Kabulawan ES Annex 2.1 Contingency Planning Template Schools

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
School Name:_________KABULAWAN ELEMENTARY SCHOOL

School ID:___________127744
INFRASTRUCTURE
No. of Classroo
Type of Building Year Source of Current Status Instructional

Constructed Funding of Building rooms
(Acad/Non-
acad)
Bagong Lipunan Bldg 1984 DepEd Condemnable 15
Bagong Lipunan Bldg 1984 DepEd Condemnable
DepEd Building 2015 DepEd Good
Bagong Lipunan Bldg 1980 DepEd Condemnable
Pre-Fab made of Steel 2004 DepEd Good
Pre-Fab made of Steel 2001 DepEd Good
Multi Purpose Building 1985 DepEd Condemnable
BLSB-Conventional 1997 DepEd Condemnable
Hot Lunch 1979 DepEd Condemnable
Stage 1986 DepEd Good

TOTAL
Prepared by:
JERMY O. YUGOM
Property Custodian
Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan Sch
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors
Current Status of building - includes dilapidated, for repair, for demolition, etc.
TRUCTURE
NON-INFRASTRUCTURE
No. of Classrooms
No. of Furniture
No. of DepEd
Computerizatio No. of
Non- n Package Blackboards
instructional (DCP) Arm Chair Desk Chair
rooms
1 2 15 270 195 114
Noted by:
DANILO S. VALLAR
School Head
ong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
U, Private Donors, others - specify)

molition, etc.
TRUCTURE
o. of Furniture
No. of
Learning
Teacher’s Teacher’s Resources
Table Chair
6 6 3,150 -TX
Annex 2.1: Contingency Plan Template for School Version: 2Date: 27 August 2019
TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
School Name:_______
KABULAWAN ELEMENTARY SCHOOL
School ID:_________127744
INFRASTRUCTURE NON-INFRASTRUCTURE
No. of Classrooms
No. of Furniture
No. of DepEd
Type of Building Current Status of No. of No. of Learning
Year Constructed Source of Funding Computerization
Building Blackboards Resources
Package (DCP)
Instructional rooms Non-instructional Teacher’s
Arm Chair Desk Chair Teacher’s Table
(Acad/Non-acad) rooms Chair
Bagong Lipunan Bldg 1984

DepEd Building 2015
TOTAL
Prepared by: Noted by:

JERMY O. YUGOM DANILO S. VALLAR
Property Custodian School Head
Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.
6
Annex 2.1: Contingency Plan Template forVersion:
School2Date: 27 August 2019
TEMPLATE 2A: BASELINE DATA ON LEARNERS
School Name:__
School ID:127744
Number of Learners
(As of 2019-2020_ )
Grade Level Number of Learner with

Male Female Total
Visually Hearing
Impaired Impaired
Kinder 30 26 56 0 0
Grade One 52 45 97 0 0
Grade Two 29 34 63 0 0
Grade Three 36 33 69 0 0
Grade Four 42 31 73 0 0
Grade Five 47 46 93 1 0
Grade Six 42 36 78 0 0
GRAND
TOTAL 278 251 529 1 0
MA. CHARISSE JOANNE J. LABADAN DANILO S. VAL

SDRRM Coordinator School Head
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Leaners - It should be based on the current enrollment of the school of the cu
Number of learner with disability - Add more column depending on the data of disability
TEMPLATE 2B: BASELINE DATA ON PERSONNEL
School Name:__
School ID:127744
Numb
(As o
Teaching Personnel
No. of Person with Disability

Male Female Total
Others
Visually Hearing
(Please
Impaired Impaired
specify)
2 16 18 0 0 0
MA. CHARISSE JOANNE J. LABADAN DANILO S. VAL

SDRRM Coordinator School Head
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Personnel - It should be based on the current enrollment of the school of the c
Number of person with disability - Add more column depending on the data of disability
f Learners
19-2020_ )
umber of Learner with Disability
Others
Learnng Intellectual
(Please
Disability Disability
specify)
0 0 0
0 1 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 1 0
DANILO S. VALLAR
School Head
hool Head.
t of the school of the current year.
on the data of disability of the school.
Number of Personnel
(As of 2019-2020)
Non-Teaching Personnel
Disability No. of Person with Disa

