Contents

Enrollment Projection
Monthly Commission
Grading Sheet
Payroll
Balance Sheet and Income Statement
Text to Columns
Concatenate
Absolute Cell References
Data Validation
Time and Date Calculation
Advanced Conditional Formatting
Sum Function
Average-Product
Function(COUNT,COUNTA and COUNT BLANK)
Functions(COUNTIFS,SUMIFS and AVERAGEIFS)
Functions(Sumproduct)
Lookup and Vlookup Functions
INT & Round Function
ABS,SQRT & SUMSQ Function
LN & EXP Function
PMT Function
Grade Book
Sheet 2 (Grade Book)
Payroll(Grade book)
Monthly Commisssion (Grade Book)
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Instructions

Using the sum function =sum() in the Total. Type the sum
function, which work for all the values in one or more ranges,
separated by commas. Hold the CTRL key and the drag the
ranges, one after the other. The commas will entered for you
automatically.
 MABALACAT CITY COLLEGE
Dolores Mabalacat City

Enrollment Projection

COURSES S. Y. 2000-2001 S.Y. 2001-2002 S. Y. 2002-2003 S. Y. 2003-2004 S. Y.2004-2005

BSA 100 178 123 165 248
BSBA 150 169 156 154 278
BSCOE 200 256 185 325 298
BSCS 300 145 365 235 356
BSE 50 235 145 296 245
BSECE 45 214 325 289 265
BSHRM 175 156 256 278 236
BSIT 256 147 245 348 253
BSN 135 159 265 159 214
BSOA 140 245 314 364 159
COMSEC 132 136 136 369 356
COMTECH 241 186 178 145 258
TOTAL 1924 2226 2693 3127 3166
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Instructions

Sales Commission 15% monthly sales

Service Commission 7% monthly sales

The formula of Sales & Service Commission is monthly sales

multiply the percentage of the commission. Using the sum
function =sum () in the Total, drag the cell range horizontally
in Sales commission and Service commission to get the Total.
 JSM SOFTWARE SOLUTIONS INTERNATIONAL, INC
Seattle, Washington, USA

MONTHLY COMMISSION

Employee Service
Number Employee Name Monthly Sales Sales Commission Commission
1 Baking, Ronald M. 24,000.00 3,600.00 1,680.00
2 Canlas, Rachell F. 39,000.00 5,850.00 2,730.00
3 Cuyugan, Rosalie F. 28,000.00 4,200.00 1,960.00
4 Iayson, Nestor S. 27,000.00 4,050.00 1,890.00
5 Manuel, Joel S. 35,000.00 5,250.00 2,450.00
6 Padua, Jan Ray V. 40,000.00 6,000.00 2,800.00
7 Reambilo, Ma. Socorro 32,000.00 4,800.00 2,240.00
8 Rivera, Jessilie G. 25,000.00 3,750.00 1,750.00
9 Salas, Sesnado M. 36,000.00 5,400.00 2,520.00
10 Sicat, Joseph L. 38,000.00 5,700.00 2,660.00
Monthly Commission (Grade Book)
 Total
5,280.00
8,580.00
6,160.00
5,940.00
7,700.00
8,800.00
7,040.00
5,500.00
7,920.00
8,360.00
nthly Commission (Grade Book)
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Instructions

Attendance = 20% Quiz = 30%

Recitation = 40% Project = 10%

To calculate the Class standing using sum function,

=sum(attendance*20%+recitation*40%+quiz*30%
+project*10%). To calculate the periodic grade, twice the
Class standing plus Laboratory grade and major exam divided
by 4. Using the if function =if() in the remarks, 75 above are
passed otherwise failed in their periodic grade. And lastly to
get the breakdown using countif function, =countif (), select
the cell range in Remarks, then type either "passed" or
"failed".
 MABALACAT CITY COLLEGE
Dolores Mabalacat City

Grading Sheet
PRELIMINARY PERIOD
(B1107EA - Complier Design with Automa Theory)

