Project Quality Plan

PROJECT QUALITY PLAN
Format No ASKEC-Q/PQP Revision No 00

Issue Date 29/09/2016 Revision Date 20/09/2016

330 kV OHTL…………………………..
Revision Date Document Name of Project Client

R0 00/00/2016 Project Quality Plan 330 kV OHTL ……………………… SEC
Prepared by Verified By Approved By Approval Date

Ankit Nimbalkar /01/2016
Page 1 of 35
INDEX
S.N. CONTENT PAGE NO

I COVER PAGE 1
II INDEX 2-3
III REVISION CONTROL SHEET 4
1 PURPOSE
2 SCOPE
3 REFERENCE 5-6
4 GENERAL
5 QUALITY POLICY & OBJECTIVES
6 ORGANISATION CHART 7
7 RESPONSIBILITY & AUTHORITY 8-11
8 RESOURCES 11-15
9 CUSTOMER COMMUNICATION 15-16
10 DESIGN & DEVELOPMENT CONTROL 16-17
11 PROCUREMENT CONTROL 17
12 MONITORING AND MEASUREMENT 18
13 TESTING AND MEASURING EQUIPMENT 19
14 TRAINING PROGRAM 19-20
15 AUDIT 21-22
16 ANNEXURE I (ORGANISATION CHART) 23
17 ANNEXURE II (MANPOWER QUALIFICATION DETAILS) 24
18 ANNEXURE III (DOCUMENTED INFORMATION PROCEDURE) 25
19 ANNEXURE IV (PROCUREMENT CONTROL PROCEDURE)
20 ANNEXURE V (INSPECTION & TESTING CONTROL PROCEDURE)
21 ANNEXURE VI (ITPS)
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22 ANNEXURE VII (INTERNAL AUDIT PROCEDURE)

ANNEXURE VIII (CONTROL OF NONCONFORMANCE
23
PROCEDURE)
24 ANNEXURE IX (CHECKLIST & FORMATS)
25 ANNEXURE X (PROJECT EXECUTION PLAN)
26 ANNEXURE XI (LESSONS LEARNED)
27 ANNEXURE XII (METHOD STATEMENTS)
I STORE MANAGEMENT
II SURVEY
III PIT MARKING & EXCAVTION
IV FOUNDATION
V TOWER ERECTION
VI STRINGING
VII TESTING & COMMISSIONING
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Revision Control Sheet
S.N. Date Prepared Date Issued Revision Changes/Remarks
1 29/08/2016 26/08/2016 00
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1. Purpose:
The purpose of this document is to provide details on the quality system management for the
project. To describe organisational structure, functional responsibilities, line of internal and
external communication for management and the control systems for quality standard used
while executing the project. This will also help in getting insight into opportunities for
improvement.
2. Scope:
This document applies to all the work executed and all the inspections carried out while
completion of the over head transmission line project.
3. Reference:
ISO 9001 & ISO 1005-2005.
4. General:
This Quality Plan has been produced in accordance with the requirements of the project & ISO
9001 approach for quality management system.
It shall be the responsibility of each department and individual persons of that department to
adhere to the requirements stated in this plan.
5. Quality Policy & Objectives:

Principal Contractor’s Quality Policy Statement
Contractor’s Quality Policy Ensures:
• To deliver projects on time, within budget and in conformance with the quality standards as
detailed by Contractor and the Client.
• To implement the works in a safe, healthy and efficient method for staff, sub-contractors
and public alike.
• To ensure effective management and control quality issues that may impact on the project.
• To enhance quality and minimise project cycle time by inculcating “Right First Time” culture.
• To undertake the work with minimum of disruption or bad effect upon the corporate goals
of Contractor and the Client.
• To comply with all applicable statutory & regulatory requirements.
• To provide the necessary resources, facilities, competencies, instructions and leadership to
achieve the project objectives.
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Quality Policy
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6. Organisation Chart:
The organisation structure for the specified project is shown in the attached document (ASKEC-
OC Rev 00 Annexure I).
7. Responsibility & Authority:

The following appointments within the Project are to ensure or specifically carry out Quality
Management duties to support statutory regulations and/or requirements of the Employer. All of
the following personnel are empowered to stop programme works on the grounds of a Quality
concern and to give instructions for the immediate situation to be rectified. Other members of
the project team are responsible for ensuring compliance with the Quality Plan in accordance
with procedures as are applicable to their role. The responsibilities will not be only limited to the
below stated, any other requirements and
 Project Manager
• Project manager is solely responsible for execution of the project in the required form as
stated in this plan.
• The provision of the necessary resources, facilities, competencies, instructions and
leadership.
• Surveillance and monitoring the performance of programme personnel and activities.
• Establish site infrastructure.
• To comply with all legal and statutory requirements and have proper documentation as per
client requirement (permit to work, establishment of site, Contractor approvals, labour
approvals etc)
• Control Site logistics, material handling and storage.
• Manage sub-contractors at site and coordinate with consortium partners.
• Control regularly costs, time schedule & critical activities.
• Planning, execution & monitoring of the project deliverables.
• Monitoring Progress and performance on site.
• Supports QA/QC manager in providing essential resources for improving quality standard.
 QA/QC Manager
• To carry out internal quality audits at regular intervals.
• Ensuring compliance of the internal audit observations/NCs in allotted time.
• To prepare and maintain the quality related documents (Quality Plans, ITPs, Quality
Checklists, Quality reports for client, etc...).
• Getting approval of QA/QC documents from client (QA/QC Plan, Checklists, ITPs etc).
• Check and review site Quality reports associated with the project together with the
development and implementation of Quality controls.
• Ensuring the investigation of reported Quality concerns and implementation of identified
corrective and preventative actions.
• Ensure the availability and implementation of the Inspection & Test Plans.
• Ensures provision of Quality required training to the QA/QC engineers by making
skill/competency matrix for them and evaluating their knowledge and skills at intervals.
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• Ensure quality requirements of client are met at every level in site and documentation
work.
• Held monthly quality meets with execution staff along with QA/QC and project manager for
discussion about the status of quality at present and issue arising. To advise regarding
assurance requirements. Also providing possible solutions and action plan to increase the
level of quality standard of project.
• Vendors and contractors evaluation in coordination with the project manager.
 Site/Construction Manager
The Site/Construction Manager shall discharge, on behalf of Contractor, the day to day delegated
duties of Principal Contractor for the project and shall also undertake the role of overall Site Person
in Charge (SPC) as follows:
• To advise the Project Manager and where required check/audit compliance with required
technical aspects of the project.
• To confirm that the equipment supplied complies with applicable specifications and design
standards.
• To generate and submit Daily Progress Report.
• Ensures that all legal requirements are met as per requirement against manpower and
equipment.
• To review reports and surveys and advise on action required.
• To review compliance with product and product acceptance criteria and standards including
components to be used. E.g. Conductors and assembled modules (hardware fittings) plus
associated parts and equipment interface assemblies.
• Ensures the effective co-operation among all contractors on site.
• Manage Engineer’s & contractor’s work programmes, site activities and access to site.
• Display notices that are appropriate in respect of the sites.
• In liaison with the Project Manager on any necessary information associated with the site.
• Ensures provision of site induction and assessment of contractors’ competencies where
necessary.
• Shall provide input into the Quality Plan and Quality Dossier for during and handover upon
project completion to the Quality Manager.
 Store In-charge/Material Controller

The store in-charge or material controller is responsible for material management and handling.
The following stated are the responsibilities of store in-charge/Material Controller.
• Ensure that the material received is in full quantity and as per the specifications from the
supplier.
• Coordinates with QA/QC engineer for carrying out internal inspection of material.
• Makes and keeps the list/record of all material and tools and tackles received for the
project.
• Keeps the track of material to their source in a excel format.
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• Preparation and maintaining of documentation required for receipt, issue and purchase
request.
• Ensure required material for work activity at site is received within time and securely to the
site.
• Ensure stacking of material is according to approved layout and complies with the quality &
safety requirements of the client and internal.
• To inform the QA/QC engineer of any defects or quality issues in material. To segregate non
conforming material from other good material and its dispose off according to the
instructions of QA/QC engineer.
• Maintain the list of shortages and other documents required to trace and communicate the
issues.
 Admin Team
• To carry out all administrative work such as communications to site office and site store,
arrange materials, spares required for office infrastructure, etc.
• To coordinate with engineers and store personnel for any documentation delivery and
dispatch from or to the third parties, regional offices etc.
• More inputs required as per site processes (only those that will be related to quality)
• ………………………………….
• ………………………………………….
• ……………………………………………….
 Commercial Team
• Ensure the procurement is done according to the client’s & quality requirement.
• Making work orders, vendor evaluation, raising purchase orders, all job related to
procurement and commercial terms(finance, release of invoices etc)
• Clearing of invoices for contractors in coordination with the execution and QA/QC
engineers.
• Ensure proper control on accounting and material purchases related to quality
requirements.
• More inputs required as per site processes (only those that will be related to quality)
• ………………………………….
• ………………………………………….
• ……………………………………………….
 QA/QC Engineers
• To carry out internal quality inspections before raising the request for inspection (RFI) too
client’s representatives.
• To raise RFIs of specific work to concerned representative after discussing with quality
manager prior as per client’s requirement.
• To maintain checklists (internal and external), RFIs, Site Instructions, NCRs, other test
reports in properly filed manner with log sheet used for tracing.
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• To report biweekly progress and issues to quality manager for making biweekly report for
client.
• Ensure all inspection and measuring equipment are as per technical requirement and with a
valid calibration and test certificates.
• To resolve day to day issues (minor) in quality at site and inform the same to quality
manager.
• To carry out inspections at site and store with consultants.
• To make compliance of site instruction, NCRs other major issues in discussion and as
confirmed by quality manager at site.
• Provide quality awareness training to contract labours at site.
• To ensure quality requirements/standards are met at site.
• To make method statements in discussion with execution engineers keeping in mind the
quality requirements and submit for review to quality manager.
 Execution Engineers
• To carry out site work as per the requirement.
• To report daily progress to site/construction manager on regular basis.
• To solve issue arising in execution at sites.
• To make work plans and gang allocation as per requirement to upgrade site progress.
• To carry out site inductions and awareness about the process of work to the new gangs.
• In coordination with the contractor manage day to day activities at site.
• Prepare method statements and checklist by coordinating with QA/QC engineers.
• Coordinate with QA/QC engineers and fulfil all test requirements by conducting third party
tests wherever applicable. Ensure provision of these to the QA/QC personnel.
• Ensure arrangement of equipment/material and other resources availability at site before
starting the work.
• Raise internal inspection calls to QA/QC engineers after verifying that all requirements for
inspection are met.
• Resolve issue found during internal inspection in liaison with QA/QC engineers.
• To report any quality issues found during work at site to the QA/QC engineers.
 Sub-Contractors
Other contractors undertaking site work for the project shall also discharge the role and duties of
Contractor but not limited to the following:
• Co-operate with the Principal Contractor to enable them to comply with their duties.
• Comply with directions of the Principal Contractor.
• Comply with the applicable rules and requirements in the Quality Plan.
• Promptly provide information relating to Quality concerns and site incidents or dangerous
conditions.
• Provide a Contractor's Quality Plan and/or Method Statements that are compatible with
this plan.
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• Provide adequate and competent Site Persons in Charge (SPCs) for the areas of their
working.
• Provide adequate numbers of competent staff to ensure Quality on the project.
8. Resources:
The required resources for implementation and improvement of the quality system, and for
addressing customer satisfaction, may include any of the following:
Suppliers, information, infrastructure, work environment, and financial funds.
The principal means for determining and communicating resource requirements are management
reviews of the quality system, wherein the detailed discussion over the requirements and
available resources along with planning for these is held and action plans made to confer the
same.
 Responsibilities for Determination of Required Resources