Male Female Total
Others
Visually Hearing
(Please
Impaired Impaired
specify)
0 1 0 1 0 0
DANILO S. VALLAR
School Head
hool Head.
ent of the school of the current year.
on the data of disability of the school.
sonnel
o. of Person with Disability
Others Others
(Please specify) (Please specify)
0 0
TEMPLATE 3: HISTORICAL DATA ON DISASTERS
School Name:KABULAWAN ELEMENTARY SCHOOL

School ID:127744
EFFECTS ON:
AFFECTED POPULATION
INFRASTRUCTURE NON-INFRASTRUCTURE
Incident Name
Date of No. of Non- No. of Damaged Estimated Total
Type of Incident No. of Instructional No. of Damaged No. of Damaged Other effects/damages
Occurence Instructional No. WASH Facilities DepEd Cost of Damage
No. of Learners No. of Personnel Classrooms School Learning
Classrooms Computerization
Furniture Resources
Project (DCP)
Minor Major Totally Minor Major Totally Minor Major Totally
NONE NONE NONE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Remarks: Data is based on historical RADaR reports and other official documents
MA. CHARISSE JOANNE J. LABADAN DANILO S. VALLAR

School Head
Instructions:
This template should be accomplished by the SDRRM Team and School Head.
Incident Name - specific name of the hazard or disaster (e.g. TY Ompong, TD Ineng, Magnitude 6.5 Earthquake in San Julian, Eastern Samar).
Type of Incident - choose among the following: Tropical Cyclone, Armed Conflict, Fire, Landslides, Earthquake, Volcano Eruption, Others (please specify).
Date of Occurrence - specific date when the incident happen.
Affected Population - based on the existing or historical record of the school visa via the date of occurrence of the incident.
Infrastructure ad Non Infrastructure - quantity of damage per incident.
Instructional classrooms - includes all academic rooms used by the learners.
Non-instructional classrooms - includes all non-academic rooms like Canteen, Library, Faculty Room, etc.
DCP - it should be per computer set (if possible).
Estimated Total Cost of Damage - based on the existing and historical record of the school.
12
TEMPLATE 4: CAPACITIES AND VULNERABILITIES
School ID:127744
Key Areas for

Details
Preparedness
Risk Understanding 1. Understanding of Hazards and its
characteristics
2. Conduct of Risk Assessment
3. Planning and undertaking actions based on

risk assessment results
Contingency Plan and 1. Contingency Plan

Dissemination
2. IEC
Communication 1. Understanding of advisory including warning

signals
1
Communication
Key Areas for
Details
Preparedness
2. Understanding and implementation of DO 21
s.2015
3. Equipment
Coordination 1. Division Office
2. P/M/CDRRMC
3. LGUs
4. Partners
5. DepEd CO
2
Key Areas for
Details
Preparedness
Monitoring 1. Monitoring of
preparedness/contingency
plan of school
2. Monitoring of hazard
situation, including
communicating with
school officials, district/division office and LGU
3. Monitoring RADaR
completion, validation and
submission to Central
Office
4. Monitoring of
implementation of support
for learning continuity
3
Key Areas for
Details
Preparedness
5. Tracking of Learners and personnel
6. Transportation
Convergence 1. Interface among offices within the school

2. Existence of DRRM Team
3. Command System
4. Twinning with other divisions
Support for Learning 1. Implement and monitor Temporary Learning
Continuity Spaces (TLS)
2. Buffer stocks for learning materials
3. Alternative Delivery Modes
4. Psychosocial Support
5. Emergency School Feeding
6. Learner's Kits
7. Teacher's Kits
8. Hygiene kits
9. Provision of Water Sanitation and Hygiene
services
10. Updated disaggregated data on learners and
master list of students in school and alternative
learning schools (ALS)
11. Clean up drives
12. Signed memorandum of agreement (MOA)
with private enterprises for emergency purchase
4
Key Areas for
Details
Preparedness
Support for Schools 1. Signed memorandum of agreement (MOA)
used as Evacuation between LGU and school on the use of schools
Centers as evacuation center including the roles and
responsibilities of both institutions;
2. Repair, maintenance and replacement of

schools identified as evacuation center by the
LGU
5
used as Evacuation
Centers

Key Areas for
Details
Preparedness
3. Resumption Strategies including assessment
of readiness of the schools
4. Establish functional referral pathways to
respond to child protection concerns using the
existing PNP and DSWD operational guidelines
8. Feedback mechanism to report gaps in the