Student CLASS STANDING Class Laboratory

Number Student Name Attendance Recitation Quiz Project Standing Grade
A-00-08 Baking, Ronald M. 92 78 97 80 86.7 92
A-00-07 Canlas, Rachelle F. 90 92 92 89 91.3 90
A-00-06 Cuyugan, Rosalie F. 98 78 79 81 82.6 82
A-00-02 Layson, Nestor S. 76 69 71 70 71.1 71
A-00-10 Manuel, Joel S. 100 95 99 98 97.5 97
A-00-05 Padua, Jan Ray V. 90 82 83 87 84.4 89
A-00-01 Reambillo, Ma. Soccoro 75 65 70 71 69.1 70
A-00-04 Rivera, Jessilie G. 89 80 84 80 83 81
A-00-09 Salas, Sesnando M. 97 83 90 91 88.7 89
A-00-03 Sicat, Joseph L. 85 77 82 89 81.3 87

Breakdown
No. Of Student Failed: 2
No. Of Student Passed: 8
Major Periodic
Exam Grade Remarks
97 90.6 PASSED
86 89.65 PASSED
97 86.05 PASSED
72 71.3 FAILED
100 98 PASSED
80 84.45 PASSED
73 70.3 FAILED
90 84.25 PASSED
99 91.35 PASSED
85 83.65 PASSED
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Instructions

To calculate the Basic pay, Wage rate multiply the No. of days
worked. Using if function in the Commission, =if() total sales
exceeds 30,000 commission is 2,500 otherwise 0. To calculate
the SSS is 7% of basic pay. To calculate the w/tax multiply the
10% of the excess over 5000 of basic pay plus 1200. And To
calculate the Pag-ibig is 5% of basic pay. Using the sum
function in th Total deductions, =sum() all the deductions.
And to calculate the Net pay, Basic pay plus commission
deduct the total deductions.
 JSM SOFTWARE SOLUTIONS INTERNATIONAL INC.
Seattle, Washington USA

PAYROLL
(Date: October 15, 2005 - October 30, 2005)

Employee Wage No. of Days Basic Total Commission

Name
Number Rate Worked Pay Sales
1 Manuel, Joel S. 500.00 15 7,500.00 40,000.00 2500
2 Rivera, Jessilie G. 350.00 14 4,900.00 35,000.00 2500
3 Cuyugan, Rosalie F. 450.00 15 6,750.00 25,000.00 0
4 Reambillo, Ma. Socorro 250.00 13 3,250.00 28,000.00 0
5 Padua, Jan Ray V. 375.00 12 4,500.00 32,000.00 2500
6 Sicat, Joseph L. 400.00 15 6,000.00 38,000.00 2500
7 Layson, Nestor S. 350.00 14 4,900.00 27,000.00 0
8 Salas, Sesnando M. 325.00 15 4,875.00 36,000.00 2500
9 Canlas, Rachell F. 250.00 15 3,750.00 39,000.00 2500
10 Baking, Ronald M. 275.00 12 3,300.00 24,000.00 0
 NATIONAL INC.
SA

ber 30, 2005)

Deduction Total Net Pay

SSS W/TAX PAG-IBIG Deductions
525.00 1,450.00 375.00 2,350.00 7,650.00
343.00 1,190.00 245.00 1,778.00 5,622.00
472.50 1,375.00 337.50 2,185.00 4,565.00
227.50 1,025.00 162.50 1,415.00 1,835.00
315.00 1,150.00 225.00 1,690.00 5,310.00
420.00 1,300.00 300.00 2,020.00 6,480.00
343.00 1,190.00 245.00 1,778.00 3,122.00
341.25 1,187.50 243.75 1,772.50 5,602.50
262.50 1,075.00 187.50 1,525.00 4,725.00
231.00 1,030.00 165.00 1,426.00 1,874.00
Payroll(Grade Book)
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Instructions

Balance Sheet:
Using the sum functions in the Total assets and Total Liabilities and
Equity, =sum() all the under in assets, also in liabities and owner's
equity. To get Total liabities and equity, sum the Total liabilities and total
equity.

