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PRISON ONLINE INFORMATION

MANAGEMENT SYSTEM

ABSTRACT

Web-based prison management system is online application software that helps in

maintaining and manipulating prison record. This application is designed and hosted
in the internet. Prison management system (PMS) provides features where (a prison
warder) can access and update inmate details, register new inmate and perform other
require task concerning prison activities. These systems also provide features where
visitors to prison can perform functions like; visiting request, suggestion and send
feedback. Visitor request are attend to by the warder in charge who could be the
administrator, and visiting arrangement sent to visitor via mail. Hence the research
work is aim at changing the present manual management systems of the institution to
a web-based system.

TABLE OF CONTENTS

PAGES
Title Page i
Approval Pages ii
Declaration iii
Certification iv
Dedication v
Acknowledgement vi
Abstract vii
Table of Contents viii

CHAPTER ONE
INTRODUCTION
1.0 Background 1
1.1 Statement of the problem 4
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1.2 Objective of study 5

1.3 Scope of Study 5
1.3 Limitation of Study 5
1.4 Significance of Study 6

CHAPTER TWO
LITERATURE REVIEW
2.0 Introduction 7
2.1 Historical Background of Prison 8
2.2 Colonial 8
2.3 East and mid-west 9
2.4 Lugard era (1912-1930) 11
2.5 Two prison systems 12
2.6 Police took charge of northern prison 13
2.7 Poor administration 13
2.8 Post Lugard era (1931-1945) 14
2.9 Lt. Col. V. L. Mabb’s Era (1934-1945) 15
2.10 Honour roll 18
2.11 Reception in Nigeria 18
2.12 Prison gate 19
2.13 Warrant 20
2.14 Types of prisoners admitted into the prison 21
2.15 Reception 22
2.16 Functions of the reception board 23
2.17 Classification 24
2.18 Purpose for Classification 24
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CHAPTER THREE
INTRODUCTION
3.0 System Analysis and Design 25
3.1 System Analysis 25
3.2 The organization and its environment 26
3.3 Analysis of the existing system 27
3.4 Analysis of findings 29
3.5 Data analysis diagram (DFD) for the existing system 31
3.5.1 Primary method 32
3.5.2 Secondary method 32
3.6 System design 33

CHAPTER FOUR
INTRODUCTION
4.0 System and implementation 34
4.1 Choice of programming language 34
4.2 System testing 34
4.3 Programming Documentation 35
4.4 Training 36
4.5 Structure of organagram for convict prison 36
4.5.1 System review and maintenances 37
4.6 System Requirement 39
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CHAPTER FIVE
SUMMARY, RECOMMENDATION AND CONCLUSION
5.0 Summary 40
5.1 Recommendation 41
5.2 Conclusion 42
References
Appendix A
Appendix B
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CHAPTER ONE

INTRODUCTION

1.0 BACKGROUND OF THE STUDY

The advent of computer and evolution in its science has really brought changes

in all institution of life. Ranging from when the ideas of the first electronic computer

was conceived and designed, to this era of super-computers phenomenal changes has

been remarkably noticed. Its (compute) importance in helping humans manage and

manipulate data cannot be overemphasized. Computer plays a significant role for

searching, retrieving updating of records at high speed and storing large amount of

data.

It should however be noticed that the intelligence behind the physical

computer depend on data that are stored in its internal memory such data are invoke

by command whenever they are needed for their desired functions.

In this project I am building software for prison management. This particular

type of software or system is sorely developed to maintain and manage the activities

in an established prison with the arm of improving the efficiency of working in the

prison. The software is referred to as prison management system (PMS).

The primordial intent for prison establishment is to provide an avenue where

offenders of law are kept for a period of time and their attitude corrected or

rehabilitated through series of activities and restrictions to rights. Hence such place

(prison) is referred to as “rehabilitation centers”. Since offences are crime related the

activities of such an institution becomes much more critical. Information about

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offenders is very important and as such need to be carefully maintained and

managed. Owing to the fragile nature of man, maintaining and updating this

information in the mind and on papers only, is grossly inadequate, this cannot satisfy

the establishment of such instruction, and they will be no good record system. With

the number of prison increasing by the second, much more information is needed to

be stored and maintain. Hence the idea of a web-based prison management system is

very important. Prior to the advent of prison management system, prison record and

information are writing manually. This is really strenuous and the risk involved in

loosing information was at a higher degree. In most cases, these may be minimal

space to pack old records as such discarding these is the usual option adopted. When

in future the need arise for such discarded records, they do not get it anymore. But

with prison management system, it is a different ball game. With just a punch of a

key, records are displayed with details and updating of records is done with ease

there by making it easier to keep track of inmates.

Previously, inmates got to be checked and re-checked each time they roared

admitted his/her disinterred or transferred. At each station, officers would ask the

inmate his/her particulars and match his face with each photo. Now, each inmate is

tagged upon admission into prison. This tag is scanned each time he is admitted,

discharged or transferred. Tag also allows officers to monitor the movement of the

inmate within the prison in real time. These reduce the need for constant roll calls to

keep track of the inmates.

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Hence in the most general sense, this research is aimed at developing a prison

management system that is a collection of registers and reports for the effective

management of prisons. This system will contain modules like, nominal roll, case

register, interview request, input register and an automated release daily generator.

1.1 STATEMENT OF THE PROBLEM

Inmate information management system in previous times was time

consuming due to numerous processes involve in warrant authentification. Moreso,

the system of managing inmates information were simply desktop mode. Restriction

from unauthorized cold be rarely in preventing this process which terms proposed

security treads to the record units in prison at large.

This may result to lack of efficiency which may impossible create an avenue

for jail break.

However, this project is focus on designing the web based system that will be

used for efficiency prison inmate information management system within the prison

in order to control security.

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1.2 OBJECTIVE OF STUDY

The project is aimed at: To design a web-base system for prison inmates

information management system

b. To investigate the rules of criminal system (CJS) in prison information

management system in Nigeria.

c. To fine out the challenges involve in the present inmates information

management system.

1.3 SCOPE OF STUDY

The scope of this study is involved around the prison inmates information

system which is aimed at designing and automated system for inmates information

system in Nigeria prisons service, using Calabar prisons as a case study

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