delivery of services, grievances and other needs
to improve education interventions
9. Twinning of schools for teacher-volunteers for

deployment in the affected schools that need
additional volunteers
10. LGUs preposition additional Temporary
Learning Spaces (TLS)
Drills 1. Regular conduct of drills
2. Existence of protocols – command system,
evacuation route, safe place, family reunification
3. Coordination with and participation of

parents, relevant agencies and partners during
drills
Fund Sources
Prepared by:
MA. CHARISSE JOANNE J. LABADAN
Instructions:
This template should be accomplished by SDRRM Team with the School Head.
Each item should include brief explanation of the school current activities or programs.
Capacities - include the strengths, attributes and resources available within school to mana
Gaps - challenges and/or problems incounter by the school that affects the capacity to res
Vulnerabilities - it can be determined by physical, social, economic and environmental facto
6
Capacities Gaps Vulnerabilities

Identified the Hazards
in the school and
Some of the people in Small children are
community.
the community lacks dependent on the
the knowledge of knowledge of their
hazards in their parents which are
environment. vulnerable to hazards.
Regular conduct of Synchronized risk Untoward inccedence
Risk Assessment has assessment with the might delay the
been established. barangay needs to be conduct of assessment.
established to secure
the whole community.
Sometimes we do not Unidentified risk would

Making any
know that such lead to a tragedy.
innovations of the
situations could also
plan are always done
lead to risk.
incase there is a new
hazard has been
identified.
Contingency Plan are Providing all Failure of giving the
alligned with the classrooms with the copy would hinder the
guidelines of the Contingency Plan intention of
DRRM. should be done. dissemination.
Posters should be If outsiders who are
printed in a passing through
School poster are tarpauline made with sometimes destroys
printed in the tarp plastic fiber to ensure tarps that are place in
paper. durability. the walls.
Informations on For school personels
typhoon advisory are who changed Unclear advisories
sent thru text numbers were would lead to
messaging. uninform. misinterpretations.
7
Sometimes there are If all communications
delayed in the reports were down due to the
Disaster Risk to be submitted due to effect of typhoons can
Reduction and inability of elecricity cause delays of
Management and internet signal. informations.
Coordination and
Information
Management Protocol
are strictly followed by
the school.
The school had Limited equipements
Stretchers and other
purchase a new might cause delays in
expensive materials to
megaphone to be used any emergency
be use during
for emergency signals. response.
emergencies cannot
be purchase due to
budget.
There is a system of School Coordinators
School DRRM
coordination with the without fb accounts
Coordinators should
division office. could not access
have a group chat to
information.
coordinate well with
the division
coordinator.
There is a system of Poor signals of
coordination with the Sometimes advisories cellphones cannot be
P/M/CDRRMC. are delayed. avoided.
Sometimes advisories Poor signals of
The LGU has a are delayed. cellphones cannot be
constant coordination avoided.
with the school head.
PTA Officials and Not all PTA/Barangay Delays of emergency
barangay councils are officials do not have communications.
coordinated with the cellphones.
school.
School can access the Not all teachers opens
websites in case of the websites. If signals are down due
RAdaR reports are to calamities cannot
needed. open the website.
8
There is a regular
Overlapping of different
monitoring of
activities causing
contingency plan.
Delays of monitoring cancellation or
due to unexpected postponment of
situations. monitoring.
Conducts a random Rare situation of poor
monitoring of hazards. signals cannot send
communications.
Due to many schools
to be monitored
schedules are made.
Schools were given Delayed reports due to If all signals are down
text messages to do poor internet signals. due to calamity.
RADaR by the PSDS
thru channel.
If the ICT fails to External factors caused
check the post from the postponment of
A report to be the ICT group. monitoring schedules.
submitted to the
Division office for any
informations to be
updated is done by
the ICT Coordinator.
9
Checking of the Parents/Guardians
attendance of learners that don't follow up
in school done daily. All parents should their children are at
have their cellphone risk of dropping out.
numbers so that the
class advisers can
easily track the where
about of the pupils.
Secure numbers of Delays of
LGU personel or the transportation due to
24/7 for emergency limited vehicles of Vehicles of LGU needs
transport. LGU. repair/replacement due
to its risk to hazards
counting the number of
years of services
witheld.
10
11
Noted by
DANILO S. VALLAR
School Head
the School Head.

