Please download a copy of this template and delete blue guideline text prior to submission of the paper

Project Name: Overall Project Budget Estimate ($m):

Portfolio: Choose an item. Cost to Complete Business Case ($000):
Sponsor/s: Business Case Completion date:
Funding Source: Choose an item. S2025 funded only Choose an item. Project Start Date (Estimate):
Project Owner: Estimated Project Size: Standard, Medium, Major (use Project Sizing Tool)
Document Owner: Governance Pathway: e.g. Division Board – SPARC – MB (refer Portfolio Governance Framework)
VIABILITY PAPER Document Date: Change Risk Assessment (Impact): High, Medium, Low (use Capability Assessment)

›Background / Current State Future State Strategic Alignment: how does this Portfolio Fit Stakeholder Impact / Mandatory
The objective of this section is to provide the The objective of this section is to provide align to 2025 Strategy The objective of this section is to describe Review & Sign off for Business
reader with an understanding of the current the reader with an understanding of the the level of fit with other elements of the Case
state. future state if the project goes ahead. KPI Alignment: portfolio. Identify which areas will be impacted and
The objective of this section is to provide require Subject Matter Experts to sign off
the reader with a list outlining the key on the business case (high and medium
goals of the proposal and an indication of Portfolio Alignment: impacts should be mandatory). The paper
the Council, Divisional, Faculty/School Low: Potentially conflicts with other initiatives owner is responsible for engaging with
KPIs (if any) it supports and the degree of Med: Stand alone – no dependencies all SME’s.
impact on KPIs High: Complements / Supports other
Business
initiatives Impact
Opportunity Analysis Scope: Primary KPI: Capability High
Case
Provide a brief overview of the opportunity or The objective of this section is to provide [refer to Council KPI’s] Sign Off
Funding: area Medium
need within the current state. an overview of items that would be Mandatory
Confirm funding is within the sponsor’s Low
delivered or required as part of this Impact [Describe] / Optional
initiative, including high level details on portfolio and yearly cap Choose an
Estate Choose an
project resourcing and any external Measured by: Management item. item.
consultation. Risks (top 3) Finance Choose an Choose an
1. xxx Risk should consider scope, schedule, cost, item. item.
2. xxx key assumptions, project dependencies and HR Choose an Choose an
Key Drivers for this proposal: benefits realisation. Please refer to the Risk item. item.
Out of Scope: Secondary KPI:
The objective of this section is to ensure Matrix. IT Choose an Choose an
1. xxx [refer to Council KPI’s] item. item.
that the reader understands what they
2. xxx are not getting as part of this proposal 1. Legal Choose an Choose an
3. xxx Impact [Describe] item. item.
and to avoid expectation issues during
2. Procurement Choose an Choose an
the delivery phase of the project. item. item.
Examples may include system changes, Measured by
1. xxx 3. Risk Choose an Choose an
facility related impacts and scope items item. item.
that the reader may have thought they 2. xxx Planning & Choose an Choose an
were approving. Performance item. item.
Key Quantifiable Benefits: Philanthropy Choose an Choose an
1. Improve, Increase… item. item.
2. External Choose an Choose an
Relations item. item.
Cost to complete Business Case (List all associated costs e.g. additional resources, feasibility study\ Sign Off (includes confirmation that relevant stakeholders / SME’s have been engaged)

Item Description Amount ($000) Role Name & Title Signature Date
Sponsor/s
Project Owner
Document Owner
UPO Portfolio Manager

This document is intended to be a standalone document. For Major projects, an Appendix may be attached if needed. For example, to show a Program Schedule