ELECTRIC POWER INDUSTRY MANAGEMENT BUREAU (EPIMB)

DURATION
PROCESS (WORKING DAYS)
FROM TO
ENGAGEMENT OF GENERATION COMPANIES IN  ENERGY 
REGULATIONS NO. 1‐94 PROGRAM 68 48
(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)
68 + 4.5
CERTIFICATE OF ENDORSEMENT (COE)
24
TO THE ENERGY REGULATORY COMMISSION (ERC)

GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES 
76 45 DAYS 
UNDER ER 1‐94, AS AMENDED PROCESS FLOW IN ACCESSING 
per Project Proposal
DLF AND RWMHEEF
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES  64 57 DAYS
UNDER ELECTRIFICATION FUND OF ER 1‐94, AS AMENDED
AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE 
INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE)  51 44 Days per Project 
Proposal
PROGRAM
QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT  New 57.5
TO ERC

APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDER  New 64
ELECTRIFICATION FUND OF ER1‐94, AS AMENDED

1ST ENDORSEMENT TO THE SECURITIES AND EXCHANGE  New 2.5

COMMISSION (SEC)
CLEARANCE TO  UNDERTAKE SYSTEM IMPACT STUDY (SIS) 
ENDORSEMENT  TO THE NATIONAL GRID CORPORATION OF  New 2.5 (Non – RE)
THE PHILIPPINES (NGCP)
CLEARANCE TO  UNDERTAKE SYSTEM IMPACT STUDY (SIS) 
ENDORSEMENT  TO THE NATIONAL GRID CORPORATION OF  New 4.5 (RE)
THE PHILIPPINES (NGCP)
ENDORSEMENT OF CERTIFICATE OF NON‐OVERLAP (CNO)  & 
CERTIFICATION PRECONDITION (CP) TO THE NATIONAL  New 2.5
COMMISSION ON INDIGENOUS PEOPLES (NCIP)
CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS 
A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO  New 2.5
POSSESS EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED 
CHEMICALS AS PURCHASER
APPLICATION FOR DIRECT CONNECTION  New 65
 ENGAGEMENT OF GENERATION COMPANIES IN ENERGY REGULATIONS NO. 1-94 PROGRAM
(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)
RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE
OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of application with 
complete supporting documents

Receipt/Endorsement of the application to Power Planning  TL:  4792900 
& Development Division (PPDD) and Rural Electrification  Loc. 414 4F, DOE Main Building
Office of the Director, EPIMB 1
and Management Division (REAMD)

Sr. SRS, REAMD/PPDD/REMB Evaluation of Application and Determine the 
completeness of documentations 4

REAMD coordinate with GENCOs for the transmittal of E‐ Loc. 417 4F, DOE Main Building

Sr. SRS‐REAMD Copy Template MOA 2

Forging / Review of MOA 10
REAMD / Legal Services

Submission of signed 
Sr. SRS‐REAMD / GENCOs and notarized MOA/Review 22
of Legal

OSEC / USEC / OD/IAS / FS  Approval and Signing of memorandum to the secretary  3
endorsing *

Legal Services Notarization of MOA 5 Loc. 403 ERL Building 3

Sr. SRS, REAMD/PPDD
Releasing of MOA to PPDD 1
LEGEND REQUIREMENTS CHARGES & FEES LEGAL BASES
1.) Letter Request addressed to the Office of the Secretary, Attention to the Office of the Undersecretary, copy furnished
Applicant Office of Director of Electric Power Industry Management Bureau
No fees ‐ Sec. 5(i) of 
DOE 2.) Company Profile of the Generation Company RA7638
3.) Articles of Incorporation ‐ Rule 29 Part A of 
4.) By-Laws
For  Signing/Approval of MOA 5.) Project Background/Description RA9136‐IRR
 Office of the Secretary  6.) Official name of the Generation Facility
7.) Exact Location/Address of the Generation Facility 48 DAYS
8.)Commissioning Target/Date
* MOA signing will be scheduled 3  9.) Off-taker of Electricity as confirmed with the signed PSA
times a week in a designated room at 
Power Bureau. A Memo will be issued 
10.) Host Community/ies and/or People affected while on Commercial Operations
11.) Installed Capacity/Dependable Capacity
12.) Historical Power Generation Data (for existing Generation Facility)
(68 Days)
to the concerned DOE officials  13.) Service/Operating Contract (for Renewable Energy-Based Generation Facility)
informing them of the scheduled MOA  14.) Certificate of Assumption of Accountability (applicable to the Successor Generation Company that takes on
signing the Ownership/Operatorship of the Previous Generation Company whether under a new name or using the
same company name as the case maybe)
15.) Contact details of the Generation Company to include the name, designation, telephone
numbers and e-mail address of its designated contact person/s
 PROCESSING OF CERTIFICATE OF ENDORSEMENT (COE) TO THE ENERGY REGULATORY COMMISSION (ERC)

