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Timer
and Monitoring
System
Developers:
BSI/T – 2D
Presley Q. Lecaroz
Jericko Lazo
CHAPTER I INTRODUCTION
Nowadays, computer is an essential tool that makes life easier and faster.
of it. Today, a lot of people take advantage of this modern device to create
different systems like the computerized time monitoring system which is now
On the other hand, the Ikoy’s Computer Shop is still using the manual
creation of a computerized system that will provide the Internet shop a modern
and more advance way in keeping track of their business transactions as well as
monitoring the time-in and time-out and automatic computation of the total
place where one can use a computer with Internet access, play on-line games,
type or encode his documents for projects, research and thesis most for a fee,
usually per hour. These type of establishment is very common in the country.
offered here are gaming, internet surfing, typing and printing services for
students and other customers. The computer shop uses manual system in
recording the usage of their computers. They use a log-book that contains the
lists of computer number, time in and out, time to be consumed and the amount
to be paid. Aside from this task, the owner or the assistant is also obliged to ask
or remind the customers if they are going to extend their time or they are about to
end their transaction. After that, they encircle the computer number, calculate it
The shop earns approximately one thousand pesos (1,000.00) per day
during weekends because mostly all of the customers are students who play a lot
of computer games like Dota 2 and surf the internet. Each hour usage costs
fifteen pesos per hour and a promo is given to customers who plays five hours in
which computers are networked in order to play LAN games. Internet connection
then was dial up and relatively expensive therefore only a few shops offered
with its timer and monitoring system in order to have a clear view of business
condition and its performance. It must also consider its operations so that it can
effectively manage its resources to provide income for the business. Since this
kind of business starts to gain population in the market, operations here become
more complicated. From the moment the customer enters the shop until service
bring the need for internet cafés to have a computerized timer and monitoring
system and consider its operations and gain competitive advantage in this kind of
field.
staff of the computer shop is the toughest part that this kind of business
monitoring will result to profit loss. Thus, these are the reasons why the
shop timer and monitoring system. The proposed system will provide an accurate
timer for sessions and proper monitoring to safeguard computers from
unauthorized use.
encounters many problems. The following are the basis for encountering such
problems:
costumers
4. Improper monitoring of all computers when all the units are being used at
outgoing customers
monitoring system to aid Ikoy’s Computer Shop regarding time monitoring needs.
outgoing customers
café or computer rental shop such as monitoring and time usage of rental
computers. The system has nothing to do with the printing services and
strategies implied by the business on how to attract more customers. It will not
also cover the expenses of the business such as electric bill and water bill.
System”, will give benefit to internet café businesses regarding monitoring and
client computer timer. The system aims to improve time monitoring, security and
control over rental computers. Furthermore, it will also help to decrease time
The researchers chose this system because not all internet café
businesses use this kind of computer – based system. Internet cafés that are
using manual – based timer and monitoring makes work inadequately inefficient.
This chapter presents the review of related foreign and local literature and
studies. The researchers prefer the following literature and studies because of
their simplicity and relevance to the present study. These show the invaluable
views of different minds about the operational concerns and accounting system
which will help in better understanding of the topics. The researchers used
sources such as the Internet, thesis, books and other print materials.
controlling and billing customers for the Internet usage. It does not require any
Client software installations. It uses captive portal technology to show login page
cable), customers will be prompted to enter valid username and password to get
billing system for Internet and Gaming cafes, coffee shops, hotels, schools,
restaurants, libraries and other institutions that provide computers for public
usage. It can work on a standard or wireless LAN, and also supports remote
connection between server and clients over the Internet. (CyberLeader Systems
INC., 2001)
CafeSuite is a Cyber Cafe management software that helps with
securing systems, accounting and billing. The basic task of this software is to
provide operators and customers with an accurate timing and billing information.
The software generates various statistics, which give detailed information about
business performance. All transactions and actions are recorded into a database
Server – Client Cyber Café Manager that offers a secure and efficient system. Its
Server features include remote control, bulk tickets, second and third rates
options, in – house prepaid tickets, open time accounts, member accounts, point
of sale, reports, receipts, user management, multiple server support, café log and
software updates.
for operating Internet Cafe, Cyber Cafe, Game Center, Gaming Cafe and PC
rental Cafe shop. It has been designed for use in an Internet coffee shop , cafe
Cafe Management System is a real-time way to manage the client machines via
monitoring and locking in order to process PC rentals which includes the ability to
manage the task in an internet cafe, she explained that an internet cafe can
use of computers rather than manual system. In applying such, tasks become
Riverside, Commonwealth Avenue serves the sample. The internet cafe uses
manual system in recording the usage of their computers. They use a log-book
that contains the following list: computer number, time in and out, time to be
consumed and the amount to be paid. Aside from this task, the assistant is also
obliged to ask or remind the customer if they are going to extend their time or
they are about to end their transaction. After that, they encircle the computer
they are not guarded properly and having this kind of negligence causes an
worldwide, and many people use them when traveling to access web mail and
instant messaging services to keep in touch with family and friends. Apart from
travelers, in many developing countries Internet cafés are the primary form of
business model is the LAN gaming center, used for multiplayer gaming. These
games. This is reducing the need for video arcades and arcade games, many of
which are being closed down or merged into Internet cafés. The use of Internet
cafés for multiplayer gaming is particularly popular in certain areas of Asia like
China, Taiwan, Hong Kong, South Korea and the Philippines. In some countries,
since practically all LAN gaming centers also offer Internet access, the terms net
cafe and LAN gaming center have become interchangeable. Again, this shared-
software, especially since games often require high end and expensive PCs.
CHAPTER III METHODOLOGY
implementation.
3.1 Environment
Computer Shop is near the Tanza Elementary School and few meters away from
operation in monitoring the time of computer rental in the said computer shop is
rental shop or internet café / shop is one of the in-demand businesses that
Operational Feasibility
Cause Effect
Method Operator
Profit Loss
Computers can
be used At times,
unauthorized computers are
left unattended
Computer
FISHBONE DIAGRAM
3.3 TECHNICAL FEASIBILITY
The client/server networking model does not require fancy or state of the art
hardware to run effectively. A client and server computer either has a distinct role.
A server is designed to share its resources among the client computers on the
network. It must be located in a secured area and must have windows 7 for
network operating system, TCP/IP for networking protocol software, faster
processor, more memory, and more storage space than a client computer because
it has to service ten (10) client computers at the same time. The client computer
typically communicates only with servers, not with other clients.
The estimated total cost for the proposed system would range around Thirty
six thousand six hundred pesos (PHP36,600.00). This includes the hardware
specifications.
Estimated Cost
After the completion of the system, the respondents could implement the
Ikoy’s internet shop timer and monitoring system. The system is capable of
daily sales report, remotely monitor and control all client computers from a server,
provide security from unauthorized use of computers and have an accurate timer
system would be efficient, effective and more beneficial because the capabilities of
the computerized system can increase the total number and satisfaction of
costumers.
3.5 REQUIREMENT ANALYSIS
Information Input:
- The existing manual system of time monitoring
of customers is inaccurate because the
employees have too many client computers to
handle.
As for the proposed system, all client computers
are monitored and controlled by the server, thus
inaccuracies can be greatly reduced.
Output:
- Computation of customer’s bills and sales
reports are manually handled resulting to errors,
redundancy and requires a lot of time.
The proposed system offers accurate, fast and
reliable information retrieval for generating
outputs.
Stored Data:
- The existing manual system’s data is difficult to
manage because of lack of proper storage.
The proposed system’s data storage is
organized and gives confidentiality for
customers.
Performance - Through put rate is slow. It is not presentable,
records have to be searched for and maintained
on files whereas the proposed system’s through
put rate is very fast, the records are
computerized thus leading to easy modification
and retrieval of data.
Control - The existing manual system is vulnerable to
fraud because, at times, computers are left
unattended especially when there are a lot of
customers.
The proposed system provides better security by
locking client computers, which can be
controlled by the server, to prevent unauthorized
access.
CHAPTER IV DISCUSSIONS AND RESULTS
Owner/ Admin
Input no. of
hours and
costumer bills
0
Payment
Customer Ikoy’s Computer
Shop Timer and
Rental expiration Monitoring System
warning
Data Flow Diagram of Proposed System
USER /
CUSTOMER
1.1
ADMIN /
OWNER D1 MEMBER DATA
LOG - IN
Member’s Information
1.2
ADD USER
Session Details
Session Details
1.3
D2 MONITORING
START
SESSION
Extend Session
Query to add sales
Payment Details
1.4 D3 SALES
COMPUTE
AMOUNT
4.2 DESIGN
OUTPUT
Functional Specification
The system is entitled “Ikoy’s Internet Shop Timer and Monitoring System”.
The function of this system is to help the said computer shop to provide an
accurate timer for sessions and proper monitoring of rental computers.
Functions Performed
Client Timer.
The system has a function that accurately monitors the time of each sessions of
every costumer. An administrator has the right to start and stop and pause or
resume a session from the server. The system automatically computes the bill
whenever a session ends.
Power Management.
The administrator can remotely shutdown and restart idle client client computers.
Sales Management.
User Information.
Client Monitoring.
Post-paid session doesn't have any time limit unless an operator specifies it.
The customer is charged after he/she logs out.
Member’s Log – in.
Pricing
One of the system’s function is to setup individual session rates for walk – in
customers and members.