Income Statement:
Using the sum function in the Sales revenue,sales cost and operating
expenses, will get the total. To calculate the gross profit, sum the total
sales revenue and total sales cost. To calculate the Net income before
taxes, gross profit deduct total operating expenses. And calculate the
net income, net income before taxes deduct taxes.
 JSM SOFTARE SOLUTION INTERNATIONAL INC.
Seattle Washington, USA

BALANCE SHEET
(As of October 30, 2015)

ASSETS
Cash 1,000,040
Accounts Receivables 500,150
Land 200,000
Total Assets 1,700,190
LIABILITIES
Accounts Payable 500,000
Notes Payable 100,150
Total Liabilities 600,150
OWNER'S EQUITY
Capital Stock 1,000,000
Retained Earnings 100,040
Total Equity 1,100,040
TOTAL LIABILITIES AND EQUITY 1,700,190

INCOME STATEMENT
(As of October 30, 2015)

SALES REVENUE
Widgets 1,250,000
Repair Kits 500,000
Service 17,000
Total Sales Revue 1,767,000
SALES COST
Widgets 570,000
Repair Kits 25,000
Service 15,000
Total Sales Cost 610,000
GROSS PROFIT 1,157,000
OPERATING EXPENSES
General and Administrative 200,000
Sales and Marketing 150,000
Research and Development 75,000
TOTAL OPERATING EXPENSES 425,000
NET INCOME BEFORE TAXES 732,000
TAXES 58,000
NET INCOME 674,000
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Instructions

Navigate to the Text to Columns worksheet2. Select Column L

and Insert a new column. Note: If you do not insert a new
column, the text to columns wizard will replace any content in
the adjoining cell. Select Column J. Choose Text to Columns in
the Data tab. The Text to columns wiazrd will appear. Select
Delimited radio button and click next. Select Comma from the
list of delimiters. The preview of selected data will show the
text split and click next. The final step of the wizard appears.
Click Finish.
 MABALACAT CITY COLLEGE
Advanced Excel Exercise 1
Text to Column

Participants

coyle marcus
connely doug
connely doug
halks tammy
Jemigan deborah
drake deborah
carry pam
couto terry
glass helen
hopson marie
connely doug
connely doug
cox william g
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Instructions

Concatenate Function:
Navigate to the Concatenate sheet. In cell J2, type:
=concatenate(K2," ",L2). This will join the contents
of two cells together and place aspace in between
them.

Right function with Concatenation:

In cell J11, type: ="xxx-xx-"&right(K11,4). This will
append the social security number leaving the last
favor characters. Save the final output.
 First Name Last Name
george fernandez george fernandez
catherine forest catherine forest
elizabeth ridenhauer elizabeth ridenhauer
marcia smith marcia smith
alice wortman alice wortman
tyrone anderson tyrone anderson

SS# Department
xxx-xx-1004 781-04-1004 Corporte Manager
xxx-xx-0245 368-37-0245 Corporte Manager
xxx-xx-6733 459-30-6733 Corporte Manager
xxx-xx-6545 931-02-6545 Corporte Manager
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Instructions

Navigate the Absolute sheet. Click in cell L7. We are going to

find the total of each item including the tax. Type =J7*K7+K3
and press Enter. This will add tax to the product then add
shipping. No tax is added to the shipping cost. Using the fill
handle, drag the formula down to cell K10. Click back in cell
L7 the press the F4 function key on your keyboard. Notice the
$ signs, press enter. Drag the formula down to L10. Save the
final output.
Tax Rate: 8.25%
Tax Multiplie 1.0825

Cost Shipping Total w/ Tax

$ 12.00 $ 2.00 $ 2.00
$ 15.00 $ 3.00 $ 3.00
$ 18.00 $ 4.00 $ 4.00
$ 25.00 $ 5.00 $ 5.00
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5.6
Instructions 1000
-1.35
36
4