The Quality Manager and all management personnel affected by the quality system are
responsible for determining resource requirements for the implementation and improvement of
the system.
 Provision of Resources
Top management (Regional) has the responsibility and authority for provision of resources.
Resources for designated activities are integrated with the process of defining and initiating the
activity. They may take the form of personnel assignments, allocation of space or equipment,
training, procurement decisions, budgets, etc.
Infrastructure
Suitable facilities and work environment are provided as required to assure project quality. This
includes planning, provision, and maintenance of employee facilities, workspaces, equipment,
software, and associated services.
1) Office facility:
 Own Use:
• A temporary site office shall be installed prior to mobilization of any construction
activity pertaining to the project.
• Proposal with layout sketch of the site office shall be submitted to client for approval.
If the facilities located outside the Client’s property/premises a written permission of
the owner of the land/premises shall be obtained and copy will be furnished to the
client for records.
• The site office will consist of all IT infrastructure that is necessary to carry out
documentation work (Computers, Printers, Internet, Photo copy Machine, etc) in
adequate manner so as to avoid queuing for resource availability.
• Site office will be provided with necessary illumination facilities and air conditioning
systems to maintain comfortable working atmosphere.
• Sufficient furniture (working desk, chairs, cupboards, file racks etc…) will be provided
depending upon the capacity of staff using the office.
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• All the stationary items will be readily made available before mobilising the staff to
office; it will be regularly checked and purchased as per requirement.
 Client Representative’s Office:

• A temporary site office for client’s representatives will be provided and maintained as
per the requirement (Appendix X attachment V in PTS-13CO372- Scope of work &
Tech….) in a good condition. All facilities as stated above will be available in this office.
• There will be a hall to accommodate Secretary, two Nos. of Engineers and two Nos. of
Inspectors. A conference room for meetings will also be provided.
• The furniture and other facilities will be as per the requirement and mutual agreement
between the client and contractor.
• Telephone facility will be provided on demand of the Client, in this case the
remittance of telephone rental charges will be redeemed from client. However the
contractor shall be allowed to make local calls from this if required.
 Store Facility:
Store facility will be as per stated in the Store management Procedure (KEC-Q- SOP-0005
Rev 00), any additional requirement will be fulfilled if in contract documents.
 Environment:
While building the store/office facility proper care will be taken so that there is no harm to
the environment.
• No trees shall be cut for the construction of the store building or other facility.
• Display of hazardous waste storage & collection point will be clearly defined and
marked.
• Regular housekeeping will be maintained at store and office, all the collected trash will
be disposed off in a proper manner on daily basis.
• Proper care shall be taken to store hazardous waste and material so that it doesn’t
contribute to land, air or water pollution.
 Health:
A special attention will be given to the health factor of the persons working in the
store/office while planning the store /office layout.
• Adequate supply of drinking water will be ensured at the facility with availability at
required points in the store and office.
• Sufficient supply of non drinking water will be provided t required points.
• Clean and well maintained sanitary facility will be provided as per the requirements
stated in Appendix X attachment V in PTS-13CO372 (Scope of work & Tech….).
• A temporary drainage connection from existing system will be provided, to the site
office/store. Alternate arrangement will be provided if drainage facility does not exist.
• There will be arrangements made for resting of personnel i.e. proper rest rooms to be
provided.
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• Adequate first aid facilities will be provided at the store and office in accordance with
the requirement.
• Arrangement of ambulance shall be there (Tie-up with the nearest hospital &
emergency medical facilities), Emergency contact numbers of hospitals, Anti venom
centres must be displayed. Emergency exit plan should be displayed at proper
location.
 Fire Protection:
Adequate fire protection will be provided as per the requirement of client and internal
company’s plan.
• Portable extinguishers shall be provided to all strategic areas by which travel distance
to reach the other extinguisher shall not be more than 9.5 meters.
• Portable extinguishers shall be a combination of 6 kg.dry powder and 6 kg. CO2 to be
well distributed as required.
• Wheeled type large capacity extinguisher of CO2 & dry powder shall be provided to all
strategic areas as maybe required.
• Two zones fire detection and alarm system shall be provided to cover all temporary
offices.
• Ensure to Identify and prevent heat transfer close to ignitable material within the
facility like cable trays and service transformers.
• Ensure to isolate the hazard by providing barrier walls within the facility.
• Ensure provision and availability of proper protective gears for the personnel involved
in the fire fighting.
Materials & Equipment:

The Materials/Equipment, Engineering and Construction requirements for this project will be in
accordance with client’s requirements (i.e. the latest revisions and approved TMSS, TES, and TCS).
1) Materials
This covers all type of material required during the project execution stage (Steel structures,
Hardware fittings, Re-bars, concrete, etc…)
• The steel structure will be provided by the contractor as per the requirements of the
properties stated in 20-TMSS 01 Revision 01.
• The contractor shall provide certificate of analysis of his product from the client
approved Independent test agency at the time of approval and shall be ready to
perform the random site sampling test at the client’s approved independent testing
agency.
• The site sampling test reports shall be forwarded to client directly by the independent
testing agency with a copy to the contractor.
• The material which is bought by vendor shall be tested and reviewed FAT and test
certificates will be submitted to the client for approving the source.
• Concrete shall conform to severe exposure condition as per the requirements of 70-
TMSS-03.
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• In case no ready mix is used, the source of supply of all sand and aggregate shall be
sent to the client for approval and fine and course aggregate shall be stored and
handled so as to preserve the gradation and cleanliness of the material. Contaminated
material will be rejected as per control of non conformance procedure (Annexure
VIII).
• Reinforcing steel and tie wire shall be per the requirements of SASO/SSA-2/79 and
TES-P-122.06.
• Welded wire fabric shall conform to ASTM A496 and SASO SSA 224/1981 (cold drawn)
wire with minimum yield strength of 240 MPa.
• The bonding agent shall be solvent-free epoxy resin, two components, containing
pigments and fine fillers.
• It shall be ensured that the bonding agent shall be able to provide a bond of far
greater strength than the tensile strength of the concrete itself.
• The bonding agent shall have the properties as per the PTS-13CO372 (Scope of work &
Tech….) and the corresponding ASTM standards.
• A two-component (agitate base & curing agent), metallic zinc rich epoxy primer, high
performance to give maximum protection against aggressive environments.
• The material shall comply with the composition and performance requirements of
SSPC and the PTS-13CO372 (Scope of work & Tech….).
• Sub-base and Surface course (select fill) materials shall meet all the requirements as
per the Surface course material shall be Class C per TCS-Q-113.02.
• It shall be free of organic matter, rubbles, cobbles, boulders and other deleterious
substances.….).
• Repair material above grade surfaces shall confirm to TCS-P-122.05, Section 11.5.
• Repair material below grade surfaces shall confirm to TCS-P-122.05, Section 11.5.
• All others to be as per the requirement of client and as specified in the TMMS, TCS &
TES.
• All the hardware items will be given with test certificate and test report to client.
• Conductor and structure related hardware shall conform to the requirements of the
SEC materials standard specification 12-TMSS-01.
• The type of insulators to be used for the shall be in accordance with the requirements
of TES-P-122.01, conforming to the requirements of client Materials standard
specifications 15-TMSS-02 and 15-TMSS-04 for inland area or as specified by the
client.
• Copper-clad steel grounding conductors, ground rods, connectors and other materials
as per requirement of SEC standards specification 10-TMSS-05 and TES-P-122.10 shall
be provided.
2) Equipment:
• The equipment required for execution of the project shall conform to the international
standards and client specifications.
• Equipment used by the sub contractor shall be verified for the conformance to work
and a list with the required test certificates will be sent to client.
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• All the measuring and testing equipments will have a valid calibration and testing
certificate before being used.
Human Resource:
ASKEC selects and assigns qualified personnel to ensure that those who have responsibilities
defined in the quality system are competent on the basis of applicable education, skills and
experience, competence, awareness and training.
ASKEC has established and maintains a training process to:

• Identify competency needs for personnel who perform tasks affecting quality.
• Provide training to address these needs.
• Assess the effectiveness of the training provided.
• Ensure that personnel are aware of the relevance and importance of their activities
and how they contribute to the achievement of the quality objectives
• Maintain records of education, experience, training, and qualifications per the control
of documented information procedure (Annexure III).
• The manpower required for execution of the project shall be adequate to suffice the
task and in line with the requirement of client.
• Manpower details for this project are shown in the attached organisation chart.
• As per consideration of ground staff (e.g. manpower for erection work, foundation
work, stringing work etc…) shall be hired from a competent source.
• The hired manpower services will be approved by the client, for which all the
formalities and requirement (legal, technical & statutory) will be fulfilled by our
assistance to the source.
• The qualification of the manpower is as given in the Annexure II, upon approval the
resource will be utilised for work.
9. Customer Communication:
ASKEC communicates all matters regarding the effectiveness of the quality systems to the entire
organization. This includes quality requirements, objectives, and achievements as well as product
and process performance.
 Communication Process
• The Quality Manager has the overall responsibility for ensuring that information and data
about quality performance and the effectiveness of the quality system are reported to
customer. This includes the distribution of all applicable documents, reports, and records to
appropriate customer functions.
• Formal communication to the Principal Contractor will be via letter or e-mail. Urgent Quality
matters override formal methods of communication and the quickest possible method will
be used by all parties concerned.
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 Customer Meetings
Formal communication/review meetings serve an important role in ensuring proper
communication between Client and the Contractor. Weekly or as per Client’s instruction the
meetings will be held.
Quality issues related to project, material and reviews on support and requirement will be
discussed in detail in the meetings.
 Communication Records
• All the MOMs, emails, site instructions, NCRs etc from customer to contractor and vice
versa will be recorded in soft and hardcopy and to be kept for ready reference.
• Log sheet for communication record will be maintained to provide ease in traceability.
 Customer Complaints
• Whenever any complaint is received from customer, it will be logged in the communication
log.
• Then complaint will be thoroughly scrutinised by the quality manager and enquiry will be
put up for the raised issue to the concerned quality engineer.
• Corrective and preventive actions according to non conformance procedure will be taken
and communicated to client by means of mail.
10. Design & Development Control:

The design and development department has a control on the processes to ensure that quality
issue are eliminated before reaching to project. The requirements for overall control of drawings
and documents for the project are described as below.
 Responsibilities
• The design manager is responsible for comprehensive control of design documents required
for the accomplishment of the projects. He is also responsible for assuring that the
appropriate standards and quality requirements are properly translated to the design
documents & drawings.
• The construction manager is responsible for ensuring that only approved and latest version
drawings are used for construction and also for communicating changes to design
development team.
• The document controller in the design department is responsible for ensuring that the
documents are properly controlled and distributed to the required persons thru proper
channel.
 Design and Development Activities

Engineering will translate the needs and expectations from the Client to technical
specifications for materials, products, and processes. The design is geared towards meeting
customer requirements, while providing a product cost, which will enable ASKEC to have a
satisfactory return on investment.
Engineering is responsible for providing a design, which is producible, verifiable, and
controllable under the specified production, installation, and operational conditions.
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Each design and development activity is planned, divided into phases, and tasks are assigned
to qualified personnel equipped with adequate resources. Plans are documented and updated
as the design evolves.
Organizational and technical interfaces between different functions that contribute to the
design and development process are defined and the necessary information documented,
transmitted, and regularly reviewed.
Designs and design changes are documented, revision controlled, and approved by authorized
personnel.
Formal, documented design and development reviews are held at appropriate stages of the
design and development activity and include representatives from all concerned functions.
Design and development verification and validation are performed and approved as
appropriate before designs are released to assure each product conforms to all specified
design and development requirements. This includes alternative calculations to verify
correctness of the original calculations and analysis using design software, and evaluation of
sample production model (tower assembly and load testing). Records of verification and
validation activities are filed at design department.
 Design and Development Changes

Design and development input changes may be requested during design and development
projects by Client service, Production, or Engineering itself. Once approved by Client,
Engineering incorporates the new requirements into the design and adjusts activities and
schedules to accommodate the revised design and development input.
The design development changes are then incorporated in the final drawings which are sent
for approval to the client.
 Design and Development Output

Design and development output is in the form of documents and provide instructions for
manufacturing (i.e., drawings, specifications).
All design and development output documentation is reviewed by qualified personnel and
approved by the Manager prior to release.
After the final approval from Client these are distributed to the manufacturing plant and
product is manufactured.
These revised drawings are then sent to the project thru proper communication channel for
the use.
11. Procurement Control

ASKEC ensures that the procurement process is controlled such that purchased products and
subcontracted services, which affect product quality, conform to specified requirements. The
type and extent of methods to manage the purchasing process depends on the effect on
subsequent realization processes and their output.
For details, refer to the Procurement Control procedure (Annexure IV)
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12. Monitoring and Measurement

