MINUTES OF THE FIFTH COORDINATION MEETING

RENOVATION OF HUMAN RESOURCES DEVELOPMENT OFFICE

University Planning and Maintenance Office
UP Los Banos, College Laguna
30 August 2019, 10:00 AM

Attendees:
1. Engr. Bryan M. Suliguin - Lead Project Inspection Coordinator, Civil/Structural Works Inspector, UPMO
2. Engr. Ariel R. Dela Cruz - Civil Engineer, CSIS-UPMO
3. Engr. Arnel I. Pantig - Section Chief, CSIS-UPMO
4. Engr. John Jeric F. Catabay – Electrical Engineer, CSIS-UPMO
5. Engr. John Raph Luigi S. Bautista - Mechanical Works Inspector, UPMO
6. Arch. Ronald P. Belizario – Architectural Works Inspector, CSIS-UPMO
7. Vladimir G. Amatorio - End-user, AO IV, HRDO
8. Engr. Sonny Riguer - Project Engineer, NGP Construction
9. Arch. John Arve Espinosa – Architect, NGP Construction
10. Arch. Ronald P. Belizario - Architectural Works Inspector, UPMO

Agenda:
1. Review of the minutes of the 5th Coordination Meeting
2. Approval of the minutes of the 5th Coordination Meeting
3. Matters arising from the minutes of 5th Coordination Meeting
4. Report of the Project Engineer
5. Updates/Other Matters

1
5th COORDINATION MEETING MATTERS
AGENDA UPDATES SPECIFICS/AGREEMENT IN-CHARGE TIMELINE UPDATES
A. Documents
1. Updated and
detailed PERT-
Contractor received the
CPM & S- approved PERT-CPM & S-
Curve Curve
Schedule

Working hours is until 9

B. Working Hours pm according to the
contractor
List of materials to be used
C. Materials for the steel casement
should be submitted to
CSIS.

D. Concerns/
requests

Contractor already hauled

the salvageable materials.

Small waste materials for

disposal.
E. Salvageable
Materials To dismantle the covering
of the main door to give
way for putting grout on
the floor.

2
 Time extension:

Contract amount:
P2,785,386.11
Contract Duration: 150
calendar days (5 April 2019
F. Contract
to 1 September 2019)
Recommendation for
Contract Time Extension
No. 1 is for signature
CSIS to conduct evaluation
on Monday morning, 2 Sep
2019
CSIS/End-
User/Contractor
PVO for corrections.

Contractor should make a

request letter to suspend
contract while waiting for
PVO approval.

PVO 2 in process for

Construction Bulletin No. 3
G. Other Concerns

PVO 2 recommendation
includes lighting, repainting
of partition edging (frame)
and repainting of
ceiling/slab.

Advance copy to be given

to the Contractor.
Construction
CSIS
Bulletin #3
CSIS to comment on the
specs of the lighting.
Contractor can start
negotiating.

Lighting with moldings.

To use PVC moldings for
the re-wiring to be done.
3
 Request of lighting
switches per row.

4 Pin lights will be added in

the Director’s room.

OTHER MATTERS
ITEM DETAILS REPLY/AGREEMENT IN-CHARGE UPDATES
1. Billing of the Contractor with pending progress
Contractor billing

Pictures of accomplishment to
include in the BOQ

MATTERS ARISING FROM THE PREVIOUS MEETING

AGENDA DETAILS SPECIFICS/AGREEMENT IN-CHARGE TIMELINE
1. Telephone outlets 3 telephone lines in the plan
(two main lines plus one extension line)

UPMO to locate the telephone lines.

To make 1 extra telephone line.

2. Electric outlets New partitions with outlets embedded,

old partition outlets are surface-
mounted.

New internet lines and sockets are

installed.
Short internet lines to connect
computer to the outlet.

4
REPORT OF THE PROJECT ENGINEER
PARTICULARS DETAILS UPDATE
As of 27 August 2019
Target accomplishment based on S-Curve:
97.24%
Actual accomplishment: 96.84%
Variation: -.40 slippage

A. Accomplishments Time lapsed: 145 days (96.66%) Nearing 50% completion

Contract time: 150 days
Start of Contract: 5 April 2019
End of Contract: 1 September 2019
Contract Amount: P2,785,386.11
Remaining time: more than 1 month

Project Engineer
Project Supervisor
Safety Officer
B. Workers 1 Project Foreman
2 Electrician
5 Aircon Installer
2Carpenter
1 Helper
2 electric drills
1 circular saw
2 chipping hammers
2 electric grinder
C. Equipment and
2 welding machine
tools
1 sander
1 air compressor
1 exhaust fan
1 lot hand tools
Painting of masonry wall
Wrapping-in of electrical conduits
D. Previous Activities Installation of drywall partition
Tile works
Installation of aircon

5
 Installation of new modular partitions
Painting of window frames
Installation of kitchen counter
Hydro-pressure test
Varnishing of wooden cabinets
Installation of water and sanitary lines
Installation of main feeder line
Installation of data cabinet and ptc

Re-touch painting of masonry wall

E. On-going Activities Re-touch varnishing of wooden cabinets
Installation of electrical fixtures

F. Remaining
Return of furniture, copiers and refrigerator
Activities