A B C D E

1 1) Type numbers that can change into cells, not formulas

2 2) Create formulas based on cell reference inputs, not typed in numbers
3 3) Formulas must have "=" sign as first character in cell
4 4) Relative cell references, and, absolute (locked) cell references
5 5) Grab fill handle with cross-hair (angry rabbit) to copy formula
6 6) SUM function keyboard shortcut is Alt + =.
7
8 Net Income Budget
9 Jan Feb Mar Total
10 Revenue 1000 1010 1500 3510
11 Expenses 750 757.5 1125 2632.5
12 Net Income Budget 250 252.5 375 877.5
13
14 Assumptions
15 Ex as a % of Rev 0.75

45578601.xls T(1) Page 1 of 10

 A B C D E
1 1) Highlight noncontiguous range (cells not next to each other) by holding the Ctrl Key
2 2) Create a Chart by using the keyboard shortcut Alt + F1
3 3) Change Numbers in Assumption Table and formulas and charts update
4
5 Net Income Budget
6 Jan Feb Mar Total
7 Revenue 1,000.00 1,010.00 1,500.00 3,510.00
8 Expenses 900.00 909.00 1,350.00 3,159.00
9 Net Income Budget 100.00 101.00 150.00 351.00
10
11 Assumptions
12 Ex as a % of Rev 0.9 Net Income
13 200.00
150.00
14
100.00
15
50.00
16
0.00
17
Jan Feb Mar
18

45578601.xls T(2) Page 2 of 10

 A B C D E F G
1 1) Ctrl + Enter to Populate all cells with the AVERAGE function
2 2) Go To (F5), Special, Blanks
3 3) Ctrl + Enter to put zero in all selected cells
4 4) Notice that the Average function uses zeroes in the calculations, but not blanks
5
6 Test 1 Test 2 Test 3 Test 4 Test 5 Test 6
7 55 0 0 15 51 34
8 18 84 83 26 0 75
9 0 26 49 0 24 0
10 47 36 19 29 96 80
11 5 0 7 0 0 0
12 63 12 41 76 54 0
13 13 29 38 47 76 15
14 34 0 57 0 40 62
15 39 91 77 95 68 12
16 30 99 23 83 96 0
17 0 78 0 31 94 92
18 70 34 55 0 0 0
19 0 87 82 76 16 50
20 16 68 7 45 74 26
21 Average ==> 27.85714285714 46 38.42857142857 37.35714285714 49.21428571429 31.85714285714

45578601.xls T(3) Page 3 of 10

 A B C D E F
1 1) Highlight range, type in light-colored cell, then use Ctrl + Enter top populate cells
2 2) Alt + = is keyboard shortcut for auto SUM function
3 3) Ctrl + Shift + 4 is keyboard shortcut for Currency Format
4
5 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
6 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
7 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
8 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
9 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
10 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00

45578601.xls T(4) Page 4 of 10

 A B C D E F G H I
1 1) To name a range, select range, click in name box, type name, hit enter
2 2) Name product name range
3 3) Name VLOOKUP Table range
4 4) Keyboard shortcut for Data Validation is Alt + D + L
5 5) For Data Validation, Use List feature

6 The VLOOKUP function takes the product name, looks in the first column of the VLOOKUP table, finds the
6) name, looks in the second column of the VLOOKUP table, takes that price and then puts it in the price cell
7
8
9 Select Product to See Price Price Product Price
10 Product 06 10.8 Product 01 10.13
11 Product 02 11.27
12 Product 03 15.38
13 Product 04 14.31
14 Product 05 13.50
15 Product 06 10.80

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 A B C D E
1 1) The keyboard shortcut for Conditional Formatting is Alt + O + D
2 2) Add a formula that evaluates to True or False
3 3) As you change the Sales or Hurdle number the conditional formatting will change
4
5 Hurdle = 200
6
7 Sales Date SalesRep Customer Region
8 $106.00 3/2/2008 Chin Google MidWest
9 $56.00 3/9/2008 Sheliadawn Google North
10 $273.00 2/25/2008 Isaac PCC NorthWest
11 $55.00 2/26/2008 Sheliadawn PCC MidWest
12 $194.00 3/8/2008 Suix YouTube West
13 $80.00 2/27/2008 Al YouTube MidWest
14 $50.00 2/28/2008 Chin Yahoo MidWest
15 $75.00 3/5/2008 Isaac Google North
16 $119.00 3/1/2008 Isaac Google NorthWest
17 $0.25 2/24/2008 Suix Yahoo Al
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45578601.xls T(6) Page 6 of 10