From the Data tab, select Data Validation. The Data Validation
menu will appear. Select List from the Allow dropdown and
choose cells I15 to I18 as the souce by clicking in the Source
box and dragging down column L15 to L18. Click OK or press
Enter. Message box for any integer between 1 to 10: In the
Input Message tab, type: Please Input a number. In the Input
message box, type: Allowed number is whole numbers from 1
to 10. In the Error Alert tab, type: Error: Incorrect number
entered in the Title Box. In the Error message box type:
Allowed number is whole numbers from 1 to 10. Click OK. Test 1
the validation out by manually typing in the required cell data
validation. Create input message and error message alert 2
with the other cells. Save the final input. 3
4
any integer between 1 and 10
any decimal number between 1 and 10
any positive integer
any negative decimal number
any integer between the two beside below (use cell references for these values)30,40
List values 1 to 4 ( make a number list on cell I15 to I18)
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Instructions

Enter the current date as a fixed date into cell L2 using the Ctrl+;
keyboard shortcut. Delete the cell contents and replace them with the
current date formula =now(). In cell M4, use a formula to add 30 days to
the invoice date. This will determine the Invoice Due Date. In this
instant type: K4+30. Autofill the contents down. Next, calculate how old
each invoice is by calculating between two dates. In cell N4, type =$L$2-
B4. The dollar signs are absolute values which lock the cell L2 into the
formula. Autofill the formula down. In cell O4, calculate the number of
days an invoice is past the deadline. Type =N4-30 and autofill down.
Save the final output.
 Advertising Accounts Receivable
Current Date: 9/23/2019 3:10
No. of
Invoice Invoice Due
Number Invoice Date Amount Age Days
Date Overdue
92334 9/22/2016 577.82 10/22/2016 1096.133 1066.133
92356 10/27/2016 264.67 11/26/2016 1061.133 1031.133
92362 9/13/2016 810.21 10/13/2016 1105.133 1075.133
92379 10/10/2016 577.82 11/9/2016 1078.133 1048.133
92393 9/15/2016 86.50 10/15/2016 1103.133 1073.133
92407 10/24/2016 2,595.00 11/23/2016 1064.133 1034.133
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Instructions

Select the cell range M4:Q13. On the Home tab, in the Styles
group, click the narrow next to Conditional Formatting and
choose Color Scales. Click the Red-Yellow-Green color scale.

Exploring Styles and Clearing Formatting:

Select cell range R4:R13 and apply a 3 Arrows set in the Icon Set
menu. Select range M4:Q13 and apply a Solid Fill Blue Data Bar.
From the Conditional Formatting dropdown menu, hover over Clear
Rules, the click Clear Rules from the Entire Sheet.

Using Conditional Formattig to Hide Cells:

Select cells P4 through P13. Choose Conditional Formatting
from the Home tab and select New Rule from the dropdown
menu. Select the Fowmat only cells that contain options.
Choose Cell Value is less than or equal to zero as the criteria.
 Average Rep/Quarter: 30771.53

Last Name First Name Region Qtr 1 Qtr 2 Qtr 3 Qtr 4 Total Average Qtr
Arman Simon East 14815 13100 11580 39495 9873.75
Greenburg Linda East 15900 22700 17600 20000 76200 19050
Lundquist Sam North 25000 34000 21000 35000 115000 28750
McTague Michael Northwest 48206 31971 44531 24333 149041 37260.25
Quayle Antonio West 11983 31706 51143 64449 159281 39820.25
Rivena Orlando South 35682 63387 25780 72258 197107 49276.75
Stark Oscar Southwest 52733 41556 69323 72508 236120 59030
Unger Maria Southwest 23300 24600 21380 15937 85217 21304.25
Monder Alana Southwest 31200 23100 17700 29300 101300 25325
Slimmons Leon West 30900 24400 16800 0 72100 18025