Processes that directly affect quality of intermediate and end products are carried out under
controlled conditions. To this end ASKEC has established and maintains a process control
procedure according to the controlled conditions which is as follows.
 The availability of information that specifies the characteristics of the process

• Each and every process that is to be done for completion of the particular task is studied in
detail with respect to the requirement of client and international standards.
• Quality manager ensures that for any activity the technical requirements and requirements
according to the international and company standards are completely understood by the
execution and quality team.
• All the requirements (technical and others) are taken from the client, to ensure nothing is
skipped the meeting regarding clarification of the requirement is held between client and
ASKEC.
 The availability of work instructions/Method Statements

• All the major process carried out in the execution will be having a method statement, which
will be approved from the client.
• Any special work if required will be commenced after developing the method statement of
the same.
• Internal procedures for audit, procurement control, non conformity control etc, will be
made and implemented in the processes.
 The use and maintenance of suitable equipment for process

• All operating equipment will be maintained as per the company standard.
• All necessary equipment required for process shall be ensured are being used to decrease
the project cycle time and raise the quality standard of the process.
• A maintenance schedule will be prepared for these equipments and regular monitoring for
its usability will be ensured before use.
 The availability and use of measuring and monitoring devices will be as per the control of
monitoring and measuring devices procedure
• A procedure to control and monitor the use of measuring devices is established to ensure
the accuracy is measurement.
• For details refer (Procedure for Control and Monitoring of Measuring Devices)
12.1. Inspection & Testing

ASKEC measures and monitors the characteristics of the processes to verify that requirements for
the project are met, for which an inspection program is carried out at appropriate stages of the
product realization process in accordance with the Inspection and Testing control procedure.
(Annexure V, VI for ITPS). The inspection and testing will be controlled as per the inspection and
testing control procedure, (refer attached procedure).
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13. Testing and Measuring Equipment

ASKEC controls the measuring and testing equipment by regularly monitoring and calibrating the
instruments as per the requirement
• All the equipment used for measuring and testing are bought from a reputed brand along
with the valid test and calibration certificates.
• Quality manager will ensure that the equipment used is suitable for the inspection or test
that is being performed.
• It is the responsibility of the quality manager to prepare a monitoring and track sheet for
maintaining the equipment’s present status.
• The tracking sheet shall consist of model number, date of purchase, calibration date due
date, calibration agency, internal serial number or equipment id for traceability.
• It is the responsibility of store in-charge to maintain the list of all equipment along with the
current distribution status of it.
• The maintenance of the equipment is the responsibility of store in-charge, which can be
assisted by the QA/QC engineers.
• To maintain the marking and identification of the equipment lies in the responsibility of
QA/QC engineers.
• All the equipments will be made available to the client’s representative whenever the
inspection or testing is carried out.
• The equipment if used by construction staff, it is responsible for its maintenance and
preservation.
• The calibration f the equipment is to be done in presence of QA/QC engineers thru the
manufacturer or third party labs.
• The equipment to be calibrated shall be made available by the store in-charge and
construction engineer on time to the QA/QC engineers.
• All the calibrated equipment will be monitored for calibration expiry and maintenance by
quality team.
14. Training Program:

ASKEC regards employees as its greatest asset. To this end, the company maintains an
established employee qualification/training program. All personnel are classified on the basis of
appropriate education, training, skills, or experience. Records of all training activities are kept in
each employee’s file at the regional or corporate office whichever is applicable.
 Training Requirements Review

• The responsibility for identifying employee-training requirements lies with each department
manager.
• The purpose for the review is to identify competency needs for all personnel performing
activities affecting quality.
• Job requirements, internal audit reports, and corrective action activities determine
employee-training needs. In addition, an annual review and midyear review is conducted
with each employee, at which time the employee’s training needs, as well as the
effectiveness of the previous training is discussed.
Page 19 of 35
• Each employee is made aware of the relevance and importance of their activities and how
they contribute to the achievement of the quality objectives.
 Formal and Informal Training

• All employees receive an “on-the-job” training by the responsible area supervisor. After a
30-day trial period, all new/transferred employees are evaluated against the position
requirements and if performance is found to be satisfactory, qualification for the applicable
position is awarded.
• New employees receive indoctrination into the quality system from the Quality Manager.
• Designated employees may receive formal off-site/on-site training/seminars in various job-
related disciplines/topics, as determined by the responsible supervisor/manager. This is
managed by the central training programs held at regular intervals by the corporate
division.
 Induction & Training for Sub-Contractors

• ASKEC quality team arranges the training program for the key personnel of the sub
contractor to induce the awareness about quality till the bottom line.
• The quality manager is responsible for the conduction of the training program.
• There are various training modules developed for this kind of trainings.
 Training and Qualification of Inspectors

• ASKEC ensures that the inspectors are having the required qualification to ensure the
effectiveness f quality objective.
• The competency of the personnel to perform inspections is developed by one of the
following methods.
- Providing personnel with working knowledge of appropriate contract details,
documents, codes, practices followed & standards.
- Training or orientation in general and specialised methods of planning and performing
inspections.
- On the Job training under direct supervision of experienced qualified inspector.
• The QA/QC manager regularly evaluates the inspectors for proficiency and skill
development.
 Qualification/Training Records
• The Personnel Manager maintains records of education, skills, experience, training and
qualifications for each employee.
• A skill and competency matrix is developed and regularly filled based on the evaluation of
the personnel.
• An online portal is made for maintaining the records at the central corporate HR.
15. Audit:
Auditing is the most important phase of any project since it makes us aware about the current
condition and what will be the future structure of the project quality. ASKEC has developed a
Page 20 of 35
procedure for internal auditing (Annexure VII). All the audits carried out by the client are
recorded and complied if any non conformance is found.
The client will be facilitated with all the necessary requirements for performing the audit.
As informed/communicated from client the date of audit will be fixed, however the client is free
to do surprise audit of the project at any stage of the project cycle.
Page 21 of 35
ANNEXURE I
Organisation Chart
Page 22 of 35
OVERALL ORGANIZATION CHART
Format No: ASKEC-OC Project CN: 4400007080 - Construction of 380 kV OHTL From Airport Housing (#9050) to PS-3 (#31287) Rev.No. 00
Dated 26-Jun-2016
Country Manager
(Name)
Mob.No:
Project Manager Quality Regional Manager Safety Regional Manager

(Name) (Name) (Name)
Mob.No: Mob.No: Mob.No:
Project Co ordinator/
Commercial Manager Construction Manager Quality Manager Safety Manager
Planning Eng
(Name) (Name) (Name) (Name) (Name)
Mob.No: Mob.No: Mob.No: Mob.No: Mob.No:
CAD Coordinator Store Officer Civil/ Mechanical Engineer Electrical Engineer QA/QC - Civil QA/QC - Electrical Safety Engineer Safety Engineer
(Name) (Name) (Name) (Name) (Name) (Name) (Name)

Mob.No: Mob.No: Mob.No: Mob.No: Mob.No: Mob.No. Mob.No.
(Name) (Name)
Supervisor Quality Supervisors Quality Supervisors
Mob.No: Mob.No:
(Name) (Name)
Commercial Crew Stringing Crew Safety Supervisors
Mob.No: Mob.No:
(Name)
Store Crew
Mob.No:
Access Road Crew OPGW Crew
Admin Crew
(Name)
Soil Investigation Crew Earthing Crew
Mob.No:
Foundation Crew
Tower Erection Crew

ANNEXURE II
Manpower Qualification Details
Page 23 of 35
Manpower Qualification Details
Format No: ASKEC-Q/MPQ Rev No 00
Project: 380 Kv OHTL B/W PS3 - 9050 S/S
Experience
S.N. Name Designation Discipline Qualification Remarks
(yrs)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
ANNEXURE III
Documented Information Procedure
PROCEDURE FOR DOCUMENTED INFORMATION
Format No ASKEC-Q/DC Revision No 00
PROCEDURE FOR DOCUMENTED INFORMATION WITH

GUIDELINES
Prepared By Reviewed By Approved By
Page 1 of 11
INDEX

I COVER PAGE 1
II INDEX 2
1 OBJECTIVE
2 PURPOSE
4
3 SCOPE
4 REFERENCE
5 RESPONSIBBILITY AND AUTHORITY 4-5
6 PROCEDURE
6.1 ORIGINATING DOCUMENT
6.2 REVIEWING DOCUMENT
6.3 APPROVING DOCUMENT
6.4 REVISION/MODIFICATION CONTROL
6.5 DOCUMENT DISTRIBUTION CONTROL 5-9
6.6 DISPOSAL OF OBSOLETE DOCUMENT
6.7 DOCUMENTATION STORAGE
6.71 FILE NUMBERING SYSTEM
6.72 ELECTRONIC STORAGE
6.73 HARD STORAGE
7 ANNEXURE I (RASIC MATRIX) 10
8 ANNEXURE II (MASTER DOCUMNETATION LIST FORMAT) 11
Page 2 of 11

1 13/09/2016 13/09/2016 00
Page 3 of 11
1. Objective:
The objective of control of documentation and records is to ensure that the correct and approved
documents are available at every level in the organisation for reference to the employees.
2. Purpose:
The purpose of this procedure is to,
• Control the documents of Quality Management system.
• To ensure that all the documents and data therein are reviewed and approved for adequacy
prior to their initial release and the subsequent changes.
• To ensure legibility, identification and retrieval of the documents.
• It is available and suitable for use, where and when it is needed.
• It is adequately protected (e.g. from loss of confidentiality, improper use, or loss of integrity).
• Prevent obsolete documents from unintended use.
3. Scope:
This procedure applies to all internal and external documentation work carried out in AS-KEC.
4. Reference:
ISO 9001: 2015 & Scope of work (PTS- 13CO372) Rev 0.

The responsibilities and authorities of each person, but not limited to, are defined as below. Also
a RASIC matrix is defined at Annexure I
 Originator
• Ensures the need of document that is to be prepared based on the requirement of client,
International Standards and Company’s standards and should be having a risk based approach
while preparing the document.
• Ensures document is properly identified and proper formats are made to identify the revision
control.
• Ensures that the valid revision is done as per approver’s remark, i.e. task of updating the
documents as per requirement.
 Reviewer
• Ensures the required demand of documentation is met as per the standards, no data in the
document contributes to controversy between standards and the mentioned process in
document.
• Ensures that the document is timely reviewed and sent for updating to the originator.
• Ensures through review of document before being sent for approval.
Page 4 of 11
 Approver
• Ensures the valid document is approved.
• Ensures provisions of adequate resources financial/time/infrastructural are provided to
complete the documentation work.
• Ensures evaluation of the originator/reviewer and controller from time to time.
 Process Owner
• To provide details of work carried out and necessary data for generating a document based on
practical situation and the requirements.
• Ensures the stark implementation of processes as per documentation at work site (may be
office, store or site).
• Ensures availability of document at the required place at any point of time while the project is
in execution phase.
• Give feedback to the originator about any issue in documentation and practical working
condition or any change required for any activity.
 Cross Functional Team

• To provide necessary data, related to the work being affected/ dependent on the
documentation of other process, to the originator in coordination with process owner.
• To support the originator in providing vital inputs when required.
 Expert
An expert may be someone with thorough knowledge and a rich experience on the process for
which documentation is done may be from same company or hired consultant.
• To provide expert comments and validate the document created is appropriate or not as per
own knowledge and experience.
• To provide data related to good practices and bad practices with their effect related to the
documentation being prepared.
 Document Controller
A document controller may be the quality personnel or the approver, who will also act as issuer.
• Ensures that each document is having proper identification & traceability from issue to
disposal.
• Ensures no duplicity of documents arises.
• Ensures obsolete documents are properly disposed off.
6. Procedure:
6.1. Originating Document