 A B C D E F G H I
1 1) The keyboard short cut for removing format is Alt + E + A + F
2 2) The keyboard short cut for removing content and format is Alt + E + A + A
3 3) Ctrl + Z is Undo; Ctrl + Y is "Undo-Undo" (Redo)
4
5 Sales SalesRep Customer Region
6 106 Chin Google MidWest
7 56 Sheliadawn Google North
8 273 Isaac PCC NorthWest
9 55 Sheliadawn PCC MidWest
10 194 Suix YouTube West
11 80 Al YouTube MidWest
12 109 Chin Yahoo MidWest
13 252 Isaac Google North
14 119 Isaac Google NorthWest
15 112 Suix Yahoo Al
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45578601.xls T(7) Page 7 of 10

 A B C D E F G H I
1 1) Highlight range with Ctrl + Shift + Down Arrow
2 2) Make Sure that there are blank columns after your data before you do "Text to Column"

3 Click the Text to Column button on the Data Ribbon, or in Excel 2003 use the Tools menu, Text to
3) Column item
4 4) In Step 2 tell it what character (space, comma, semi-colon) is between each word
5
6 Miki Ali Afrikan Winney
7 Isaac Dino Sue Mitchel
8 Tom Sceana Tina Ho
9 Afrikan Ho Pham Birch
10 Tina Ward Franz East
11 Gigi Smith Chris East
12 Pham Ho Chris Ali
13 Miki Smith Pham Ho
14 Tina Nano Bob Dino
15 Chris Mitchel Sue Mitchel
16 Sue Radcoolinator Pham Radcoolinator
17 Sheliadawn Ward Chris Dino
18 Afrikan Dino Tina Radcoolinator
19 Isaac Smith Isaac Smith

45578601.xls T(8) Page 8 of 10

 A B C D E F G
1 1) To Join cell content from different cells together, use the & (Ampersand) symbol

2 The formula, =A5&" "&B5 , joins the cell content from A5 and a blank space and the cell content from B5. This
2) is an example of a Text formula
3
4 Tina Ali Tina Ali Tina Ali
5 Tom Winney Tom Winney Tom Winney
6 Bob Smith Bob Smith Bob Smith
7 Tina Ward Tina Ward Tina Ward
8 Rad Dude Rad Dude Rad Dude
9 Sue Sceana Sue Sceana Sue Sceana
10 Afrikan Smith Afrikan Smith Afrikan Smith
11 Franz Nano Franz Nano Franz Nano
12 Sue Nano Sue Nano Sue Nano
13 Bob Bothell Bob Bothell Bob Bothell
14 Miki Nano Miki Nano Miki Nano
15 Miki Winney Miki Winney Miki Winney
16 Isaac Sceana Isaac Sceana Isaac Sceana
17 Gigi Mitchel Gigi Mitchel Gigi Mitchel
18 Tina Ali Tina Ali Tina Ali
19 Gigi Nano Gigi Nano Gigi Nano

45578601.xls T(9) Page 9 of 10

 A B C D E F G H
1 1) To name a range, select range, click in name box, type name, hit enter
2 2) The AVERAGE, MEDIAN, and MODE functions allow you to calculate different types of averages
3
4 Different Types Of Averages

5 Mean = Add Up and Median = the one in the Mode = the one that
Scores (Max = 50) Divide by the Count middle occurs most frequently
6 41 36.4705882352941 40 41 1 21
7 49 2 22
8 48 3 23
9 37 4 30
10 41 5 32
11 23 6 32
12 41 7 34
13 43 8 37
14 32 9 40
15 21 10 41
16 22 11 41
17 40 12 41
18 32 13 41
19 45 14 43
20 41 15 45
21 34 16 48
22 30 17 49

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