Quarter Totals: 289719 310520 296837 333785 1230861

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Instructions

Using the sum function =sum() in the Total cost. Type the sum
function, which works or any function that takes multiple
ranges, separated by commas. Hold the Ctrl key and then drag
the ranges, one after the other. The commas will be entered
for you automatically. Save the final output.
Table of costs for units produced in one month (along side)
for use in another moth (along top)

Feb Mar Apr May

Jan $ 5,800 $ 3,600 $ 5,400 $ 5,700
Feb $ 4,000 $ 3,500 $ 6,100
Mar $ 3,000 $ 6,100
Apr $ 4,300
Total cost $ 47,500
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Instructions

Enter the formula =Average(). Use the Average function in the

two gray cells to the right to calculate the average indicated.
Find the product of the first six exam scores to the right,
including the absent value. Then delete the absent value,
make it cells blank.
Student Exam
ID score
Average (only for students who took the exam)
1533 68 74.7586206897
8031 74
985 80 Average (giving Os to students who were absent)
9106 63 0
3535 72
8192 Absent
6102 85
6774 70
7558 64
314 72
9082 81
2397 75
2517 80
2432 73
6016 63
5269 80
4847 88
6537 71
9922 73
4525 71
1491 71
7897 68 Product
4088 82 1826012160
166 76
7925 75
6405 81
802 76
2931 83
7625 67
2628 67
5417 92
7804 72
3994 69
394 85
8847 78
7855 81
8668 0
3738 77
5534 70
6965 71
8863 69
8762 73
6466 60
6100 76
1878 74
5970 67
9691 62
8666 77
4865 91
6198 81
8554 87
6753 76
9574 77
3891 81
8186 0
1306 73
6835 83
3136 59
4938 74
4807 74
4421 78
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Instructions

To use the COUNT function:

Enter the formula =COUNT(range), where range is any
range. This returns the number of numeric values in
the range.

To use the COUNTA function:

Enter the formula =COUNTA(range), where range is
any range. This returns the number of nonblank cells
In the range.

To use the COUNTBLANK function:

Enter the formula =COUNTBLANK(range). This returns
the number of blank cells in the range.
 Exam
Student score Number enrolled
1 62 72
2 73
3 74 Number who took
4 exam
5 77 69
6 57
7 67 Number who were
8 90 absent
9 77 3
10 83
11 71
12 75
13 72
14 82
15 68
16 86
17 77
18 68
19 86
20
21 80
22 81
23 84
24 71
25 76
26 81
27 9
28 72
29 78
30 67
31 8
32 70
33 77
34
35 83
36 74
37 87
38 75
39 86
40 77
41 73
42 74
43 79
44 80
45 77
46 72
47 77
48 71
49 70
50 68
51 79
52 75
53 80
54 73
55 61
56 62
57 68
58 92
59 85
60 77
61 79
62 86
63 83
64 83
65 76
66 89
67 72
68 69
69 66
70 71
71 80
72 61
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Instructions

To use the COUNIFS function:

Enter the function =COUNTIFS(criterion_range1,criterion1,..), where
each criterion_range,criterion pair imposes a condition on a particular
range, usually a column. In the top gray Countifs question, find the
number of students with the gender condition and age younger that age
cutoff who scored less than or equal to the score cutoff.

To use the SUMIFS function:

Enter the formula =SUMIFS(sum_range,criterion_range1,criterion1,….).
In the middle gray cell SumIFS question, calculate the total of all scores
made by the gender and ages younger than the age cutoff.

