KSPH&IDCL IMS Procedure IMSP 19

Identification and evaluation of environmental aspects

1.0 Purpose

This procedure defines the mechanism for the identification and evaluation of environmental
aspects of the operations of KSPH&IDCL in order to determine those aspects that have
actual or potential significant impacts upon the environment.

2.0 Activities affected

All areas and departments

3.0 Associated and reference documents

1) IMSP 20 – Legal and other requirements

2) IMSP 22 – Emergency preparedness and response
3) IMSP 23 – Monitoring and measurement of environmental operational controls
4) ISO 14001:2004, Elements 4.3.1
5) IMS Manual section 4.3.1

4.0 Definitions

Environment: Surroundings in which an organization operates including air, water, land,

natural resources, flora, fauna, humans, and their interrelation.

Environmental Aspect: element of an organization's activities or products or services that

can interact with the environment.

Environmental Impact: Any change to the environment, whether adverse or beneficial,

wholly or partially resulting from an organization’s environmental aspects.

5.0 Procedure

5.1 Planning for identification of environmental aspects

A Cross Functional Team (CFT) led by the Management Representative shall identify
environmental aspects of operations that can be controlled or influenced. Where appropriate,
MR may form a smaller CFT to do this activity for a specific activity, or product, or service.
MR shall ensure that all the members of CFT are aware of, and, are sufficiently trained to
conduct study to identify the environmental aspects and impacts.

Revision: 1 Revision Date: 01.07.2015 Page 1 of 7

KSPH&IDCL IMS Procedure IMSP 19

Identification and evaluation of environmental aspects

The Cross Functional Team shall include representation from all appropriate functional areas
and departments.

The environmental aspects and significant aspects associated with the operations of on-site
contractors are to be covered by this procedure.

EXAMPLES OF ASPECTS WHICH CAN BE EXAMPLES OF ASPECTS WHICH CAN BE

CONTROLLED BY THE ORGANISATION.
1. Products / Activities / Services directly
under the control of the Organization.
Example: Product Design carried out by the
Organization.
INFLUENCED BY THE ORGANISATION.
1. Aspects which are not under the direct
control of the Organization.
Example:
• Activities carried out by Subcontractors.
• Goods and services supplied by
somebody else and used by the
Organization.
• Goods supplied by the Organization
(limited control over the use and disposal
of Products).

6.2 Identification of environmental aspects

6.2.1 CFT shall follow the below mentioned steps to identify the environmental aspects
related to an activity or a product or service. A list of aspects and impacts is provided
in the enclosed Appendix A for guidance.

6.2.2 List-down all the activities, services and product those are to be covered under the
study for identification of environmental aspects.

6.2.3 The identification of environmental aspects and impacts shall be done by one or
more of the following:

Discussion / Interviews with concerned people in the area.

Site visit and studying the activities.

Reference of data sheets / manuals.

6.2.4 While identifying environmental aspects and associated impacts, the following
conditions should be considered:

Revision: 1 Revision Date: 01.07.2015 Page 2 of 7

KSPH&IDCL IMS Procedure IMSP 19

Identification and evaluation of environmental aspects

a) Abnormal (A) Start up, shut down or break down conditions.

b) Emergency (E) Foreseeable/emergency condition.
c) Normal (N) Conditions that are normal other than specified above

6.2.5 Follow the logical sequence of a selected activity or service or product.

6.2.6 Study and consolidate details for a selected activity or service or product

6.2.7 During identification of environmental aspects, the following shall be considered:

a) Emissions to air
b) Releases to water.
c) Land contamination/spillage.
d) Generation and emission of green house gases.
e) Usage of Ozone depleting substances.
f) Use of raw materials and natural resources
g) Waste Management including disposal of waste.
h) Energy emitted (such as Sound, heat, radiation, vibration etc).

Potential for accidents and emergency situations: This categorization assists in fulfilling
the requirement imposed by clause 4.4.7, Emergency preparedness and response.

Actual impacts: This consolidates the total array of impacts by treating multiple examples of
the same impact. Individual evaluations might conclude that solid waste is not significant.
However, when the 10 small amounts are considered as one total amount of 200 kgs /week),
the solid waste evaluation can result in a score that defines it as a significant impact.

6.3 Evaluation criteria for impacts

6.3.1 Once environmental impacts are identified, each must be evaluated to establish the
magnitude of the impact. This evaluation becomes the basis for determining
significance. Following evaluating criteria shall be used for normal and abnormal
conditions. (See Appendix B for details of definitions of operational conditions)
6.3.2 While evaluating environmental impacts, Environmental aspects that are associated
with Legislative concern, interested party concern and business concern and
potential emergency situation are considered as Significant Environmental Aspects.
Note: Quantitative risk assessment may not be necessary for such cases.

Revision: 1 Revision Date: 01.07.2015 Page 3 of 7

KSPH&IDCL IMS Procedure IMSP 19

Identification and evaluation of environmental aspects

• LC – Legislative Concern: The impact addressed by applicable legal

requirements (Aspects / activities covered by Permits, Consents,
Regulatory guidelines)
• IPC – Interested Party Concern: The impact/potential concern
expressed by Employees, Neighbors, local residents with respect to
environmental performance of the Organization.
• BC – Business Concerns impacting the opportunity for resource
conservation/waste reduction or situations which are likely to result in
potential emergency situations.

6.3.3 Quantitative Assessment of significance:

The environmental impacts which do not fall under any of the categories defined in 6.3.2 are
then evaluated with “SSPD” quantitative analysis as given below:
a) ‘S’ Scale – It is the extent/area of environmental impact rated on a scale 1
to 4
b) ‘S’  Severity – It is the degree of impact (damage) on environment rated on
a scale 1 to 4
c) ‘P’  Probability – It shows the probability of occurrence of an impact rated
on a scale 1 to 4
d) ‘D’  Duration – It shows the duration for which the impact will last rated on a
scale 1 to 4.

6.3.3.1 Quantitative Assessment is carried out as follows:

Significance Score = Scale x Severity x Probability x Duration of Impact.

Significance of an aspect increases with increasing score

If the Significance Score ≥18, such environmental aspects shall be considered

as significant aspects.

Revision: 1 Revision Date: 01.07.2015 Page 4 of 7

KSPH&IDCL IMS Procedure IMSP 19

Identification and evaluation of environmental aspects

SCALE Score
Impact is contained within the work station / work area (Isolated) 1
Impact is restricted to / contained within the site of activity / plant premises 2
(Confined)
Impact migrates outside the site of activity into local community (Regional) 3
but is confined to the immediate neighborhood
Impact migrates outside the region in which the worksite is located (Global) 4

SEVERITY Score
Harmless / Mild Impact - Little or no potential for harm 1
Moderate – Slightly harmful 2
Serious – Harmful, but not potentially fatal to plants / living beings 3
Severe / Catastrophic – Very harmful and/or Potentially fatal 4

FREQUENCY (Probability of occurrence) Score

Seldom – May occur just once or may not occur at all in one’s work life span 1
Intermittent - Occurs at least once every year, but not more than 2 times in a 2
year
Regular / Repeated – Occurs at least once every month or more frequently, 3
but less than 15 times in a month
Routine / Continuous – Daily / Continuous / about 15 times in a month 4

DURATION Score
Short term Impact - Impact can be corrected within the same day / within a 1
week.
Medium term impact - Impact can be corrected in about 3 – 12 months; 2
Impact correctable
Long term impact – Impact difficult to correct; may take between 1 to 3 years 3
for rectification
Irreversible Impact – Controllable but not correctable; rectification may take 4
more than 3 years

6.4 Mention the reference of Control procedure Number / reference of Environmental

Management Program in the list of Aspects and impacts.
6.5 Frequency of reviewing Aspect impact Register: CFT in concurrence with MR shall
review the Aspect impact register by considering any change in process etc. so that all

Revision: 1 Revision Date: 01.07.2015 Page 5 of 7

KSPH&IDCL IMS Procedure IMSP 19

Identification and evaluation of environmental aspects

aspects with their impacts are addressed, Such review will be carried out at least once
in every year

Appendix – A

ASPECT- IMPACT IDENTIFICATION GUIDELINES

Aspects:
• Generation of stack emissions
• Generation of fugitive emissions (including dust)
• Discharge of waste water (mention type of waste water)
• Generation and disposal of solid waste (mention type of solid waste)
• Generation and disposal of sludge (mention type of sludge)
• Generation of odour
• Generation of heat
• Generation of noise
• Generation and disposal of waste oil
• Leakage of oil, solvent, chemicals etc
• Spillage, including overflow
• Consumption of power
• Consumption of raw materials and consumables
• Consumption of water
• Fire accident, explosion, vibration;
• Visual impact
Impacts:
• Air / water / land pollution
• Resource depletion: Use of natural and manufactured resources (including land, water,
power, fuels, energy, chemicals etc)
• Health Hazard
• Ozone depletion
• Global warming
• Visual pollution
• Disturbance to fauna habitat
• Loss of / damage to biodiversity
• Visual pollution
• Damage to historical monuments, heritage sites

Revision: 1 Revision Date: 01.07.2015 Page 6 of 7

KSPH&IDCL IMS Procedure IMSP 19

Identification and evaluation of environmental aspects

APPENDIX –B

Operational conditions:

Normal:
• Under normal operations
• Activities during Start up, shutdown
Abnormal:
• Deviation from normal operating parameters
• Spillages, leakages
Emergency:
• Large overflow with severe impact
• Fire / explosion
• Failure of pollution control equipment
• Continuously exceeding legal limits for discharge/emissions
• Large contamination to Storm water drains with potential for public complaints

7.0 Records

Sl. Authorizing Custodian of Retention

Name of the Record
No Personnel record Time
Till the issue
of next
1 Aspect-Impact Register M.R M.R
revised
documents

Approved by : Managing Director

Revision: 1 Revision Date: 01.07.2015 Page 7 of 7