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Report on
SharePoint Server 2013 for
Rag N Bone Clothing Company

Prepared by:

Date: November 2016

Summary
Rag N Bone Clothing Company is a medium sized business with approximately 500 users. The
manager James Thompson has requested a report on implementing SharePoint Server 2013, this will
enable Rag N Bone Clothing Company to have a clear understanding on how this technology will assist
current and future growth.

What is SharePoint?
SharePoint is a web based service developed by Microsoft. First launched in 2001, SharePoint has
historically been associated with intranet content management and document management, but recent
versions have significantly broader capabilities that allow SharePoint to move with the times.
• SharePoint is a platform that enables multiple applications and functionality to assist with
everyday operations.
• SharePoint has a Microsoft Office-like interface, and it is closely integrated with the Office suite.
• Common features include Intranet, Documents, Collaboration, Extranet and Business
Intelligence.
• HTML5, CSS3 and JavaScript knowledge are skills necessary to brand a SharePoint website.

How the technology works


Primarily SharePoint is a platform offered through a web based interface, considered to be the most
popular tool used to create corporate intranets around the world. SharePoint is very flexible, this can
be integrated into virtually any other business system. It can be used to streamline business processes,
this improving productivity and maximizing efficiency.

A list of several key components:


• Sites
Define shared work environments that can be setup without any specialist knowledge using a
graphical user interface. Permissions can be set to grant access to an entire organization or a
particular group.
• Communities
To enable interaction between you and your co-workers is what defines a community.
Communities are moulded by collaborating and sharing ideas, which in turn gives users
knowledge to better understand a given topic.

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• Content
Company documents can be stored, searched, shared, updated, managed, archived, traced or
restored. These features enable compliance within the organization or government policies.
• Search
This feature benefits users performing searches for relevant communities, documents, people,
or sites within the organization based on keywords and content analysis.
• Insights
Information in an organization can be used inside useful contexts, such as rich interactive
dashboards, charts and embedded Excel content, providing information that can improve
effectiveness.
• Composites
The ability to combine data, documents and processes to create composite applications without
any coding knowledge.

SharePoint – Advantages (On-Premises)


• Collaboration with social network-like features allow you to share ideas, post activity updates,
get answers from each other and check what co-workers are working on.
• Publish documents and share them with co-workers inside or outside an organization.
• Control company data.

SharePoint – Disadvantages (On-Premises)


• Cost factor for Hardware / Software deployment.
• Licensing requirements is complex.
• On-premises requires a huge amount of resources to setup.
• Pay expensive SharePoint consultant to implement or maintain.
• Updates are slow, Upgrades are complex.

SharePoint Server 2013 – Hardware / Software Requirements


Although SharePoint Server has various Hardware / Software requirements we will focus on a single
server with a built-in database or single server that uses SQL Server. The following are recommended
specifications that exceed the minimum requirements:
Hardware
• RAM 8GB
• Processor 64-bit, 4 cores (based on less than 1,000 users)
• Hard Disk Space 80GB for system drive
Software
• SharePoint Server Enterprise 2013, Running all available services

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SharePoint – Licensing and Costs


To use SharePoint Server as an ‘On-Premises’ solution, the following licensing scheme would apply:

SharePoint Server Foundation (discontinued in SharePoint Server 2016)


• This is a free version of SharePoint Server that provides limited functionality. Main
purpose is for businesses to evaluate the product.

SharePoint Server Standard


• The SharePoint Server Standard edition is a paid version which requires a Server/CAL
license to use. The standard edition incorporates the core features of SharePoint
Foundation as well extra features.
• To use requires a license for each server running SharePoint. Also a client access
license (CALs) is required for each user accessing SharePoint.

SharePoint Server Enterprise


• This edition is a paid version which like the standard edition requires a Server/CAL to
use. The difference between Standard and Enterprise edition is the user’s
requirements, accessing resources (internally) on an Enterprise Server requires, one
Standard license and one Enterprise license.