The need for creating the required document is to be thoroughly accessed and in accordance
with the respective departments the documentation creating process will begin. The following
considerations and steps t be followed while creating a new document.
Page 5 of 11
• Document to be generated will be made in consideration of all the requirements of standards

and client necessary for the document.
• It is to be ensured that no previously created document is present for the same task.
• A draft procedure for the required work is to be obtained from the process owners, educating
them how to make it, by considering the regular work they are doing while performing the task.
• Check with the standard procedure that if certain deviations or misses in the work instructions
are present and include those lapses in the prepared document.
• Proper document numbering/ format numbering and revision numbering is to be given to the
document.
• Ensure a standard format is used to create any document that will comply with organisations
formats.
• Arrange all the required references (standards/client’s technical specs/ company standards etc)
and by taking reference prepare the document.
• In case of help required from experts, coordinate with the head of department/ approver and
arrange the person.
• In certain cases also coordinate with the cross functional teams, for the document that is
interlinked or depended on the internal other processes.
• After the required document is prepared review once for any skipped portions or mistakes, also
spellings and grammar.
• Send the document for review to the next chain of communication.
• Upon receiving the update if any correction is required the same should be done and
highlighted before sending for review again.
• Ensure no other part in the document is touched rather than the updating portion.
6.2. Reviewing Document

The document created needs to be thoroughly reviewed for any mistakes, the process is as
follows.
• Check the format numbers, template, standards referred in it and proceed checking of each and
every point with the reference of the standards and requirement.
• All the important parameters of the process to achieve the desired output and with
effectiveness are ensured in document.
• In certain cases it is required to review the documents with the other departmental heads and
get an update on reviewed documents, in such situation the primary reviewer will arrange for
the review of required persons and collective feedback of all is checked and given to the
originator for updating the document. In no case shall be the document changed by anyone
except the originator.
• The updated document received from the originator is to be again checked for the required
updates are done properly or not.
• After ensuring the correctness of the document it is to be sent for approval.
Page 6 of 11
6.3. Approving Document

For the document to be implemented the approval from head of department shall be required
for this the following considerations are to be followed.
• Check the documentation numbering and format.
• In coordination with the reviewer or originator in case reviewer and approver is same, the
documentation is to be checked finally for any legal issue, controversy and effectiveness of the
process.
• The document after that needs to be initialised by the originator, reviewer & approver.
• The document should be issued then after the approval by the document controller who shall
be the approver.
• The documents are to be reviewed on regular basis for any change or revision required for
increasing the efficiency & effectiveness of the document.
6.4. Revision/Modification Control

All the reports, documents that are prepared may have revisions and modifications, depending
upon the adequacy of the document after implementation. The revision or modification control
should be as per the following steps.
• Upon reviewing the document if any modification is required it shall be sent to the originator.
• The required modification to be checked for the necessity for it to be incorporated.
• Summarise all the inputs/reasons required for modification.
• The required modifications done by the originator is to be checked and ensured done properly
by the reviewer.
• Upon confirmation the said document is to be sent for approval.
• Thus upon approval the document revision details are to be updated in the master list.
• The revised document is to be then distributed at respective department.
6.5. Document Distribution Control

• Documents hard copies are controlled by respective coordinator by putting “ MASTER COPY”
stamp.
• All the approved documents are to be stamped with “Control Copy” stamp before distribution.
• Ensure the document is distributed to the concerned departments by a centralised process, for
soft distribution it should be uploaded the company’s portal, else hard copies with controlled
stamped to be sent.
• The list of the document is to be kept with details like (date of issue, Document name, number,
revision, distribution record etc).
• The master list is to be update regularly and available to the concern departmental heads.
• All external documents like (drawings, test certificates, etc) are to be checked for the
authenticity and then distributed t the respective departments.
• The external documents numbering and revision details are to be added in the master list.
Page 7 of 11
6.6. Disposal of Obsolete Document

All the revised documents will leave the copy of documents with older revisions as obsolete and
unfit for use. Thus the disposal of such documents is very important, which is to be done as
follows. This process applies to all internal and external documents.
• Upon receiving the revised document, it is to e checked for the authenticity to the originator.
• Upon confirmation of the above the document (drawings, procedures, checklists, formats, etc)
are to be traced for older revisions.
• The older revisions are to be marked obsolete in case of hard copy stamped with red ink as
“OBSOLETE” and in case of soft copy to be removed or isolated from the data base marking
obsolete comment.
• The hard copies given to each department are to be collected and scrapped, in case if required
for reference by the originator it should be marked obsolete and kept at single location for
originator to view when required.
6.7. Documentation Storage
6.7.1 File Numbering system

• All documents and records shall be entered on the data base files and either given the
appropriate existing number or a new number or name to the file.
• In case of document is in hard format it should be pinned in individual files having the file
number and title of documents kept in it with an index at starting.
• Files to be kept at the respective departments with proper communication to the head of
department.
• The access right to the files is to be decided by the concerned department’s head.
6.7.2 Electronic Storage

• All documents and records that are to be stored on electronic media are to be uploaded
nowhere else than the company’s portal.
• A specific directory is to be made for particular type of documentation.
• The master document folder should be accessible to authorised QMS team only.
• External documents shall be adequately protected for copy rights and unauthorised distribution
to market.
• All quotations, Certificates of Destruction and other correspondence produced shall be stored
electronically and retained indefinitely.
• The diary used for scheduling of all visits made to the document shall be kept electronically for
a minimum of two years.
• All computer files shall be backed up daily.
• The retention period of documents to be a minimum of 10 years or more as per the
requirement.
• Proper antivirus to be installed in the system so as the files are not hacked or corrupted by any
malware.
• All the documents like inspection forms, invoices, test certificates and drawings must be kept
both in hard and scanned soft copy.
Page 8 of 11
• All the communication correspondence must be kept in electronic media.
6.7.3 Hard Storage

• All documents and records that are to be stored as a hard copy are to be filed and kept in the
respective departments.
• All external documents are to be filed spate from internal documents and to be labelled as
external with the title of content.
• Ensure that access to master document is limited to, as said in point 6.7.2.
• The hard copies of the documents are to be kept for minimum of 3 years or as per requirement.
• Preservation of hard copies from rats/ rodents/ water is to be ensured. In case any document is
damaged the same shall be brought into notice of the originator and document controller.
• A new copy is to be requested for the same.
Page 9 of 11
ANNEXURE I
RASIC MATRIX
Process Owner
HoD/ Higher
Document
Originator
Process clause number /
controller
Authority
Reviewer
Process
S. N.
Expert
owner
description
CFT
1 Origination of documents-New R ASC C C C I C
Review and approval of documents
2 ASC I C R
– New
3 Review and approval of documents ASC I C R
Modification/ Revising the
4 R ASC I I C
document
5 Control of documents – Internal ASC I C R

6 Control of documents – External ASC C R
Document availability at point of
6 ASC I I R
use
Terms:-
R- Responsible (Those responsible for the task, who ensure that it is done as per the approver)
A- Approver (The person/function ultimately answerable for approval)
S- Support (Those who support the completion of task by providing necessary resources)
I- Informed (Those who are kept up to date of the task usually after completion)
C- Consulted (Those who give input for the process to be completed)
Page 10 of 11
ANNEXURE II
Master Documentation List Format
MASTER DOCUMENTATION LIST

Format No. ASKEC-Q-MDL Rev. No. 00
Initial Controlled
Document Document Revision Issue Master Copy
S.N. Release Copies
Title No No Date Location
Date Location
TOP
Page 11 of 11
ANNEXURE IV
Procurement Control Procedure
Page 25 of 35
PROCUREMENT CONTROL OF PROCEDURE
Format No ASKEC-Q/PC Revision No 00
PROCUREMENT CONTROL PROCEDURE WITH

GUIDELINES
Page 1 of 11
INDEX
I COVER PAGE 1
II INDEX 2
1 OBJECTIVE
2 PURPOSE
4
3 SCOPE
4 REFERENCE
5 RESPONSIBBILITY AND AUTHORITY 4-5
6 PROCEDURE
6.1 QUALIFICATION OF SUPPLIERS
5-7
6.2 PURCHASING DATA
6.3 VERIFICATION OF PURCHASED PRODUCT/SERVICES
7 ANNEXURE I (VENDOR EVALUATION REPORT) 8-9
8 ANNEXURE II (VENDOR EVALUATION FORM) 10-11
Page 2 of 11

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2
3
4
Page 3 of 11
1. Objective:
The objective of procurement control procedure is to establish a procedure for the control over
the process of procurement/purchasing of material required for project completion so that the
quality is assured to the max.
2. Purpose:
The purpose of this procedure is to define a systematic approach for purchasing, inspection,
testing and evaluating the quality of the product.
3. Scope:
This procedure applies to all purchases of products and materials within scope of work, whether
obtained from vendors or produced in-house. This procedure applies to all procurement activity
of the company.
This procedure is to provide a framework to:
• Identify the correct product/services.
• Evaluate the proper source for purchase.
• Provide traceability of product quality.
4. Reference:
ISO 9001: 2015, ISO 10005-2005.
 Design Manager
• Ensures that the required technical specifications are incorporated in the documents sent to
the manufacturing & purchase/procurement department for purchase of specific quality and
grade of material.
 QA/QC Manager
• Ensures that the required technical specifications are incorporated in the purchase requisition
sent to the purchase/procurement department for purchase of products and services.
• Ensures the services which are to be procured are as per the client’s requirement and the
source is evaluated for quality rating.
 QA/QC Engineer
• Ensures the product which is to be purchased is tested and inspected for the quality at the
source.
• Ensures inspection of receipt material at hub.
• In case of any issue to log the records and take appropriate action as per non conformance
control procedure.
Page 4 of 11
 Purchase Manager
• Ensures the product/services to be procured confirm the requirements as stated in purchase
requisition in coordination with design and quality team.
• Ensures vendors are evaluated and sources are filtered as per their level of quality standard.
• Ensures in time delivery of the item to project team.
 Project Manager
• Ensures that in coordination with the quality and purchase manager gets the right product for
the project.
• Helps the purchasing and quality team to evaluate vendors, sources and inspect quality of
material at site and vendor’s plant by providing proper feedback, technical support and
facilities to conduct the same.
6. Procedure:
6.1. Qualification of Suppliers

• Purchasing and Quality share responsibility for the qualification and monitoring of suppliers.
• Suppliers' quality capabilities are evaluated through the use of the supplier evaluation, by
reviewing the past experience with other similar companies and where necessary, on-site
surveys, before orders for supply of materials and services are placed. The effectiveness of
the suppliers' quality system shall be reviewed at intervals consistent with the complexity of
the items supplied and the suppliers' performance. ASKEC supplier evaluation is normally
the first official contact between ASKEC quality function and a potential supplier. All
questions in the evaluation form (Annexure I & II) should be answered as completely as
possible, and the form should be returned to ASKEC purchasing within the requested time
period. The Supplier evaluation is a necessary prerequisite to any award of business from
ASKEC. Quality will review the evaluation findings and determine whether a site survey,
described next, is required.
• Suppliers who have been supplying ASKEC for past year, and whose performance has proven
to be acceptable, their past performance is monitored in the same evaluation form. In case
of any degradation in performance necessary action is taken.
• Other suppliers are inspected at their location & on the evaluation basis it is decided which
suppliers can be sent for client’s approval.
• In the evaluation these are required to score a minimum of 60 points to qualify. In certain
cases client can predefine the list of approved suppliers for specific material or service, then
they are exempted from the requirement for supplier evaluation, and may be classified as
“APPROVED”.
• The quality manager maintains an approved supplier list, which is authorized by the quality
manager and the purchasing manager. This includes all suppliers whose supplies or services
affect the quality of the ASKEC products/services, and who have been surveyed/audited and
have demonstrated, by performance, their ability to meet the specified quality
requirements.
• Orders may only be placed with suppliers that are on the list.
Page 5 of 11
• An updated approved supplier list is printed or mailed to all personnel who are responsible
for preparing and approving the company's purchasing documents.
6.2. Purchasing Data

• All purchasing documents are prepared by purchasing department. The documents clearly
describe ordered products/services. They include precise identification of the
products/services, reference applicable standards and other relevant technical data, and
state quality and compliance requirements, quality system requirements; and where
appropriate, requirements for qualification of personnel.
• All purchasing documents are reviewed and approved by the purchasing manager prior to
release.
• All the records of the material purchase are kept in proper listed manner to provide easy
traceability.
6.3. Verification of Purchased Product/Services