urrent activities or programs.
es available within school to manage and reduce disaster risks and strengthen resilience.
ool that affects the capacity to respond during emergencies.
economic and environmental factors or processes which increase the susceptibility of an individual, a comm
12
Annex 2.1: Contingency Plan Template for School
Version: 2Date: 27 August 2019
TEMPLATE 5: HAZARD PRIORITIZATION

School ID:127744
Probability Impact Average

Hazard
Rate Remarks Rate Remarks (P+I)/2

School Head
Instructions:
This template should be accomplished by the SDRRM Team with the School Head.
Hazard - List all the possible hazards that may affect your schools and divisions. (e.g. flood, tr
Rate the probability using the below scale. Indicate the important details on hazard occurrenc
Rate the Impact column based on the possible scale below. Indicate important details in the R
Average - calculate by adding probability and impact and divide by two.

Rank - rank the hazards with the highest average as 1, the second highest average as 2, and s
Annex 2.1: Contingency Plan Template for School
Version: 2Date: 27 August 2019
Rank
hool Head.
d divisions. (e.g. flood, tropical cyclone, armed conflict, fire, earthquake, etc.)
ils on hazard occurrence in the Remarks Column.
mportant details in the Remarks column.
hest average as 2, and so on. The highest average will be the priority for Contingency Planning.
TEMPLATE 6.1 : ANATOMY OF THE HAZARD
School Name: KABULAWAN ELELMENTARY SHOOL

School ID: 127744
Hazard: FIRE
Early Warning
Root Causes Triggering Factors
Signs
1. Unattended Electrical appliances Alarm signals Faulty electrical wiring or short circuit
2. Faulty wirings
Prepared by: Noted by

School Head
Instructions:
This tempalte should be accomplished by the SDRRM Team with the School Head.
Hazard - it should be the Rank No. 1 in the Template 5.
Root Causes - describe the root causes of hazard.
Early Warning Signs - describe the indicators to initiate action.
Triggering Factors - describe the factors that turn the hazard into a disaster or crisis.
Existing Mitigating Measures - describe the mitigating measures of the school to address the hazard.
Existing Mitigating Measures
Regular check up of unplug appliances before leaving .
DANILO S. VALLAR
School Head
s the hazard.
TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS
School Name: _______________

School ID: _______________________
Actors Positions Interests Needs
Remarks: Fill-up only when the top priority hazard is armed conflict.
________________________________ __________________________________
School Head
Instructions:
Actor - groups involved in the armed conflict (e.g. AFP/PNP, NPA, BIFF), which include groups which are secondary and tertiary play
conflict (i.e. not directly involved, but affected by the conflict like learners and school personnel)
Positions - what the actors say they want
Interests - what the actors really want
Needs - what the actors must have
Means of Influence/Power - sources of power and influence (e.g. resources like money, land, arms, networks, political power) that the
conflict to attain their positions, interests, and needs
Willingness to Negotiate - openness of the actor to talk, settle the conflict, and reach an agreement
Means of
Willingness to Negotiate
Influence/Power
________________
are secondary and tertiary players in the
etworks, political power) that the actor has and uses in the
TEMPLATE 7: SCENARIO BUILDING
School Name: KABULAWAN ELEMENTARY SCHOOL

School ID:127744
Hazard: ______________________
SITUATION BAD WORSE
DESCRIPTION OF EVENT
IMPACT ON HUMAN LIVES

No. of Death/s
No. of Injury/ies
Percentage of Displacement/s
AFFECTED POPULATION
No. of Learners
No. of Teaching Personnel
No. of Non-teaching Personnel
EFFECTS ON
Learners
Teachers
Educational Continuity
Instructional Classrooms
Non-instructional Classrooms
WaSH Facilities
Perimeter Fence and Gate
School Furniture
Books and Instructional Resources
DepEd Computerization Packages
Power Lines
Water Utilities
Roads and Bridges
_______________________ __________________________
School Head
Instructions:
Description of the Event - provide brief descirption of the hazard. (How it will occur?).
Impact on human lives - Based on the capacity of the school, the team should estimate
the number or percentage of the death, injury and displacements. It can also based
from the LGU Contingency Plan.
Affected population - Based on the current data or existing records of the school.
Effects on - Based on the capacity of the school, the team should provide brief
statements of the following items (answerable by what). It can also based from the
LGU Contingency Plan.
WORST
________________
How it will occur?).