Licensing Types
• User CALs – allows a single user to use SharePoint services, the benefit is that a single
licensed user can access SharePoint from multiple devices.
• Device CALs – licenses a single device to access SharePoint services, the advantage
of a device (CAL) license is it can be used by multiple users.

SharePoint Server Cost / On-Premises / Hosted


SharePoint Server 2013 License approximate cost is between $8,500-9,000+GST NZD, if purchased
with Software Assurance then approximate cost is between $13,500-14,000+GST NZD. Client Access
License (CAL) costs are based on User CAL or Device CAL as shown in the table below Table 1 Licensing
Model User/Device CAL, *includes GST @ 15%.

Licensing Model (CAL) approx.


Product Type / Version Per-User* Per-Device*
SharePoint Evaluation Foundation Edition N/A N/A
SharePoint Standard Edition $272.76 $277.74
SharePoint Enterprise Edition $306.18 $249.07
Table 1 Licensing Model User/Device CAL, *Includes GST @ 15%

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What type of CAL depends on the following factors; whether you have more employees or more
devices. If you have less employees than devices, go with User CALs since that will be the cheaper
option. If you have less devices than users, go with Device CALs. For most businesses, the User CAL
option is the cheaper method.

Costs
• Standard CAL (user), (Computer Freeks, n.d)
• Enterprise CAL (user), (Computer Freeks, n.d)
• Standard CAL (device), (Computer Freeks, n.d)
• Enterprise CAL (device), (Computer Freeks, n.d)

SharePoint Hosted Costs


SharePoint Online licensing costs are based on a subscription model. The three tiers are as follows;

Office365
Features Plan 1 Plan 2 Enterprise E3

Team Sites Yes Yes Yes


External Sharing Yes Yes Yes
Content Management Yes Yes Yes
Access Services Yes Yes Yes
SharePoint 2013 Workflow Yes Yes Yes
Search Yes Yes Yes
Enterprise Search No Yes Yes
E-discovery, ACM, Compliance No Yes Yes
Excel, Visio, and InfoPath Forms Services No Yes Yes
Business Connectivity Services No Yes Yes
Office and Exchange Online No No Yes

Tier Plan(s)
• Plan 1 costs are $7.50 NZD per user, per month
• Plan 2 costs are $14.90 NZD per user, per month
• Plan 3 costs are $32.40 NZD per user, per month

This approach can be tailored to suit the business at any time.

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Conclusion
Although Microsoft SharePoint Server 2013 comes in two deployment options, one being “On-premises”
and the other “Hosted”. Each method has its limitations, the question that needs to be asked is “How
would you feel about your company data being controlled by someone else other than you”.

Knowing the answer presents its own set of complex responses. If the company data is sensitive then
your only option is to keep it ‘On-premises’ where you can actually see and touch it. But this method
requires a huge investment and the bottom line is the same with every project “What is the budget?”

Recommendation
My recommendation is based on the future of Microsoft’s SharePoint Server and the direction it is
heading. Initial indicators show that SharePoint services are slowly being integrated with Microsoft’s
Azure Cloud. The preferred option is to have SharePoint Server operating as a “Hosted” service, this
will alleviate upfront costs for new / upgrading existing hardware to accommodate SharePoint Server.

Hosted (SharePoint Server) service will offer scalability at a moment’s notice, this will allow Rag N Bone
Clothing Company to be up and running a lot quicker than having the Server “On-Premises”.
SharePoint can be tailored to the growing needs of the Company at a moment’s notice.

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References
Computer Freeks. (n.d). Products. Retrieved from Computer Freeks:
https://www.computerfreeks.co.nz/products/sharepointstdcal-2012319667

Computer Freeks. (n.d). Products. Retrieved from Computer Freeks:


https://www.computerfreeks.co.nz/products/sharepointentcal-2012319694

Computer Freeks. (n.d). Products/SharePoint. Retrieved from Computer Freeks:


https://www.computerfreeks.co.nz/products/sharepointentcal-2012319692

Computer Freeks. (n.d). Products/SharePoint. Retrieved from Computer Freeks:


https://www.computerfreeks.co.nz/products/sharepointstdcal-2012319668

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