Our customers are given the right to verify purchased products at our supplier’s premises. In this
case, ASKEC is not relieved of the responsibility for products meeting stated quality requirements.
 Source Inspection
• In the event the quality manager or client determines that a verification of purchased
products will be required at the supplier’s facility, verification arrangements will be specified
on the purchase order.
• The QC manager and his staff will determine the necessity of source inspection at vendor’s
shop in accordance with the contract specifications and intimate project and purchase
manager for arrangement of facilities for the same.
• In case of the services the data of qualification, experience, etc will be vet by the quality and
project manager.
• The QC manager or his staff will carry out inspection according to the inspection test plan
(ITP) given by vendor or prepared by quality manager.
• Upon receiving any non conformance actions according to non conformance procedure will
be taken.
• All inspection and testing records will be maintained by the quality engineers.
• In case where client requires that inspection is to be conducted by independent agency, the
inspection shall be done by the client approved third party.
• After satisfactory results the material will be cleared for shipment in consultation with the
client.
 Received Material Inspection

• The material which has been received will be inspected at the store by the quality engineers.
• Thereafter if the material is found to be satisfactory as per the specifications a request for
inspection will be raised for the client’s representative to carry out the inspection.
• After inspection by client, approved/cleared material then shall be used.
• In an event of non conformance the action t resolve the issue will be taken as per the non
conformance control procedure.
Page 6 of 11
• The material received will be inspected according to inspection test plan prepared by the
quality manager.
• The checklists will be filled and records maintained by the quality engineers.
Page 7 of 11
ANNEXURE I
Vendor Evaluation Report
Vendor Evaluation Report

Format
Vendor's Name AS-KEC-Q-VER
No.
Vendor's
Rev. No. 00
Address
Service/Material
Vendor's Max Points

S.N. Evaluation Criteria Scoring Criteria Remarks
Data Points Obtained
1 Organisation
a Turnover > 20000USD 3
>300% of the
b Production Capacity 3
requirement*
Available Manpower
c >20
(Manufacturing)
6
Available Manpower >125% of the
d (Services) requirement
Infrastructure availability As per min
e (Includes, machine, requirement of 10
equipment, tools etc) ASKEC
Quality & Competency

2
Level
Engineers, ITI
a Skilled Manpower Technicians, 10
Certified operators
Quality Management
b ISO certified 8
System
System norms,
procedures, 10
checklists, etc.
Defined
c System Documentation
Documentation
Process, 8
Traceability, record
maintenance etc
Page 8 of 11
3 Delivery Focus
Sufficient
arrangement of
a Logistics vehicles and 10
means for
transport
<1% delay in
b Delivery time number of delivery 10
data of past
4 Past Experience & Record
a Experience in specific work >7 years 6
Total non
<4 no per
b compliances/customer 10
customer
complaints in past 1 year
>60% of quantity
c Emergency Supply 6
demanded
Total
100
Score
Details of Past companies worked with. Specifying name and key project details
Evaluation Conclusion
Total
Category Points Decision Remark
Scored
I ≥60 Approved Subjected to compliance of requirement
II 50 to 59 Conditional approval/trail supply Subjected to compliance of requirement
III <50 Rejected No services/products to be taken
IV Customer Approved Party No evaluation required
This Vendor falls in the Category of approval

Purchase Manager Project Manager Quality Manager
Name Name Name
Signature Signature Signature
Page 9 of 11
ANNEXURE II
Vendor Evaluation Form
Vendor Evaluation Form

Vendor's Name Format No. AS-KEC-Q-VEF
Vendor's Address Rev. No. 00
Service/Material
S.N. Evaluation Criteria Vendor's Data Remarks

1 Organisation
a Turnover
b Production Capacity
Available Manpower
c (Manufacturing)
Available Manpower
d
(Services)
Infrastructure availability
e (Includes, machine,
equipment, tools etc)
2 Quality & Competency Level

a Skilled Manpower
Quality Management
b
System
c System Documentation
3 Delivery Focus
a Logistics
b Delivery time
4 Past Experience & Record
Experience in specific
a work
Total non
b compliances/customer
complaints in past 1 year
c Emergency Supply
Page 10 of 11
Details of Past companies worked with. Specifying name and key project details
I hereby declare the above information is true as per my best knowledge and if found false customer
is free to reject/blacklist our company.
Filled By (Vendor Representative)
Name ` Date:-
Designation
Signature
Page 11 of 11
ANNEXURE V
Inspection & Testing Control Procedure
Page 26 of 35
INSPECTION & TESTING CONTROL PROCEDURE
Format No ASKEC‐Q/ITC Revision No 00
INSPECTION & TESTING CONTROL PROCEDURE WITH

GUIDELINES
Page 1 of 11
INDEX
I COVER PAGE 1
II INDEX 2
1 OBJECTIVE
2 PURPOSE
4
3 SCOPE
4 REFERENCE
5 RESPONSIBBILITY AND AUTHORITY 4‐5
6 PROCEDURE
6.1 INSPECTION & TEST PLAN
6.2 MATERIAL INSPECTION

5‐8
6.3 PROCESS INSPECTION
6.4 INSPECTION AND TEST PROCESS STATUS
6.5 INSPECTION AND TEST RECORDS

7 ANNEXURE I (MATERIAL ITP) 9
8 ANNEXURE II (PROCESS ITP) 10‐11
Page 2 of 11

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4
Page 3 of 11
1. Objective:
The objective of inspection and testing control procedure is to establish a set of guidelines for the
control over the process of inspection and testing of material and processes required for assuring
the quality of the process/material.
2. Purpose:
The purpose of this procedure is to define a systematic approach for inspection, testing and
evaluating the quality of the material/process.
3. Scope:
This procedure applies to all processes & materials within scope of work, whether obtained from
vendors or produced in‐house. This procedure applies to all in‐process & final inspection &
testing activities in the project.
 Identify the non‐conformance in material/processes.
 Ensure the quality of product to the optimum by eliminating defects before reaching to client
4. Reference:
ISO 9001: 2015
 QA/QC Manager
 Ensures that the inspection and test plan for each major process and material is made and
approved from client.
 Ensures that the ITP received from vendor should be in line with all the technical requirements
of client.
 Ensures that the inspection and testing of the material or process is carried out according to the
plan.
 Deputes quality team for optimum output of testing and inspection t vendor’s facility.
 Reviews the ITP for modification and improvement from time to time.
 QA/QC Engineer
 Assists quality manger to prepare ITP in accordance with the requirements.
 Does testing and inspection at vendor’s place for material and at the project location for
processes.
 Ensures any deviation or non conformance observed is reported to the quality manager and
corrective actions are taken as per the non conformance procedure.
 Maintains all the records of ITP and logs them to a tracking sheet.
 In coordination with the execution engineers or vendor’s team all the issues found while
inspection or testing are resolved before offering inspection to client.
Page 4 of 11
 Purchase Manager
 Ensures that any non conformance observed and told by the quality manager in a material or
process due to material is resolved with the vendor in the given stipulated time.
 Ensures that ITPs from vendor are collected and given for verification to quality manager before
placing orders or clearing the bills.
 Project Manager
 Ensures that the facilities for conducting inspection and testing are arranged for the quality
personnel.
 Ensures all required documents for preparation are available to the quality manager.
 Ensures execution work goes as per the recommendations in ITPs.
 Ensures the correction process is applied as stated by quality manager within the stipulated
time frame.
6. Procedure
Incoming, in‐process, and final inspection/testing are conducted to verify that products/
processes conform to specified requirements. Materials, subassemblies, assemblies and finished
products are prevented from use until the required inspections are completed. Modified
products shall be fully re‐inspected and re‐tested. The required records of inspections/tests are
established and maintained.
6.1. Inspection & Test Plan

Inspection and test plans contribute t be a controlling document for performing the validation of
any material or process.
 The inspection and test plan will comprise of all the technical and these will be prepared and
verified by the quality manger for its effectiveness.
 ITP shall consist but not limited to the followings:
‐ Inspection Activities (combined with P.O. requirement and standard activities).
‐ Vendor/Client details (incl. Third Party inspector witness and hold points, applicable
codes, standards, specifications, statutory requirements and acceptance criteria).
 Hold point (H): A ‘hold’ point defines a point beyond which work may not proceed without the
authorization of a designated customer’s representative/authorized person or it may be of
contractor (KEC).
‐ All type test & sample test shall, unless otherwise agreed, be conducted at an
independently accredited testing laboratory or agency for material.
‐ All in‐process inspections and tests shall be conducted by the ASKEC competent
personnel or independent agency as per the client’s requirement.
 Witness Point (W): A ‘witness’ point provides a party (such as the Customer, KEC /TPA, service
Provider) with the opportunity to witness the inspection or test or aspect of the work, at their
discretion.
 Surveillance Point (S): No written notification required but activity is subjected to Engineer's
surveillance / monitoring and the records are maintained and produced whenever demanded
by client.
Page 5 of 11
 Review Point (S): Here the reports will only be reviewed such as mill test report, since these will
be performed by independent third party labs or vendors.
 The inspection frequency will often be determined by the process requirements or by the type
of inspection and/or test under respective IEC / customers’ specification of the process and
incorporated in the inspection test plan.
 A sample Inspection and test plans is attached (Annexure I & II)
6.2. Material Inspection
 Vendor’s Inspection and Test

 The material that is being procured will be tested as per the inspection and test plan that is
approved by the client.
 The inspection and testing may be done by third party or by ASKEC as per the requirement of
the client, which may also be witnessed by client if demanded.
 All inspection schedules at manufacturing end shall be informed to client as per the contract
terms and conditions.
 Arrangements for testing and inspections will be made in advance to avoid any delay in the inspection
planned.
 Receiving Inspection and Test

 All purchased material which influences the project work, or is intended for use as part of,
deliverable products is subject to inspection and/or testing by Receiving Inspection. Upon
receipt of products, receiving personnel verify the quantity of delivered units, check marking
and identification of packages, and inspect all packages for any signs of tampering or damage.
If all these checks and inspections are satisfactory, receiving personnel signs the delivery
receipt. If not, any shortages or damages are noted on all copies of the delivery receipts.
 The received containers are then moved to the designated inspection area, a copy of the
purchase order is retrieved, and the packing slips are removed from the containers. Upon
opening the containers, the goods are verified against the purchase order and the packing slip,
and are examined visually for any signs of damage. The purchase order is stamped “RECEIVED”
and is signed and dated by the receiving inspector. All receiving inspections are logged in the
checklist.
 This will also be offered for inspection to client as per the requirement which will be the “HOLD
POINT” in the process. This will be logged in the RFI.
 On critical parts and components, as determined by the Quality Manager, a precision
inspection/test is performed. This type of inspection includes:
‐ Review of material certificates, supplier inspection records, compliance certificates, and
any other relevant documentation delivered with the product
‐ Random sampling based on statistical technique specified
‐ Visual inspection to detect any damage or other visible problems
‐ Performing measurements and testing against specified requirements as required
‐ Recording the sample size, actual measurements, and inspection test results on the
Inspection &Test report
Page 6 of 11
 Where it is not practical to perform receiving inspection upon receipt, provisions are made to
perform source inspection at the supplier’s facility.
 The Quality Manager determines the extent and scope of receiving inspection based on the
importance of the item and the suppliers’ control methods and performance. The Quality
Manager may request that suppliers provide objective evidence of conformance (i.e., material
certifications, certificates of conformance, test data, mill test certificates, etc). Objective
evidence provided by suppliers may be used as the basis for reducing/waiving receiving and
source inspection.
 All the inspected material is then properly marked and placed at required place, which is now
ready to be used.
6.3. Process Inspection

In‐process inspection/testing are conducted to ensure that the process conforms to specified
requirements. All the critical processes, thus marked in the requirements are inspected and
tested as per the requirement stated in the client’s scope of work and technical manuals.
 All the processes which are to be inspected and witnessed by the client’s representative will be
undergoing pre‐inspection of ASKEC quality team, which will be recorded in pre‐inspection
checklist.
 It is the duty of execution engineers to confirm the readiness for inspection to the quality team
and rectify the deviations observed.
 Upon confirmation from the quality team a request for inspection will be raised 48 hours prior
to client’s inspection (except in case of concreting).
 The joint inspection will be performed with the consultants and inspection/test report will be
signed.
 In case of any deviation observed it will be cleared on the spot and inspection/test will be
continued.
 If the deviation can’t be resolved or inspection/test fails, proper corrective actions will be taken
as per the non conformance procedure and the report will contain comments as rejected,
prescribing the cause and corrective actions required.
 Upon doing the corrective action, the quality engineers will again pre‐inspect it and report to
the quality manager, if required the quality manager will also verify the process.
 Then after conformation from quality manager the new RFI can be raised for the same
inspection again to the client.
 The corrective and preventive actions taken will be described in non conformance compliance
report.
6.4. Inspection and Test Process Status

