PROGRAM OF ACTIVITIES

Day 1
Content Description Time
A. Opening Activities
i. Registration of Registration for purposes of 07:45 – 08:00
participants attendance and reference for
giving of certificates
ii. Opening remarks Address to be given by 08:00 – 08:10
preferably a relevant high
ranking official to welcome the
participants and impart upon
them the significance and
importance of the activity
iii. Participants’ Participants’ self-introduction 08:10 – 08:20
introductions and and statement of expectations
learning expectations
iv. Introduction of Introduction of the objectives of 08:20 – 08:30
capacity building the activity, levelling of
objectives and expectations, and reminders on
information on administrative matters
administrative
reminders

B. Session 1 - Market Analysis and Strategy

i. Lecture Introduction to market research 08:30 – 10:30
analysis, its benefits, and some
applicable tools like Supply
Positioning Tool, Supplier
Preferencing Tool, and Risk
Management Assessment
Matrix
Morning Snacks 9:30 – 9:45
ii. Question and Answer Participants’ opportunity to ask 10:30 – 10:45
clarifications on the lecture
C. Session 2 – Contract Cost Estimation
i. Lecture Introduction on contract cost 10:45 – 12:00
estimation concepts and
methods
Lunch Break 12:00 – 13:00
ii. Question and Answer Participants’ opportunity to ask 13:00 – 13:30
clarifications on the lecture
D. Session 3 – Specifications Drafting
i. Lecture Pointers and suggestions on 13:30 – 15:30
how to write technical
specifications for procurement
activities
Afternoon Snacks 15:00 – 15:15
 ii. Question and Answer Participants’ opportunity to ask 15:30 – 16:00
clarifications on the lecture
iii. Exercise Group activity analyzing 5 16:00 – 17:00
snippets of technical
specifications to identify
potential issues that may arise
during procurement
End of Day 17:00

Day 2
Content Description Time
Registration of participants Registration for purposes of 08:00 – 08:15
attendance and reference for
giving of certificates
E. Session 4 - Alternative Methods of Procurement
i. Lecture Updates on rules and 08:15 – 10:00
requirements on the use of
alternative methods of
procurement
Morning Snacks 9:30 – 9:45
ii. Question and Answer Participants’ opportunity to ask 10:00 – 10:15
clarifications on the lecture
F. Session 5 – Remedies and Complaints Handling Mechanisms
i. Lecture Updates on rules on handling 10:15 – 11:45
procurement related complaints
ii. Question and Answer Participants’ opportunity to ask 11:45 – 12:00
clarifications on the lecture
Lunch Break 12:00 – 13:00
G. Session 6 – Citizen Engagement
i. Lecture Orientation on how to 13:00 – 14:00
encourage citizen participation
in monitoring procurement and
contract implementation
activities
ii. Question and Answer Participants’ opportunity to ask 14:00 – 14:15
clarifications on the lecture
H. Session 7 – Internal Audit
i. Lecture Orientation on existing rules on 14:15 – 15:15
the creation of internal audit
units in provinces and how to
ensure that they perform
effectively and efficiently
Afternoon Snacks 15:00 – 15:15
ii. Question and Answer Participants’ opportunity to ask 15:15 – 15:30
clarifications on the lecture
I. Closing Activities
 i. Capacity Building Opportunity for some 15:30 – 16:00
Evaluation participants to share their
thoughts on the capacity
building activity and
suggestions for future similar
events
ii. Closing Remarks Address to be given by 16:00 – 16:15
preferably a relevant high
ranking official to close the
activity and congratulate the
participants.
iii. Distribution of Signed certificates to be 16:15 – 16:30
Certificates distributed to participants who
have attended the 2-day
capacity building activity
End of Activity 16:30

DAY 3

8:30 – 9:00 am Registration and Preliminaries

9:00 – 10:30 am APCPI Overview

10:30 – 10:45 am HEALTH BREAK

10:45 – 12:00 nn Presentation of APP/PMR/APCPI templates

12:00 – 1:00 pm LUNCH BREAK

Data Collection and Consolidation & Scoring
and Rating:
• Preparing the Consolidated Procurement
1:00 – 3:00 pm
Monitoring Report (Annex B)
• Answering the Questionnaire

3:00 – 3:15 pm HEALTH BREAK

Logical Analysis of Results

3:15 – 4:00 pm
and Preparation of Action Plan

Workshop on Preparation of APCPI Assessment

4:00 – 4:30 pm
and Action Plan
 4:30 – 5:00 pm OPEN FORUM

DAY 4

8:30 – 9:00 am Registration and Preliminaries

Workshop on Preparation of APCPI Assessment
9:00 – 10:30 am
and Action Plan (cont.)
10:30 – 10:45 am HEALTH BREAK

Workshop on Preparation of APCPI Assessment

10:45 – 12:00 nn
and Action Plan (cont.)

12:00 – 1:00 pm LUNCH BREAK

1:00 – 4:30 pm Presentation of Workshop Output

4:30 – 5:00 pm CLOSING PROGRAM

 LIST OF REQUIREMENTS FOR THE APCPI WORKSHOP

The agency representatives shall bring at least one (1) laptop including the following
procurement documents for the year 2018 (in electronic copies):

a) Updated Annual Procurement Plan (APP);

b) APP for Common Use Supplies and Equipment or proof of its submission;

c) Procurement Monitoring Reports and proof of submission to GPPB;

d) Office Order(s) creating the BAC and its Secretariat;

e) Sample Invitation/Notice of Meeting to observers;

f) Minutes of Pre-bidding Conference;

g) Office Orders adopting measures to address procurement-related complaints,

if any;

h) Certification/Proof of Attendance to Trainings of BAC members and staff;

i) Program(s) and attendance for activities giving updates on public

procurement;

j) Written procedures for quality control, acceptance and inspection, and CPES
evaluation forms;

k) Records/ certification of Finance or Accounting Unit for average period for

release of payments for procurement contracts;

l) Summary of Annual Audit Report (AAR), Audit Observation Memorandum

(AOM), Management Letter, Annual Audit Report, and the agency’s
response/action taken, if any;

m) Sample BAC Resolutions on MRs and protests, if any;

n) Office Order(s)/ Memorandum or any documentation of its anti-corruption

program; and

o) Other documents the agency deems necessary for the APCPI Confirmation
exercise.