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9/1/2019 (1) How to create Request for Proposal for Construction Project works - Civil4M

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 Srinivasan ·  Sep 11, 2017 ·  rfp

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Srinivasan 
Administrator  Staff member

 Sep 7, 2017  965  1,310  mumbai

Sep 11, 2017   #1

How to create Request for Proposal for Construction Project works


A request for proposals (RFP) is basically a publication of detailed requirements by a prospective buyer in order to receive vendor offerings.

Common Sections of Request for Proposal

Statement of Purpose
Describe the extent of products and services your organization is looking for, as well as, the overall objectives of the contract.

Background Information
Present a brief overview of your organization and its operations, using statistics, customer demographics, and psycho-graphics. State your strengths and weaknesses
honestly. Don’t forget to include comprehensive information on the people who will handle future correspondence.

Scope of Work
Enumerate the speci c duties to be performed by the provider and the expected outcomes. Include a detailed listing of responsibilities, particularly when sub-contractors
are involved.

Outcome and Performance Standards


Specify the outcome targets, minimal performance standards expected from the contractor, and methods for monitoring performance and process for implementing
corrective actions.

Deliverable's
Provide a list of all products, reports, and plans that will be delivered to your organization and propose a delivery schedule.

Term of Contract
Specify length, start date and end date of the contract, and the options for renewal.

Payments, Incentives, and Penalties


List all the terms of payment for adequate performance. Highlight the basis for incentives for superior performance and penalties for inadequate performance or lack of
compliance.

Contractual Terms and Conditions


Attach standard contracting forms, certi cations, and assurances. You may include requirements speci c to this particular contract.

Requirements for Proposal Preparation


A consistent structure in terms of content, information, and documents types simpli es things for the people evaluating the proposals. Therefore, you should request a
particular structure for the proposal and provide an exhaustive list of documents you want to receive.

Evaluation and Award Process


Lay down the procedures and criteria used for evaluating proposals and for making the nal contract award.

Process Schedule
Clearly and concisely present the timeline for the steps leading to the nal decision, such as the dates for submitting the letter of intent, sending questions, attending the
pre-proposal conference, submitting the proposal, etc.

Contacts
Include a complete list of people to contact for information on the RFP, or with any other questions. Incorporate their name, title, responsibilities, and the various ways of
contacting them into this list.

And remember:

Do not forget to send your RFP via certi ed mail.


Since things sometimes get a little more complicated than usual, consult a lawyer for further information before doing anything.

RFP is also known as request for proposals, request for bids, request to bid, invitation to bid, ITB, invitation to tender, ITT, invitation for bids, IFB
marquey16 and Abdul aziz kionywaki

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9/1/2019 (1) How to create Request for Proposal for Construction Project works - Civil4M
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 Sep 11, 2017  29  10

Sep 11, 2017   #2

do we send mails in pdf or word form

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Dnyan Deshmukh 
Honorary Member Staff member

 Sep 6, 2017  2,219  3,824  Pune

Sep 11, 2017   #3

Should be in PDF formats to avoid discrepancies in later stage.

Also depends on the quantum of work.

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