Inspection/test records, which show clearly whether the product/process has passed or failed the defined
acceptance criteria, are established and maintained.
 All personnel authorised to carry out inspections and testing are responsible for identifying the
inspection status of product/process and for the release of product/process to the next
operation.
 A clear log / tracking sheet for RFIs, inspection and testing should be made and maintained by
quality engineers, this shall be reviewed by quality manager on weekly basis.
Page 7 of 11
6.5. Inspection and Test Records

Inspection/test records, which show clearly whether the product/process has passed or failed the defined
acceptance criteria, are established and maintained. The maintenance of the records will be as per
documentation control/ documented information control procedure.
Page 8 of 11
ANNEXURE I
Material ITP
Page 9 of 11
ANNEXURE II
Process ITP
380kV OHTL Between SS 9050 & ITP ITP

ASKEC‐Q/ITP/IW/TFW
PS3 BSP NO. NO.
PROJECT NAME
REV. REV.
00
SEC CONTRACT NO:4400007080 INSPECTION AND TEST PLAN NO. NO.
PROJECT CODE M616 < INSTALLATION WORK > DATE DATE 26/Jun/16
1
PAGE PAGE of Freq. Every Location
DISCIPLINE TOWER FOUNDATION WORK 1
INSPECTION BY VERIFYING
DOCUMENT/DE
MONSTRATED
REFERENCE < PTS, STANDARD, ACCEPTANCE
NO. DESCRIPTION OF INSPECTION AND TEST REMARKS EVIDENCE/REPO
DRAWING > CRITERIA TPI ASKEC SEC
RT/CHECKLIST
(REFERENCE
DOCUMENT)
1.0 ISSUANCE OF RFI
REQUEST FOR INSPECTION PTS & SEC STANDARD FORM P H RFI FORM
2.0 EXCAVATION WORK
ROCK ANCHOR AND / OR AS PER THE APPROVED TCS‐Q‐
P S
ROCK / SOIL PIER FDN FOUNDATION DRAWING 11302RO RFI & PP
4.0 REBAR INSTALLATION
P H
INSTALLATION OF AS PER THE APPROVED
REINFORCEMENT BAR FOUNDATION DRAWING RFI & PP
Page 10 of 11
5.0 STUB SETTING

FDN
DRAWING &
P H
CHECKING OF STUB & AS PER THE APPROVED TCS‐P‐
TEMPLATE SETTING FOUNDATION DRAWING 122.05R0 RFI P2ND
6.0 CONCRETE POURING
AS PER THE APPROVED DESIGN APPROVED
P W H
DESIGN MIX MIX DESIGN MIX TPI Report
70‐TMSS‐03,
TCS‐Q‐
113.03. P W
MEASURING, MIXING & ACI:318 &
PLACING PTS & SPECS ACI:304 POURING CARD
CURING PTS 70‐TMSS‐03 W H POURING CARD
7.0 COMPRESSIVE STRENGTH TEST OF CONCRETE CYLINDER
CRUSHING TEST FOR 3, 7 & ASTM C 39 /
P S S
28 DAYS PTS C 39M‐14 TPI Report
7.0 FOUNDATION UPLIFT TEST
PTS‐13C0372
& ASTMD‐ P S S
UPLIFT TEST SCOPE OF WORK AND TECH SPEC 3689‐90 TPI Report
R : Document Review, S : Surveillance Point, W : Witness, H: Hold Point, P: Perform
Page 11 of 11
ANNEXURE VI
ITPs
Page 27 of 35
380kV OHTL Between SS 9050 & PS3 BSP ITP NO. ITP NO. ASKEC-Q/ITP/IW/ARW
PROJECT NAME
SEC CONTRACT NO:4400007080 INSPECTION AND TEST PLAN REV. NO. REV. NO. 00
PROJECT CODE M616 DATE DATE 26/Jun/16
< INSTALLATION WORK >
DISCIPLINE ACCESS ROAD WORK PAGE PAGE 1 of 1 Freq. Every Location
DOCUMENT/
NO. DESCRIPTION OF INSPECTION AND TEST REFERENCE < PTS, STANDARD, DRAWING > ACCEPTANCE CRITERIA REMARKS DEMONSTRATED
TPI ASKEC SEC EVIDENCE/
(REFERENCE
DOCUMENT)
1.0 ISSUANCE OF RFI
REQUEST FOR INSPECTION PTS & SEC STANDARD FORM NA W H RFI FORM
2.0 SOIL QUARRY
SOIL SAMPLE TEST AS PER THE APPROVED FOUNDATION DRAWING P S S TPI Report
CHEMICAL ANALYSIS TEST AS PER THE APPROVED FOUNDATION DRAWING P S S TPI Report
3.0 ACCESS ROAD WORK
PHYSICAL INSPECTION OF SUB GRADE AS PER THE APPROVED FOUNDATION DRAWING
TCS-Q-11302R0 P W H TPI Report (FDT)
FIELD DENSITY TEST OF SUB GRADE AS PER THE APPROVED FOUNDATION DRAWING
PHYSICAL INSPECTION OF 1ST LAYER AS PER THE APPROVED FOUNDATION DRAWING
FIELD DENSITY TEST OF 1ST LAYER AS PER THE APPROVED FOUNDATION DRAWING
PHYSICAL INSPECTION OF 2ND LAYER AS PER THE APPROVED FOUNDATION DRAWING
FIELD DENSITY TEST OF 2ND LAYER AS PER THE APPROVED FOUNDATION DRAWING
4.0 STRUCTURE PAD WORK
PHYSICAL INSPECTION OF SUB GRADE AS PER THE APPROVED FOUNDATION DRAWING
FIELD DENSITY TEST OF SUB GRADE AS PER THE APPROVED FOUNDATION DRAWING
PHYSICAL INSPECTION OF 1ST LAYER AS PER THE APPROVED FOUNDATION DRAWING
FIELD DENSITY TEST OF 1ST LAYER AS PER THE APPROVED FOUNDATION DRAWING
PHYSICAL INSPECTION OF 2ND LAYER AS PER THE APPROVED FOUNDATION DRAWING
FIELD DENSITY TEST OF 2ND LAYER AS PER THE APPROVED FOUNDATION DRAWING
380kV OHTL Between SS 9050 & PS3 BSP ITP NO. ITP NO. ASKEC-Q/ITP/IW/TFW
PROJECT NAME
DISCIPLINE TOWER FOUNDATION WORK PAGE PAGE 1 of 1 Freq. Every Location
INSPECTION BY
VERIFYING
DOCUMENT/DEMON
STRATED
NO. DESCRIPTION OF INSPECTION AND TEST REFERENCE < PTS, STANDARD, DRAWING > ACCEPTANCE CRITERIA REMARKS
TPI ASKEC SEC EVIDENCE/REPORT/C
HECKLIST (REFERENCE
DOCUMENT)
1.0 ISSUANCE OF RFI
REQUEST FOR INSPECTION PTS & SEC STANDARD FORM P H RFI FORM
2.0 EXCAVATION WORK
ROCK ANCHOR AND / OR ROCK / SOIL PIER FDN AS PER THE APPROVED FOUNDATION DRAWING TCS-Q-11302RO P S RFI & PP
4.0 REBAR INSTALLATION
INSTALLATION OF REINFORCEMENT BAR AS PER THE APPROVED FOUNDATION DRAWING P H RFI & PP
5.0 STUB SETTING
FDN DRAWING & TCS-P-
P H
CHECKING OF STUB & TEMPLATE SETTING AS PER THE APPROVED FOUNDATION DRAWING 122.05R0 RFI P2ND
6.0 CONCRETE POURING
DESIGN MIX AS PER THE APPROVED DESIGN MIX APPROVED DESIGN MIX P W H TPI Report
70-TMSS-03, TCS-Q-113.03.
P W
MEASURING, MIXING & PLACING PTS & SPECS ACI:318 & ACI:304 POURING CARD
CURING PTS 70-TMSS-03 W H POURING CARD
7.0 COMPRESSIVE STRENGTH TEST OF CON'C CYLINDER
CRUSHING TEST FOR 3, 7 & 28 DAYS PTS ASTM C 39 / C 39M-14 P S S TPI Report
7.0 FOUNDATION UPLIFT TEST
PTS-13C0372 & ASTMD-3689-
P S S
UPLIFT TEST SCOPE OF WORK AND TECH SPEC 90 TPI Report
380kV OHTL Between SS 9050 & PS3 BSP ITP NO. ITP NO. ASKEC-Q/ITP/IW/EW
PROJECT NAME
DISCIPLINE ELECTRICAL WORK (GROUNDING) PAGE PAGE 1 of 1 Freq. Every Location
DOCUMENT/DEMON
TPI ASKEC SEC STRATED
EVIDENCE/REPORT/C
1.0 ISSUANCE OF RFI
REQUEST FOR INSPECTION PTS & SEC STANDARD FORM RFI FORM W H RFI FORM
2.0 GROUNDING
TOWER FOOTING RESSISTIVITY TES-P122.10 & TCS-P-122.21 P H RFI & CHECKLIST
SOIL RESSISTIVITY TES-P122.10 & TCS-P-122.22 P H RFI & CHECKLIST
380kV OHTL Between SS 9050 & PS3 BSP ITP NO. ITP NO. ASKEC-Q/ITP/IW/TEW
PROJECT NAME
DISCIPLINE TOWER ERECTION WORK PAGE PAGE 1 of 1 Freq. Every Location
DOCUMENT/DEMON
EVIDENCE/REPORT/C
1.0 ISSUANCE OF RFI
REQUEST FOR INSPECTION PTS & SEC STANDARD FORM NA W H RFI FORM
2.0 GALVANIZING
GALVANIZING THICKNESS TEST TCS-P-122.06 W S RFI
3.0 SITE ASSEMBLY WORK
VISUAL CHECKING OF MEMBERS AND PLATES TCS-P-122.06 TCS-P-122.06
P H RFI & CHECKLIST
BOLT SIZE AND LENGTH INSPECTION TCS-P-122.06 TCS-P-122.06
3.0 SITE ERECTION WORK
VISUAL CHECKING OF MEMBERS AND PLATES TCS-P-122.06 TCS-P-122.06
BOLT SIZE AND LENGTH INSPECTION TCS-P-122.06 TCS-P-122.06 P H RFI & CHECKLIST
JOINT CHECKING TCS-P-122.06 TCS-P-122.06
4.0 TOWER FINAL INSPECTION
BOLT TORQUE CHECKING TCS-P-122.06 TCS-P-122.06 P H RFI & CHECKLIST
R : Document Review, S : Surveillance Point, W : Witness, H: Hold Point
380kV OHTL Between SS 9050 & PS3 BSP ITP NO. ITP NO. ASKEC-Q/ITP/IW/CSW
PROJECT NAME
DISCIPLINE CONDUCTOR STRINGING WORK PAGE PAGE 1 of 1 Freq.
DOCUMENT/DEMON
EVIDENCE/REPORT/C
1.0 ISSUANCE OF RFI
2.0 MESSENGER WIRE PULLING WORK
PULLING OF PILOT WIRE TCS-P-122.07 & WP-006 W S
3.0 INSULATOR HOISTING WORK
INSTALLATION OF INSULATOR TCS-P-122.07 & WP-006 W S
4.0 CONDUCTOR STRINGING WORK
WP-006-01 & WP-006-
W S
PAYING OUT WORK TCS-P-122.07 & WP-006 WP-006-01 & WP-006-02 02
INSPECTION OF MID-SPAN JOINT SLEEVE TCS-P-122.07 & WP-006 WP-006-03 W H WP-006-03
5.0 SAGGING WORK
INSPECTION OF SAG TCS-P-122.07 & WP-006 WP-006-03 W H WP-006-03
INSPECTION OF DEADEND COMPRESSION CLAMP TCS-P-122.07 & WP-006 WP-006-03 W H WP-006-03
6.0 MISCELLANEOUS WORK
CLAMPING, SPACER DAMPER & JUMPERING TCS-P-122.07 & WP-006 W S
380kV OHTL Between SS 9050 & PS3 BSP ITP NO. ITP NO. ASKEC-Q/ITP/IW
PROJECT NAME
DISCIPLINE OPGW STRINGING AND SPLICING WORK PAGE PAGE 1 of 1 Freq.
INSPECTION BY
VERIFYING
DOCUMENT/DEMON
STRATED
TPI ASKEC SEC EVIDENCE/REPORT/C
HECKLIST (REFERENCE
DOCUMENT)
1.0 ISSUANCE OF RFI

