideas and an organization for your presentation.
 Click the auto content wizard from the task pane.
 If will displays the auto content wizard chart type.
 It consists of presentation type style and options and click the next button.
 Finally, click the finish button.
 Now the power point presentation their various organization presentation.
Result:

Thus the power point presentation displays the various slide presentation with animation effects.