To use the AVERAGEIFS function:

The AVERAGEIFS function works just like the SUMIFS function, except
that it averages the value in the average_range argument. Calculate the
average in the bottom gray cell Averageifs question, using the same
criteria as in the SUMIFS instruction above.
Student Gender Age Exam Score
1 Male 18 62 Gender Condition Female
2 Female 21 73 Age cutoff 20
3 Female 18 1 Exam Score Cutoff 87
4 Female 18 65
5 Male 18 77 COUNTIFS question 18
6 Female 20 57
SUMIFS question 2598
7 Female 18 67 AVERAGEIFS questions 74.22857
8 Male 19 90
9 Male 19 77
10 Male 22 83
11 Female 20 71
12 Female 20 75
13 Female 20 72
14 Female 24 82
15 Female 18 68
16 Male 18 86
17 Female 24 77
18 Male 21 68
19 Male 20 86
20 Female 21 89
21 Male 20 80
22 Female 18 81
23 Male 20 84
24 Female 19 71
25 Female 18 76
26 Male 21 81
27 Female 18 99
28 Male 20 72
29 Female 18 78
30 Female 21 67
31 Female 21 89
32 Female 19 70
33 Female 19 77
34 Female 18 79
35 Male 22 83
36 Female 19 74
3 Male 19 87
38 Male 18 75
39 Male 20 86
40 Male 21 77
41 Male 20 73
42 Male 20 74
43 Female 20 79
44 Male 18 80
45 Male 20 77
46 Female 21 72
47 Male 19 77
48 Male 19 71
49 Female 23 70
50 Female 19 68
51 Female 24 79
52 Male 19 75
53 Male 18 80
54 Female 19 73
55 Female 21 61
56 Female 21 62
57 Male 19 68
58 Male 19 92
59 Female 20 85
60 Male 22 77
61 Female 19 79
62 Male 20 86
63 Female 19 83
64 Male 19 83
65 Male 18 76
66 Female 24 89
67 Female 18 72
68 Female 21 69
69 Male 23 66
70 Male 24 71
71 Male 20 80
72 Female 18 61
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Instructions

To use the SUMPRODUCT function:

Enter the formula =SUMPRODUCT(range1,range2), where
range1 and range2 are exactly the same size. Sum the
products of the two ranges in the example to the right to find
the total shipping cost in the gray cell.
Unit shipping
cost City1 City2 City3
Plant1 1.25 1.35 1.55
Plant2 1.15 1.45 1.25
Plant3 1.35 1.45 1.15

Units shipped City1 City2 City3

Plant1 155 180 0
Plant2 250 130 185
Plant3 0 210 140

Total cost 1609.5

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Instructions

Looking Up a Value in a Range (an Approximate Match)

The most common use of a lookup table is when you want to
see where a value fits in a range of values. The lookup table
to the right (columns O and P) shows how you would set this
up. The comparisons column in the lookup table starts at 0
(the lowest grade possible) and then record the cutoff scores
60 and 90. The formula in the gray cell is
=VLOOKUP(L2,N2:O6,2,TRUE). The total cost formula: order
number multiply unit sold.

Looking for an Exact Match

There are many cases when it does make sense to look for an
exact match. The fourth arguments is not optional; it must be
FALSE. The first column of the lookup table doesn't have to be
in ascending order; it can be, but order doesn't matter. If no
exact match exists, the function returns an error. The formula
is =VLOOKUP(T2,$V$2:$W$9,2,FALSE) drag the range and
then save.
Student Score Grade
1 67
2 72
3 77
4 70
5 66
6 81
7 93
8 59
9 90
Lookup table
D 0F
C 60 D
C 70 C
C 80 B
D 90 A
B
A
F
A

Order # Unit sold Total cost

1 373 373
2 475 950
3 459 1377
4 441 1764
5 238 1190
6 349 2094
7 344 2408
8 203 1624
Student Grade Gradepoints Grade Gradepoints
Adams B 3A 4
Daviss A- 3.7 A- 3.7
Edwards C+ 2.3 B+ 3.3
Johnson B- 2.7 B 3
Myers B+ 3.3 B- 2.7
Smith A 4 C+ 2.3
Thomson C 2C 2
Williams D #N/A C- 1.7
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Instructions

INT (Integer) Function:

To enter the formula =INT(value) where value is a
number or a reference to a numeric cell.