2.0 PRE-INSTALLATION TEST WP-005 FORM OPGW-01A W H FORM OPGW-01A
3.0 PULLING OF PILLOT WIRE TCS-P-122.08 & WP-005 W S
WP-006-01 & WP-006-
W S
4.0 PAYING OUT WORK TCS-P-122.08 & WP-005 WP-006-01 & WP-006-02 02
POST INSTALLATION TEST WP-005 FORM OPGW-02A W H FORM OPGW-02A
5.0 SAGGING WORK TCS-P-122.08 & WP-005
INSPECTION OF SAG WP-005 WP-005-XXX W H WP-005-XXX
6.0 MISCELLANEOUS WORK
CLAMPING, SPACER DAMPER & JUMPERING TCS-P-122.08 & WP-005 W S
FORM OPGW - 04A &
W H
7.0 SPLICE LOSS TEST WP-005 FORM OPGW - 04A & 05A 05A
FORM OPGW - 03A &
W H
8.0 END TO END TEST WP-005 FORM OPGW - 03A & 03B 03B
ANNEXURE VII
Internal Audit Procedure
Page 28 of 35
PROCEDURE FOR INTERNAL AUDIT
Format No ASKEC-Q/IAP Revision No 00
PROCEDURE FOR INTERNAL AUDIT WITH GUIDELINES
Page 1 of 9
INDEX

I COVER PAGE 1
II INDEX 2
1 OBJECTIVE
2 PURPOSE
3 SCOPE
4 REFERENCE 4
5 RESPONSIBBILITY AND AUTHORITY
6 PROCEDURE
7 DOCUMENTS
8 AUDIT PLANNING
5
8.1 METHOD
9 AUDIT PREPARATION 5-6
10 CONDUCTION AUDIT
10.1 GENERAL
6
10.2 DOCUMENT REVIEW
10.3 CONDUCTING OPENING MEETING
10.4 COLLECTION AND VERIFICATION OF INFORMATION 6-7
10.5 AUDIT FINDINGS
7
10.6 AUDIT CONCLUSION
10.7 CONDUCTING THE CLOSING MEETING 8
11 PREPARING & DISTRIBUTING THE AUDIT REPORT
11.1 PREPARING THE AUDIT REPORT
8
11.2 DISTRIBUTING THE AUDIT REPORT
11.3 COMPLETING THE AUDIT
12 CONDUCTING AUDIT FOLLOW-UP 8
13 QUALITY RECORDS CONCERNING AUDIT 9
Page 2 of 9

1 25/08/2016 25/08/2016 00
2
3
4
Page 3 of 9
1. Objective:
The objective of internal auditing is to ensure that the Quality Management is being operated correctly and
effectively, by performing planned and documented checks, designed to ensure that:
• The quality system documentation adequately defines the needs of the business
• The documented procedures and work instructions are practical, understood and implemented
• The customer’s requirement are met
• The training of employees is adequate to allow them to do their tasks.
Internal audits are the most effective way of continually assessing the effectiveness of the Quality System.
2. Purpose:
The purpose of internal audits is not to search for the guilty, or to find fault with individuals' performance, but the
system faults. To overcome the loopholes in the system and create an error free system by implementing innovative
methods for eliminating the findings observed in internal audit.
This procedure defines the way in which our company will perform internal auditing of the quality management
system.
3. Scope:
This document applies to all the audits being carried out for each work activity of transmission line specified in the
contract for this project. It applies to all internal quality audits, which will generally be performed against the
requirements of ISO 9001, the company's manual, procedures, process plans and work instructions.
4. Reference:
ISO 9001: 2015 & ISO 19011:2011.
5. Responsibility and Authority:

QA/QC manager is responsible for planning scheduling and coordinating the internal audits. He may be assisted by
other qualified auditors for conducting the audits and preparing reports. Following are the roles & responsibilities of
person managing audit.
• Establish the extent of the audit programme.
• Establish audit responsibilities and procedures.
• Ensure necessary resources are provided, including the evaluation of auditors.
• Ensure the implementation of the audit programme, such as defining audit objectives, scope and criteria of the
individual audits, determining audit methods and selecting the audit team.
• Ensure that appropriate audit programme records are managed and maintained.
• Monitor, review and improve the audit programme.
He will finally compile all the reports and present it to the Project management team along with suggestion for
corrective actions.
6. Procedure:
Audit Planning
Audit Preparation
Auditing
Writing the audit report
Following-up the action
Documented Information concerning audits
7. Documents
System documents
Audit plan and Audit check-list
List of Internal documents
List of external documents
Page 4 of 9
8. Audit Planning
7.1 Method :
The quality manager is responsible for ensuring that the internal audit programme takes place, for allocation of
internal auditors, and for preparing the internal audit schedule.
Audit planning consists of preparing the internal audit schedule, which is a controlled document, authorised by the
Management Personnel.
The schedule should cover all aspects of the QMS at least once a year, although particular activities may be audited
more frequently depending on their importance.
The schedule should leave room (time) for unscheduled audits in response to:
• Anticipated problem areas
• Actual problems
• Requests from Management
• Unforeseen changes in circumstances.
The schedule should define for each audit:
• The auditor
• The auditee
(For Audit Schedule refer doc. ASKEC-Q/IAS Revision 00)
Performance of an audit involves an interaction among individuals with the management system(s) being audited
and the technology used to conduct the audit. Table 1 provides examples of audit methods that can be used, singly
or in combination, in order to achieve the audit objectives.
Extent of involvement Location of the auditor

between the auditor
and the auditee On Site Remote
Conducting interviews. Via communication means:
Filling checklists and questionnaires
Conducting interviews
Human Interaction with auditee participation
Document review with auditee Filling checklists and questionnaires
participation Document review with auditee participation
Observation of work performed
Document review
Site visit
No Human Interaction Filling checklists Sampling (e.g.
Observation of work performed via means of
products) Document review
surveillance system
(e.g. records)
On-site audit activities are performed at the location of the auditee. Remote audit activities are performed at any
place other than the location of the auditee, independent of the distance.
Interactive audit activities involve interaction between the auditee’s personnel and the audit team.
Non-interactive audit activities involve no human interaction with persons being audited but do involve interaction
with equipment, facilities and documentation.
9. Audit Preparation
The date (at the planning stage the month for the audit will be sufficient: as the time approaches the auditor will set
a firm date with the auditee).
The auditor will prepare for each audit as follows:
Page 5 of 9
• By reading through previous audit reports covering the same area (in order that previous problem areas can be
examined in more detail, or that areas previously unexamined can be looked at more closely)
• By familiarising himself with the requirements of ISO 9001 and the local standards (quality manual, procedures,
process plans, work instructions)
• By contacting the auditee and confirming the date/time for the audit
• By preparing an audit checklist or similar aide-memoir.
• By preparing audit checklists formats etc.
10. Conducting Audit
9.1 General
During the audit, the auditor will:
• Make use of standard auditing techniques to collect objective information concerning the subject being audited
• Not respond to rumour and hearsay
• Avoid confrontational situations and arguments
• Makes notes to aid the writing of the audit report
• Collect documentary evidence of conformity or nonconformity
• Note where current procedures could be improved
• Keep the auditee informed as to the progress of the audit and any findings.
9.2 Document Review

As a part of the audit activities the relevant auditee management system documentation will be reviewed to:
• Gather information for the preparation of the audit activities.
• Get an overview on the extent of the system documentation.
• Determine the conformity of the system, as far as documented, with audit criteria.
The documentation can include relevant management system documents and records, as well as previous audit
reports.
The review may be combined with the other audit activities and may continue throughout the audit, if this is not
detrimental to the effectiveness of the conduct of the audit.
If adequate documentation cannot be provided within the time frame of the audit, depending on the audit scope and
objectives a decision should be made as to whether the audit should be continued or suspended until
documentation concerns are resolved.
9.3 Conducting Opening Meeting

The purpose of the opening meeting is to confirm the audit plan, introduce the audit team and ensure that all
planned audit activities are in place.
An opening meeting will be held with those responsible for the functions or processes to be audited.
In many instances, the opening meeting may simply consist of communicating that an audit is being conducted and
explaining the nature of the audit. The meeting will be formal and records of the attendance will be kept.
Confirmation of the audit objectives, scope and criteria.
Confirmation of the audit plan and other relevant arrangements with the auditee, such as the date and time for the
closing meeting, any interim meetings between the audit team and the auditee's management, and any late changes.
Presentation of the methods to be used to conduct the audit, including advising the auditee that the audit evidence
will be based on a sample of the information available.
Confirmation of formal communication channels between the audit team and the auditee.
Information on method of reporting audit findings including any grading.
Information about conditions under which the audit may be terminated.
9.4 Collection and Verification of Information

During the audit, information relevant to the audit objectives, audit scope and audit criteria, including information
relating to interfaces between functions, activities and processes will be collected by means of appropriate sampling
and will be verified. Only information that is verifiable will be accepted as audit evidence. Audit evidence relevant to
the audit findings will be recorded in checklist.
Page 6 of 9
Fig. Overview of the process from collecting information to reaching audit conclusions
Methods of collecting information include:

• Interviews
• Observations
9.5 Audit Findings

Audit evidence will be evaluated against the audit criteria to identify the audit findings. Audit findings can indicate
conformity or nonconformity with audit criteria. When specified by the audit objectives, audit findings must identify
opportunities for improvement and provide recommendations for best practice, where this does not compromise
independence.
The auditor should review the audit findings at appropriate stages during the audit.
Conformity with audit criteria will be summarized to indicate locations, functions or processes that were audited. If
required, individual audit findings of conformity and their supporting evidence will also be recorded.
Nonconformities and their supporting audit evidence will be recorded. Nonconformities may be graded. Those will
be reviewed with the auditee to obtain acknowledgement that the audit evidence is accurate, and that the
nonconformities are understood. Every attempt will be made to resolve any diverging opinions concerning the audit
evidence and/or findings, and unresolved points will be recorded.
9.6 Audit Conclusions

The auditor with auditee (only lead representative) will confer prior to the closing meeting to:
Review the audit findings, and any other appropriate information collected during the audit, against the audit
objectives.
Agree on the audit conclusions, taking into account the uncertainty inherent in the audit process.
Prepare recommendations.
Discuss audit follow-up, as applicable.
Audit conclusions can address issues such as:
• The extent of conformity of the management system with the audit criteria, including the effectiveness of the
management system in meeting the stated objectives.
• The effective implementation, maintenance and improvement of a management system.
• The capability of the management review process to ensure the continuing suitability, adequacy, effectiveness and
improvement of a management system.
• Attempt to identify root causes of findings, if stated by the audit objectives.
• Consolidate similar findings made in different areas that were audited for the purpose of identifying trends.
• Audit conclusions may lead to recommendations regarding improvements, business relationships, or future
auditing activities.
Page 7 of 9
9.7 Conducting The Closing Meeting

A closing meeting, facilitated by the auditor, will be held to present the audit findings and conclusions in such a
manner that they are understood and acknowledged by the auditee and team. Participants in the closing meeting
should include representatives of the auditee, and process owners.
The meeting must be formal and minutes including records of attendance, should be kept.
As appropriate, the following will be explained in the closing meeting:
• Advising the auditee that the audit evidence collected was based on a sample of the information available.
• The method of reporting, including any grading.
• The process of handling of audit findings and possible consequences.
• Presentation of the audit findings in such a manner that they are understood and acknowledged by the auditee
any related post audit activities.
11. Preparing & Distributing the Audit Report
10.1 Preparing The Audit Report

