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Contents
Introduction ......................1
Annual Cash Flow
Budget.................................2
Statement of Cash
Flows ....................................3
Income Statement ..........3
Balance Sheet ...................5
Recordkeeping .................7
Conclusion .........................7
Further Resources ..........8
Appendix 1: Cash Flow
Budget Template .............9
Appendix 2:
Income Statement
Template.......................... 10
Appendix 3:
Sales Log Template...... 10
Appendix 4:
Balance Sheet Photo: Tammy Hinman, NCAT
Template...........................11
annual cash-flow budget. Or if you’ve spent a few
Introduction years building your farm business without paying
I
n addition to growing great food and fiber yourself for your labor, you may be wondering just
products and taking care of the land, farmers what you have to show (financially) for all those
need to be good financial stewards of their hours of “sweat equity.” You can answer that ques-
The National Sustainable business and household. This requires being orga- tion by looking at a few years of annual balance
Agriculture Information Service,
ATTRA (www.attra.ncat.org), nized, keeping track of all income and expenses, sheets for your farm placed side by side. Finally, if
was developed and is managed
and having a grasp of basic principles of accounting.
by the National Center for you have a goal for how much household income
Appropriate Technology (NCAT).
The project is funded through For instance, if you can predict the months when you’d like to draw from your farm operation, you
a cooperative agreement with
the United States Department your major expenses will occur, you’ll be better need a clear picture — in the form of an income
of Agriculture’s Rural Business- able to ensure that you have the cash on hand to statement — of your farm’s annual expenses in
Cooperative Service. Visit the
NCAT website (www.ncat.org/ pay for them. This is especially important for farm- relation to annual sales. This can help you deter-
sarc_current.php) for
more information on ers, who tend to have high costs in the spring and mine how much more you need to sell, increase
our other sustainable don’t necessarily get paid until later in the year. your prices, and/or reduce your expenses in order
agriculture and
energy projects. You can better manage your cash by creating an to make your desired amount of take-home pay.
Furthermore, if you are comfortable answering negative and to plan for those times. The table below
these questions about your financial situation for shows cash flow for a hypothetical farm, which we
yourself, you will be able to answer the same ques- will call Big Beet Farm. These numbers are based
tions for a lender. The bank will want to know on an actual farm — a small, start-up operation just
Related ATTRA that you have a realistic understanding of your outside of Bozeman, Montana.
Publications financial situation, of where you’re headed, and
of what it will take to pay back your expenses, As you can see, this is a monthly breakdown of
www.attra.ncat.org
including the loan, in a timely manner. While the cash into and out of the Big Beet Farm bank
Financing Your Farm: good financial management won’t make your account on a particular year. If they owned farm-
Guidance for business succeed on its own, it will help you avoid land and had a mortgage on it, they would add
Beginning Farmers lines here for real estate tax payments and debt
unnecessary costs, expand your business predict-
Planning for Profit in ably, and ensure a financial cushion against unex- repayment (principal and interest). If they had
Sustainable Farming pected events. sold a piece of equipment (or any other capital
asset) during the year or received a new loan,
Evaluating a
they would add lines for those items under cash
Farming Enterprise Annual Cash Flow receipts in the cash-inflow section.
Farm Finances: Operating Budget The most valuable information in this sheet is
Organizing and A complete picture of cash flow involves all
Understanding Your the cash-balance line at the bottom. Note that
sources and uses of cash for a farm household.
Numbers Webinar while the cumulative cash balance at year’s end is
We will examine this complete view later.
positive, some months show a negative amount of
First, let’s look at cash-flow budgeting, which allows cash. In March, May, and July, Big Beet expects
farmers to track or project cash flow by month over to spend more money than it takes in. The ques-
the course a year in order to see when cash-flow is tion for the farmers to ask themselves: Where
Further Resources
Ag Decision Maker. An agricultural economics and Fearless Farm Finances. 2011. Jody Padgham et al. Midwest
business website create and maintained by Iowa State Organic and Sustainable Education Service (MOSES).
University Extension and Outreach. www.mosesorganic.org/farmfinances.html
www.extension.iastate.edu/agdm/homepage.html
The following are among its features that apply to Field Guide to the New American Foodshed. A resource on
accounting for farmers: business development for beginning farmers and ranchers as
• Farm Financial Statements. 2008. William Edwards. well as for technical, financial, and other advisors to
2008. File C3-56. these agricultural entrepreneurs.
• Selected Alternative Agricultural Financial www.foodshedguide.org
Benchmarks. Craig Chase. File C3-65.
Financing Your Farm: Guidance for Beginning Farmers.
• Twelve Steps to Cash Flow Budgeting. 2008. 2011. Hannah Lewis. ATTRA-National Sustainable
William Edwards. File C3-15. Agriculture Information Service.
• Using Financial Records to Answer Questions. www.attra.ncat.org/attra-pub/summaries/summary.
2012. Craig Chase. File C1-41. php?pub=381
• Your Farm Income Statement. 2008.
William Edwards. File C3-25. Organic Farmer’s Business Handbook: A Complete Guide
to Managing Finances, Crops, and Staff – and Making a
Building a Sustainable Business: A Guide to Developing Profit. 2009. Richard Wiswall. Chelsea Green Publishing,
a Business Plan for Farms and Rural Businesses. 2003. White River Junction, Vermont.
Gigi DiGiacomo et al. Minnesota Institute for Sustainable www.chelseagreen.com/bookstore/item/the_organic_
Agriculture (MISA). farmers_business_handbook:paperback%20with%20cd-rom
www.misa.umn.edu/Publications/BuildingaSustainable
Business Planning for Profit in Sustainable Farming. 2011.
Evaluating a Farming Enterprise. 2011. Tammy Hinman. Jeff Schahczenski. ATTRA-National Sustainable
ATTRA-National Sustainable Agriculture Information Service. Agriculture Information Service.
www.attra.ncat.org/attra-pub/summaries/summary. www.attra.ncat.org/attra-pub/summaries/summary.
php?pub=277 php?pub=382
Operating receipts
CSA
Farmers market
Other
Fertility costs
Farm insurance
Market fees
Livestock
expense
Labor
Pest/weed
management
Rent paid
rototiller)
Repairs and
maintenance
Seeds, plants
Supplies
Utilities:
farm share
Capital
purchases
Other
Cash balance
Income Year
Farmers market
Other
Total sales
Expenses
Fertilizer
Farm insurance
Market fees
Livestock expense
Labor
Pest management
Seeds, plants
Supplies
Interest on loan
Depreciation
Total Expenses
Net Profit
Total Liabilities
Equity
Total Assets Liabilities Plus Equity
NOTES: Use back of sheet for inventory and other notes, if needed.
This balance sheet template was borrowed and adapted from Richard Wiswall and can be found in his book, Organic Farmer’s Business
Handbook.
Page 12 ATTRA