KIT303: ICT Systems Acquisition and Integration

Individual Report - Request for Proposal

Report Due: 11:55pm 30/08/2019
This assessment item contributes 20% towards the total mark of the unit.
Resource:

• Tayntor, C, (2002), Successful Packaged Software Implementation, Auerbach Publications; (Note that you have access to the eBook version of this
reference.)
• Unit lecture recordings and references.
• Gotz et al, (2018), The (Go)SMART way to agility: managing a Scrum subproject in a waterfall environment, Journal of information Technology Teach
Cases, 8, pp149-160.

Your Task:
You are required to read the case document “The (Go)SMART way to agility: managing a Scrum subproject in a waterfall environment “which is provided in
a separate document.

You assume yourself to be Joe Freya, who is leading the GCOM project that sits within the organization’s IT portfolio. GCOM must be integrated with the
organization’s existing systems, including what is being provided by the organization’s long-term IT service provider(s). You also plan to bring a paradigm
change to your organization’s default development approach, replacing the waterfall methodology with a more flexible agile methodology, Scrum. You have
done some testing with Scrum and are generally happy with it. However you still have concerns over the productivity of your existing development team
due to their limited experience with Scrum. You believe it is more cost effective to engage an external company with Scrum expertise to assist with
development and implementation of the GCOM project and, more importantly, to develop internal expertise for long-term benefits through a real project.
You have successfully sourced half a million for the project.

Currently you are preparing a Request for Proposal to be distributed to IT companies who are potential tenders for the GCOM project with Scrum
experience. You need to be as specific as possible in terms of what you need, when you need it, the cost and technology constraint and many others that
you consider essential for bidding.

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For preparing this RFP document, you can use the template from Tayntor’s book. You can use as much information as you think relevant from the provided
case study document. You can also make assumptions if you find some information missing from the case document.

The word limit of your report is 4000 — 5000 words. The report is expected to include a title page, table of contents and reference list.

Submission Requirements
You are required to submit to MyLO submission tool for this assignment before the due date.

The School’s Late Assessments policy (available from http://www.cis.utas.edu.au/downloads/ExtensionPolicy.pdf) describes the penalties for late
submission and also explains what to do if you are unable to hand in your assignment on time for genuine reasons, such as illness.

RFP Report Organisations and Presentation (10%)

Marks will be allocated for the general organisation and flow of the report, including use of appropriate headings and sub-headings, effective use of
diagrams, bullet points, tables etc if applicable. Grammar, spelling and writing style are also significant.

You will lose marks for: omitting the table of contents; for not structuring the report logically; for poor or inconsistent formatting and layout of the report.

RFP Content Coverage & Details (80%)

This is the ‘heart’ of your report and should cover all aspects of the Request for Proposal and provide as many details as possible to give potential vendors a
clear picture of your needs and requirements.

Referencing (10%)
Even though a RFP may not indicate references, I would like you to provide some key references that support your ideas and proposals in your RFP report.
Detailed information on how to use referencing properly is available on the UTAS website at: http://utas.libguides.com/referencing.

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Appendix A: Marking Criteria for RFP (20%)

KXI303 Systems Acquisition and Integration: Request for Proposal

Criteria (Table Heading) HD DN CR PP NN

You You You You You
Apply knowledge by: • Have covered all the • Have covered all the • Have listed all the • Have listed all the • Have failed to
• Fulfilling the required elements for required elements for required elements for required elements for produce a RFP
requirements of a complete RFP a complete RFP a complete RFP a complete RFP report of an
creating a RFP; documentation; documentation; documentation; documentation; adequate
• Interpreting the • Have provided • Have covered • Have partially • Have partially standard
understanding the extremely clear and requirements in all covered covered
requirements of the details of the aspects of the target requirements of the requirements of the
system to be developed: requirements in all system but some of target system and target system with
• Providing a clear aspects of the target them need more some of them need minimal and basic
description of system that you can clarification. more clarification. descriptions.
requirements of the think of; • Have created mostly • Have attempted • Have limited details
target system • Have created logical logical details (if additional details but for a desirable system
details (if needed) needed) relevant to are remotely related making bidding a bit
Weighting: 80% relevant to the case the case study and to the case study and challenging;
study and desirable desirable system desirable system • Have demonstrated
system requirements; requirements; requirements; basic knowledge of
• Have provided • Have demonstrated • Have demonstrated the task to be
evidence that shows good knowledge of reasonable conducted.
thorough and in- the task to be knowledge of the
depth knowledge of conducted. task to be conducted.
the task to be
conducted.
•
Act professionally by: • Have produced an • Have produced an • Have produced a • Have produced a • Have failed to
• Ensuring appropriate extremely well- relatively high quality medium quality report with some provide a report
communication with all structured and easily- report report with obviously obvious formatting with the basic
followed report and language issues

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 relevant professional • Have indicated • Have indicated room for • Some reference presentation
parties genuine reference relevant reference improvement. sources are obviously requirements.
• Adhering to professional sources towards RFP sources towards RFP • Most reference irrelevant & some
and ethical codes of creation and used the creation and used the sources are obviously minor issues with
conduct correct referencing correct referencing related to the RFP referencing format.
format. format. creation and
Weighting: 20% referencing format is
OK..

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