Basic Settings

BASIC SETTINGS
1. Project creation
Step 1.1:Creation of company
Path: SPRO-Enterprise structure-Definition-Financial accounting –Define Company

T.code OX15
Click on “New entries”
Company = 2005ge
Company name = ge group of companies
City =washington
Country =us
Language Key =en
Currency =
Click on “save”
Click on “create request”
Short description =
Click on “save” and click Enter
Step 1.2: Define company code
Path: SPRO-Enterprise structure-Definition-Financial accounting - Edit, Copy, Delete,

Check Company code
Double click on: “Edit Company code data” OX02
Click “new entries”
Company code =
Company name =
City =
Country =
Currency =
Language =
Click on “save”
Title =
Country =
Click on “enter” and click on Enter on the Request message.
Step no 1.3: Assign company code to company OX16
Path: SPRO –Enterprise structure-assignment-financial accounting-assign company code

to company
Click on position, company code= click on enter

Company = click save
Step1.4: Define Business area.
Path:SPRO-enterprise structure-definition-financial accounting-define business area

OX03
Business area =
Description =
Click “save”
2. Fiscal year variant
Step2.1: Define Fiscal year variant
Path: SPRO-financial accounting-financial accounting global settings-fiscal

Year-maintain fiscal year variant - T code – OB29
No action required. Just identify which Fiscal Year Variant you want to use for your
Company code.
Step2.2 Assign Company code to Fiscal year variant
Path: same as above- T code – OB37

Click on “position”,company code= click enter
Fiscal year variant = click save
If any warning messages are displayed ignore the warning message by clicking on
enter button in the key board.
3Chart of accounts:
Step3.1: Define chart of accounts.
Path: SPRO-financial accounting-general ledger accounting-G/L accounts-

Master records-preparations-edit chart of accounts list - T code OB13
Click on “new entries”

Chart of accounts =
Description =
Maintenance language =
Length of GL A/c No = click save
Step3.2: Assign company code to chart of accounts - T code- OB62
Path:same as above.
Click on “position”, company code= click enter

Chart of accounts = click save
Step3.3 Define account groups- T code- OBD4
Path: same as above
Click on “New Entries”
Chart of Account Group Name From A/c To A/c

Accounts
SCPL Share capital 100000 100099
RSPL Reserves and surpluses 100100 100199
ACDN Accumulated depreciation 100200 100299
SCLN Secured Loans 100300 100399
UNSL Unsecured Loans 100400 100499
CLPR Current Liabilities&prvns 100500 100599
FAST Fixed Assets 200000 200099
CAST Current Assets,Loans&adv 200100 200199
SALE Sales 300000 300099
OTHR Other Income 300100 300199
INCR Incr/decr of stocks 300200 300299
RMCN Raw material consumption 400000 400099
PRSN Personnel cost 400100 400199
MFRG Manufacturing cost 400200 400299
ADMN Administration cost 400300 400399
INTR Interest 400400 400499
DEPR Depreciation 400500 400599
Click save
Step3.4: Define Retained Earnings Account T code OB53
Path: same as above
Chart of accounts = click enter

P&L statement a/c type = x
Account = click save
Warning message appears. Ignore it by clicking on Enter again.
4.Posting Period Variant
Step.4.1: Definition of posting period variant

Path:SPRO-financial accounting-financial accounting global settings-document -
posting periods-define variants for open posting periods
click on “new entries”

Variant =
Name =
Click on “save”
Step 4.2 : Assign posting period variant to company code
Path: same as above.
Click on “position” button

Company code = click enter
Variant = click save
Step4.3: open and close posting periods
Path: same as above

Variant =
Account type =
( to open the Normal posting periods)

From period 1 = year =
To period = year =
(to open special periods)

From period 2 = year =
To period = year = click on save
5. Creation of number ranges for document types
Step: creation of number ranges for document type “SA”
Path:SPRO-financial accounting-financial accounting global settings-document-

Document header-define document types- T code OBA7
Click on “position”
Document type =SA click enter
Select”SA”document type line
Click on “details” button
Notice the properties of “Number range” (i.e. . Serial number of number range)
Click on “Number range information” T.code FBN1

Company code =
Click on” (change) intervals” button
Click on “(insert) intervals” button
No =
Year =
From number =
To number =
Click on “insert(enter)” button
Click on “save” and OK” button on the warning message.
6.Field Status Variant
Step6.1: definition of field status variant
Path:SPRO-financial accounting-financial accounting global settings-Document-

Line item-controls-Maintain Field status variant
Select “0001” field status variant line

Click on “copy as” button
FSTV =
Field status name = click enter
Click on “copy all” button and click enter on the message
Select”--------“field status variant line created above
Double click “field status groups”
Double click on the field status group “G001”

Double click “General data”
Select “Required entry” option against “Text” field. Click save
Double click on field status group “G001”

Double click “additional account assignments”
Select “Required entry” option against “Business area” field click save

Double click on “General data”
Select “Required Entry” option against “text” field click save
Double click “additional account assignments”
Select “required entry” option against “Business area” field click save

Double click on “payment Transactions”
Select “Required entry” option against “value date” click save
Step6.2: Assign company code to field status variant
Path: same as above T.code OBC5

Field status variant = click save
7.Tolerance groups
Step7.1:Define tolerance groups for G/L accounts

Path:SPRO:- financial accounting-general ledger accounting-business
Transactions-open item clearing-clearing differences – define tolerance groups for
G/L accounts

Company code =
Tolerance group =
Name =
Click on “save”
Step7.2: define tolerance groups for employees
Path: same as above

Group =
Company code =
Amount per document =
Amount per open item =
Cash discount per line item = click save
Step7.3: assign users to tolerance groups
Path: same as above

User name = sapuser
Tolerance group = click save
8.Global parameters
Step: enter global parameters
Path : SPRO-financial accounting – financial accounting global settings – company

Code – enter global parameters
Click on “position” button

Select “ “ company code line
Click on details button
Select “Business area financial statements”
Select “propose fiscal year”
Select “define default value date”
Select “negative postings allowed” click save
GENERAL LEDGER ACCOUNTING
Creation of GL master
Step: Creation of Equity share capital account
Check up the list of account groups and identify account group under which we have
To create this GL master and choose the GL account number – T code. OBD4
Path: accounting – financial accounting – general ledger – master records –

Individual processing - centrally – T CODE – FS00
GL Account Number =
Company code =
Go to Menu, G/L Account, Create
Account group =
O P&L statement account
O Balance sheet account
Short text =
Long text =
Go to Control data tab,
Account Currency =
O only balances in local currency
O line item display
Sort key =
Go to create/bank/interest tab
Field status group = click on “save”
Step: creation of cash account
Check up the list of account groups and identify account group under which we have
to create this GL master and choose the GL account number – T.CODE OBD4
Path: accounting – financial accounting – general ledger – master records -

Individual processing - centrally – T. code.FS00
GL Account Number =
Company code =
Go to Menu G/L Account, Create
Account group =
Short text =
Long text =
Go to control data tab,
Account currency =
O line item display
Sort key =
Field status group =
Additional selections:
O Relevant to cash flow click on “save”
Step: creation of surplus in P&L account

Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4

Individual processing – centrally – T.code FS00
GL account number =
Company code =
Go to menu, GL account, create

Account group =
Short text
Long text
Go to control data tab
Account currency =
O line item display
Sort key
Step: creation of Salaries a/c:

GL account number =
Company code =

Account group =
Short text
Long text
Account currency =
O line item display
Sort key
Step: creation of wages a/c:


GL account number =
Company code =

Account group =
Short text
Long text
Account currency =
O line item display
Sort key
Step: creation of Rent a/c :


GL account number =
Company code =

Account group =
Short text
Long text
Account currency =
O line item display
Sort key
Display the GL accounts created in the chart of accounts: T.code F.10
GL account =
Chart of accounts =
Click on “execute”
To edit GL Account Master
Go To t.code-FSOO,
GL Account number =
Company code =
Go to menu, GL account, and change
Make necessary changes and click save
To display changes made to GL account master
Path: Accounting – Financial Accounting – General Ledger – Master Records – Display

changes - Centrally T.Code FS04
GL Account Number =
Company code = click on enter
Click on “All changes” button to see all the changes including old and new values.
Blocking of GL Account– T.code.FS00
GL account number =
Company code =
Go to Menu G/L account, Block - select relevant items to block and save.
UN blocking of GL account – T.Code. FS00
GL Account =
Company code =
Go to Menu, GL account, Block – deselect the relevant items to UN block and save.
Configuration for New General ledger accounting:
Step1: classify GL accounts for document splitting:
Path : SPRO – financial accounting (new) - general ledger accounting (new) – business
transactions - document splitting – classify GL accounts for document splitting.
Chart of accounts =
Click on “enter”
Account from Account to Category description
Click on “save”
Step2: define document splitting characteristics for general ledger accounting
Path: same as above
Ensure that every check box is deselecte.

Click on “save”.
.
Posting of transactions
Path: Accounting – Financial Accounting – General Ledger – Document entry – General

posting - T.Code F-02
Document date= type = company code=

Posting date = period = currency/rate =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Amount =
Business area =
Text =
Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary and click on “save” button.
Display of posted document
To see the latest document posted, from same T.code f-02, go to Menu, Document,
Click on Display.
Click: “F5” Function key to display the document header (for audit trail).
To see the list of documents posted in a company code.
Path: Accounting – Financial accounting – General Ledger – Document – Display T.code

- FB03
Click on “Document list” button,
Company code =
Document number = to=
Fiscal year = click on Execute
From this list, if you want to see any document, double click on that document
Number.
Display of GL account balance
Path: Accounting – Financial Accounting - General Ledger Account – Display balances –

T.Code - FS10N
GL account =
Company code =
Fiscal year = click on execute
Double click Month line item to display documents posted on that month.
Double click document line item to display the document.
GL account line item display.
Path: Accounting – Financial Accounting - General Ledger- Account - Display/Change

line items T. CODE - FBL3N
GL Account =
Company code =
Click Execute and double click on line item to display the document.
Selection /creation of own layouts:

Click on “change layout” icon to make changes in the layout.
Note: we can add/remove columns from display change the position of the column and
change the length of field.
Change the length, add and remove columns as required.
Click on “save layout” icon to save the changes made to the layout.
Layout = (use “/” before name for user defined layouts)

Description =
Click on “Save”
To make your own layout as the default layout, go to T.code FB00 click on “line items
tab” (4TH Tab) under GL Account Layout,
Default selection screen = click on save
Parking of a Document
Step 1: parking document.
Path: Accounting- Financial accounting – General Ledger – Document entry – General

Document parking T.CODE - F-65
Document date = type = company code =

Posting date = period = currency/Rate =
Amount =
Text =
Amount =
Text =
Make corrections if necessary, and click on “save” button.
Step 2: Display/change a parked document.
To display a parked document, go to T code – FBV3

Company code =
Doc. Number =
Fiscal year = click on enter
To change a parked document, go to T.code – FBV2
Company code =
Doc. Number =
Fiscal year =
Double click on Debit line/Credit line item if you want to make changes.
Step 3: post/delete park document.
Path: Accounting – Financial Accounting – General Ledger – Document - Parked

Documents – post/delete. T.CODE FBV0
Company code =
Document number =
Double click Debit/credit line items to make any modifications.
Click on “save” to post it.
Business area = (for debit line item) click on enter

Business area = (for credit line item) click on enter
Deletion of parked document:
Step 1: parking of Document. T.code F-65

Amount =
Text =
Amount =
Text =
Step 2: delete the parked document. T.code FBV0
Company code =
Document number =
Go to Menu, Document, Delete and click ‘yes’ on the message.
Deletion of line item from the parked document:
Step1: parking of Document T.Code F-65

Amount =
Text =
Amount =
Text =
Step2: delete the line item T.code FBV0
Company code =
Document no =
Fiscal year = click on ‘enter’
Double click on the debit line item

Make the amount column ‘0’. (By making the amount column of any line item ‘0’ that
line item is deleted)
Posting key = Account = click on ‘enter’
Ignore the warning message

Amount =
Text =
Click on back arrow
Double click on credit line item
Text =
Click on save.
Business area = (for debit line item) click on enter
Business area = (for credit line item) click on enter.
Hold documents:
Step 1: Holding a document – T.code – F-02.
Path: Accounting – Financial Accounting – General Ledger – Document entry – General

posting. T CODE. F-02
Document date = type = company code=

Posting date = period = Currency/Rate=
Amount =
Business area =
Text =
Go to Menu, Document, click on “hold”
Temporary document number = click on enter
Step 2: posting of held document - T.code – F-02
Go to Menu, Document, click on “Get held document”
Document number = click on “enter”
Amount =
Business area =
Text =
Go to Menu, Document, and Post.

