Project

A series of activities and tasks that have (SCOPE, TIME, RESOURCES) → project constraints
specific objective to be completed within certain specifications
defined start and end dates
Customer relationships
funding limits
Consume resources
SCOPE TIME

RESOURCES

Project Management
Project management is the art of creating an illusion that any outcome is the result of a
series of predetermined, deliberate acts when, in fact, it was dumb luck…
Project management is the planning, organizing, directing, and controlling of company
resources for a relatively short-term objective that has been established to complete specific
goals and objectives.
Planning: is the most critical and gets the least amount of our time
Organizing: Orderly fashion (Contingent/Prerequisites)
Controlling: is critical if we are to use our limited resources wisely
Measuring: To determine if we accomplished the goal or met the target?
Measurements of Project success
Within specifications
Within allocated time period
Within the budgeted costs
Accepted by the customer/user
Minimal and mutual scope changes
Within corporate culture & without disturbing organizational workflow
Are we efficient?
 Are we productive?
Are we doing a good job?
What is the outcome?
Is it what we wanted to be?
Any Process or Means used to track tasks or efforts towards accomplishing a goal could
be considered Project Management
We use Project Management to Aid us in Maximizing and Optimizing our resources to
accomplish our goals
Why project Management Important?
Enables us to map out a course of action or work plan
Helps us to think systematically and thoroughly
Unique Task
Specific Objective
Variety of Resources
Time bound
Advantages
In built Monitoring/ Sequencing
Easy and Early identification of Bottlenecks
Activity based costing
Identification and Addition of missing and new activities
Preempting unnecessary activity/expenditure
Timely Completion
Assigning tasks
Reporting
Better Project Management
Find a Project plan that fits your style of project management needs
It may be as simple as creating templates, forms and spreadsheets to track tasks
 Formation of a Project Management committee
Listing out all the tasks and sub-tasks to accomplish a goal
Jot down the time period and person responsible against each task/sub-task
Identify a Project Manager
Identify Task Managers
Sequence the activities in relation to time period
Present to the PMC
Finalize by reaching an agreement and start work…...
Implementation
Regular Monitoring
Resource Support
Critical issues discussed and solution
Meeting with the team on completion of each major milestone
Track the progress against the plan
System to add/delete tasks in the PMT
Project Manager
Responsible for coordinating and integrating activities across multiple and functional
lines, Understand operations of line organizations
TECHNOLOGIES
◦ balance technical and managerial
Master if in R&D activities functions;
Strong communication skills ◦ overcome organizational constraints;
Strong interpersonal skills ◦ cope with and survive risks

SKILLS Organizing

Team Building Entrepreneurship

Leadership Administration

Conflict Resolution Management support

Technical Expertise Resource allocation

Planning
Project manager manages
Engineering Schedule

Procurement Environmental considerations

Construction Regulatory requirements and law

Finance Inflation & cost escalations

Cost engineering Labor and client relations

Management Skills
Human behavior and interpersonal relationships
Psychology
Organizational behavior
◦ Sociology
◦ Communications
Responsibilities
Planning agent
◦ Overall and summary
◦ NOT detailed planning
◦ Functional or line managers
Resolve conflicts
Make tradeoffs
Planning Architect
Complete tasks
Resource requirements
Major timetable milestones
Not use in PMT
End-item quality and reliability requirements
DELAY
Performance measurements COST
WASTE OF RESOURCES
QUALITY
DISSATISFACTION
REPUTATION