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS
Submission of application with 
complete  supporting  documents
TL: 4792900
0.5 Loc. 202/386 4F, DOE Main Building
SRS II, Power Planning & Development  Evaluation of  application
Division (PPDD)
For  Renewable Energy (RE) projects
REMB endorsement  2

SRS, Rural Electrification and Management  MOA on the establishment
15
Division (REAMD) of trust accounts  

SRS II, PPDD Preparation of COE and memorandum 
1

Chief SRS, PPDD Review and endorsement of COE and Memorandum

Loc. 414 4F, DOE Main Building
EPIMB Director  Review & Signing of memorandum, endorsing the MOA 
Assistant Secretary and COE for his approval and signature 3 
Undersecretary 

DOE Senior Undersecretary Approval & Signing of  MOA  1 to 2

Office of the DOE Secretary Approval & Signing of COE 1 to 3 

SRS II, REAMD / Legal Services Transmittal to EPIMB‐PPDD of signed COE & MOA 0.5

Notarization of MOA  1

LEGEND REQUIREMENTS CHARGES & FEES LEGAL BASES

Applicant 1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director   Minimum of P500.00 (<1MW) ERC Documentary Requirements for 
(parallel submission to  DOE Records Division and EPIMB‐PPDD)  P1,000.00 (1MW to <10MW)  Issuance of Certificate of Compliance 
2. Company Profile  Maximum of P10,000.00 or   P100.00  (COC) to Power‐Generating Facilities
3. Project Background/Description  to include the installed capacity, plant type, exact location/address of the power‐ per MW of installed capacity whichever 
DOE generating  facility, official  name of the power‐generating facility, target commissioning date, off‐taker of the  is higher for 10MW and above 
electricity, host  community/ies, etc.) ERC Resolution 16 Series of 2014 
4. Articles of Incorporation of Company Article 3 Section 2 (ee) ii/iv
5. By‐Laws of the Company
6. Certificate of Assumption of Accountability (applicable to the successor company that takes on the Ownership 
and/or takes‐over the operations of the previous generation company whether under a new name or using the same  26 TO 28 DAYS
company name as the case maybe)
7. Number of Jobs Generated (estimate during construction and during project implementation)
8. Undergone Competitive Selection Process (for Off‐Grid Projects)
9. Copy of Power Supply Agreement with Stakeholders filed to ERC
Additional for Renewable Energy Power Projects:
(68 + 4.5 Days)
10. Copy of the Service Contract
11. Copy of Certificate of Registration of Proponent as RE developer
12. DOE‐approval on the transfer of assignment
13. DOE‐REMB endorsement of the project (status of service contract, transfer of assignment,
increase/decrease in capacity
 GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ER 1-94, AS AMENDED
PROCESS FLOW IN ACCESSING DLF AND RWMHEEF
RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE
OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of project proposal

TL: 4792900
Loc. 416/417 4F, DOE Main Building
Office of the Director, EPIMB / Receive / Verify application / Checking of 
Documents  1
NEPMAS, REAMD

SRS / SSRS, REAMD Evaluate complete project proposal 5

Chief, REAMD / Office of the Director, EPIMB / USEC Review / endorsement of project proposal 3

OSEC Approval of project proposal* 5 

Chief, REAMD / Legal Services Preparation / Review of MOA on project 
implementation 9

LGU/Region/GENCOs Endorsement of MOA for Signature and  20 WD **** required 

Notarization by GENCOs and LGU Signing of  for the GENCOs & 
MOA HC’s

OSEC / USEC / IAS / Financial Services / EPIMB /  3 Loc. 221 (Acctg.) 2F, DOE Annex Building

Signing and Notarization of MOA***  Loc. 373 (FS – OD) 2F, DOE Annex Building
Legal
Loc. 233 (TD) GF, DOE Annex Building

Chief, Accounting Division /  OD / Treasury  Releasing of fund**
DV and OS Preparation 19
Division
(upon receipt of complete bid docs)