Note: if error message “Held documents must be converted” is displayed, follow this
procedure.
Step 1: Go to T.code se38

Step 2: enter program= RFTMPBLU click on execute
Step 3: select “no termination for read error” option click on execute
Step 4: now the document can be held without any messages.
Sample documents:
Step 1: Creation of number range interval for sample documents.
Path: SPRO – Financial accounting - financial accounting global settings- document-

Document number ranges - define document number ranges T.code FBN1
Company code =
Click on the “change Intervals” Button

Click on the “Insert Intervals” Button
No year From number To number
X2
Click on the “Insert” Button and save.
Step2: create ‘General Expenses A/C’ master record no 400350 under ‘Administration
cost’ Group.
Step 3: creation of sample document.
Path: Accounting - financial accounting - General ledger- document entry – reference

documents - sample document – T Code. – F-01

Posting date = period = Currency/Rate =
Amount =
Business area =
Text =

Amount =
Business area =
Text =
Click on “display document overview” icon (on the application toll bar),
Make corrections if necessary and click on “save” button,
Step 3: Display sample document.
Path: Accounting – financial accounting – general ledger - document – reference

documents – sample document – display – T.code – FBM3
Click on “document list”

Company code =
Document number =
Fiscal year = click execute
Double click on the document number to display any document.
Step 4: posting of document by taking sample document as reference. Tcode.f-02
Go to Menu, document, Post with reference
Document number =
Company code =
Fiscal year =
Select “display line items”
Document date =
Posting date = click on ‘enter’
Amount = click on ‘enter’

Amount = click on ‘save’ and ‘save’
Step 5: change sample document T.Code - FBM2
Document no =
Company code =
Fiscal year = click on ‘enter’
Double click on the debit and credit line items and make the necessary changes and click
on ‘save’
Step6: delete the sample document. T.code - F.57

Company code =
Document number =
Fiscal year =
Select “test run” click on “execute”

Observe the document, click on ‘back arrow’
Deselect “test run” click on “execute”
Click on “yes” in the message.
.
Recurring documents
Step1: creation of number range for recurring documents – T.Code FBN1
Company code =
Click on the “change Intervals “button

Click on the “Insert Intervals” button
No Year From number To number
X1
Click on “insert” button and click on save.
Step 2: creation of recurring document – T code – FBD1
Company code =
First run on =
Last run on =
Interval in months =
Document type =
Posting key = account = click on enter
Amount =
Business area =
Text =
Amount =
Business area =
Text =
Click on “Display document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save” button.
Step 3: To display recurring documents - T.Code – F.15
Company code =
Document number =
Fiscal year = click on execute
Step 4: To post documents using recurring document – T.code F.14
Company code =
Document number =
Fiscal year =
Settlement period =
Batch input session name =

Click on execute
Step 5: To post the document by executing the batch input session.
Go to Menu, system, services, batch input, and sessions

Select your batch input session line, click on “process” button.
Select “Display errors only” radio button – click on “process” button

Click on “exit Batch input session” Button.
Step 6: To display the document posted by the recurring cycle _ T.code.FB03
Document no =
Company code =
Step7: Change Recurring Documents T.Code – FBD2
Document number =
Company code =
Fiscal year =
Double click on the debit line item and credit line item and make the necessary changes
Click on save.
Step8: Delete Recurring document T.Code - F.56
Company code =
Document no =
Fiscal year =
Select “test run” click “execute” observe the document

Click on “back arrow”
Deselect “test run” click on “execute”
Click on “yes” in the message
Foreign currency postings
Step 1: To verify the foreign exchange rate types
Path: SPRO – Sap Netweaver - general settings – currencies – check exchange rate types.
T. code – OB07
No action required. Just verify whether following exchange rate types are available.
Click on “position” button, Exchange rate type = G click on enter

Click on “position” button, Exchange rate type = B click on enter
Click on “position” button, Exchange rate type = M click on enter
Step 2: Define Translation ratios for currency translation.
Path: same as above
Click “Yes” on the message.
Exchange rate type =G

From =INR
To =USD
Valid from =
Ratios (from) =1
Ratios (to) =1
Next line
Exchange rate type =B

From =INR
To =USD
Valid from =
Ratios (from) =1
Ratios (to) =1
Next line
Exchange rate type =M
From =INR
To =USD
Valid from =
Ratios (from) =1
Ratios (to) =1 click on save
Step 3: Enter Exchange Rates

Path: SPRO – sap net weaver - general settings - currencies - enter exchange rates
T.Code.OB08

Exrt =G
Valid from =
From =INR
In Dir.Quotation =
To =USD
Exrt =B
Valid from =
From =INR
In Dir.Quotation =
To =USD
Exrt. =M
Valid from =
From =INR
In Dir.Quotatio =
To =USD click on save
Step 4: post a document in a foreign currency – T.Code – F-02

Amount =
Business area =
Text =
Amount =
Business area =
Text =
Click on “Display document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save” button
Go to menu, document, click on “Display” option

Click on “display currency” to see the amount in local currency also.
Important note: whether a particular document should be posted at Exchange rate type
G,B,M value, is decided by its document type (SA,KR,DR). We have to decide and
assign default exchange rate type to document types in T.code OBA7
Procedure to assign default exchange rate type to document type T.CODE OBA7
Click on “position” button, Document type = SA click on enter

Click on “details” button, AssignDefault value of exchange rate type for foreign currency
documents click on save
Interest Calculations
Step 1: Define interest calculation types
Path: SPRO – financial accounting – GL Accounting - Business transactions – Bank

account interest calculation – interest calculation global settings – define interest
calculation types.
Click “New Entries”

Interest ID =
Name/description =
Calculation type =S click on save
Step 2: prepare account balance interest calculation – T.code OBAA
Path: same as above

Interest calculation Indicator =
Interest Calculation frequency=
Calendar Type =G
Select “Balance plus interest” click on “save”
Step 3: Define reference interest rate
Path: SPRO – financial accounting – gl accounting - business transactions- bank account

interest calculation – interest calculation – defines reference interest rates – T.code –
OBAC

Reference interest rate =
Long text =
Short text =
Date from =
Currency = click on save
Step 4: Define time dependent terms
Path: same as above.

Interest calculation indicator =
Currency =
Effective from =
Sequential number =
Term =credit interest: balance interest calculation
Reference interest rate = click save
Click on “next entry” button

Interest calculation Indicator =
Currency =
Effective from =
Sequential number =
Term = Debit interes: balance interest calculation
Reference interest rate = click on save.
Step 5: Enter interest values - T.code – OB83
Path: same as above
Select “new entries”

Reference interest rate =
Effective from =
Interest rate = click on save.
Step 6: creation of Interest account – T.code FS00
GL account number =
Company code =
Account group =
O P&L Statement Account
O Balance Sheet Account
Short text =
Long text =
Go to Control Data,
Account Currency =
O Line item display
Sort key =
Go to Create/Bank/Interest tab,
Field status group = click on save
Creation of Term Loan account
GL Account Number =
Company code =
Account group =
O Balance sheet Account
Short text
Long text
Account currency =
O line item display
Sort key =
Go to Create/Bank/Interest tab
Interest indicator = click on save

Step 7: Assignment of Accounts for automatic postings
Path: SPRO - financial accounting – GL accounting – Business transactions – Bank

Account interest calculation – Interest posting – Prepare GL a/c balance interest
calculation – T.code – OBV2
Click “symbols” button, Observe symbols

0002 – Interest paid
2000 – GL Account Paid (term loan account)
Click on “Accounts” button
Chart of accounts = click on enter
Account symbol =0002

Currency =INR
GL Account =400400
Account symbol =2000

Currency =INR
GL Account = ++++++++++ click on save
Step 8: Term Loan receipt - T.Code – F-02

Amount =
Business area = value date =
Text =
Amount =
Business area = value date =
Text =
Click on “display Document overview” icon (on the application tool bar)
Make corrections if necessary and click on save button.
Step 9: Term loan installment payment

Posting key = Account= click on enter
Amount =
Business area = value date=
Text =
Amount =
Business area = value date=
Text =
Click on “Display Document overview” icon (on the application tool bar)
Make corrections if necessary and click on save button
Step 10: Calculation of interest – T.code F.52
Chart of accounts =
G.L. Accounts =
Company code =
Further selections
Calculation period =
Out put control

Select “Additional Balance line”
Posting control
Select “post interest settlements”
Select “update master record”
Note the session name = RSZIS00
Posting to business area =
Posting date of session =
Document date of session =
Click on execute
Step 11: to post the documents by executing batch input sessions
Go to Menu.system, services, batch input, and sessions
Select “RFSZIS00” line
Click on “process” button

Select the “Display errors only” radio button
Click on “process” button
Click on “Exit batch input” button
Step12: To verify the term loan account balance- T.code- FS10N
G/L Account no =
Company code =
Fiscal year =
Business area =
Click on execute.
To see the document posted go to T.code.FB03
To verify the updations in Term Loan account master – T.code FS00
GL account number =
Company code =
Menu, GL account, display

Observe “key date of last interest calculation” and the “date of last interest run” date
Reversals
Individual Reversals: T.Code FB08
Document number = (to be reversed)

Company code =
Fiscal year =
Reversal reason =
Click on the “display before reversal” button to display the document before reversal.
Click on save and observe the document number.
Go to T.code FB03 to display the reversed document.
Reverse of reversal: T.code F-02
Menu, Document, click on “post with reference” option
Document number = (give the document number to be re-reversed)

Select “Generate reverse posting” option and click on enter
Click on “save” to post it and observe the document number.
Go to T.code FB03 to display re-reversed document.
Mass Reversal T.code F.80
Company code =
Document no =
Fiscal year =
Reason for reversal =
Select Test Run check box and click on execute
List of document that can be reversed is displayed - click on “reverse documents”

Button to reverse all the documents at once.
Accrual /Deferral documents
Step 1: creation of GL master – Out standing Expenses Account as “Open item

Management” Account
Check up the list of account groups and identify account group under which we have to
create this gl master and choose the gl account number. T.code OBD4
Path: accounting – financial accounting - general ledger – master records - individual

processing – centrally – T.code FS00
GL Account number =
Company code =
Go to menu, G /L account, create
Account group =
Short text
Long text
Go to control data tab,
Account currency =
O open item management
O line item display
Sort key =
Field status group = click on save
Step 2 to create reversal reason
Path: SPRO - financial accounting - G/L accounting – business transactions- adjustment

postings/reversal – define reasons for reversal.
Reason =
Text =
Select “neg.postings” (negative posting)
Select “alt.posting.dt” (alternative posting date) click on save
Step 3: posting of accrual document.

Path: accounting – financial accounting – general ledger – periodic processing- closing -
valuate – enter accrual/deferral document T.code FBS1

Posting date = period = Currency/rate =
Reversal Reason =
Reversal date =
Amount =
Business area =
Text =
Amount =
Business area =
Text =
Click on “display document over view” icon
Make corrections if necessary and click on “save” button
Ste 4: Display GL account line items t.code FBL3N
GL account no =
Company code =
Select “open items”
Open at key date =
Click on execute.
Observe the status of the document.
Step 5: Reversal of accrual document.
Path: accounting – financial accounting - general ledger – periodic processing – closing –

valuate- reverse accrual /deferral document - T code F.81
Company code =
Document no =
Fiscal year =
Document type =
Select “Test Run” and click on “execute”
Observe, go back and deselect “Test Run” option
Click on “execute” to reverse all accrual documents.
Step 6: Go to T.code FBL3N to display the document status in “out standing expenses
account” after reversal of accrual document. T.code FBL3N
GL account no =
Company code =
Select “open items”

Open at key date =
Click on execute.
Observe the status of the document
Select “cleared items”
Click on execute
Observer the document status
ACCOUNTS PAYABLE
Step 1: Creation of Vendor Account Groups
Path: SPRO – Financial Accounting – Accounts Receivable and Accounts Payable –

Vendor Accounts – Master data – Preparations for creation of Master data – Define A/c
Groups with Screen Layout (Vendors)

Account Group =
Name =
Double Click on “Company Code data”

Double Click on “Account Management”
Make “Reconciliation Account” as “Required entry” Click on Save.
Step 2: Creation of number ranges for Vendor accounts – T.Code XKN1
Path: Same as above.
Click “Change intervals” button

Click “Insert intervals” button
No =
From Number =
To Number = Click Enter and Click on Save.
Step 3: Assign number ranges to Vendor Account Groups

Click on “Position” button

Account Group = Click Enter
Number range = Click on Save
Step 4: Define tolerance groups for Vendors
Path: SPRO  Financial Accounting  Accounts Receivable & Accounts Payable 

Business Transactions  Outgoing Payments  Manual outgoing payments  Define
tolerances (Vendors)

Company Code =
Tolerance group =
Text = Click Save
Step 5: Creation of two GL Accounts – T.Code FS00
Step: Creation of Inventory of Raw Material Account

Check up the list of Account Groups and identify Account Group under which we have
to create this GL Master and choose the GL Account Number – T.Code - OBD4
Path: Accounting  Financial Accounting  General Ledger  Master Records 

Individual Processing  Centrally – T.Code - FS00
GL Account Number =
Company Code =
Account Group =
P&L Statement Account
Balance Sheet Account
Short Text =
Long Text =
Go to Control Data tab,
Account Currency =
Only balances in local Currency
Line item display
Sort Key =
Field Status Group = Click on “Save”
Step: Creation of Sundry Creditors Account (As Reconciliation Account)

GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =

Account Currency =
Note: “Only balances in local currency” should not be selected for Reconciliation A/cs
Reconciliation Account
for Account type =
Line item display
Sort Key =
Step 6: Creation of Vendor Master
Path: Accounting  Financial Accounting  Accounts Payable  Master Records 

Maintain centrally  Create – T.Code XK01
Company Code =
Title =
Name =
Country =
Click “Next Screen” button thrice

Reconciliation Account =
Sort Key =
Cash Management Group =
Click “Next Screen” button
Payment terms =
Tolerance group = Blank
Select “Check Double Invoice” Click Save
Other relevant transaction codes for vendor master records.
Change Vendor Master Record - XK02

Display Vendor Master Record - XK03
Display change made to Vendor Master Record - XK04
Block and UN block Vendor Master Record - XK05
Flag Vendor Master Record for deletion - XK06
Step 7: Define document types and number ranges – T.Code - OBA7
Vendor Document types:

KR - Vendor Invoice (Purchase Invoice) (Number range – 19)
KZ - Vendor Payment (Number range – 15)
KA - Vendor Document (Number range – 17)
Click on Position, Document type = KR “Enter”,

Select “KR-Vendor Invoice” line and click on “Details” icon
And observe Number range = 19 in “Properties” (i.e. Serial Number of the number range)
Click on “Number range information” button,
Company Code =
Click on “(Change) intervals” button
Click on “(Insert) intervals” button
No. Year from Number to Number
Click on “Insert” and “Save”.

Click on “Enter” after observing the Message.
Click on “Back” button.
Click on Position, Document type = KZ “Enter”,

Select “KZ-Vendor Payment” line and click on “Details” icon
and observe Number range = 15 in “Properties” (i.e. Serial Number of the number range)

Company Code =

Click on Position, Document type = KA “Enter”,
Select “KA-Vendor Document” line and click on “Details” icon
and observe Number range = 17 “Properties” (i.e. Serial Number of the number range)

Company Code =

Step 8: Posting of Purchase invoice – T.Code F-43
Document date = Type = Company Code =

Posting date = Period = Currency =
Posting key = Account = (Vendor Number) “Enter”
Amount =
Business Area =
Payment terms =
Bline date = (Baseline date)
Text =
Posting key = Account = “Enter”
Amount =
Business Area =
Text =
Click on “Overview” Icon and “Save” to post it.
Step 9: Check the Vendor Line item display – T.Code – FBL1N

Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Layout = 1SAP (Standard)
Click on “Execute” Icon and observe the Document Status.
Step 10: Display Vendor Account Balance T.Code - FK10N
Vendor Number =
Company code =
Fiscal year = click on “execute”
Double click on the month totals to see the details of transactions posted
Step 11: Display the balance in “sundry creditors” Reconciliation Account T.Code
FS10N
GL account =
Company code =
Fiscal year =
Business area = click on “execute”
Double click on the month totals to see the details of the transactions posted. Observe the
effect of sort key.
Step 12: Posting of outgoing payment – T.Code - F-53

Bank Data:
Account = Business Area =
Amount =
Text =
Open Item Selection:

Account = (Vendor Account Number)
Click on “Process Open items” button
Observe Amount entered, Amount assigned and Not assigned fields.

Keep the cursor on Amount entered and double click on amount field of purchase invoice
Against which we want to post outgoing payment. Ensure “Not Assigned” field becomes
zero. Click on “Save” to post the document.
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
PART PAYMENTS
There are two methods to deal with the part payments in SAP. They are
1. partial payment method
2. residual payment method
Partial payment method: under this method the system displays both the amount of the
invoice and part payments made as open items. When the total of the part payments made
is equal to the amount of the invoice, the part payments are cleared against the invoice
amount.
Procedure:
Step1: posting of the purchase invoice T.code. F-43

Amount =
Business Area =
Payment terms =
Text =
Amount =
Business Area =
Text =
Step2: posting of part payment T.code F-53

Bank Data:
Amount =
Text =


Click on “partial payment” tab; double click on “net amount” column and “payment
amount” column
Against the invoice document number.. Click on “save”
Step3: display the line items of vendor T.Code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Click on “Execute” Icon and observe the Document Status
Observe that both the amount of the invoice and part payments made are shown as open
items
Step4: post the remaining outgoing part payment T.code F-53

Bank Data:
Amount =
Text =

Click on “Process Open items” button.

amount column” against the invoice document number. Click
on “save”
Step5: display vendor line items T.Code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
items
STEP 6: clearing of part payments against the invoice. T.Code F-44
Account = Clearing date = period =

Company code = currency =
Click on “process open items”
Double click on all the line items.
Step7: vendor line item display. T.code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =

Residual payment method:
Under this method only the remaining amount is shown as open item. For this, the system
clears the total amount of invoice (vendor is debited with the total amount of the invoice)
and the system creates another line item for the remaining amount (vendor is again
credited with the remaining amount of the invoice).
Procedure
Step1: post the purchase invoice in F-43

Amount =
Business Area =
Payment terms =
Text =
Amount =
Business Area =
Text =
Step2: post the part payment in F-53

Bank Data:
Amount =
Text =

Click on “Process Open items” button. Click on “Residual items” button
Double click on “net amount” column and “residual items” column
Click on “save”
Double click on the blue line item
Text =
Step3: Display vendor line items FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Click on “Execute” Icon and observe that only the remaining amount is shown as open
items
HOUSE BANKS
Step 1: Creation of GL A/c – Bank A/c – T.Code FS00
GL A/c Number =
Click “With template”
GL A/c Number = 200100
Company Code =
Give Short Text / Long text =

Select “Relevant to Cash flow” Click Save
Step 2: Creation of House Bank and assignment of GL A/c Number in House Bank
Path: SPRO – Financial Accounting – Bank Accounting – Bank accounts – Define House
Banks - T.Code FI 12
Company Code = Enter,

Click “New Entries”,
House Bank =
Bank country = IN,

Bank key = Click Save
Bank name = Enter Click Save
Double Click “Bank Accounts” Folder.

Account ID =
Description =
Bank A/c Number =

GL A/c Number =
Currency = INR Click Save
Step 3: Creation of Cheque lots
Path: Accounting – Financial Accounting – Accounts Receivable – Periodic processing –

Payments
Go to Menu, Environment, Check information, Number ranges - T.Code FCHI
Paying Company Code =

House Bank =
Account ID =
Click “Change” Icon
Click “Create” Icon
Lot Number =
Check Number =
To =
Short Info =
Purchase = Click Save.
Step 4: Purchase invoice posting – T.Code F-43

Document date = Type = Company Code -
Posting date = Period = Currency
Posting key = Account = (Vendor Number) "Enter"
Amount =
Business Area =
Payment terms =
Text =
Posting key = Account = "Enter"
Amount =
Business Area =
Text =
Click on "Overview" Icon and "Save" to post it.
Step 5: Payment of invoice using Bank Account - T.Code F-53

Bank Data:
Amount =
Text =

Click on "Process Open items" button
Observe Amount entered, Amount assigned and not assigned fields.
against which we want to post outgoing payment. Ensure "Not Assigned" field becomes
zero. Click on "Save" to post the document.
Step 6: Manual check updation – T.Code FCH 5
Payment document Number =

Fiscal Year =
House Bank =
Account ID =
Check Number = Click Save
Step 7: Display Check register – T.Code FCHN

House Bank =
Account ID = Click Execute
Step 8: Check encashment date updation – T.Code FCH6

House Bank =
Account ID =
Check Number = Click Enter
Check encashment = Click Save
Display Check Register – FCHN and see the check encashment date in the Register.
Step 9: Unused checks cancellation – T.Code FCH3

House Bank =
Account ID =
Check Number =
Void reason code = Click Void button
Display Check Register – FCHN and see the check cancellation details in the Register.
Step 10: Creation of Void reason – T.Code FCHV

Reason =
Void Reason Code =
Step11: post the rent payment using the bank a/c. f-02
Step12: update the check register in FCH5
Step 13: Issued checks cancellation – T.Code FCH8

House Bank =
Account ID =
Check Number =
Void reason code =
Reversal reason = Click “Cancel payment”
Correspondence / Party Statement of Account
Step 1: Copy Program to Company Code: T.Code OB78

Select the line item “SAP06 – Account Statement”
Click “Copy as”
Company Code = – Click Save
Step 2: Request for correspondence: T.Code FB12
Company Code = - Click Enter

Double Click “SAP06 – Account Statement”
Vendor =
Postings from =
Postings to = – Click Enter
Step 3: Maintain correspondence: T.Code F.64
Correspondence = SAP06
Company code = -- Execute
Double click on Line item,
Output device = LP01
Click continue and See the document.
Advance payments (Down payments)
Step 1: Creation of GL A/c 200150 - Advance to Vendors A/c as Special G/L-FS00
Check up the list of Account Groups and identify Account Group under which we have to
create this GL Master and choose the GL Account Number - T.Code - OBD4
Path: Accounting→ Financial Accounting → General Ledger →Master Records→

Individual Processing → Centrally - T.Code - FS00
GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =
Account Currency =
Recon. A/c for a/c type = Vendors

O Line item display
Sort Key =
Field Status Group = Click on "Save"
Step 2: Associate Sundry Creditors with Advance to Vendors A/c
Path: SPRO – Financial Accounting – A/cs Receivable & A/cs Payable – Business
Transactions – Down payment made – Define alternative reconciliation A/c for down
payments – T.Code OBYR
Double Click “Down payments on Current Assets”

Chart of Accounts = Click Enter
Reconciliation Account = 100505 (Sundry Creditors)
Special GL A/c = 200150 (Advance to Vendors A/c) Click Save.
Step 5: Advance payment posting – T.Code F-48

Account = (Vendor Number)

Special GL Indicator =A "Enter"
Bank A/c =
Business Area =
Amount =
Text =
Amount =
Business Area =
Text =
Menu, Document, Simulate and Save.
Step 6: Check party A/c (Vendor line item balance display) – T.Code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Layout = 1 SAP (Standard)

Click on "Execute" Icon and observe the Document Status.

=

Amount =
Business Area =
Text =
Posting key =
Account =
Amount
Business Area =
Text =
Menu, Document. Simulate and Save.
Step 8: Transfer Advance from Special GL to Normal by clearing Special GL A/c – F-54

Account = (Vendor Number) "Enter"

Text =
Click "Process down payments" button.
Transfer posting = Click Save.
Step 7: Check party A/c – T.Code FBL1N

Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Step 8: Clearing of normal item – T.Code F-44

Account = Vendor Account Number
Click “Process open items”
Double click both the line items. Click Save.
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
AUTOMATIC PAYMENT PROGRAM
Step 1: Set up payment method per country for payment transactions
Path: SPRO – Financial Accounting – Accounts Receivable & Accounts Payable –

Business Transactions – Outgoing payments – Automatic outgoing payments – Payment
method / Bank selection for payment program – Set up payment methods per country for
payment transactions
Click “Position”, give Country = IN. If country “India” is set up already, you don’t have
to make any inclusions here. If you don’t have IN country line item,
Click New entries,
Country = IN,
Payment method = C (for check payments)
Description = Payment method for India
Payment method for

Select “Outgoing payment”
Payment method classification

Select “Check”
Posting details
Document type for payment = KZ
Clearing document = KZ
Payment medium program = RFFOUS_C Click Save
Double Click, Currencies allowed Folder.

Click, “Add New Entries”
Type “INR” Click Save
Step 2: Set up payment methods per Company Code for payment transactions
Path: Same.

Payment method =C
Minimum Amount = 100

Maximum Amount = 999999999
Grouping of items:
Select “Payment for marked item”
Select “Payment per due day”
Click “Form data” button

Form for the payment transfer medium = F110_PRENUM_CHCK
Drawer on the form

“Company Code” Click Save
Step 3: Set up all Company Codes for payment transactions
Path: Same.
Click “New entries”,
Company Code =
Control data:
Sending company code =
Select “Separate payment per Business area”
Cash discount and tolerances:

Select “Maximum Cash discount” Click Save
Step 4: Set up paying company codes for payment transactions
Path: Same.
Click “New entries”

Minimum amount for incoming payment = 100
Minimum amount for outgoing payment = 100
Click “Forms” button

Form for the payment advice = F110_D_AVIS
Click “Sender details” button

Text Id = ST (Standard Text)
Text elements:
Letter Header = F_0001_HEADER
Footer Text = F_0001_FOOTER
Signature text = (Leave it Blank)
Sender = F_0001_SENDER
GL A/c Number =
Company Code =
Check up whether “Relevant to cash flow” is selected or not.
Step 6: Creation of House Bank and assign GL A/c Number in House Bank
Company Code = Click Enter

House Bank =
Bank country = IN,
Bank key =
Save.
Bank name = – Enter Click Save

Account ID =
Description =
Bank A/c Number =
GL A/c Number =
Currency = INR Click Save.

Payments

House Bank =
Account ID =
Lot Number =
Check Number =
To =
Short Info =
Purchase date = Click Enter and Save
Step 8: Set up Bank determination for payment transactions

method / Bank selection for payment program – Set up Bank determination for payment
transactions
Click “Position” button,
Select the line item “ ”,
Double Click “Ranking Order” folder,
Payment method =C
Currency = INR
Rank Order =1
House Bank = Click Save
Select the line item.
Double Click “Bank Accounts”,
House Bank =
Payment method =C
Currency = INR
Account ID =
Bank Sub account = Click Save
Double Click “Available amounts”
House Bank =
Account Id =
Days = 999 (For normal payments it should be given 999, For
Bills of Exchange – actual duration)
Currency = INR
Available for outgoing payments =
Click Save.
Step 9: Assign payment method in Vendor Account
Path: Accounting – Financial Accounting – Accounts Payable – Master records –

Maintain Centrally – Change - T.Code XK02
company code =
Vendor A/c Number = Give your Vendor A/c Number for whom you are processing
Payments (Repeat this process for all the vendors)
Select “Payment transaction” under Company Code Data group – Click Enter
Payment terms = 0001
Select “Check double invoice”
Payment method =C Click Save
Step 10: Invoice posting – T.Code F-43

Amount =
Business Area =
Payment terms =
Text =

Amount =
Business Area =
Text =
Post one purchase invoice. Don’t process payment for this invoice manually. Check up
whether this document is shown as an open item using FBL1N.
Step 11: Execution of Automatic Payment Program - T.Code F110
Path: Accounting – Financial Accounting – Accounts Payable – Periodic Processing –

Payments
Run date =
Identification =
Select “Parameter” tab

Company Code =
Payment method =C
Next Run date =
Vendor = Give your Vendor A/c Numbers
Select “Additional Log” tab

Select “Due date check”
Select “Payment method Selection in all cases”
Click Save
Go back,
Status shows “Parameters have been entered”.
Click “Schedule proposal” button

Start date =
Select “Start immediately”
Target Computer = Give your Server name (Press F4 key to find and insert the name)
Enter
Status shows “Proposal scheduled”
Enter
Status shows “Proposal has been created”
Select “Edit proposal” button

Enter
Double Click line item
Double Click again
Block payment, if you want.
Select “Reallocate” to change Bank A/c etc. Enter and Click Save.
Click Go back twice, come to Proposal screen.

Click “Payment run” button. Enter
Go to “Print out/Data medium” tab

RFFOUS_C = (the identification you have given in the first screen)
Click “Maintain Variants” button,
Click “Continue”, Enter
Program run date =
Identification feature = (the identification you have given in the first
screen)
Business Area =
House Bank =
A/c Id =
Check Lot Number =1
Select “Print Checks”

Printer = LP01
Select “Print immediately”
Select “Print payment advice notes”

Printer = LP01
Select “Print payment summary”

Printer = LP01
Number of sample print outs = 0

Select “Do not void any checks”
Click “Attributes” button

Desc = (Give your Identification) Click Save
Click “Back arrow” Save again.
Click “Back arrow”

Select “Print out button”
Job Name = (Identification in the place of question mark)
Enter.
Step 12: To see checks
Path: System – Services – Output control --------- Execute
Select “Spool Number”

Click “Display contents”
Last step: Display Check register

Paying company code =
House Bank = Execute
Verify whether the Invoice is paid (FBL1N) and Vendor A/c (FS00) is updated.
Terms of Payment - Cash Discount
Step 1: Maintenance of terms of payment
Path: SPRO - Financial Accounting - Accounts Receivable and Accounts Payable

-Business Transactions - Incoming Invoices/Credit Memos - Maintain terms of payment
Click "New entries"

Payment terms =
Sales Text = 20 days-3%; 30 days-2%; 45 days due
Account type:
Select "Vendor"
Select "Customer"
Default baseline date:

Select "No default"
Payment terms:
Term Percentage No. of days

1 3 20
2 2 30
3 45 Click Save
Step 2: Creation of G/L Account - "Cash discount" - T.Code FSOO
Path: Accounting → Financial Accounting → General Ledger →Master Records →
Individual Processing → Centrally - T.Code - FSOO
GL AccountNumber =
Company Code =
Account Group =
O . Balance Sheet Account
Short Text =
Long Text =
Account Currency =
Select "Only balances in local Currency'
Select "Line item display"
Sort Key =
Field Status Group = Click Save
Step 3: Assignment of Cash Discount A/c for automatic postings — T.Code OBXU
Chart of Accounts = ---- Enter
Click on "Save"
Account Number =
Save.
Step 4: Purchase invoice posting - T.Code F-43


Amount =
Payment terms =
Text =
Posting key =
A/c Number =
Amount =
Business Area =
Text =
Step 5: Outgoing payment - T.Code F-53
Posting date = Period = Currency=
Bank data:
Account
=
Business Area =
Amount =
Text =
Open item selection:
Account =
Click "Process open items"
Menu, Document and Simulate
Double Click on Blue line item,
Text =
Click on “save”
Purchase Returns (Vendor Credit Memo)
Step 1: Define Number ranges for document type KG - T.Code OBA7
Path: SPRO - Financial Accounting - Financial Accounting Global Settings - Document -

Document Header - Define document types
Click "Position" button, give "KG", Select "KG-Vendor Credit Memo"

Select "details" button,
Note that the Number Range for KG document type is also "17" which has already been
defined for KA earlier. No need to create again.
Step 2: Posting of Purchase Returns document - T.Code F-41
Path: Accounting - Financial Accounting - Accounts Payable - Document entry –

Credit Memo - General
Note the document type = KG, Posting key = 21.

Amount = Business Area =
Text = Purchase return document
Posting Key = 50. Account = Enter,

Amount = *, Business Area =
Text = +
ACCOUNTS PAYABLE
Step 1: Creation of Vendor Account Groups
Path: SPRO – Financial Accounting – Accounts Receivable and Accounts Payable –

Vendor Accounts – Master data – Preparations for creation of Master data – Define A/c
Groups with Screen Layout (Vendors)

Account Group =
Name =
Double Click on “Company Code data”

Double Click on “Account Management”
Make “Reconciliation Account” as “Required entry” Click on Save.
Step 2: Creation of number ranges for Vendor accounts – T.Code XKN1
Click “Change intervals” button

Click “Insert intervals” button
No =
From Number =
To Number = Click Enter and Click on Save.
Step 3: Assign number ranges to Vendor Account Groups

Click on “Position” button
Number range = Click on Save
Step 4: Define tolerance groups for Vendors
Path: SPRO  Financial Accounting  Accounts Receivable & Accounts Payable 

Business Transactions  Outgoing Payments  Manual outgoing payments  Define
tolerances (Vendors)

Company Code =
Tolerance group =
Text = Click Save
Step 5: Creation of two GL Accounts – T.Code FS00
Step: Creation of Inventory of Raw Material Account

GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =
Account Currency =
Line item display
Sort Key =
Step: Creation of Sundry Creditors Account (As Reconciliation Account)

GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =

Account Currency =
Note: “Only balances in local currency” should not be selected for Reconciliation A/cs
Reconciliation Account
for Account type =
Line item display
Sort Key =
Step 6: Creation of Vendor Master
Path: Accounting  Financial Accounting  Accounts Payable  Master Records 

Maintain centrally  Create – T.Code XK01
Company Code =
Title =
Name =
Country =

Reconciliation Account =
Sort Key =
Cash Management Group =
Payment terms =
Select “Check Double Invoice” Click Save
Other relevant transaction codes for vendor master records.
Change Vendor Master Record - XK02

Display Vendor Master Record - XK03
Display change made to Vendor Master Record - XK04
Block and UN block Vendor Master Record - XK05
Flag Vendor Master Record for deletion - XK06
Step 7: Define document types and number ranges – T.Code - OBA7
Vendor Document types:

KR - Vendor Invoice (Purchase Invoice) (Number range – 19)
KZ - Vendor Payment (Number range – 15)
KA - Vendor Document (Number range – 17)
Click on Position, Document type = KR “Enter”,

Select “KR-Vendor Invoice” line and click on “Details” icon
And observe Number range = 19 in “Properties” (i.e. Serial Number of the number range)
Company Code =

Click on Position, Document type = KZ “Enter”,

Select “KZ-Vendor Payment” line and click on “Details” icon
and observe Number range = 15 in “Properties” (i.e. Serial Number of the number range)

Company Code =


Click on Position, Document type = KA “Enter”,
Select “KA-Vendor Document” line and click on “Details” icon
and observe Number range = 17 “Properties” (i.e. Serial Number of the number range)

Company Code =

Step 8: Posting of Purchase invoice – T.Code F-43

Amount =
Business Area =
Payment terms =
Text =
Amount =
Business Area =
Text =

Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Step 10: Display Vendor Account Balance T.Code - FK10N
Vendor Number =
Company code =
Fiscal year = click on “execute”
Double click on the month totals to see the details of transactions posted
Step 11: Display the balance in “sundry creditors” Reconciliation Account T.Code
FS10N
GL account =
Company code =
Fiscal year =
Business area = click on “execute”
Double click on the month totals to see the details of the transactions posted. Observe the
effect of sort key.
Step 12: Posting of outgoing payment – T.Code - F-53

Bank Data:
Amount =
Text =

Observe Amount entered, Amount assigned and Not assigned fields.
Against which we want to post outgoing payment. Ensure “Not Assigned” field becomes
zero. Click on “Save” to post the document.
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
PART PAYMENTS
There are two methods to deal with the part payments in SAP. They are
1. partial payment method
2. residual payment method
Partial payment method: under this method the system displays both the amount of the
invoice and part payments made as open items. When the total of the part payments made
is equal to the amount of the invoice, the part payments are cleared against the invoice
amount.
Procedure:
Step1: posting of the purchase invoice T.code. F-43

Amount =
Business Area =
Payment terms =
Text =
Amount =
Business Area =
Text =
Step2: posting of part payment T.code F-53

Bank Data:
Amount =
Text =


amount” column
Against the invoice document number.. Click on “save”
Step3: display the line items of vendor T.Code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
items
Step4: post the remaining outgoing part payment T.code F-53

Bank Data:
Amount =
Text =

Click on “Process Open items” button.

amount column” against the invoice document number. Click
on “save”
Step5: display vendor line items T.Code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
items
STEP 6: clearing of part payments against the invoice. T.Code F-44
Account = Clearing date = period =

Company code = currency =
Click on “process open items”
Double click on all the line items.
Step7: vendor line item display. T.code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Residual payment method:
Under this method only the remaining amount is shown as open item. For this, the system
clears the total amount of invoice (vendor is debited with the total amount of the invoice)
and the system creates another line item for the remaining amount (vendor is again
credited with the remaining amount of the invoice).
Procedure
Step1: post the purchase invoice in F-43

Amount =
Business Area =
Payment terms =
Text =
Amount =
Business Area =
Text =
Step2: post the part payment in F-53

Bank Data:
Amount =
Text =

Click on “Process Open items” button. Click on “Residual items” button

Double click on “net amount” column and “residual items” column
Click on “save”
Double click on the blue line item
Text =
Step3: Display vendor line items FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Click on “Execute” Icon and observe that only the remaining amount is shown as open
items
HOUSE BANKS

GL A/c Number =
Company Code =

Select “Relevant to Cash flow” Click Save
Step 2: Creation of House Bank and assignment of GL A/c Number in House Bank
Company Code = Enter,

House Bank =
Bank country = IN,

Bank key = Click Save
Bank name = Enter Click Save

Account ID =
Description =
Bank A/c Number =

GL A/c Number =
Currency = INR Click Save

Payments

House Bank =
Account ID =
Lot Number =
Check Number =
To =
Short Info =
Purchase = Click Save.

Document date = Type = Company Code -
Amount =
Business Area =
Payment terms =
Text =
Amount =
Business Area =
Text =
Step 5: Payment of invoice using Bank Account - T.Code F-53

Bank Data:
Amount =
Text =

Click on "Process Open items" button
Observe Amount entered, Amount assigned and not assigned fields.
against which we want to post outgoing payment. Ensure "Not Assigned" field becomes
zero. Click on "Save" to post the document.
Step 6: Manual check updation – T.Code FCH 5
Payment document Number =

Fiscal Year =
House Bank =
Account ID =
Check Number = Click Save
Step 7: Display Check register – T.Code FCHN

House Bank =
Account ID = Click Execute
Step 8: Check encashment date updation – T.Code FCH6

House Bank =
Account ID =
Check Number = Click Enter
Check encashment = Click Save
Display Check Register – FCHN and see the check encashment date in the Register.
Step 9: Unused checks cancellation – T.Code FCH3

House Bank =
Account ID =
Check Number =
Void reason code = Click Void button
Step 10: Creation of Void reason – T.Code FCHV

Reason =
Void Reason Code =
Step11: post the rent payment using the bank a/c. f-02
Step12: update the check register in FCH5
Step 13: Issued checks cancellation – T.Code FCH8

House Bank =
Account ID =
Check Number =
Void reason code =
Reversal reason = Click “Cancel payment”
Correspondence / Party Statement of Account
Step 1: Copy Program to Company Code: T.Code OB78

Select the line item “SAP06 – Account Statement”
Click “Copy as”
Company Code = – Click Save
Step 2: Request for correspondence: T.Code FB12
Company Code = - Click Enter

Double Click “SAP06 – Account Statement”
Vendor =
Postings from =
Postings to = – Click Enter
Step 3: Maintain correspondence: T.Code F.64
Correspondence = SAP06
Company code = -- Execute
Double click on Line item,
Output device = LP01
Click continue and See the document.
Advance payments (Down payments)
Step 1: Creation of GL A/c 200150 - Advance to Vendors A/c as Special G/L-FS00

Path: Accounting→ Financial Accounting → General Ledger →Master Records→

Individual Processing → Centrally - T.Code - FS00
GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =
Account Currency =
Recon. A/c for a/c type = Vendors
O Line item display

Sort Key =
Field Status Group = Click on "Save"
Step 2: Associate Sundry Creditors with Advance to Vendors A/c
Path: SPRO – Financial Accounting – A/cs Receivable & A/cs Payable – Business
Transactions – Down payment made – Define alternative reconciliation A/c for down
payments – T.Code OBYR
Double Click “Down payments on Current Assets”

Chart of Accounts = Click Enter
Reconciliation Account = 100505 (Sundry Creditors)
Special GL A/c = 200150 (Advance to Vendors A/c) Click Save.
Step 5: Advance payment posting – T.Code F-48

Account = (Vendor Number)
Special GL Indicator =A "Enter"
Bank A/c =
Business Area =
Amount =
Text =
Amount =
Business Area =
Text =
Step 6: Check party A/c (Vendor line item balance display) – T.Code FBL1N
Vendor Account =
Company Code =
Select O Open Items

Open at key date =

=

Amount =
Business Area =
Text =
Posting key =
Account =
Amount
Business Area =
Text =
Menu, Document. Simulate and Save.
Step 8: Transfer Advance from Special GL to Normal by clearing Special GL A/c – F-54

Account = (Vendor Number) "Enter"

Text =
Click "Process down payments" button.
Transfer posting = Click Save.

Vendor Account =
Company Code =
Select O Open Items

Open at key date =
Step 8: Clearing of normal item – T.Code F-44
Account = Vendor Account Number

Click “Process open items”
Double click both the line items. Click Save.
Vendor Account =
Company Code =
Select O Open Items

Open at key date =
AUTOMATIC PAYMENT PROGRAM

Step 1: Set up payment method per country for payment transactions

method / Bank selection for payment program – Set up payment methods per country for
payment transactions
Click “Position”, give Country = IN. If country “India” is set up already, you don’t have
to make any inclusions here. If you don’t have IN country line item,
Click New entries,
Country = IN,
Payment method = C (for check payments)
Description = Payment method for India
Payment method for

Select “Outgoing payment”
Payment method classification

Select “Check”
Posting details
Document type for payment = KZ
Clearing document = KZ
Payment medium program = RFFOUS_C Click Save
Double Click, Currencies allowed Folder.

Click, “Add New Entries”
Type “INR” Click Save
Step 2: Set up payment methods per Company Code for payment transactions
Path: Same.

Payment method =C
Minimum Amount = 100

Maximum Amount = 999999999
Grouping of items:
Select “Payment for marked item”
Select “Payment per due day”
Click “Form data” button

Form for the payment transfer medium = F110_PRENUM_CHCK
Drawer on the form

“Company Code” Click Save
Step 3: Set up all Company Codes for payment transactions
Path: Same.
Company Code =
Control data:
Sending company code =
Select “Separate payment per Business area”
Cash discount and tolerances:

Select “Maximum Cash discount” Click Save
Step 4: Set up paying company codes for payment transactions
Path: Same.
Click “New entries”

Minimum amount for incoming payment = 100
Minimum amount for outgoing payment = 100
Click “Forms” button

Form for the payment advice = F110_D_AVIS
Click “Sender details” button

Text Id = ST (Standard Text)
Text elements:
Letter Header = F_0001_HEADER
Footer Text = F_0001_FOOTER
Signature text = (Leave it Blank)
Sender = F_0001_SENDER
GL A/c Number =
Company Code =
Check up whether “Relevant to cash flow” is selected or not.
Step 6: Creation of House Bank and assign GL A/c Number in House Bank
Company Code = Click Enter

House Bank =
Bank country = IN,
Bank key =
Save.
Bank name = – Enter Click Save

Account ID =
Description =
Bank A/c Number =
GL A/c Number =
Currency = INR Click Save.

Payments

House Bank =
Account ID =
Lot Number =
Check Number =
To =
Short Info =
Purchase date = Click Enter and Save
Step 8: Set up Bank determination for payment transactions

method / Bank selection for payment program – Set up Bank determination for payment
transactions
Click “Position” button,
Select the line item “ ”,
Double Click “Ranking Order” folder,
Payment method =C
Currency = INR
Rank Order =1
House Bank = Click Save
Select the line item.
Double Click “Bank Accounts”,

House Bank =
Payment method =C
Currency = INR
Account ID =
Bank Sub account = Click Save
Double Click “Available amounts”
House Bank =
Account Id =
Days = 999 (For normal payments it should be given 999, For
Bills of Exchange – actual duration)
Currency = INR
Available for outgoing payments =
Click Save.
Step 9: Assign payment method in Vendor Account

Path: Accounting – Financial Accounting – Accounts Payable – Master records –
Maintain Centrally – Change - T.Code XK02
company code =
Vendor A/c Number = Give your Vendor A/c Number for whom you are processing
Payments (Repeat this process for all the vendors)
Select “Payment transaction” under Company Code Data group – Click Enter
Payment terms = 0001
Select “Check double invoice”
Payment method =C Click Save
Step 10: Invoice posting – T.Code F-43

Amount =
Business Area =
Payment terms =
Text =
Amount =
Business Area =
Text =
Post one purchase invoice. Don’t process payment for this invoice manually. Check up
whether this document is shown as an open item using FBL1N.
Step 11: Execution of Automatic Payment Program - T.Code F110
Path: Accounting – Financial Accounting – Accounts Payable – Periodic Processing –

Payments
Run date =
Identification =
Select “Parameter” tab

Company Code =
Payment method =C
Next Run date =
Select “Additional Log” tab

Select “Due date check”
Select “Payment method Selection in all cases”
Click Save
Go back,
Status shows “Parameters have been entered”.
Click “Schedule proposal” button

Start date =
Select “Start immediately”
Target Computer = Give your Server name (Press F4 key to find and insert the name)
Enter
Status shows “Proposal scheduled”
Enter
Status shows “Proposal has been created”
Select “Edit proposal” button
Enter
Double Click line item
Double Click again
Block payment, if you want.
Select “Reallocate” to change Bank A/c etc. Enter and Click Save.
Click Go back twice, come to Proposal screen.

Click “Payment run” button. Enter
Go to “Print out/Data medium” tab

RFFOUS_C = (the identification you have given in the first screen)
Click “Maintain Variants” button,
Click “Continue”, Enter
Program run date =
Identification feature = (the identification you have given in the first
screen)
Business Area =
House Bank =
A/c Id =
Check Lot Number =1
Select “Print Checks”
Printer = LP01
Select “Print payment advice notes”

Printer = LP01
Select “Print payment summary”

Printer = LP01
Number of sample print outs = 0

Select “Do not void any checks”
Click “Attributes” button

Desc = (Give your Identification) Click Save
Click “Back arrow” Save again.
Click “Back arrow”

Select “Print out button”
Job Name = (Identification in the place of question mark)
Enter.
Step 12: To see checks
Path: System – Services – Output control --------- Execute
Select “Spool Number”

Click “Display contents”
Last step: Display Check register

Paying company code =
House Bank = Execute
Verify whether the Invoice is paid (FBL1N) and Vendor A/c (FS00) is updated.
Terms of Payment - Cash Discount
Step 1: Maintenance of terms of payment
Path: SPRO - Financial Accounting - Accounts Receivable and Accounts Payable

-Business Transactions - Incoming Invoices/Credit Memos - Maintain terms of payment
Click "New entries"

Payment terms =
Sales Text = 20 days-3%; 30 days-2%; 45 days due
Account type:
Select "Vendor"
Select "Customer"
Default baseline date:

Select "No default"
Payment terms:
Term Percentage No. of days

1 3 20
2 2 30
3 45 Click Save
Step 2: Creation of G/L Account - "Cash discount" - T.Code FSOO
Path: Accounting → Financial Accounting → General Ledger →Master Records →

Individual Processing → Centrally - T.Code - FSOO
GL AccountNumber =
Company Code =
Account Group =
O . Balance Sheet Account
Short Text =
Long Text =
Account Currency =
Select "Only balances in local Currency'
Select "Line item display"
Sort Key =
Field Status Group = Click Save
Step 3: Assignment of Cash Discount A/c for automatic postings — T.Code OBXU
Chart of Accounts = ---- Enter
Click on "Save"
Account Number =
Save.
Step 4: Purchase invoice posting - T.Code F-43


Amount =
Payment terms =
Text =
Posting key =
A/c Number =
Amount =
Business Area =
Text =
Step 5: Outgoing payment - T.Code F-53
Posting date = Period = Currency=
Bank data:
Account
=
Business Area =
Amount =
Text =
Open item selection:
Account =
Click "Process open items"
Menu, Document and Simulate
Double Click on Blue line item,
Text =
Click on “save”
Purchase Returns (Vendor Credit Memo)
Step 1: Define Number ranges for document type KG - T.Code OBA7
Path: SPRO - Financial Accounting - Financial Accounting Global Settings - Document -

Document Header - Define document types
Click "Position" button, give "KG", Select "KG-Vendor Credit Memo"

Select "details" button,
Note that the Number Range for KG document type is also "17" which has already been
defined for KA earlier. No need to create again.
Step 2: Posting of Purchase Returns document - T.Code F-41
Path: Accounting - Financial Accounting - Accounts Payable - Document entry –

Credit Memo - General

Note the document type = KG, Posting key = 21.

Amount = Business Area =
Text = Purchase return document
Posting Key = 50. Account = Enter,

Amount = *, Business Area =
Text = +
ASSET ACCOUNTING
Step1: copy reference chart of depreciation/depreciation areas
Path: SPRO- financial accounting – asset accounting – organizational structures – copy

reference chart of depreciation /depreciation area – t.code EC08
Double click “copy reference chart of depreciation”
Go to menu, organizational objects, copy organizational object
From chart of depreciation = ODE – sample chart of depreciation – Germany

To chart of depreciation = enter.
Click on back arrow; double click on “specify description of chart of depreciation”

Click on “position” chart of depreciation = click on enter
Description = click on save
Click on back arrow, double click on “copy /delete depreciation areas”
Chart of depreciation = enter
Go to menu, edit, selections, select all, deselect “01-book depreciation” Go to
menu, edit, delete, keep click enter till all the lines are deleted. Click save Note.
It may not allow to delete tax and consolidation areas.
Sstep2: creation of 0% tax codes for sales and purchased
Path: spro – financial accounting – financial accounting global settings – tax on

sales/purchases – calculation – define tax codes for sales and purchases t.code. FTXP
Country = IN click on enter
Tax code =V0 click on enter

Tax code = 0% input tax
Tax type =V (input tax) click on enter
Input tax =0
Out put tax =click on “deactivate line” click on save.
Tax code =A0 click enter

Tax code = 0% out put tax
Tax type =A (output tax) click on enter
Output tax =0
Input tax = click on “deactivate line” click on save
Step 3: assign tax codes for non taxable transactions.
Path: sprp – financial accounting – financial accounting global settings – tax on sales
/purchases – posting – assign tax codes for non taxable transactions t.code OBCL
Click on “position” button, company code = click on enter

Input tax = V0
Output tax =A0 click on save.
Step4: assign chart of depreciation to company code.

Path: spro – financial accounting – asset accounting – organizational structures – assign
chart of depreciation to company code - t.code OAOB
Click on “position” button company code = click on enter Chart

of depreciation = click on save.
Sstep5: specify account determination
Path: spro – financial accounting – asset accounting – organizational structures – asset

classes – specify account determination.
Check the availability of the following asset classes else create them by clicking on “new
entries”
10000 land (real estate and similar rights)

11000 Buildings
20000 Plant and machinery (technical assets and machines)
30000 furniture and fixtures
31000 vehicles
40000 assets under construction (AuC)
Step6: create screen lay out rules
Path: same as above
Check the availability of the following screen lay out rules; else create them by clicking
on “copy as” .copy from one relevant rule
1000,1100,2000,3000,3100, and 4000
Step7: define number ranges intervals for asset master records t.code AS08
Path: same as above
Company code= click on enter

Click on “change intervals” button, click on “insert intervals” button, click on enter
No. From number To number
1 1 100000 click “insert” and similarly enter others

2 100001 200000
3 200001 300000
4 300001 400000
5 400001 500000
6 500001 600000 click on save.
Step8: creation of asset classes – t.code OAOA
Path: same as above

Asset class = land
A/C determination =10000
Screen lay out rule =1000
Number range =01
Select “include asset” under inventory data.
Select “no AuC or summary management of AUC” click on save
Click on “next entry”
Asset class = -buildings

Number range =02
Asset class = -plant and machinery

Number range =03
Asset class = - Furniture and fixtures

Number range =04
Asset class = -Vehicles

Number range =05
Asset class = - assets under construction

Number range =06
Note: deselect “include asset” under inventory data
Select “line item settlement. Click on save
Step9: creation of GL accounts t.code FS00
1. GL Account no =200000
Company code =
A/C group = fixed assets
Select “balance sheet item”
Short text/long text = Land
Go to “control data tab

Deselect “only balances in local currency”
Reconciliation account for account type= Assets
Select “line item display”
Sort key =018(asset number)
Field status group = G067 click on save.
2. GL account number =200005

Company code =
Click on “with template”
GL account number =200000
Short/long text = buildings a/c click on save

Company code =
Company code = click on enter Short/long
text = plant and machinery/c click on save

Company code =
Short/long text = furniture and fixtures a/c click on save
5 GL account number =200020

Company code =
Short/long text = vehicles a/c click on save

Company code =
Short/long text = capital work in progress a/c click on save

Company code =
Account group =
Short/long text = acc dep. Buildings click on save

Company code =
Short/long text = acc dep. Plant and machinery click on save

Company code =
Short/long text = acc dep. On furniture a/c click on save

Company code =
Short/long text = acc dep. vehicles click on save
11. GL Account number =300100

Company code =
A/C group =
Select “p and l account item”
Short/long text =sale of asset a/c
Go to “control data” tab
Select “only balances in local currency”
Select “line item display”
Sort key =018(asset number)
Go to “create/bank/interest” tab
Field status group =G052 click on save.

Company code =
GL Account number =300100
Short/long text =profit on sale of asset a/c
Field status group =G001 click on save

Company code =
Account group = Administration cost
Short/long text =loss on sale of asset a/c click on save

Company code =
Short/long text =loss due scrapping a/c click on save
Company code =
Account group = Depreciation
Short/long text =profit on sale of asset a/c
Step10: assignment of accounts for automatic postings.
Path: spro – financial accounting- asset accounting – integration with general ledger –
assign GL account t.code AO90
Select “ chart of accounts”

Double click “account determination”
Select “10000 – land” line
Double click “balance sheet accounts”
Acquisition: Acquis.and production costs =200000(land a/c)
Loss made on asset retirement w/o revenue =400303(loss due to scrapping a/c)
Clearing account for revenue from asset sale =300100(sale of asset a/c)
Gain from asset sale =300101(profit on sale of asset a/c)
Loss from asset sale =400302(loss on sale of asset a/c) Click
on save and go back twice,
Select “11000 – Buildings” line

Double click “balance sheet accounts”
Acquisition: Acquis.and production costs =200005(buildings a/c)
Loss made on asset retirement w/o revenue =400303(loss due to scrapping a/c)
Clearing account for revenue from asset sale =300100(sale of asset a/c)
Gain from asset sale =300101(profit on sale of asset a/c) Loss
from asset sale =400302(loss on sale of asset a/c)
Click on save and double click on “depreciation”

Acc. Dep. A/C for ordinary depreciation =100200(Accm.dep. – bldgs a/c) Expense
A/C for ordinary depreciation =400500(depreciation a/c)
Click on save and go back twice, assign accounts for all the remaining asset classes in
the same way.
Step11: define multilevel methods - t.code. AFAMS

Multilevel method =
Validity start =from ordinary depreciation start date click on save
Double click on “levels”, click on “new entries”
Acquisition year =9999
Years =999
No of periods =12
Base value =01(acquisition value)
Percentage = click on save.
Click on “back arrow” twice, click on “next entry” button
Multilevel method =
Validity start =from ordinary depreciation start date click on save
Double click on “levels”, click on “new entries”

Acquisition year =9999
Years =999
No of periods =12
Base value =24((net book value)
Percentage = click on save.
Step 12: Maintain period control methods – t.code AFAMP
Period control method =

Description =
Acq =
Add =
Ret =
Transfer = click on save.
Step13: maintain depreciation key - t.code AFAMA.
Click “new entries”, depreciation key=

Select “period control according to fiscal years”
Select “depreciation to the day” save
Double click “assignment of calculation methods”
Depreciation type =ordinary depreciation
Phase =from the start of depreciation
Base method =
Multilevel method =
Class = straight line depreciation save Click

“back arrow” 4 times, select “ “, (depreciation key) Click
on “activate” and save.
Click “new entries”, depreciation key=
Select “period control according to fiscal years”
Select “depreciation to the day” click on save.
Double click “assignment of calculation methods”

Depreciation type =ordinary depreciation
Phase =from the start of depreciation
Base method =
Multilevel method =
Class = straight line depreciation save Click

“back arrow” 4 times, select “ “, (depreciation key) Click
on “activate” and save.
Class = declining balances method click on save

Click “back arrow” 4 times, select “ “, click “activate” click on save.
Step 14: Determine the depreciation areas in the asset class.
Path: spro – financial accounting – asset accounting – valuation – determine depreciation

areas in the asset class – t.code OAYZ
Select your “land”, double click “depreciation areas” Deselect

“deactivation” check box for “01-book depreciation” Layout
=2000 click on save.
Repeat the above step for all the other asset classes
Step 15: specify document type for posting depreciation and number ranges for document
type.
Path: spro – financial accounting – asset accounting – integration with GL – post

depreciation to the GL – specify document type for posting depreciation Double
click “define document types” t.code OBA7
Click on position button, document type =AF click on enter

Select “AF – depreciation postings”, click on details button,
Click on “number ranges information”
Company code= click on “change intervals” button
Click n “insert intervals” button
No. Year From To ext

Step16: specify intervals and posting rules t.code OAYR
Path: same as above
Select your company code line; double click “posting rules”

Select “01 –book depreciation”, click on “details” button Select
“monthly posting”, click on save.
Step17: specify rounding off net book value and /or depreciation
Path: spr0 – financial accounting – asset accounting – valuation – amount specifications
(Company code/depreciation area) – Specify rounding off net book value and / or
depreciation – t.code OAYO
Select your company code line, double click “rounding specifications”
Select “01 – book depreciation” , select “details” button
Select “automatically calculated depreciation”
Select “round to nearest whole” click on save.
Step18: define screen layout for asset master data.
Path: spro – financial accounting – asset accounting – master data – screen layout –
define screen layout for asset master data.
Double click “define screen layout for asset master data”

Select “1000 land” double click “logical field groups”
Select “2-posting information” double click “field group rules”
Select “capitalization date” as required entry” (for main no.,sub no., and copy) click save.
Double click on “back arrow”, select “3-time dependent data”
Double click “field group rules”
Select “business area” as “required entry” and
Ensure all other fields are marked as optional
Repeat this step for all other asset classes
Step 19: define screen layout for asset depreciation areas – t.code AO21
Path: same as above
Select “2000 – depreciation on asset sub number level”

Double click “field group rules”
Select “depreciation key “as “required entry” for main no, sub no., and copy. click save.
Main asset master record creation

Path: accounting – financial accounting – fixed assets – assets – create – asset t.code
– AS01
Asset class =
Description =
Capitalized on =
Go to “time dependent tab”

Business area =
Go to “depreciation areas” tab

Depreciation key =
Useful life =
Period =
Ord. dep. Start date = click on save.
Sub-asset master creation
Path: accounting – financial accounting – fixed assets – asset – create – subnumber –

asset – t.code AS11
Asset =
Description =
Capitalized on =
Go to “time dependent tab”
Business area =

Depreciation key =
Useful life =
Period =
Ord. dep. Start date = click on save.
Posting of purchase of main asset
Path: accounting – financial accounting – fixed assets – posting – acquisition – external

acquisition – with vendor -.t.code F-90
Document date =
Posting date =
Posting key =31
Account = (vendor number) click on enter
Amount =
Business area =
Text =
Posting key = 70
Account = (asset number) Transaction
type =100(external acquisition) enter.
Amount =
Text =
Go to menu, document, simulate (observe the posting keys and line items) and save.
Posting of purchase of sub-asset.
Path: accounting – financial accounting – fixed assets – posting – acquisition – external

acquisition – with vendor -.t.code F-90
Document date =
Posting date =
Posting key =31
Account = (vendor number) click on enter
Amount =
Business area =
Text =
Posting key = 70
Account = (asset number)
Transaction type =100(external acquisition) enter.
Amount =
Text =
Go to menu, document, simulate (observe the posting keys and line items) and save.
Asset explorer-asset report showing sub asset - wise /year wise-wise values (with
depreciation calculations).
Path: accounting – financial accounting – fixed assets – asset – asset explorer

t.code.AW01N.
Company code =
Asset = (asset no along with the sub number) enter
Observe the asset balance. Double click on “ordinary depreciation” line to verify the
depreciation calculations
Click on “next fiscal year” (right arrow) icon in the “fiscal year” field to see the
depreciation calculation for the coming years.
Observe the asset balance at the end of the next year. Double click on “ordinary
depreciation” line item to verify the depreciation calculations.
Give sub asset number in the “asset” filed to see the asset balance and depreciation
calculated for the sub assets.
Asset report to view all assets as on a date.
Path: accounting – financial accounting – fixed assets – information system – reports on

assets accounting – asset balances – balance lists – asset balances – by business area.
t.code S_ALR_87011965
Company code =
Business area =
Report date =
Depreciation area =01
Sort version =0001
Select “list assets” click on execute.
Depreciation run:
Path: accounting - financial accounting – fixed assets – periodic processing –

depreciation run – execute – t.code AFAB
Company code =
Fiscal year =
Posting period =
Select “planned posting run”
Select “test run” click on “execute”

Click on enter on the message and observe the message.
Go back, deselect “test run”
Go to menu, program, and execute in back ground,
Out put device =LP01 click on enter Click

on “immediate” button, click on save.
To check whether the job is complete or not.

Go to menu, system, services, jobs, job overview
Click “execute”
Select the job line item, click on “spool” button, select the document, Select
“display contents”.
To see the depreciation (automatically posted) document FB03
Give the document number and click on enter.
Sale of asset:
Path: accounting – financial accounting – fixed assets – posting – retirement – retirement

with revenue – with customer
Document date =
Posting date =
Document type =
Posting key =01

Account = (customer number)
Amount =
Business area =
Text =
Posting key =50
Account = (sale of asset account)
Amount =
Business area =
Select “asset retirement”
Text = click on enter.
Asset = (asset number)

Sub number = (asset sub number)
Transaction type =210(retirement with revenue)
Asset value date =
Select “complete retirement” click on continue
Go to menu, document, simulate, and save
Go to menu, document, and display and notice the document.
Transfer of asset:
Path: accounting – financial accounting – fixed assets - posting – transfer – transfer
within company code t.code ABUMN
Asset =
Document date =
Posting date =
Asset value date =
Text =
Transfer to
Select “new asset”

Description = Asset
class =
Click on “master data” button
Business area =
Click on “additional data” button
Capitalized on =
Depreciation key =
Useful life =
Period =
Ord. dep. Start date =
Click on back arrow, click on enter and save
Display the document
Asset scrapping
Path: accounting – financial accounting – fixed assets – posting – retirement – asset

retirement by scrapping – t.code ABAVN
Asset number =
Document date =
Posting date =
Asset value date =
Description = click on save.
Integration of FI with MM
Step 1: Define / Create Plant
Path: SPRO – Enterprise Structure – Definition - Logistics- General – Define, Copy,

Delete, Check Plant
Double Click on “Define plant”

Plant =
Calendar = 01 (Factory Calendar) Click on “Save”
Name =
Country = Click on “Enter”
Step 2: Define / Create Storage location
Path: SPRO – Enterprise Structure – Definition - Material Management – Maintain

Storage location
T.Code OX09
Plant = Click on “Enter”

Storage Location =
Description = Click on “Save”
Select the Line and
Double Click “Addresses of storage location”
No. = 01 Click on “Save”
Name =
Country = Click on “Save”
Step 3: Maintain Purchase Organization
Path: SPRO - Enterprise Structure – Definition – Material Management – Maintain

purchase Organization

Purchase Organization =
Description = Click on “Save”
Step 4: Assignment of Plant to Company Code
Path: SPRO – Enterprise Structure – Assignment – Logistics-General – Assign Plant to

Company Code T.Code OX18

Company code =
Plant = click on “save”
Step 5: Assign Purchase Organization to Company Code
Path: SPRO – Enterprise Structure – Assignment – Material Management – Assign

Purchase Organization to Co. Code T.Code OX01
Purchase organization = click on “enter”
Company code = click on “save”
Step 6: Assign Purchase Organization to Plant
Path: SPRO – Enterprise Structure – Assignment – Material Management – Assign

Purchase Organization to Plant T.Code OX17

Purchase organization =
Plant = click on “save”
Step 7: Creation of Plant parameters
Path: SPRO – Material Management – Consumption based planning – Plant parameters

– Carry out overall maintenance of Plant parameters T.Code OM18
Click on “Copy”
From Plant = 0001
To Plant = Click on “Copy” and Enter.
Step 8: Maintain Posting Periods for Material Management
Path: SPRO – Logistics-General – Material Master – Basic settings – Maintain Co.

Codes for Material Management T.Code OMSY
Click on “Position” button,

Company Code =
Year = Period =
Click on “Save”.
Note: T.Code OMSY is used for opening Posting period for the first time only. For
subsequent opening / closing of posting periods, we need to use T.Code MMPV.
Step 9: Valuation Grouping Code
Path: SPRO – Material Management – Valuation and Account assignment – Account

Determination – Account Determination without wizard – Group together valuation areas
T.Code
OMWD
Click on Position Button
Valuation Area = clikc on “enter”
Valuation Grouping Code = 0001 Click on Save.
Step 10: Purchase Order Tolerance Group
Path: SPRO – Material Management – Purchasing – Purchase order – Set tolerance limit
for price variance
Select “PE” and “SE” tolerance groups of Co.Cd. 0001

Click on “copy” button
Company code = click on “enter”
Company code = click on “enter”
Step 11: GR Tolerance Group – T.Code OMC0
Path: SPRO – Material Management – Inventory Management and Physical inventory –

Goods Receipt – Set Tolerance limits
Select “B1”, “B2” and “VP” Tolerance groups of Co. Cd. 1000
Step 12: Vendor specific Tolerance Group
Path: SPRO – MM – Logistics Invoice verification - Incoming invoice – Configure

Vendor specific Tolerances
Select Co.Cd. 1000

Company code = click on enter and save..
Step 13: Parameters for Invoice verification
Path: SPRO – MM – Logistics Invoice verification – Invoice verification in back ground

– Define automatic status change
Select Co.Cd. 0001

Company code = click on enter and save..
Step 14: Maintain Plant Parameters for Inventory management & physical inventory
Path: SPRO – Material Management – Inventory management & Physical inventory –

Plant Parameters
Select Plant 0001
Click on copy as button
Plant = click on enter and save
Step 15: Default Values of Tax Codes for Invoice verification
Path: SPRO – Material Management – Logistics Invoice verification – Incoming

invoices – Maintain default values for tax codes
Select Co.Cd. 0001

Company code =
Tax code = V0 click on enter and save.
Step 16: Define Attributes for Material Type
Path: SPRO – Logistics-General – Material Master – Basic settings – Material types –

Define Attributes for Material types T.Code: OMS2
Click on “Position”,
Material type = ROH,

Click on enter
Select the ROH line
Double Click on “Quantity/Value Updating”
Click on “Position”,
Valuation Area = (Plant Name), click on enter
Select “Quantity Updating” and “Value updating” Click on “Save”.
Step 17: Maintain AN and ST Tolerance Limits T.Code:OMR6
Select “AN” & “ST” of 1000

Company code = click on enter and save.
Step 18: Creation of Vendor Master Record
Path: SAP Easy Access – Logistics – Material Management – Purchasing – Master data
– Vendor – Centrally – Create T.Code XK01
Company Code =
Account Group =
Purchasing Organization = Click Enter
Title = Company
Name =
Country =

Reconciliation Account = (Sundry Creditors A/c)
Sort Key = 012 (Vendor Number)
Cash Management Group = A1 (Domestic Vendors)

Payment terms = 0001 (Payable immediately due net)
Select “Check Double Invoice”
Click “Next Screen” button,

Order Currency = INR Click Save
Step 19: Creating Material Master Record
Path: SAP Easy Access – Logistics – Material Management – Material Master – Material
– Create – General – Immediately T.Code MM01
Material =
Industry =
Material type = Click on “Select Views”,
Select the following views
Basic Data 1
MRP 1
Purchasing
Accounting 1
Costing 1
Costing 2
Click on “Organizational levels”,

Plant =
Storage location = Click on “Enter”
Material =
Base unit =
Material Group = Click on Enter
Purchasing Group = Click on Enter

MRP Type = ND (No Planning) Click on Enter
Valuation class =
Moving price = Click on Enter
Select “With Quantity Structure” check box Click on Enter
Observe all Fields Click on “Save”.
Step 20: Creation of GL account’s in FI T.Code FS00
1. Creation of inventory of raw material account
GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =
Account Currency =
Line item display
Sort Key =
Field Status Group = G006

Select “post automatically only” click on “save”.
2. Creation of GR/IR clearing account
GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =
Account Currency =
Tax category =*
O select “open item management”
Line item display
Sort Key =

Select “post automatically only”. Clikc on “save”.
3. Creation of Raw material consumption Account

GL Account Number =
Company Code =
Account Group =
Short Text =
Long Text =
Account Currency =
Line item display
Sort Key =

Select post” automatically only” clikc on save
Click on “edit cost element”
Click on enter
Cost element category = 01
Step 21: Creation of Number Ranges T.Code: FBN1
Company code =
Click on “insert interval”
No =
Year =
From no. =
To number =
Click on enter

No =
Year =
From no. =
To number =
Click on enter

No =
Year =
From no. =
To number =
Click on enter
Step 22: Assignment of Accounts for automatic postings (Integration)
Path: SPRO – Financial Accounting – GL Accounting – Business Transactions –

Integration – Material Management – Define Accounts for Material Management
T.Code
OBYC
Or
Path: SPRO – Material Management – Valuation and Account Assignment – Account

determination – Account determination with out wizard – Configure automatic postings
T.Code – OBYC
Double Click on “BSX”,(inventory posting)

Chart of Accounts =
Select “Valuation Class”, Click on “Save”
Valuation Class =
Account =
Click on “Save”. Click on back arrow
Double Click on “WRX”,(GR/IR clearing account)
Click on “Save”
Account =
Click on “Save”. Click on back arrow
Double Click “GBB”, (off setting entry for inventory posting)

Select “Valuation modifier”, “General Modification” and “Valuation Class”
Click on “Save”
Valuation Modification =
General Modifier =
Valuation Class =
Account =
Click on “Save”.
Step 23: Creation of purchase order
Path: SAP Easy Access – Logistics – Material Management – Purchasing – PO – Create

T.Code ME21N
Vendor Number =
Payment terms =
Raw Material =
PO Quantity =
Delivery date =
Net Price =
Currency =
Plant =
Storage Location =
Go to Org. Data tab
Purchase Organization=
Purchase Group =
Company Code =
Click on Enter and Save. Note the PO Number.
To Display Purchase Order, go to T.Code ME23N, Click on “Other Purchase Document”

Icon and give the PO Number.
Step 24: Creation of Goods Receipt T.Code MIGO
Path: SAP Easy Access – Logistics – Material Management – Inv. Management – Goods
Movement – GR for PO
Enter PO Number after “Goods receipt” and “Purchase Order” fields

And Click on “Enter”
Scroll down and Select “Item OK” and Click on “Check” button on the tool bar.
Click on “Post” button.
“Note” the Document Number.
To display MM Document, go to T.Code MB03

Enter the Document Number and Click on “Enter”.
To see the corresponding Accounting Document (created automatically because of

Integration), keep the cursor on the document
And click on “Accounting Document” button in the tool bar and Observe this document:
Inventory Raw Material A/c Dr

To GR/IR Clearing A/c
Step 25: Invoice verification T.Code MIRO
Invoice date =
Amount =
Go to Payment tab,
Baseline date =
In PO Reference tab,
Enter PO Document Number Click Enter
Click on “Save” Note the Document Number,

Go to Menu, Click on Display Document,
Click “Follow on Documents” button and Observe the following document:
GR/IR Clearing A/c Dr

To Vendor a/c
Step 26: Goods issue to Production T.Code MB1A
Path: SAP Easy Access – Logistics – Material Management – Inventory Management –

Goods Movement – Goods issue
Movement type =
Plant =
Storage Location =
Click on “Enter”
G/L Account =
Cost Center =
Material =
Quantity =
Storage Location =
Click on “Save”. Note the Document Number

Go to T.Code MB03, display your document and observe the following Accounting
document:
Raw Material Consumption A/c Dr.

To Inventory of RM A/c
Prerequisites:
Step 1: Define Tax Calculation Procedure for country

Path: SPRO – Financial Accounting – Financial Accounting Global Settings – Tax on
Sales / Purchases – Basic Settings – Check calculation procedure
Double Click on “Define Procedures”

Procedure = ITAX
Description = Tax Procedure for India Click on Save
Select the procedure line “ITAX” and double click “Control Data”
Step Condition Type Description From To Account Key
1 BASB Base Amount
2 MWVS Input Tax 1 1 VST
3 MWAS Output Tax 1 1 MWS Save
Step 2: Assign country to calculation procedure
Path: Same as above

Click on “Position” button, Country = IN - Enter, Procedure = ITAX - Save
Step 3: Define tax codes for Sales and Purchases
Path: SPRO – Financial Accounting – Financial Accounting Global Settings – Tax on

Sales/Purchases – Calculation – Define Tax Codes for Sales and Purchases
T.Code: FTXP
Country = IN Enter, Tax Code = V0 Enter
Tax Code = 0% Input Tax, Tax Type = V (input tax) Enter
Input tax percentage = 0, Output tax percentage = Click on “Deactivate Line” –
Save
Tax Code = A0 Enter

Tax Code = 0% Output Tax, Tax Type = A (Output tax) Enter
Output tax percentage = 0, Input tax percentage = Click on “Deactivate Line” – Save
Step 4: Creation of Tax Payable Account T.Code – FS00
Number = 100510
A/c Group = Current Liabilities
Text = Tax Payable
A/c Currency = INR
Select “Open item management”
Select “Line Item Display”
Sort Key = 001
Field Status Group = G001 Click on Save
Step 5: Assignment of Account for Automatic posting T.Code – OB40

Double click on Transaction – VST Line
Chart of Accounts = Enter and Click on Save
Account = 100510 Click on Save
Double click on Transaction – MWS line Click on Save,
Account = 100510 Click on Save
Integration of FI with SD
Step 1: Creation of Sales Organization
Path: SPRO – Enterprise Structure – Definition - Sales & Distribution – Define, Copy,
Delete, Check Sales Organization
Double Click on “Define Sales Organization”

= Click on Save
Step 2: Definition of Distribution Channel

Sales Organization =
Description =
Statistics Currency =
Sales Org. Calendar
Path: Same as above. Go to Define, Copy, Delete, Check Distribution channel
Double Click on Define Distribution Channel

Click on New Entries
Distribution Channel =
Name = Click on Save
Step 3: Create Division
Path: SPRO – Enterprise Structure – Definition – Logistics-General – Define, Copy,

Delete, Division
Double Click on Define Division

Division =
Name = Click on Save
Step 4: Assign Sales Organization to Co Code
Path: SPRO – Enterprise Structure – Assignment – Sales & Distribution – Assign Sales
Organization to Co. Code T.Code:
OVX3
Click on Find button, Enter your Company Code,

Select Co. Code and Click on Assign Button
Select the Sales Organization and click on Enter and save
Step 5: Assign Dist. Channel to Sales Organization
Path: SPRO – Enterprise Structure – Assignment – Sales & Distribution – Assignment of

Distribution Channel to Sales Organization T.Code
OVXK
Select Sales Organization and Click on Assign Button

Select the Distribution Channel and click on Enter and Save
Step 6: Assign Division to Sales Organization
Path: SPRO – Enterprise Structure – Assignment – Sales & Distribution – Assign

Division to Sales Organization
T.Code OVXA

Select the Division and click on Enter and Save
Step 7: Setup Sales Area
Path: SPRO – Enterprise Structure – Assignment – Sales & Distribution – Setup Sales
Area T.Code
OVXG
Select the Distribution Channel and click on Enter
Select Distribution Channel and click on Assign Button
Select the Division and Click on Enter and Save
Step 8: Assign Sales Organization / Dist. Channel to Plant
Path: SPRO – Enterprise Structure – Assignment - Sales & Distribution – Assign Sales
Organization / Distribution Channel, Plant T.Code:
OVX6
Select Sales Organization/Distribution Channel and Click on Assign Button

Select Plant and Click on Enter and Save
Step 9: Business Area Account Assignment
Path: SPRO – Enterprise Structure – Assignment – Sales & Distribution – Business Area
Account Assignment – Define Rules by Sales Area.
Sales organization =
Distribution channel =
Division = click on “enter”
Rule = 1 (Business Area determination from Plant/Division)
Step 10: Business area determination
Path: SPRO – Enterprise Structure – Assignment – Sales & Distribution – Business Area
Account Assignment – Assign Business Area to Plant and Division

Plant =
Division =
Business Area = Click on Save
Step 11: Definition of Shipping Points
Path: SPRO – Enterprise Structure – Definition – Logistics Execution – Define, Copy,

Delete, Check Shipping Point.
Shipping Point =
Country =
Factory Calendar = Click on Save
Step 12: Definition of Loading Point
Path: SPRO – Enterprise Structure – Definition – Logistics Execution – Maintain loading

point
Shipping Point = Click on

Enter
Loading Point =
Responsibility =
Description = Click on Save
Step 13: Assign Shipping Point to Plant
Path: SPRO – Enterprise Structure – Assignment – Logistics Execution – Assign

Shipping to Plant
Select Plant and Click on Assign Button

Select Shipping Point, click on Enter and save
Step 14: Shipping Point Determination T.Code:

OVL2

Shipping Condition = 01 (As soon as possible)
Loading Group = 0001 (Crane)
Plant =
Prefer Shipping Point = clikc on save.
Step15: tax determination rules
Path: SPRO – sales and distribution – basic functions – taxes – define tax determination
rules

Tax country =
Sequence =
Tax category = MWST (out put tax)
Step 15: Creating Finished Good Material Master Record

Path: SAP Easy Access – Logistics – Material Management – Material Master – Material
Create General – Immediately T.Code MM01
Material =
Industry =
Material type = Click on “Select Views”,
Select the following views
Basic Data 1
Sales Organization 1
Sales Organization 2
Sales: General/Plant
General plant /data storage1
Accounting 1
Costing 1
Costing 2
Click on “Organizational levels”,
Division = Click on “Enter”
Material =
Base unit =
Material Group =
General Item Category Group= NORM
Gross Weight = Net Weight = Click on Enter
Delivering Plant =
Division = Click on Enter
Account Assignment Group = 03 Click on Enter
Availability Check = KP (No Check)
Transportation Group = 0001 (On pallets)
Loading Group = 0001 (Crane) Click
on Enter
Valuation Class = 7920
Price Control =S
Standard Price = Click on Enter
Select with Quantity Structure Click on Enter
Observe all fields under Costing 2 Tab Click on Save
Step 16: Determination of Partner Functions
Path: SPRO – Sales & Distribution – Basic Functions – Partner Determination – Set up
Partner Determination
Double click on Customer Master

Select AG line item
Double click on Partner Determination Procedure Assignment
Click on Position
Account Group = Click on Enter
Partner Procedure = AG
Select Partner Procedure line item
Double Click on Account Groups – Function Assignment
Click on Position
Partner Function = SP Click on Enter
Account Group =
Click on Position
Partner Function = SH Click on Enter
Account Group =
Click on Position
Partner Function = BP Click on Enter
Account Group =
Click on Position
Partner Function = PY Click on Enter
Account Group = Click on Save
Step 17: Creation of Customer Master T.Code: XD01
Account group =
Company code =
Sales organization =
Division =
Title =
Name =
Click on “company code data” tab
Reconciliation account =
Sort key =
Click on “payment transactions” tab
Terms of payment =
Click on “Sales Area” Tab

Order Probability =100
Customer Pricing Procedure = 1
Go to Shipping Tab
Delivery Priority =1
Shipping Condition =1
Delivery Plant =
Go to Billing Document Tab
INCO Terms = CIF
Terms of Payment =
Account Assignment =1
Go to Partner Function Tab
Observe all Fields Click on Save
Step 18: Define Pricing Procedure T.Code: V/08
Select “RVAA01” pricing procedure

Click on “Copy as” Button
Pricing Procedure = click on “enter”
Click on “copy all “button. Keep clicking on enter button till the message “ number of entries copied 72”.
Select Pricing Procedure line item
Double click on Control
Delete all line items except PR00 -Price
K004 - Material Cost
KF00 - Freight
- Total
(For this go to menu, edit, selections, select all, deselect the above parameters.
Go to menu, edit, delete) Click on Save
Step 19: Determination of Pricing Procedure T.Code: OVKK

Division =
Document Procedure =A
Customer Pricing Procedure = 1
Pricing Procedure =
Condition Type = PR00 Click on Save
Step 20: Creation of Condition Records T.Code: VK11
Condition Type = PR00 Click on Enter

Select Customer/Material with release status Click on Enter
Material =
Amount =
Unit = Click on Save
Step 21: Creation of Material Attributes T.Code: OMS2

Click on Position
Material Type = FERT click on enter
Select FERT line item
Double click on Quantity/Value updating
Click on position
Plant = click on enter
Select Quantity updating check box Click on Save
Step22: creation of GL account “finished goods stock a/c” t.code.FS00
GL Account Number =
Company code =
Account group =
Short text =
Long text =
Account Currency =
O line item display
Sort key =

Select “post automatically only” click on “save”
Step23: creation of GL account “increase/decrease of stocks a/c”
GL Account Number =
Company code =
Account group =
Short text =
Long text =

Account Currency =
O line item display
Sort key =

Select “post automatically only” click on “save”
Step24: assign GL accounts in the Material Management module for the material related
business transactions. T.code OBYC
Double click on “BSX” inventory posting

Chart of accounts =
Valuation class =
GL account = click on save
Double click on “GBB” offsetting entry for inventory posting
Enter the values as follows:
Valuation modifier General modifier Valuation class GL Account
Step 25: Assign G/L Accounts - Integration of FI with SD T.Code VKOA

Double Click on Table 0001
Application =
Condition Type
Chart of Accounts =
Account Assignment Group for Customers =
Account Assignment Group for Materials =
Account Key =
GL Account No. = Click on Save
Step 26: Initialization of Stock(production receipt without production order) T.Code: MB1C
Movement Type =
Plant
Storage Location = Click on Enter
Material No. =
Quantity = Click on Save
Go to menu, other goods receipts, display
Click on “accounting document”
Double click on the accounting document number to see the financial accounting document.
Step 27: Posting of Sales Order T.Code: VA01

Order Type = OR
Division =
Click on enter
Sold to party =
Required delivery date =
Material No. =
Quantity = Click on Save
Note the sales order number.
Step 28: Display of Sales Order T.Code: VA03

Sales order NO = click on enter
Step 29: Delivery of the Goods T.Code: VL01N

Shipping Point =
Selection date =
Order = Click on Enter
Go to Picking tab
Quantity =
Click on Post Goods Issue Click on Save
Go to menu, outbound delivery, display
Click on enter
Go to menu, environment, and document flow
Keep the cursor on goods issued delivery document number
Click on display document button
Click on accounting document.
Step 30: Display of Delivery Document T.Code: VL03N
Step 31: Billing Document T.Code: VF01

Select the delivery document number
Click on execute
Click on save.
Go to menu, billing document, display
Click on the accounting document
Double click on the accounting document number
To Display the Stock & Inventory T.Code: MMBE
NEW GENERAL LEDGER
It is also called multiple ledger functionality. Using this functionality we can update
different ledgers maintained according to different fiscal year variants at same time.
USA : (January - December) if the general ledger accounting is maintained

according the fiscal year variant k3 or k4 is called leading ledger or representative
ledger
INDIA : ( April - march ) the ledger accounting is maintained to

according to fiscal year variant v3 is called non leading ledger .
UK : (July - June ) if the general ledger accounting is maintained according this

fiscal year this is also called non leading ledger.
The ledgers maintained according to the INDIA and UK fiscal years are called the non
representative leders.These are called ledger groups.
At the time of posting the business transactions if no ledger group is specified the
system updates all the ledgers.
At the time of posting the business transactions the system checks if the posting periods
are opened for leading ledger. So it is enough if the posting periods for the leading ledger
are opened.
CONFIGURATION
Step1: Activate the new general ledger accounting.
Path: SPRO-financial accounting – financial accounting global settings – activates new

general ledger accounting.
Select “new general ledger is active check box”

Step2: define ledgers for general ledger accounting.
Path.: SPRO – financial accounting (new) – financial accounting global settings (new) -
ledgers - ledger – define ledger for general ledger accounting.
Ledger =
Ledger name = non leading ledger for
Totals table =FAGLFLEXT
Ledger =
Ledger name = non leading ledger for
Totals table = FAGLFLEXT click on save
Step3: define and activate non leading ledgers.
Path: SPRO – financial accounting (new)- financial accounting global settings (new) –
ledgers – define and activate non leading ledgers
Ledger = click on enter
Company code =
Fiscal year variant = (April to march)
Posting period variant = click on save.
Click on back arrow

Click on “new entries” button
Company code =
Fiscal year variant =V6 (July to June)
Posting period variant = click on save.
Sstep4: define ledger group
Path: SPR0 – financial accounting new(new) - financial accounting global settings

(new)- ledgers - define ledger group
Select ledger group OL

Double click on “ledger assignment” folder
Ledger = click on save
Ignore the warning message by clicking on enter.
Step5: define document types entry view in ledger.
Path: SPRO – financial accounting (new) - financial accounting global settings (new) –
document - document type – define document types for entry view in a ledger.

Type number range

SA 31
KR 31
KZ 31
KA 31
DR 31
DZ 31
DA 31 click on save.
Click on back arrow

Click on “ define document types for entry view in a ledger”

Type number range

SA 32
KR 32
KZ 32
KA 32
DR 32
DZ 32
DA 32 click on save.
Step6: define document types for general ledger view
Path: SPRO- financial accounting (new) – financial accounting global settings (new)-
document – document types – define document types for general ledge view.

Type number range
SA 41
KR 41
KZ 41
DR 41
DZ 41 click on save.
Click on back arrow

Click on “define document types for general ledge view.”
Ledger = G2 click on enter
Type number range
SA 42
KR 42
KZ 42
DR 42
DZ 42 click on save.
Step7: define document number ranges for entry view
Path: SPRO- financial accounting (new) – financial accounting global settings (new) –
document – document no rangers – documents in entry view – define document no.
ranges for entry view
Company code =
Click on “change intervals” button
Click on “insert intervals” button
Number range =
Year =
From number = (press f4 to get next available no range)
To number = click enter.
Click on “insert interval button”
Number range =
Year =
From no. =
To number = click on enter and save.
Step 7: define document number ranges for general ledger view.

Path: SPRO – financial accounting (new) – financial accounting global settings (new) –
document number ranges – documents in the general ledger view – define document
number ranges for general ledger view
Company code =
Click on “change intervals” button
Click on “insert intervals” button
Number range =
Year =
From no =
To no = click on enter
Click on “insert interval” button
No range =
Year =
From no =
To no = click on enter and save,
END USER TRANSACTIONS
STEP1: posting of transactions in general ledger
Path: accounting – financial accounting – general ledger – postings – enter general ledger
posting for ledger group T. Code. FB01L
Document date = type = SA company code =

Posting date = period= currency =
Posting key = account = click on enter

Amount =
Business area =
Text = being share capital received.
Next line item
Posting key = account =

Click on enter
Amount =
Business area =
Text =.
Go to menu, document, simulate and save.

Post one more document.

Posting date = period = currency =
Posting key =
Account = click on enter
Amount =
Business area =
Text =
Next line item
Posting key =
Account =
Amount =
Business area =
Text =.
Display balances
To display the balance in the share capital account in leading ledger
Path: accounting – financial accounting – general ledger – account – display balances.

(New) T.Code:FAGLB03
Account =
Company code =
Fiscal year =
Ledger = OL (leading ledger or representative ledger)
To display the balance in the share capital account in non leading ledger1
Click on back arrow

Click on “choose ledger” button
Ledger =
Account = (share capital account)
Fiscal year =
To see balance in the share capital account in non leading ledge no 2
Click on back arrow

Click on “choose ledger” button
Ledger =
Account =
Fiscal year =
DOCUMENT SPLITTING
The line items in a document are split as per the selected dimensions so that we can
draw the financial statements based on the dimensions with more accuracy.
Example:
Customer a/c dr 200000
To sales (steel) a/c 150000
To sales (cement) a/c 50000
In the above example it is only possible to prepare the profit and loss a/c (for each profit
center for example). But we cannot prepare the balance sheet for each profit center
because amount of the customer account is to split according the profit center which is
not possible with the 4.7 ee version.
This is possible with the function of document splitting in the ecc 6.0
Using the document splitting function in the new version ecc6.0 the system will the
following entry.
Customer a/c dr 150000 (steel)
Customer a/c dr 50000 (cement)
To sales (steel) 150000
To sales (cement) 50000

CONFIGURATION
Step 1: creation of three GL account master records. T.Code FS00
Sale of steel a/c (under sales group)

Sale of cement a/c (under sales group)
Zero balance clearing a/c (under current liabilities and prov)
Creation of Gl master record sale of steel a/c. T.code FS00
GL Account no =
Company code =
Goto menu. GL account , create
Account group =
Short text/long text =
Go to “control Data” tab

Account currency =
Tax category = *(star mark)
Select “posting without tax allowed”
Field status group = G029 (Revenue accounts) click “save”.
Click on “edit cost element” button
Click on enter
Cost element category = 11 (revenues) click on save.
Creation of GL master record sale of cement a/c. T.code FS00
GL account no =
Company code =
Goto menu, GL Account, create

Account group =
Short text/long text =
Go to “control Data” tab

Account currency =
Tax category = *(star mark)
Select “posting without tax allowed”
Field status group = G029 (Revenue accounts)
Click on “edit cost element” button
Click on enter
Cost element category =11 (revenues) click on save.
Creation of “zero balance clearing a/c”
GL account no =
Company code =
Account group = current liabilities and provisions

Short text/long text = zero balance clearing account
Go to “Control data” tab
Currency =
Reconciliation account for account type =
Select “ line item display”
Sort key =
Field status group = click on save.
Step2: maintain account assignment of revenue elements
Path: SPRO – controlling – profit center accounting – actual postings – maintain

automatic account assignment of revenue elements T.Code OKB9
Company code =
Cost element = 300005
Account assignment details = 2(business area mandatory) click on save.
Select the first line of company code
Double click on “details per business area”
Business area =
Profit center =
Business area =
Profit center =
Select the second line of company code

Double click on “details per business area”
Business area =
Profit center =
Business area =
Profit center =
Sstep3: classify the GL accounts for document splitting.
Path: SPRO – financial accounting (new) – general ledger accounting (new) – business
transactions – document splitting – classify GL accounts for document splitting
Chart of accounts = click on “enter”

Account from Account to Category
100000 299999 01000(B/S accounts)
300000 399999 30000(revenues)
400000 499999 20000(expenses)
Click on “save”
Step4: define zero balance clearing
transactions – document splitting – define zero balancing clearing account.
Select “accounts key 000”

Double click on “accounts folder”
Chart of accounts = click on enter
GL account =
Short text = zero balance clearing accounts. Click on “save”
Step5: define document splitting characteristics for general ledger accounting.
Path: SPRO – financial accounting (new) – general ledger accounting (new)- business
transactions – document splitting – define document splitting characteristics for general
ledger accounting.
Field mandatory field
Business area selects the check box
Click on save,
Step 6: activate document splitting.
transactions – document splitting – activate document splitting.
Select “document splitting” check box

Click on “save”

Basic Settings

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Basic Settings

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BASIC SETTINGS

Step 1.1:Creation of company

Path: SPRO-Enterprise structure-Definition-Financial accounting –Define Company

Click on “New entries”

Step 1.2: Define company code

Path: SPRO-Enterprise structure-Definition-Financial accounting - Edit, Copy, Delete,

Double click on: “Edit Company code data” OX02

Click “new entries”

Path: SPRO –Enterprise structure-assignment-financial accounting-assign company code

Click on position, company code= click on enter

Step1.4: Define Business area.

Path:SPRO-enterprise structure-definition-financial accounting-define business area

2. Fiscal year variant

Step2.1: Define Fiscal year variant

Path: SPRO-financial accounting-financial accounting global settings-fiscal

Step2.2 Assign Company code to Fiscal year variant

Path: same as above- T code – OB37

Step3.1: Define chart of accounts.

Path: SPRO-financial accounting-general ledger accounting-G/L accounts-

Click on “new entries”

Step3.2: Assign company code to chart of accounts - T code- OB62

Click on “position”, company code= click enter

Step3.3 Define account groups- T code- OBD4

Path: same as above

Click on “New Entries”

Chart of Account Group Name From A/c To A/c

Step3.4: Define Retained Earnings Account T code OB53

Path: same as above

Chart of accounts = click enter

4.Posting Period Variant

Step.4.1: Definition of posting period variant

click on “new entries”

Step 4.2 : Assign posting period variant to company code

Path: same as above.

Click on “position” button

Step4.3: open and close posting periods

Path: same as above

( to open the Normal posting periods)

(to open special periods)

5. Creation of number ranges for document types

Step: creation of number ranges for document type “SA”

Path:SPRO-financial accounting-financial accounting global settings-document-

Click on “Number range information” T.code FBN1

6.Field Status Variant

Step6.1: definition of field status variant

Path:SPRO-financial accounting-financial accounting global settings-Document-

Select “0001” field status variant line

Double click on the field status group “G001”

Double click on field status group “G001”

Double click on field status group “G005”

Double click on field status group “G005”

Step6.2: Assign company code to field status variant

Path: same as above T.code OBC5

Step7.1:Define tolerance groups for G/L accounts

Click on “new entries”

Step7.2: define tolerance groups for employees

Path: same as above

Click on “new entries”

Step7.3: assign users to tolerance groups

Path: same as above

Click on “new entries”

Step: enter global parameters

Path : SPRO-financial accounting – financial accounting global settings – company

Click on “position” button