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HG MGT. CONSULTING
AND ACCOUNTING
SERVICES

Quickbooks Online (QBO)

CREATING AND MANAGING NON-POS CASH SALES
User Manual

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Document Control
Change History
Version Date Author Revision Notes
0.01 05/16/2019 Willy A. Gagarin/ Louie Habitan Initial Draft

Distribution List
Name Title Reviewer / Date
Approver

Process Owner
Name Title

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Table of Contents
Document Control ................................................................................................................. 2
Change History ................................................................................................................ 2
Distribution List ............................................................................................................... 2
Process Owner................................................................................................................. 2
CREATING AND MANAGING CASH SALES ...................................................................................... 4
1. Create a Sales Invoice for Non-POS Cash Sales .................................................................... 4
2. Edit a posted Sales Invoice for Non-POS Cash Sales ............................................................ 10

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CREATING AND MANAGING CASH SALES

Purpose The purpose of this document is to provide step-by-step instructions on how to create and manage in Quickbooks Online the Non-
POS Cash Sales transactions from.

Pre-Condition The processor should have provided appropriate user rights.

Rules The following rules, conditions and/or compliance obligations apply to this instruction:
• The processor should be able to login successfully to Quickbooks Online
• All Masterdata and set up related to the transaction to be processed should already be maintained
Responsibility Finance

1. Create a Sales Invoice for Non-POS Cash Sales

1.1 a. Go to Quick Create icon > Invoice

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1.2 a. Select a Customer from the drop-down

list

1.3 a. Check correctness of the following:

1. Billing address
2. Terms
3. Invoice date
4. Due date

b. Enter the following:

1. Prepared by:
2. Reviewed by:
3. Approved by:
1.4 a. Assign Invoice no.

1.5 a. Enter the Customer’s PO number

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1.6 b. Specify a location representing business

branch.

1.7 a. Select the item to invoiced from the

PRODUCT/SERVICE column’s drop
down list

1.8 a. In the DESCRIPTION column, enter the

Unit of Measure. This data is needed in
order to reflect the Unit of Measure in
the Sales Invoice form.

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1.9 a. Enter the following:

1. Quantity
2. Selling Price

1.10 a. Select Amounts are either:

1. Inclusive of Tax
2. Exclusive of Tax
3. Out of Scope of Tax

1.11 a. Enter the total receipts amount under

the AMOUNT column
b. Select Tax Code:
OX – Not for VAT reporting
EO – VAT Exempt Sales
O0 – Zero-rated sales
O1 – 12% VAT on Sale of Goods
O2 – 12% VAT on Sale of Services

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1.12 a. Assign a Profit Center under the Class

column, representing specific product
Category.

1.13 a. Check correctness of balances.

b. If everything is correct, click Save

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1.14 a. Click on Customise , then select the Sales

Invoice template to be used for printing.

1.15 b. Click Print or Preview to print the Sales

Invoice.

1.16 a. To check the corresponding Accounting

Entry, click More > Transaction Journal

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1.17 a. The journal can be printed or

downloaded.

2. Edit a posted Sales Invoice for Non-POS Cash Sales

2.1 Using the Search icon, either search for the
specific transaction using the transaction
reference, or select from the list of Recent
Transactions.

OR

Go to Sales > Customers > Select a Customer

> Select Transaction List tab > Select an
Invoice

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2.2 a. Apply any correction

b. Save the transaction

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