BOARD AUDIT AND RISK COMMITTEE
For the meeting of September 23, 2019
Agenda Title
Item
Proposed by
Presenter
Details
Responsibility
The Purpose of the Proposal is
(please be specific)
Executive Summary
(outline the specific item – and
remember your audience)
Supplementary Notes / context
Engagement and Routing (Include proposed plan)
Consultation and Stakeholder Information for this report is provided by;
Participation
Strategic Alignment
Alignment with For the Public
Good
Alignment with Institutional
Risk Indicator
Open Session Item No. 7
Governance Executive Summary
Advice, Discussion, Information Item
Health and Safety Indicator Report (Second Quarter)
Gitta Kulczycki, Vice President Finance and Administration
Philip Stack, Associate Vice President, Risk Management Services
Rob Munro, Director, Environment, Health and Safety
Finance and Administration
Review quarterly health and safety information as an indicator of the
safety and security culture, regulatory status, and safety and security
trends.
The health and safety indicator report has a number of leading and
lagging indicators that provides a snapshot of overall performance. In the
past, this report was reviewed quarterly by the Board Safety, Health and
Environment Committee and will be provided to BARC twice a year.
The following are specific trends of note in the attached report:
• The number of regulatory reportable incidents and regulatory on-site
visits have increased over the last several years. The increase is
primarily a result of changes to reporting criteria from multiple
regulators.
• There has been an increase in bike thefts in the reporting period.
UAPS have increased patrols in targeted areas.
• Cannabis legislation came into effect in Q4 2018 but has not had a
significant impact on security response issues.
• Environment, Health and Safety
• Human Resource Services
• Protective Services
• Insurance and Risk Assessment
This update aligns primarily with the Goal of Sustain, Objective 19,
Strategy iii, Endorse a strong culture of safety awareness, knowledge,
planning and practice to ensure the safety of students, employees and
visitors to our campuses
Please note below the specific institutional risk(s) this proposal is
addressing.
☐ Enrolment Management ☐ Relationship with Stakeholders
☐ Faculty and Staff ☐ Reputation
☐ Funding and Resource Management ☐ Research Enterprise
☐ IT Services, Software and Hardware ☒ Safety
☐ Leadership and Change ☐ Student Success
 BOARD AUDIT AND RISK COMMITTEE
For the meeting of September 23, 2019

Open Session Item No. 7

Legislative Compliance and
jurisdiction
☐ Physical Infrastructure
Risk Management Policy: The University will accept and manage risk in
support of the University achieving its vision, mission and strategic
priorities. In doing so it will protect both the University community and its
assets and will maintain a proactive, long term and sustainable
enterprise-wide risk management strategy as summarized in the Risk
Management Framework and supported by the Risk Tolerance
Statement, which is applied at the institutional level

University’s Environment, Health and Safety Policy: Individuals

involved in conducting University affairs will integrate responsible health,
safety and environmental practices into their activities according to all
applicable legislation and University policies and procedures. The
University will create procedures that meet applicable legislation and
best practices; the University community must abide by these
procedures.

Board Audit and Risk Committee Terms of Reference, Section 2(vi)

Attachment:
1. Health and Safety Indicator Report (5 pages)

Prepared by: Andrew Cooper, Team Lead, Environment, Health and Safety, acooper2@ualberta.ca
Rob Munro; Director Environment, Health and Safety, rbmunro@ualberta.ca
Risk Management Services
Health and Safety Indicator Report
to the Board Audit and Risk Committee
For the period April 1 to June 30, 2019
Prepared September 2019
Introduction
This is a quarterly health and safety report produced by Risk Management Services. The purpose of this
report is to identify trends for the Board Audit and Risk Committee.

Definitions
Announced EHS Inspections: inspections of hazardous (predominantly laboratory) spaces that are
scheduled in advance with the space owner. The inspection includes a variety of regulatory and hazard
based criteria.

Assault: includes Common (those without significant injury), Sexual, and Assaulting a Peace Officer.

Gaming Liquor and Cannabis: dealings under the Gaming Liquor and Cannabis Act, such as public
intoxication, open liquor, minor possess liquor/cannabis, improper transport of liquor/cannabis (e.g.
open liquor/cannabis in vehicle).

Incident Report Participation Rate: a measure of the quarterly usage of the EHS “Report an Incident”
form compared to the quarterly baseline established in 2016.

Lost Time Claim: Workers’ Compensation Board (WCB) claim for work related injuries where individual
is unable to return to the next scheduled work shift. Does not include the day of the incident.