LEGEND REQUIREMENTS CHARGES & FEES

Applicant DOE For Approval of Projects No fees
 Pls refer to Schedules A, B, & C
* For Approval of Projects
 Office of the Secretary (regardless of amount) For approval of project fund transfer LEGAL BASES 45 DAYS
** For approval of project fund transfer  Pls refer to Schedule D
 Bureau Director for projects < 1M Php
 DOE Undersecretary for projects < 5M Php ER 1-94 FUNDS ‐ Sec. 5(i) of  (76 Days)
 DOE Secretary for projects = / > 5M Php DLF – Development and Livelihood Fund RA7638
*** Energy Project: DOE & Distribution Utilities Non-Energy Project: DOE / LGU / Generating RWMHEEF – Reforestation, Watershed Management, Health and/or ‐ Rule 29 Part A of 
Companies (regardless of project cost)
*** MOA signing will be scheduled 3 times a week in a designated room at
Environmental Enhancement Fund the RA9136‐IRR per Project Proposal
Power Bureau. A Memo will be issued to the concerned DOE officials
informing them of the scheduled MOA signing
****60 WD required for NPC‐Mindanao generation of
Agus 1, 2, 4, 5, 6, 7 (Facilities & Resources)
“ANNEX A” “ANNEX B”
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY
REQUIREMENTS REQUIREMENTS

A. DEVELOPMENT AND LIVELIHOOD FUND: A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND

ENVIRONMENTAL ENHANCEMENT FUND:
TYPE OF PROJECT
Income  TYPE OF PROJECT
DOCUMENTS
Generating
Infrastructure Training***

Management
Reforestation

Water Supply
Livelihood 

Agroforestry

Solid Waste

Equipment)
Equipment

Communal
Structural
Measures

Medical 

Training 
Nursery/

Erosion 
DOCUMENTS

Facility/
Health 
Center/

System
Projects

Toilets

Needs
(IEC 
/
Resolution from the concerned Sanggunian endorsing 
1
the project identified during the LGU consultation ✓ ✓ ✓
Resolution from the concerned sanggunian endorsing 
2 Feasibility study for projects* ✓ ✓ ✓ 1 the project identified during the LGU ✓ ✓ ✓ ✓ ✓ ✓ ✓
3 Sketch/location map of the project ✓ ✓ ✓ consultation

Disbursement schedule, detailed cost estimate, bill of 
2 Feasibility Study for projects* ✓ ✓ ✓ ✓ ✓ ✓ ✓
materials, plans, drawings, specifications, program of 
4
work duly signed by the Municipal/Provincial Engineer  ✓ ✓ ✓ Justification of the project to include the following 
and Mayor/Governor
3 which should be stipulated and/or attached in the ✓ ✓ ✓ ✓ ✓ ✓ ✓
Project
List of cooperative/association members/borrowers with 
5
corresponding amount to be borrowed and purpose* ✓ 3.1
Total areas to be planted & type and
✓
number of flora species to be planted
Cooperative/association's latest financial statement  List of existing medical and/or health personnel in the 
6
(6 mos – 1 yr prior to project application)** ✓ ✓ ✓ 3.2 area and existing proposed health and/or medical  ✓
related activities
7 Three ‐ Five year projected income statement ✓ 3.3
Certification from local water utility
✓
of the adequacy of water supply
8 Training design ✓ Certification from DOH/local water
3.4
utility for the potability of water
✓
Notarized copy of Deed of Donation/Proof of Transfer of 
Private Property/Transfer Certificate of Title or 
9
equivalent legal documents justifying public ownership  ✓ 3.5 List of existing number of dump/garbage trucks ✓
of lot/site
Certification from the LGU of the
3.6
existing dump site
✓
Sanggunian resolution stipulating date of transfer of 
10
property, existing use of transferred property ✓
3.7 Average daily volume of garbage ✓
Certification of road classification from the concerned 
11
host LGU's engineer's office ✓ 3.8 Target beneficiaries ✓ ✓ ✓ ✓ ✓ ✓ ✓
Certified True Copy of SEC/CDA/DOLE
12
Certificate of Registration** ✓ ✓ ✓ 3.9 Project location sketch map ✓ ✓ ✓ ✓ ✓ ✓
13 Relevant permits from concerned agencies** ✓ ✓ ✓
* as applicable
* as applicable
** for projects with cooperative/association as project implementor
** for projects with cooperative/association as project implementor
*** training as a component of a project or solely training
*** training as a component of a project or solely training
“ANNEX C” “ANNEX D”
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY Check list of Bidding Documents for submission to DOE
REQUIREMENTS
1) Invitation to Apply To Bid/PHILGEPS 
A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND 2) PHILGEPS/Copy of News Clipping with project cost 
ENVIRONMENTAL ENHANCEMENT FUND: of 500 Thousand and above
3) Evaluation Result/Evaluation Report of Bidders/Suppliers
TYPE OF PROJECT ___ 3.a  Pre‐Qualification
___ 3.b Post Qualification

Managemen
Agroforestry
Reforestatio

Solid Waste

Equipment)
4) Instruction to Bidders/Suppliers

Equipment

Communal
Structural
Measures

Medical 

Training 
Nursery/

Erosion 

Facility/
Health 
Center/
DOCUMENTS

Water 
System
Supply

Toilets

Needs
(IEC 
5) Bidder's Bond with specified date

n/

t
6) Performance Bond and Bank Guarantee with specified date
7) Minutes of BAC meeting/ Minutes of Bidding 
Disbursement schedule, detailed cost estimate/bill  containing the Name and signatures of the BAC attendees
of materials/detailed specifications/program of  8) BAC Resolutions duly signed by BAC and the 
3.10
work/plans/ drawing duly signed by the 
✓ ✓ ✓ ✓ ✓ ✓ ✓ concerned LGU Official.
Municipal/Provincial Engineer and Mayor/Governor 9.a Recommending Mode of Procurement 
Cooperative/association's latest 9.b Resolution of Award
9.c Declaring LCRB and Recommending Approval 
3.11 financial audit (6 mos. to 1 year prior to project  ✓ ✓ ✓ ✓ ✓ ✓
application)** duly approved by the concerned LGU official.
10) Bid Form/Bid Price/Bidded Cost /Detailed Estimated Cost
Three ‐ Five ‐ year projected income
3.12 10.a Detailed Estimate
statement
10.b Bid Price in the Bill of Quantities
SEC/CDA/DOLE Certificate of
3.13
Registration**
✓ ✓ ✓ 10.c Bid Evaluation Report
10.d Bid Schedule
10.e Cash Flow/Payment Schedule
3.14 Training design ✓
11) Abstract of Bids signed by BAC
Notarized copy of Deed of Donation/Proof of  12) Contract Agreement by LGU and winning Bidder
Transfer of Private Property/Transfer Certificate of  13) Notice of Award signed by LGU and winning bidder
3.15
Title or equivalent legal documents justifying
✓ ✓ ✓ ✓ ✓ ✓ ✓
14) Notice to Proceed duly acknowledge by Contractor indicating actual date of receipt
public ownership of lot/site
Municipal Helath Officer/DOH endorsement to 
15) Land Bank Certificate
manage the project and Certification that there is no 
3.16
existing health center in the area/feasibility& 
✓ 16) DOE Notice to Proceed
17) MOA among DOE, LGU and Power Plant
standard of equipment/facilities
18) Sangguniang Resolution proposing and
Endorsement/Certification from the concerned 
endorsing the Project 
3.17 DENR Office/Watershed Administrator as to the  ✓ 19) Sangguniang Resolution authorizing the concerned Gov't Officials 
feasibility of the project
Relevant permits from concerned
3.18
agencies
✓ ✓ ✓ ✓ ✓ ✓ ✓ re:  to enter and sign all contracts/aggreements concerning ER 1‐94 projects

Note:   

For photocopied documents‐ all copies submitted should bear the full name and signature of the 
*    as applicable person certifying that the same are true, complete, exact, and unaltered copies from the orginal
**  for projects with cooperative/association as project   document.
implementor
***  training as a component of a project or solely training
“Annex E”
ER 1-94 NON-ELECTRIFICATION PROJECTS
SAMPLE FORMAT OF PROJECT PROPOSAL
 GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ELECTRIFICATION FUND OF ER 1-94, AS AMENDED

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of project proposal*

Receiving/Verification/ TL: 4792900
Director‐EPIMB/Chief/Supvg. SRS, REAMD Checking of Document 1 Loc. 418 4F, DOE Main Building

Sr. SRS/SRS II‐REAMD Evaluation of COMPLETE  project proposal 5

Chief‐REAMD/Director‐EPIMB/Assistant  Endorsement of project proposal for funding approval 3
Secretary/Undersecretary

Secretary Funding approval of project proposal 5

REAMD/Legal Services (LS) Preparation of Memorandum of Agreement (MOA) on  10
project implementation

Distribution Utility (DU)/ Signing and Notarization of  by DUs and GenCos (20Days)

Generation Company (GenCo)

REAMD/EPIMB/Financial Service(FS)/Assistant  Signing and Notarization of MOA by DOE** 3
Secretary/ Undersecretary/Secretary/LS

REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/ Processing of Disbursement Voucher*** (DV) and releasing 
Secretary/Treasury Division of the Initial Fund equivalent to 15% of Approved project  15
cost) upon signing of MOA

Distribution Utility (DU) DU to conduct the Public Bidding and Submit to DOE the 
pertinent Bidding Documents (28‐144Days as per RA 9184)

Processing of DV*** and releasing of the remaining 85% of 
REAMD/EPIMB/FS/Assistant Secretary/Undersecretary/ the project fund (based on the result of competitive public  15
Secretary/Treasury Division bidding****) upon receipt of COMPLETE documents
from DU/Project Implementor

LEGEND ****LIST OF BIDDING DOCUMENTS AS PER DOE‐ACCOUNTING CHARGES & FEES

Applicant 1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid No Fees
DOE 2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in conspicuous place pursuant to IRR
R.A. No. 9184
* PROJECT PROPOSAL
1. Staking Sheets/Plans/Design / 3. Evaluation Result / Evaluation Report of Bidders/Suppliers
4. Instruction to Bidders/Suppliers
LEGAL BASES 57 DAYS
Project Cost Estimate
2. Resolution from LGU 5. Bidder's Bond/Security Bond &Performance Bond
6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet ‐ Sec. 5(i) of RA7638
** Signatorites on the MOA 
DOE, DU/Project Implimentor and 
7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring Lowest Calculated and
Responsive Bid (LCRB) and Recommending Approval ‐ Rule 29 Part A of the RA9136 ‐ (64 Days)
Generation Company IRR
8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report
***  For approval of project fund transfer 9. Abstract of Bids signed by Bids and Awards Committee
 Bureau Director for projects < 1M Php 10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public Bidder
 DOE Undersecretary for projects = 1M  11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt
/ < 5M Php
 DOE Secretary for projects = / > 5M 
Php
 AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION (NIHE) PROGRAM

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of project proposal*
TL: 479‐2900
Receiving/Verification/ Loc. 418 4F, DOE Main Building
Director‐EPIMB/Chief/Supvg. SRS, REAMD Checking of Document 1

Sr. SRS/SRSII‐REAMD Evaluation of COMPLETE  project proposal 5

Chief‐REAMD/Director‐EPIMB/Assistant  Endorsement of project proposal for funding approval 3
Secretary/Undersecretary

Secretary Funding approval of project proposal 5

Preparation of Memorandum of Agreement (MOA) on project 
REAMD/Legal Services (LS) implementation 10

Distribution Utility (DU) Signing and Notarization of MOA by DU (10 Days)

REAMD/EPIMB/Financial Service(FS)/Assistant  Signing and Notarization of MOA by DOE**
Secretary/ Undersecretary/Secretary/LS 3

DU to conduct the Public Bidding and Submit to DOE the 
Distribution Utility (DU) pertinent Bidding Documents (28‐144Days as per RA 9184)

REAMD/EPIMB/FS/Assistant  Processing of Disbursement Voucher*** for the release of 
Project Fund (based on the result of competitive public 
Secretary/Undersecretary/ bidding****) upon receipt of COMPLETE Bidding Documents  15
Secretary from Distribution Utility (DU)

Request for Issuance of Letter of Introduction (LOI) from Bank 
FS where DU opened an account  1 Loc. 373 2F, DOE Annex Building

Release of Project Fund to DU’s Bank Account to proceed Project  1
Treasury Division Implementation

LEGEND ****LIST OF BIDDING DOCUMENTS AS PER DOE‐ACCOUNTING CHARGES & FEES

1. Invitation to Apply for Eligibility and to Bid OR Notice of Bidding/ PhilGEPS Invitation to Bid
Applicant 2. Copy of News Clipping with project cost of 500 thousand and above and/or posted in conspicuous place No fees
DOE pursuant to IRR R.A. No. 9184
3. Evaluation Result / Evaluation Report of Bidders/Suppliers
* PROJECT PROPOSAL 4. Instruction to Bidders/Suppliers LEGAL BASES
1. Project Briefer from DU 5. Bidder's Bond/Security Bond &Performance Bond
2. Resolution from LGU on the list of eligible potential households 6. Complete copy of Minutes of BAC Meeting / Bidding & Attendance Sheet
- Sec. 5(i) of RA7638
44 DAYS
** Signatorites on the MOA  7. BAC Resolution for Recommending Mode of Procurement, Resolution of Award, Declaring Lowest
DOE, Distribution Utility (DU) Calculated and Responsive Bid (LCRB) and Recommending Approval - Rule 29 Part A of the
8. Bid Form – Detail Estimate, Bid Price in Bill of Quantities, Evaluation Report
***  For approval of project fund transfer 9. Abstract of Bids signed by Bids and Awards Committee
RA9136 -IRR
(51 Days)
 Bureau Director for projects < 1M Php 10. Contract/ Memorandum of Agreement between Distribution Utility and the winning Public Bidder
 DOE Undersecretary for projects = 1M / < 5M Php 11. Notice Award and Notice to Proceed duly Acknowledge by Contractor indicating date of receipt
 DOE Secretary for projects = / > 5M Php
 QUALIFIED THIRD PARTY APPLICATIONS FOR ENDORSEMENT TO ERC

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of complete set of 
requirements

TL: 4792900
1 Loc. 417 4F, DOE Main Building
Science Research Specialist, REAMD  Checking of submitted documents

No
Complete?
Yes

Request evaluation / assessment from concerned bureau/s and  1
Office of the Director, EPIMB institution/s Loc. 414 4F, DOE Main Building

Legal Services, Internal Audit Services, Legal, Financial, and Technical Evaluation of the Project Loc. 403 (LS) ERL Building 3

Loc. 271 (IAS) 3F, DOE Annex Building
REAMD ‐ EPIMB
40
No
Acceptable?
Yes
Office of the Director, EPIMB Review of Evaluation Report 5

Issuance of recommendation to NPC for signing of QTP Subsidy  1
Office of the Director, EPIMB and Service Contract

NPC 30

Office of the Director, EPIMB Review and Endorsement of Project for Assistant Secretary/ 
Undersecretary’s approval 5

Assistant Secretary Recommendation of the Endorsement to the Secretary for 
Undersecretary Signature 1‐3

Secretary 1
Signing of Endorsement

Science Research Specialist, REAMD Recording and Release of Endorsement 1/2

LEGEND REQUIREMENTS CHARGES & FEES LEGAL BASES

Applicant As prescribed under DOE Circulars No. 2004‐06‐006 and 2005‐12‐011  No fees EPIRA IRR Rule 14
(See details in “Annex F”) DOE Circular No. 2004‐06‐006
DOE
DOE Circular No. 2005‐12‐011 57.5 DAYS
“ANNEX F”

As prescribed under DOE Circulars No. 2004-06-006 and No. 2005-12-011

General

Official Letter of Intent

Profile of Company or Organization

Relevant registration from Securities and Exchange Commission, Department of Trade and Industry, NEA or Cooperative
Development Authority

Technical Requirements

Full details of the technical skills and experience of the key management team responsible for the operation of the
system. These details should include relevant technical and business management qualifications as well as full
descriptions of experience relevant to the technical and commercial operation of electric power generation and supply
systems.

Details of the proposed arrangements for the acquisition, training and contracting of the necessary expertise that the
applicant does not possess at the time of application.

Details of how the applicant proposes to design, construct, operate, and maintain the generation and associated
distribution system to be used in its operations, including its proposed plans for dealing with major operating
contingencies such as a failure of its generating plant or a major fault on its distribution system.

Details of the procedures that the applicant proposes to put in place for the billing to and collection of payment from
customers and maintain accounting records of its commercial operations. An undertaking that the applicant will allow DOE
and/or ERC to open its accounting records relating to its operations, when necessary.

A statement certifying that the applicant intends to design, construct, operate and maintain its generation and distribution
systems in full compliance with the relevant requirements prescribed under the applicable laws including EPIRA and its
attendant rules and regulations.

Other information as may be requested by DOE to demonstrate technical capacity.

Financial Requirements

Evidence of the total net assets of the organization.

A letter of credit or letter of intent to invest from a bank or another organization provided that the DOE is satisfied that the
other party has adequate financial capacity and indeed has the intent to invest or provide credit.

The most recent annual report or financial accounts of the applicant duly certified as correct by a registered auditor or
accountant.

Proof of adequate insurance coverage and compliance with all Philippine labor laws.

Good Standing

Proof of Good Standing

 APPLICATIONS FOR PV MAINSTREAMING PROGRAM UNDER ELECTRIFICATION FUND OF ER1-94, AS AMENDED

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of complete set of 
Project Proposal*

TL: 4792900
Office of the Director/ Chief/ Supvg. SRS, REAMD 1 Loc. 414 / 417 4F, DOE Main Building
Receiving/Verification/ Checking of Documents

Sr. SRS/ SRS II, REAMD Evaluation of COMPLETE Project Proposal 5

Chief, REAMD/ Director/ Asst . Secretary/  Endorsement of Project Proposal for funding approval 5

Undersecretary

Secretary 10
Funding Approval of Project Proposal

Preparation of Memorandum of Agreement (MOA) on  10
REAMD/Legal Services (LS) Project Implementation

REAMD/EPIMB/Financial Service(FS)/Asst Signing of MOA** 3
Secretary/ Undersecrdetary/ LS

Processing of Disbursement Voucher*** (DV) and 
REAMD/EPIMB/FS/Asst Secretary/  releasing of the Initial Fund equivalent to 15% of Approved  15
Undersecrdetary/ Secretary/ Treasury Division project cost) upon signing of MOA

REAMD/EPIMB/FS/Asst Secretary/  15
Undersecrdetary/ Secretary/ Treasury Division Processing of DV*** and releasing of the remaining 85% of 
the project fund (based on the result of competitive public 
bidding****) upon receipt of COMPLETE documents

LEGEND LIST OF THE REQUIREMENTS CHARGES & FEES

Applicant DOE PROJECT PROPOSAL
No fees
* PROJECT PROPOSAL 1. Board Resolution  adaption of PVM 
1. Board Resolution  adaption of PVM  2. Complete List of Beneficiaries as result of Household Survey LEGAL BASES
2. Complete List of Beneficiaries as result of Hhold Survey 3. Business Plan
3. Business Plan
4. Project Implementation Plan
5. Signed Policy Manual with corresponding Board Resolution
4.
5.
6.
Project Implementation Plan
Signed Policy Manual with corresponding Board Resolution
Proposed Monthly Tariff ER 1‐94, as amended/
64 DAYS
6. Proposed Monthly Tariff EPIRA‐IRR 
**MOA Signatories ****Refer to “Annex D”
1. DOE
2. DU/Project Implementor Generation Company
***DV SIGNATORY
1. EPIMB Director <1M Php
2. DOE Undersecretary = 1M / <5M Php
3. DOE Secretary = / > 5M Php
 Matrix of Changes of Processing of
PV Mainstreaming Program ELECTRIFICATION FUND OF ER1-94,
AS AMENDED

First submission Second Submission Reason for Changes

“Preparation of OS and DV upon receipt of  Amended to “Processing of Disbursement  Providing the details of the process 

COMPLETE documents” Voucher (DV) and releasing of the Initial Fund  considering up to 10‐15 days as harmonized to 
equivalent to 15% of Approved project cost)  the process under ER1‐94
upon signing of MOA”

“Release of Funds for Project  Amended to “Processing of DV and releasing  Providing the details of the process 

Implementation (Based on the result of  of the remaining 85% of the project fund  considering up to 10‐15 days as harmonized to 
competitive public bidding)” (based on the result of competitive public  the process under ER1‐94
bidding) upon receipt of COMPLETE 
documents”
 PROCESSING OF 1ST ENDORSEMENT TO THE SECURITIES AND EXCHANGE COMMISSION (SEC)

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of application with 
complete supporting documents

TL:  4792900 4F, DOE Main Building
Loc. 202
SRS II, Power Planning & Development  Evaluation of  application
Division

SRS II, PPDD Preparation of  SEC  1st endorsement 

Chief SRS, PPDD Review/Endorsement  0.5

Loc. 414 4F, DOE Main Building
Director, EPIMB Approval/Signing  0.5

LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASIS

Applicant 1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and  Php 500.00 SEC Requirements for Primary 
EPIMB Director (parallel submission to DOE Records Division and EPIMB‐PPDD); Registration for Corporation & 
DOE 2. SEC prescribed Cover Sheet;  
Partnerships 
3. Draft Articles of Incorporation (AOI) or  Articles of  Limited Partnership of the Company; and 
4. By‐Laws of the Company 2 DAYS
For Amendment of AOI or  Articles of  Limited Partnership of the Company
1. Draft AOI  or Articles of  Limited Partnership of the Company; and 
2. Directors’ Certificate
 PROCESSING OF CLEARANCE TO UNDERTAKE SYSTEM IMPACT STUDY (SIS) ENDORSEMENT TO
THE NATIONAL GRID CORPORATION OF THE PHILIPPINES (NGCP)

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of application  
with  complete  supporting documents

TL:  4792900 4F, DOE Main Building
SRS II, Power Planning & Development Evaluation of  application 0.5
Loc. 202
Division

For Renewable Energy (RE) Projects 

REMB endorsement  2  

SRS II, PPDD
Preparation of  SIS endorsement 

Chief SRS, PPDD
Review/Endorsement

Director, EPIMB Signing of SIS endorsement 0.5

Loc. 414 4F, DOE Main Building

LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES

Applicant
1. Letter of Request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director No Fees Internal arrangement between
DOE (parallel submission to DOE Records Division and EPIMB-PPDD) DOE & NGCP
2. Company Profile 2 TO 4 DAYS
3. Project Background/Description to include the following: exact location, official name of the power-generating
facility, commissioning date, off-taker of the electricity, etc.)
Additional for Renewable Energy Power Projects:
4. Copy of the Service Contract
5. Copy of Certificate of Registration of Proponent as RE developer
 ENDORSEMENT OF CERTIFICATE OF NON-OVERLAP (CNO) & CERTIFICATION PRECONDITION (CP) TO
THE NATIONAL COMMISSION ON INDIGENOUS PEOPLES (NCIP)

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of application with 
complete  supporting documents

TL: 4792900
Loc. 202 4F, DOE Main Building
SRS II, PPDD Evaluation of  application 0.5

SRS II, PPDD
Preparation of  letter of endorsement

0.5

Chief SRS, PPDD Review and initial on the letter 
of endorsement 

Loc. 414 4F, DOE Main Building
Director, EPIMB Signing of letter of endorsement 1

Clerk, PPDD Release of  letter of endorsement  0.5

to Applicant 

LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES

1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and 
Applicant No Fees NCIP Administrative Order 
EPIMB Director (parallel submission to  DOE Records Division and EPIMB‐PPDD); 
2. Letter of request addressed to NCIP;  No.1, Series of 2006 
DOE
3. Company Profile; 2.5 DAYS
4. Project Background; and 
5. Vicinity Map
 CERTIFICATION TO THE PHILIPPINE NATIONAL POLICE (PNP) AS A REQUIREMENT FOR THE ISSUANCE OF THE LICENSE TO POSSESS
EXPLOSIVES/EXPLOSIVE INGREDIENTS/CONTROLLED CHEMICALS AS PURCHASER

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of application with 
complete  supporting  documents

TL: 4792900
Loc. 202 4F, DOE Main Building
SRS II, PPDD
Evaluation of  application 0.5

SRS II, PPDD
Preparation of  Certification to PNP

0.5

Chief SRS, PPDD
Review and initial on the 
Certification to PNP

Director, EPIMB Signing of Certification to PNP 1 Loc. 414 4F, DOE Main Building

Clerk, PPDD 0.5
Release to Applicant of Certification to PNP

LEGEND LIST OF REQUIREMENTS CHARGES & FEES

1. Letter of request addressed to the DOE Secretary, Attention to the Undersecretary for Power and EPIMB Director (parallel submission to DOE Records Division and EPIMB‐ No Fees
Applicant PPDD) indicating the specific purpose to purchase/possession the explosives/explosive ingredients/ controlled chemicals and the detailed information on the name of
chemicals/explosive ingredients/explosives, quantities, etc., which will be used in the power generation;
DOE 2. Letter of request addressed to the PNP Chief, Attention to the Chief of Firearms and Explosives Office for the issuance of license to possess explosives/explosive
ingredients/controlled chemicals as a PURCHASER including the information on the tentative date of delivery, quantity for delivery and the name of chemicals;
LEGAL BASES
3. Accomplished Form from PNP Explosives Management Division for the Request to Possess/Purchase Explosives/Explosive Ingredients/Controlled Chemicals;
4. Copy of DOE Certificate of Endorsement to the Energy Regulatory Commission for the issuance of the Certificate of Compliance;
5. If the company is the winning bidder of NPC‐PSALM’s assets for privatization, the company must submit copy of any notarized pertinent documents related to the transfers
PNP‐Explosives Management 
Division Requirements for Issuance 
2.5 DAYS
of assets from NPC – PSALM to the winning bidder such as Asset Purchase Agreement (APA), Land Lease Agreement (LLA) Amendment, Accession and Assumption of License to Possess 
Agreement (AAAA), Deed of Absolute Sales (DOAS), etc; and Explosives/Explosive 
6. Proof of Registration of the requesting company and the name of the resource facility registered in the Wholesale Electricity Spot Market Ingredients/Controlled Chemicals 
 APPLICATION FOR DIRECT CONNECTION

RESPONSIBLE PERSONNEL/ PROCEDURES NORMAL PROCESSING TIME CONTACT  LOCATION OF OFFICE

OFFICE / UNIT (WORKING DAYS) NUMBERS

Submission of written 
application with complete 
requirements

Payment of processing fee

Direct Connection Review and Evaluation 
Committee (DREC) – Chairperson  Referring the application
(Undersecretary for Power)
2
TL: 4792900
Loc. 387 4F, DOE Main Building
DREC Secretariat, PMDD Checking of submitted requirements

No 3
Complete?
Yes

Conduct of consultation, group 
DREC TWG discussion, validation and/or ocular  45
inspection, evaluation and 
recommendation

DREC TWG Endorsement to DREC

Endorsement to the Secretary of DREC’s  15
DREC Approval/ Disapproval

Secretary Approval of DREC’s Endorsement

LEGEND LIST OF REQUIREMENTS CHARGES & FEES LEGAL BASES

1. Letter of Application addressed to DOE Secretary, Attention Undersecretary  for Power, D‐REC Chairperson
2. Corporate/ Business Profile (subject to approval by the ‐ Supreme Court Decision (G.R. 
Applicant 3. Location of Installation, plant or factory which direct supply is sought, including the nearest NGCP/ Distribution  DOE Committee on Fees No.172960)
Utility substation and Charges) ‐ House Rules  Governing the Review 
DOE 4. Delivery Voltage PhP3, 052.00 and   Evaluation Of Direct Connection 
5. Requested Schedule for connection
6. Load Demand for the past 12months
Applications of Industrial, 
Commercial and Other Qualified 
65 DAYS
7. Certification from NGCP Electricity End‐ Users, Economic 
8. Cost Benefit Analysis Zones and Ecozone Enterprises
9. Information on Intent and/or Arrangement for a PSA ‐ Electric Power Industry Reform Act 
10. Certificate of Contestability (R.A. No.   9136)
11. Other relevant technical information/documents that may support the application