team should estimate
nts. It can also based
s of the school.
provide brief
also based from the
TEMPLATE 8: RESOURCE INVENTORY AND NEEDS PROJECTION
School Name: ________________________

School ID: _______________________
Hazard: _____________________________
A. Human Resources
Projected Needs
(e.g. training needs)
Write N/A if not needed
Capacity No. of
Human Resources (certifications, skills, staff/persons
etc.) available No. of staff
Cost for
needing
Training
training
Internal
(e.g. GCs, Teachers, Staff, etc.)
External Resources
(e.g. Partners, PNP, BFA etc.)
B. Equipment
Projected Needs
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, 1 Units available
siren, comms radio) nearing expiry, etc.)
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, Units available
Units Needed Unit Cost
siren, comms radio) nearing expiry, etc.)
2
C. Learning Resources
Available Needed
Grade Level Title Language Quantity Quantity
_______________________ __________________________
School Head
Instructions:
This template should be accomplished by SDRRM Team with the School Head based from the current records.
3
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)
Possible sources
of funding
(MOOE, SEF,
Timeline 4
Local DRRM
Fund, Partners,
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)

Kabulawan ES Annex 2.1 Contingency Planning Template Schools

Caricato da

Informazioni sul documento

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Kabulawan ES Annex 2.1 Contingency Planning Template Schools

Caricato da

Copyright:

Formati disponibili

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

School Name:_________KABULAWAN ELEMENTARY SCHOOL

Type of Building Year Source of Current Status Instructional

Bagong Lipunan Bldg 1984 DepEd Condemnable

DepEd Building 2015 DepEd Good

Bagong Lipunan Bldg 1980 DepEd Condemnable

Pre-Fab made of Steel 2004 DepEd Good

Pre-Fab made of Steel 2001 DepEd Good

Multi Purpose Building 1985 DepEd Condemnable

BLSB-Conventional 1997 DepEd Condemnable

Hot Lunch 1979 DepEd Condemnable

Stage 1986 DepEd Good

1 2 15 270 195 114

U, Private Donors, others - specify)

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

Bagong Lipunan Bldg 1984

Prepared by: Noted by:

TEMPLATE 2A: BASELINE DATA ON LEARNERS

Grade Level Number of Learner with

Prepared by: Noted by:

MA. CHARISSE JOANNE J. LABADAN DANILO S. VAL

TEMPLATE 2B: BASELINE DATA ON PERSONNEL

No. of Person with Disability

Prepared by: Noted by:

MA. CHARISSE JOANNE J. LABADAN DANILO S. VAL

umber of Learner with Disability

Disability No. of Person with Disa

o. of Person with Disability

TEMPLATE 3: HISTORICAL DATA ON DISASTERS

School Name:KABULAWAN ELEMENTARY SCHOOL

Prepared by: Noted by:

MA. CHARISSE JOANNE J. LABADAN DANILO S. VALLAR

TEMPLATE 4: CAPACITIES AND VULNERABILITIES

School Name:KABULAWAN ELEMENTARY SCHOOL

Key Areas for

2. Conduct of Risk Assessment

3. Planning and undertaking actions based on

Contingency Plan and 1. Contingency Plan

Communication 1. Understanding of advisory including warning

Coordination 1. Division Office

Convergence 1. Interface among offices within the school

2. Repair, maintenance and replacement of

Annex 2.1: Contingency Plan Template forVersion:

8. Feedback mechanism to report gaps in the

9. Twinning of schools for teacher-volunteers for

3. Coordination with and participation of

MA. CHARISSE JOANNE J. LABADAN

Capacities Gaps Vulnerabilities

Sometimes we do not Unidentified risk would

the School Head.

TEMPLATE 5: HAZARD PRIORITIZATION

School Name:KABULAWAN ELEMENTARY SCHOOL

Probability Impact Average

Prepared by: Noted by:

MA. CHARISSE JOANNE J. LABADAN DANILO S. VALLAR

Average - calculate by adding probability and impact and divide by two.

mportant details in the Remarks column.

TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School Name: KABULAWAN ELELMENTARY SHOOL

Prepared by: Noted by

MA. CHARISSE JOANNE J. LABADAN DANILO S. VALLAR

Existing Mitigating Measures

Regular check up of unplug appliances before leaving .

TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS