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REPORT
MILMA
ACKNOWLEDGEMENT
DECLARATION
INTRODUCTION
SCOPE OF THE STUDY
OBJECTIVE OF THE STUDY
OBJECTIVE OF THE STUDY
RESEARCH METHEDOLOGY
LIMITATIONS OF STUDY
INDUSTRIAL PROFILE
COMPANY PROFILE
VARIOUS DEPARTMENT
Procurement and input department
Production department chapter
Marketing department
Personnel department
Finance department
Maintains departments
Stores department
Quality control departments
SWOT ANALYSIS
CONCLUSION
ACKNOWLEDGEMENT
has not been submitted for the award of any other degree of this
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producers co-operatives in several probable places of India
taking the kaira district (ANAND) co-operative milk producers
union is (AMUL)of Anand , Gujarat as the model with the
above object in the view. The diary societies in the Gujarat are
properly known as ‘white revolution”...NDDB has now India’s
1, 17,575 village dairy co-operatives federated in to 170 milk
union and 15 federations procured average 25millions liters of
milk every day.12.4million framers are presently members of
village dairy co-operatives. All the above mentioned
information leads to the conclusions that in the absence of
proper machinery to collect and supply milk, milk producers
existence in dangerous situation. This Lightened the path of
establishment of” MILMA.”
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SCOPE OF THE STUDY
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OBJECTIVE OF THE STUDY
LIMITATIONS OF STUDY
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The study includes all limitation since there is no
structured questionnaire form of research.
Lack of proper experience on the part of researcher in
conducting such studies in the past.
RESEARCH METHEDOLOGY
Primary data
Primary data are those which are collected for the first time
and it happens to be original in nature. The primary data were
collected mainly through,
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Personal interview with managers
Interaction with workers
Secondary data
Secondary data were obtained through,
Company journals
Company websites
Magazines
Company annual reports
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INDUSTRIAL PROFILE
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INDUSTRIAL PROFILE
The Kerala state was formed in the year 1956. At that time
two different laws are existed. Travancore Cochin co-
operative societies act and madras co operative societies act.
The Kerala government passed the first co operative act in
1969 which came in to force on 15th may. The co-operative
societies in Kerala are divided in two are Agricultural societies
and Non agricultural societies.
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COMPANY PROFILE
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COMPANY PROFILE
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CERTIFICATION RECIEVED
All the dairy milk chilling plants and procurement and input
unit under the union are certified for ISO 9001-2000 and
AGMARK.
TRAINING CENTERS
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ORGANISATIONAL CHART (MILMA)
KICMMF
Trivandrum Malappurm
Kottayam a
Waynad
Kollam Ernakulum
Kasargod
Kozhikode
Pathanamthitta Trichur
Palakkad
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QUALITY POLICY
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THE OBJECTIVES
To channelize marketable surplus milks from the rural
areas to urban deficit areas to maximize return to the
producer and provide quality milk and milk products to the
consumers.
To carry out activities for promotion of production,
procurement, processing, andmarketing of milk products
for economic development of the community.
To buildup available dairy industry in the state.
To provide constant market and state price to the dairy
farmers for their products
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VARIOUS
DEPARTMENTS
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Milma has different departments, which control different
functional activities of the organization. Each department has
one departmental head that has the ultimate control
over the departments.
The various departments are:
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PROCUREMENT AND INPUT
DEPARTMENT
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PROCUREMENT AND INPUT DEPARTMENT
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.
PRODUCTION
DEPARTMENT
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Production DEPARTMENT
Production and manufacturing is a very basic function in every
organization. The production means conversion of raw
material in to finished goods. Here raw material is raw milk
itself is converted in to pasteurized toned milk, double toned
milk, standardized milk. Milma kannur dairy currently produces
milk curd ghee and sambaram. The main functions of
production departments are as follows,
To undertake production in hygienic condition
To maintain right temperature combination for
production.
To produce according to the order given by the
marketing departments.
Production quality product with law cost
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legal for meeting the required milk around the year. The
production department must make sure that the production is
done hygienic condition. Maintain the right temperature;
maintain the right combination of fat and SNF. The production
department has to make sure that the goods produced on the
basis of order given by marketing department with minimum
cost of manufacture.
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MARKERTING
DEPARTMENT
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Marketing department
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The marketing officer is the head of the department. The
assistant marketing officers and field officers comes under
marketing officers. Assistan marketing officer concerned with
activities regarding supply management. That means the
distribution of milk and milk products giving details to the
production departments about how much to produced to next
day. He is also responsible about the marketing accounting
and market development activities.
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PERSONAL
DEPARTMENT
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PERSONNEL DEPARTMENT
Personnel department is the department in every firm which is
concerned with each employee. Personnel department is
responsible for the execution of policies regarding the
recruitment, discharge, classification of employees and wages
which had been laid down by the board of directors.
The total number of people working in the company is 330
including temporary and permanent workers. Out of this 10
officers and 85 are permanent while 3 officers and 8 workers
are temporary. This personnel and administration department
includes one officers and two clerks and one typist. And an
additional clerks and apprentice.
.
Duties of the department
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The preparation of journal ,vouchers /payments connected
with this department
Preparation of stipend bill for apprentice
Preparation of salary bill of the employees on daily wages
appointed on contract
Leave posting and leave u[dating
Attendance registers updating. There is an electronic
thump punching system is
assembled in the unit
Recruitment and probation
Long term settlement of workmen
Travelling allowance bill passing
Motor conveyance advance processing
Courier register maintenance
Security arrangement
Training
Trade union
Preparation of o t bills
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FINANCE
DEPARTMENT
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FINANCE DEPARTMENT
Finance is the life blood of every business. This department
records classifies and presents information for manufacturing
and other activities of the firm. Department is mainly consist
with management of financial activities. The financial
departments’ deals with planning the total required for both
long term and short term purposes. The responsibilities of
maintaining accounts and exercising financial control is vested
with financial manager .all department payments and receipts
are finally reported to the finance manger. This department is
maintaining communication with all departments in the
organization
Source of finance
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External sources
· Milma raised capital fund by issuing shares only for farmers
of the APCOS. All farmers should subscribe certain number of
shares of the union.
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MAINTANANCE
DEPARTMENT
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MAINTANANCE DEPARTMENT
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STORES
DEPARTMENT
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STORES DEPARTMENT
Stores play a vital role in the functioning of the organization.
All departments are in the direct contact with the stores for
their smooth functioning. The most important functioning of
the stores is that to provide regular service to production and
other department for their continuous smooth operation.
Maintenance of stores and its handling should be given
importance because investment made in stores is huge and
articles worth lakhes are kept in stores.
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Raw materials are received from the consumer
departments where the item maybe of no use.
Records maintained by the store departments
I. Bin cards
It contains detail like description of item size, specification,
name of the major suppliers.
II. Stores ledger
It contains details regarding receipts, issue and the balance of
the value, name of the supplier, name of consumer section.
III. Day book
It contains details of daily receipts and issue of materials in
quantity and value. Print outs taken monthly and kept in store.
IV. Stock movement statement
It contains monthly opening balance receipts and issue.
Closing balance print out is taken monthly.
V. stores ledger
It contains item wise details of quantity and value that is the
transactions report taken whenever needed.
VI. Cost report
Account code wise statement monthly print out.
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QUALITY CONTROLL
DEPARTMENT
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QUALITY CONTROL
The quality control department assures the quality of milk and
milk products at the dairy. The quality control labs, testing and
inspection come under the quality control department.
Quality policy
“Farmers prosperity through customer satisfaction”
“MRCMPU ltd is committed to provide consistently safe hygienic and
healthy milk and milk product to achieve and enhance consumer
satisfaction.”
“We milma shall strive to excel in the market leadership by achieving
quality and economy in all our activities adopting quality managemet
system”.
“We milma shall strive scientific approach to ensure the continual
improvement in personal, in our activities that increase value and
status of this organization and its associations.”
Functions of quality control departments
The main functions of quality control department are the
inspection of milk of each society. Inspection is mainly
conducted in order to make sure that the production is carried
out as per their standards.
Receiving inspection
Receiving inspection is the inspection of milk while receiving
the raw milk from the society. The test conducted during the
reception of milk is called organoleptic test.
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Organoleptic testis conducted to find out whether mil is good
or bad. That is the appearance, color, flavor, taste are all to be
noted in this test. If there is doubt full cases the samples of
milk will send to clot on boiling test. If the clot on boiling test is
positive the milk is rejected.
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SWOT ANALYSIS
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SWOT ANALYSIS
SWOT analysis is the key concept in the world of co-operative
planning, strategy formulation and other practical spheres of
management. SWOT analysis is tool for auditing an
organization and its environment. It is the first stage of
planning and helps marketers to focus on key issues. SWOT
stands for Strength Weakness, Opportunities and Threats.
Strength and weakness are internal factors and opportunities
and threats are external factors.
Strength of milma
Milma’s products enjoy the reputation of high quality and
healthy as most of its products are made with milk
collected from farmers in rural areas.
Milma plant having all necessary equipments and
machineries to meet the present demand of quality milk
and milk products.
At present kannur milma dairy has 1045 functioning retail
dealers 32 credit institutions.
There is good communication system and co-operation
among all department of milma and it has good
organization structure to help thing are going smoothly.
The employees selected in milma are efficient enough to
take responsibilities and challenges and able to do their
maximum to achieve organizational goal.
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The place where the factory settled is appropriate enough
to take care about all marketing activity.
Opportunities
A fair growth in production and increasing scenario of
houses as well as families gives milma a good opportunity
to make good market strength in kerala.
The gradual change of society in to disposable culture
make big need for packet milks in their daily life
The increasing number of super markets and margin free
markets gives new opportunity to enter urban markets.
Weakness
Because of having less margin most of the sellers in rural
areas ignores milma products instead of other company’s
products except milk.
Milma giving more care to farmer’s prosperity, it leads
much more difficulties to meet employees and other parts
of organization’s objectives.
Milma requires more advertisement in the competitive
environment.
Threats
Deficiency of fodder in summer creates lesser production
of milk. It makes difficulties in achieving customer demand
and makes more expenses.
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Milma never gets much more attention from the
government side. but it suffers un usual interfere from
government side.
Because of increasing cost milma is facing threat of price
rise.
Suggestions
An overall analysis of milma shows that it has well managed
structure, even though the following suggestions are put forward
to increase the functional efficiency.
Milma should give target achievable training to officers and
workers instead of routine, expensive training especially in
marketing wing.
Milma should concentrate more informative and catchy
advertisement of all products highlighting the product quality.
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CONCLUSION
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CONCLUSION
The organizational study gave a greater learning experience
to me. the experience of doing one month long study gave me
opportunity to explore in to the areas of practicable knowledge
of management and nature of a company. This organizational
study also showed the important roles played by every single
functions of the management. It also leads me into some
thoughts about my behavior, attitude, body language, and in
efficiencies and I became more conscious about time
management.
Milma is the present milk marketing leader in Kerala. but in
this changing condition the marketing of milma products has
become more challenging as it now faces several competition
from private milk producers and local producers. This entire
problem can be met through professional managemen t
approach and target oriented training and proper planning. So
the company should give the attention in ensuring quality of
products and introduce more promotional activities to
overcome the competition.
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