Lost Time Injury Frequency: lost time injuries reported (as per WCB legislation) per 100 workers.

Medical Aid Claim: WCB claim for work related injuries where medical treatment provided is by medical
staff.

Mental Health Calls for Service: includes persons who have attempted or threatened self-harm or
appear to be experiencing or have admitted mental health issues responded to by Protective Services.

Mischief: intentional damage or intent to damage property.

No Lost Time/Modified Work Claims: WCB claim for work related injuries where there is a component of
modified duties, but no lost time.

Regulatory Reportable Incident: incidents that have a legislated requirement to report to a municipal,
provincial or federal regulator.

Regulator Onsite Visits: an individual occurrence where a municipal, provincial or federal regulator
physically attends a U of A location.

Robbery: a theft or attempted theft by way of using or threatening the use of force.

Total Reportable Injury Frequency: all injuries reported (as per WCB legislation) per 100 workers,
including Lost Time, Medical Aid and No Lost Time/Modified Duty Claims.

Confidential Health and Safety Indicator Report Updated for Q2 2019 - Page 2
1. Health and Safety
Incident Reports to EHS 1 Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment
Total Number of Incident Reports 153 162 226 193 199
Incident Report Participation Rate 2 1.49 1.57 2.19 1.87 1.93

Regulatory Reportable Incidents Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment

Environmental Reportable 0 0 0 1 0
OHS Reportable 1 1 2 2 1 Violence/Harassment
Bio-Safety Reportable 0 1 0 1 0
Radiation Reportable 0 0 0 0 0
Elevating Device 0 0 0 0 0

Regulator Onsite Visits 3 Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment

OHS (ABLI) 0 0 0 1 4 Lockout, Violence/Harassment
Bio-Safety (PHAC) 0 0 1 0 0
Bio-Safety (CFIA) 0 2 0 0 2 Plant & Pest Control Inspections
Radiation (CNSC) 0 2 2 0 0

Announced EHS Inspections Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment

Integrated Inspections 331 499 483 682 402

WCB Claims Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment

Lost Time Claims 14 10 17 12 11
Medical Aid Claims 23 16 19 13 14
No Lost Time/Modified Work Claims n/a n/a 9 3 0
2018 Lost Time Injury Frequency (LTIF) = 0.53 | 2018 Total Reportable Injury Frequency (TRIF) = 1.53 | 1st Half 2019 LTIF = 0.43 and TRIF = 1.01

1
These only include incident reports submitted through the “Report an Incident” form on the EHS webpage.
2
Ratio of quarterly incident reports to 2016 quarterly average incident reports (103). 2016 was the first full year of reporting using the “Report an
Incident” form on the EHS webpage.
3
ABLI = Alberta Labour and Immigration, PHAC = Public Health Agency of Canada, CFIA = Canadian Food Inspection Agency, CNSC =
Canadian Nuclear Safety Commission

Confidential Health and Safety Indicator Report Updated for Q2 2019 - Page 3
 Participants receiving EHS training Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment
All Course Completions 2669 5356 2409 3141 4863
Supervisory Training 395 316 705 247 179
Worker’s Responsibilities and Rights n/a n/a n/a 29 322
Highlights from Reporting Period Impairment and Ergonomics eLearning courses almost complete. Radiation Safety to be updated.

2. Security Response 4
Property Crimes Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment
Theft (all) 70 83 91 74 97 Notable increase in bike thefts in
2019.

Break and enter 18 12 24 19 17

Mischief (all) 35 27 31 24 43 Some city-wide graffiti crime has
affected UofA in 2018/19.

Crimes against persons Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment

Assaults (all) 10 8 10 22 2 2019: 4 of 24 assaults reported
have been sexual assaults.
Robbery 1 0 2 2 1
Harassment 13 8 5 7 10
Weapons Complaints 0 1 1 3 1
Indecent Act 2 1 0 2 2

Disorder events Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment

Trespass 170 150 280 303 244

4
Includes activities from all 5 campuses: North, South, St. Jean, Augustana and Enterprise Square

Confidential Health and Safety Indicator Report Updated for Q2 2019 - Page 4
Gaming, Liquor and Cannabis 10 10 13 9 19 New Cannabis legislation into
effect in 2018Q4.

Mental health Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment

Mental health (all types) 21 16 23 34 14

3. Insurance
Insurance Claims Q2 2018 Q3 2018 Q4 2018 Q1 2019 Q2 2019 Comment
Automotive claims n/a n/a n/a 18 9
Non-automobile claims n/a n/a n/a 21 9

Confidential Health and Safety Indicator Report Updated for Q2 2019 - Page 5