The audit report will provide a complete, accurate, concise and clear record of the audit, and in accordance with the
audit procedures may include or refer to the following:
The audit objectives.
Identification of the audit client
Identification of audit team and auditee´s participants in the audit.
The dates and locations where the audit activities were conducted.
The audit criteria.
The audit findings.
The audit conclusions.
Any areas within the audit scope not covered with reasons.
Opportunities for improvement, if specified in the audit objectives.
Strengths and best practices identified.
Agreed follow-up action plans, if any.
The distribution list for the audit report.
10.2 Distributing The Audit Report

The audit report will be issued within an agreed period of time. If it is delayed, the reasons should be communicated
to the auditee.
The audit report will be distributed to recipients as defined in the audit procedures.
10.3 Completing The Audit

The audit is completed when all audit plan activities have been carried out or as otherwise agreed with the person
responsible for managing the audit programme.
Documents pertaining to the audit should be retained for future reference.
Lessons learned from the audit must be entered into the continual improvement process of the management system
of the organization needing to conduct audits.
12. Conducting Audit Follow-Up

The conclusions of the audit may, depending on the audit objectives, indicate the need for corrections, corrective,
preventive or improvement actions. Such actions are usually decided and undertaken by the auditee within an
Agreed timeframe. But if an auditee persistently fails to carry out the assigned follow-up actions, the auditor must
inform the managing authority (Country head or above), who will take steps to ensure that the follow-up action take
place. As appropriate, the auditee should keep the person responsible for managing the audit programme and the
audit team informed of the status of these actions.
The completion and effectiveness of the actions should be verified. This verification may be part of a subsequent
audit.
Page 8 of 9
13. Quality Records Concerning Audit

As the follow-up actions are completed the auditor will record them by up-issuing the original audit report. Once all
follow-up actions have been completed, the auditor will sign off the audit report as complete.
Completed audit records are stored as quality records and have the following important functions:
• Demonstrating that the audit system exists is functioning and effective.
• Allowing analysis of types of problems and identifying the most common problems so that preventive actions can
be taken.
• Analysing response and correction times.
• Allowing the auditor to prepare for audits by reviewing the past reports for that area or function.
• Providing valuable summary for use in Management Reviews of the Quality System.
Page 9 of 9
ANNEXURE VIII
Control of Non Conformance Procedure
Page 29 of 35
PROCEDURE FOR CONTROL OF NON CONFORMANCE
Format No ASKEC-Q/CNC Revision No 00

WITH GUIDELINES
Page 1 of 13
INDEX

I COVER PAGE 1
II INDEX 2
1 OBJECTIVE
2 PURPOSE
3 SCOPE 4
4 REFERENCE
5 RESPONSIBBILITY AND AUTHORITY
6 PROCEDURE
IDENTIFYING AND CONTROLLING NONCONFORMING
6.1 PRODUCT/PROCESS 5
6.2 REWORK
6.3 SCRAP
7 CLOSURE OF NCR 5
8 DOCUMENTATION 6
9 ANNEXURE I (NON CONFORMANCE REPORT) 7-8
10 ANNEXURE II (NON CONFORMITY COMPLIANCE REPORT) 9-10
11 ANNEXURE II (HOLD NOTE) 11
12 ANNEXURE II (REJECTION NOTE) 12
Page 2 of 13

1 26/08/2016 26/08/2016 00
2
3
4
Page 3 of 13
1. Objective:
The objective of control of non conformities is to establish a procedure for the control and
disposition of nonconforming products/processes and materials, to prevent unintentional use.
To control all Project non-compliant conditions, equipment, processes procedural requirements
or incidents by ensuring that all non-compliances are identified and corrected in a formalized and
controlled manner.
2. Purpose:
The purpose of this procedure is to define a systematic approach to identify, document, evaluate,
and request to rectify and close-out non-compliances in the area of quality that might occur
during Project construction.
3. Scope:
This procedure applies to all nonconforming products/ processes and materials detected within
scope of work, whether obtained from vendors or produced in-house. This procedure applies to
all COMPANY personnel where they observe situations that do not comply with specified
requirements.
• Identify the non compliance.
• Document the non compliance.
• Determine the required corrective action.
• Allow reasonable period to resolve a non-compliant condition by setting “Target [Resolution]
dates”.
• Prevent recurrence of non compliant issues by performing statistical analysis and developing
reports on recurring issues.
• Follow up and close out of non compliant issues.
• Report status of non-compliant conditions across appropriate levels of organization (internal)
and external as deemed appropriate.
This will ensure that the root causes of non-compliance are identified and corrective action(s) is
taken to prevent recurrence.
4. Reference:
ISO 9001: 2015.
 QA/QC Manager
• Ensure nonconforming products and services are controlled as defined in documented
procedures, obtain customer approval of dispositions if required in customer agreements, and
authorize closure of NCR.
• Responsible for implementing and maintaining the non-conforming product control system,
including maintaining records.
• Verifies the corrective and preventive actions.
Page 4 of 13
• Notes the activities and record it in learning.
 Engineers/Store In-charge
• Identify and immediately segregate the non conforming material/ process.
• Put hold on the on conforming process/ material.
• Report the non conformance to QA/QC manager.
• To resolve the non conformance by taking corrective and preventive action in discussion with
QA/QC manager.
• Originates NCR
6. Procedure:
6.1. Identifying and Controlling Nonconforming Product/Process

The majority of non compliant conditions will be identified during processes associated with the
QA/QC Plan. However, any employee may identify a non compliance situation during their
normal working activities.
• Non-conforming product/processes may be found at incoming, in-process and/or final
inspection.
• Immediately upon detection, non-conforming product or process is identified by means of a
“HOLD” tag and is segregated from other product/material to prevent inadvertently mixing with
good material, in case of non conformity in material. For non conformity in processes
immediately stop the process
• Issue a “HOLD” tag to the responsible person (supervisor, engineer, etc whichever is applicable)
and inform the QA/QC engineer for inspection.
• QA/QC engineer will check the process/product if found to not complying with the company or
customer’s specifications a detail description (NCR report Compliance Format) about corrective
actions and whether it can be used by rework shall be submitted to QA/QC manager.
Meanwhile the NCR is to be issued to the responsible person (sub contractor in-charge,
Engineer/process owner).
Non-conforming product will either be:

• Reworked
• Accepted by Concession
• Scrapped
• Returned to supplier/Replaced
6.2. Rework
QA/QC manager along with QA/QC engineers will decide whether a corrective action/ rework can
be done on the product/process.
• The Departmental Manager will review the method of rework with the QA/QC Manager. If it is
agreed that the product can be reworked the HOLD tag is joined by a REWORK tag.
• The due intimation to check the process/product will be given to client, who then can depute
consultant to inspect.
Page 5 of 13
• Thereafter the corrective measure to be taken will be discussed with consultant and the rework
will be done upon agreement/approval.
• After the product/process is reworked it will be inspected by the QA/QC team verifying the
work is complete and meets the specification.
• Then it shall be offered to client for inspection and approval to use.
• Upon approval it should be used and records of non conformance compliance to be
maintained.
6.3. Scrap
• If the product/process can’t be reworked or client doesn’t approve it’s use the product /process
outcome is to be tagged”REJECTED”.
• The non conformity is to be immediately removed from the place of work and disposed to scrap
area.
• The data for scrap is to be maintained in the scrap register with the following details
 Material ID/Process
 Location Details
 Quantity material Rejected/ scrap generated from process rejection
 Reason for Rejection
7. Closure of NCR:
When the NCs are being closed by following the above methods a compliance report for the
same is to be generated and handed over to client/consultant.
The NCR compliance will consist of the root cause indentified for the NC along with the
description of corrective & preventive actions taken.
8. Documentation:
All the reports for NCs & its compliance shall be maintained by QA/QC manager.
Page 6 of 13
Fig. Shows a Flow Chart for Control Non Conformance
Page 7 of 13
ANNEXURE I
Non Conformance Report
Page 8 of 13
•
Format No
Issue Date
ASKEC-Q/CNC
26/08/2016
Al SHARlf KEC
Revision No
Revision Date
00
26/08/2016
• ALSH~f· KEC
Page 9 of 13
ANNEXURE II
Non Conformity Compliance Report
Page 10 of
13
Page 11 of 13
Format No Revision No 00
ASKEC-Q/CNC Revision Date 26/08/2016
Issue Date 26/08/2016
ANNEXURE III
Hold Note
Page 12 of 13
ANNEXURE IV
Rejected Note
Page 13 of 13
ANNEXURE IX
Checklists & Formats
Page 30 of 35
Format No ASKEC‐Q/PQP Revision No 00
Insert All Internal & External Checklists

RFI formats
Track sheet for Calibration
All the formats that are made
ANNEXURE X
Project Execution Plan
ANNEXURE X
Project Execution Plan
Page 31 of 35
Insert Project plan/schedule

ANNEXURE XI
LESSONS LEARNED
Lessons Learned
Details of Past Project

Project Title of past project Contract No.
Client Completion Date
Project’s Short Description

About project work, contract awarded details, start date completion date, project location etc.
Good Practices
What good practices were observed in those projects which lead to may be faster completion
time, quality appreciation from client, and description of the activity (good practice with
photographs), how was it implemented etc.
Benefit Derived from the Good Practice

Describe what benefit it gave to the project and its impact on business and reputation over client.
Major Issues Faced

What issues were faced, what went wrong, describing the exact scenario of the issue?
Impact of it on Project
Describe what was the impact, how much monetary loss, time loss, rework etc. Difficulties faced
at the time of handing over
Page 34 of 35
Root Cause & Corrections

Describe what the root cause of the issue was and what corrective and preventive actions were
taken (this to be in detail with pictures)
Implementation in the Present Project

Describe how will be the good practice or the corrective/preventive action for issue will be
implemented from the start in this project, also the control measure to monitor this critical
activity.
Page 35 of 35
ANNEXURE XII
Method Statements
Page 33 of 35
Insert all Method Statements as stated in index

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PROJECT QUALITY PLAN

Format No ASKEC-Q/PQP Revision No 00

PROJECT QUALITY PLAN

Revision Date Document Name of Project Client

Prepared by Verified By Approved By Approval Date

S.N. CONTENT PAGE NO

22 ANNEXURE VII (INTERNAL AUDIT PROCEDURE)

Revision Control Sheet

S.N. Date Prepared Date Issued Revision Changes/Remarks

5. Quality Policy & Objectives:

7. Responsibility & Authority:

 Store In-charge/Material Controller

 Responsibilities for Determination of Required Resources

 Client Representative’s Office:

Materials & Equipment:

ASKEC has established and maintains a training process to:

10. Design & Development Control:

 Design and Development Activities

 Design and Development Changes

 Design and Development Output

11. Procurement Control

12. Monitoring and Measurement

 The availability of information that specifies the characteristics of the process

 The availability of work instructions/Method Statements

 The use and maintenance of suitable equipment for process

12.1. Inspection & Testing

13. Testing and Measuring Equipment

14. Training Program:

 Training Requirements Review

 Formal and Informal Training

 Induction & Training for Sub-Contractors

 Training and Qualification of Inspectors

Project Manager Quality Regional Manager Safety Regional Manager

(Name) (Name) (Name) (Name) (Name) (Name) (Name)

Access Road Crew OPGW Crew

Tower Erection Crew

PROCEDURE FOR DOCUMENTED INFORMATION WITH

Prepared By Reviewed By Approved By

S.N. CONTENT PAGE NO

Revision Control Sheet

5. Responsibility & Authority:

 Cross Functional Team

6.1. Originating Document

• Document to be generated will be made in consideration of all the requirements of standards

6.2. Reviewing Document

6.3. Approving Document

6.4. Revision/Modification Control

6.5. Document Distribution Control

6.6. Disposal of Obsolete Document

6.7. Documentation Storage

6.7.1 File Numbering system

6.7.2 Electronic Storage

• All the communication correspondence must be kept in electronic media.

6.7.3 Hard Storage

5 Control of documents – Internal ASC I C R

MASTER DOCUMENTATION LIST

PROCUREMENT CONTROL PROCEDURE WITH

S.N. CONTENT PAGE NO

Revision Control Sheet

5. Responsibility & Authority:

6.1. Qualification of Suppliers

6.2. Purchasing Data

6.3. Verification of Purchased Product/Services