ROUND Function:
Enter the formula =ROUND(value,decimals) where
value is a number or a reference to a numeric cell,
and decimals indicates the number of decimal
place to round to.
 1.7 -3.2 14 -7
1 -4 14 -7

100.35 14325 16.3467 154432 0.3569

0 -2 2 -3 1
100 14300 16.35 154000 0.4
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Instructions

ABS(Absolute Value) Function:

Enter the formula =ABS(value), where value is a
number or a reference to a numeric cell.

SQRT (Square root) Function:

Enter the formula =SQRT(value), where value is a
number or a reference to a numeric cell. If value is
negative, this returns an error.
 6 -50 0
6 50 0

64 0.5 -20 0
8 0.707107 Err:502 0

21 43 4 21 35 3972
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Instructions

LNT (Natural Logarithm) Function:

Enter the formula =LN(value), where value is a
number or a reference to a numeric cel. If value is
zero or negative, this returns an error.

EXP (Exponential) Function:

Enter the formula =EXP(value), where value is a
number or a reference to a numeric cell. Apply the
EXP function to the number in 1st row. Then in 2nd
row, apply the LN function to the numbers in 1st
row.
 1023 0.7 1 0 -40
6.930495 -0.35667 0 Err:502 Err:502

1 -4 2.3 0 15
2.718282 0.018316 9.974182 1 3269017
0 Err:502 0.832909 Err:502 2.70805
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Instructions

PMT (Payment) Function:

Enter the formula =PMT(interest_rate,term,principal). If you want PMT
to return a positive value, you should enter the principal as a negative
number because it is a cash outflow, not a cash inflow. The interest rate
argument should be the monthly rate, assuming you are paying
monthly, which is the annual rate divided by 12. Calculate your monthly
payment in the gray cell. Then use a data table to see how your monthly
payment varies for terms of 24,36,48, or 60 months.
Principal $ (30,000) Data table for payment versus term
Annual
interest 3.75% Term Payment
Term 36
Payment $ 882.39 24 $1,299.41
36 $882.39
48 $674.02
60 $549.12
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Instructions

Click on the file menu, then choose options, click customized

ribbons. Under the customized ribbon category click on the
DEVELOPER then click OK. Make sure to format each column
to the appropriate category e.g. name shoud be formatted as
"Text", telephone numbers should be formatted as "Text" to
allow you enter a zero before each number, the percentage
column as "Percentage" etc.

To calculate the percentage, you need to divide each raw

mark by the total marks for each text and work out the
percentage. An absolute cell reference takes the form $A$1.
In cells N8 enter the following formula =M8/$K$17 (make
sure that you format the column E to percentage category. Set
the number of decimal places to 0.)

To calculate the GRADE, Both test A and B have a different

boundaries which will determine whether a student achieves
a final grade of DISTINCTION,MERIT,PASS OR FAIL. The use or
IF function test the value in a cell and does one thing if the
test is true and another if the test is false. We will test each
percentage against the grade boundary and working out the
grade.
Formula:
IF(N8>$K$19,"Distinction",IF(N8>$K$20,"Merit",IF(N8>$K$21
,"Pass","Fail"))) It also the same as in the Test B.

To use of colour coding in marks book:

Click on Format and Conditional Formatting. Choose equal to
from the drop-down list and set the value to Distinction as
green. Click on Format and click on the pattern tab set the
Cell shading to green in distinction and the same instructions
in fail as red.
 To use of colour coding in marks book:
Click on Format and Conditional Formatting. Choose equal to
from the drop-down list and set the value to Distinction as
green. Click on Format and click on the pattern tab set the
Cell shading to green in distinction and the same instructions
in fail as red.

Click the Sheet2 of your Excel Workbook for the use of

DEVELOPER TAB.
 Record and Grade Book

Test A Test B
Student No Name Telephone Raw Marks Percentage Grade Raw MarksPercentage
1 Nabil 01-237475 34 38% Fail 43 61%
2 Ali 01-927384 56 62% Merit 22 31%
3 Haoder 01-363736 76 84% Distinction 34 49%
4 Hassan 01-346376 54 60% Merit 67 96%
5 Rommana 02-376383 34 38% Fail 65 93%
6 Fazal 02-473837 67 74% Distinction 34 49%
7 Rana 01-372827 89 99% Distinction 56 80%

Test A Test B
Total Marks 90 70
Grade Boundaries
Distinction 70% 80%
Merit 50% 60%
Pass 40% 45%
Test B
Grade
Merit
Fail
Pass
Distinction
Distinction
Pass
Merit
Return to Main Page
Instructions

To create a Combo Box to select a name of a student whose

details you want to bring up in the page. For this, click on
Developer tab. Select a Combo box forms toolbar and draw a
Combo box and in the input range box enter the range of the
table (sheet1) which contains all the names. Sheet1!
$K$8:$R$14. Next, choose a cell link which will be used to
provide a link between the worksheet 1 and information to be
retrieved into the form created in worksheet 2. In cell link,
enter $L$5 and click OK. Notice that when a name is selected,
a cell link value appears in cells L5 which corresponds to the
student number. In the Test A,Test B and Telephone will use
VLOOKUP function. Enter the VLOOKUP function in the cell J7
as follows: =VLOOKUP(L5,Sheet1!J8:R14,6) the 6 is the
numeric position of the column being search. Same as in Test B
and Telephone. Next if you want the cell link value in L5
invisible, insert a picture from file and design the output.
 Grade Book

Name 1

Test A Fail

Test B Merit

Telephone 01-237475
Return to Main Page

Instructions

To create a Combo Box to select a name of a employee whose

details you want to bring up in the page. For this, click on
Developer tab. Select a Combo box forms toolbar and draw a
Combo box and in the input range box enter the range of the
table (payroll) which contains all the names. Payroll!K9:K18.
Next, choose a cell link which will be used to provide a link
between the worksheet 1 and information to be retrieved
into the form created in worksheet 2. In cell link, enter $N$7
and click OK. Notice that when a name is selected, a cell link
value appears in cells N6 which corresponds to the employee
number. In the Basic salary, commission, total deduction and
net pay will use VLOOKUP function. Enter the VLOOKUP
function in the cell K9 as follows: =VLOOKUP(N7,Payroll!
J9:U18,5) the 5 is the numeric position of the column being
search. Same as the others. Next if you want the cell link
value in N7 invisible, insert a picture from file and design the
output.
 XYZ COMPANY
Payroll

EMPLOYEE NAME 1

BASIC SALARY 7500

COMMISSION 2500

TOTAL DEDUCTION 2350

NET PAY 7650

Payroll
Return to Main Page

Instructions

To create a Combo Box to select a name of a employee whose

details you want to bring up in the page. For this, click on
Developer tab. Select a Combo box forms toolbar and draw a
Combo box and in the input range box enter the range of the
table (monthly commission) which contains all the names.
'Monthly Commission'!K9:K18. Next, choose a cell link which
will be used to provide a link between the worksheet 1 and
information to be retrieved into the form created in
worksheet 2. In cell link, enter $N$7 and click OK. Notice that
when a name is selected, a cell link value appears in cells N6
which corresponds to the employee number. In the Monthly
sales, Sales commission, Service commission and total will
use VLOOKUP function. Enter the VLOOKUP function in the
cell K9 as follows: =VLOOKUP(N7,'Monthly Commission'!
J9:O18,3) the 5 is the numeric position of the column being
search. Same as the others. Next if you want the cell link
value in N6 invisible, insert a picture from file and design the
output.
 XYZ COMPANY
MONTHLY COMMISSION

Employee Name 1

Monthly Sales 24000

Sales Commission 3600

Service Commission 1680

Total 5280
Monthly Commisssion