East Zamboanga District

Minutes

East Zamboagna District

June 6, 2019

Flow of Activites
Part I
Preliminaries
● Prayer
● Song of Praise
● Praises and testimony
● Work
● Acknowledgement
Part II
● District Updates - - - Fev. Felimon Anito, DMS
● Report from National Office - VP K Calven s. Mandeg
● Reform from Regional Office - Vernulfo Teus
● Report from different Zone - Zone President 1 – 7
● Reading of Previous Minutes - Christal Sanlao
● Treasurer’s Report - - - Reniel Canoy 12500

Agenda
Date: Dec. 26, 2019

1. Date: , 2019
2. Venue
a. Accommodation
b. Quarters/ Rooms
c. Water and Light
d. Sound Systems
3. Objectives ( area to focus)
a. Discipleship
b. Evangelism
c. Christian Living
d. Doctrine and Values
4. Theme:
a. Theme
b. Subtheme
c. Theme song
 5. Speaker(s):
6. Lecturers :
7. Activities
a. Literary
b. Musical
c. Amazing Race
d. Games
e. Workshops (if any)
8. Program
a. Flow of Activities
b. Committee
9. Source of Funds
10. Others/
11. Closing Prayer

Time Start at Exactly 2:16pm of June 29, 2019

Proverbs 1:5 Trust in the Lord will all your heart and lean not on your own understanding
Remind ourselves sa atong Priority.

Ten total Participants attend the said Meeting

Update for each Zone

No Representative for Zone 1 and 2
Zone 3 represented by President Erwin – 2 days and 1 night ang ila zone seminar
Theme:Level UP
Speaker: PTR . JAIME DOMINGUEZ
Their are planning for Church Visitation .
Zone 4 represented by Vice President Apol – 3 days and 2 night.
Church visitation also conducted (Presented a video on there Zone 4 fellowship)
Zone 5 represented by President Germin Jay
Their Zone were 2 days and 1 night due to lack of foods
Their problem become a Blessing
Money on Hand – 15k due to the blessing given
Zone 6 –
Total commitment sa Officers
Zone 7 – represented by Sir Alonzo
- Lock of water.
Most common Problem
1. No Adviser to supervise, OFFICERS
2. Total commitment sa mga Officers
3. Lack water during the whole event duration

Task
K Calvin
1. Accommodation
Christal
1. Tig Remind sa TASK sa officers/ Supports staff.
2. Name Tags/ Lecture Booklet/ Program
3. Contact Kyrie for 4sl
4. Guidelines and Criteria
Saysay - Speaker
Angel - Technical
Implementation
- Jessie
Reniel
1. Musical Instruments
2. Judges for every night

Rein
1. Devotional
2. Official logo or Lay out
3. Name Tags Design
4. Sulod sa Lecture notes (dapat booklet type)
5. Insert some Key notes bali Blank Spaces
6. 3 pcs Piece sa Story Telling related to the theme
7.

Alonzo
1. Letter for Mayor
2. Letter for Security
3. Letter for the Principal

Vern:
1. Evaluation
2. Acquaintance
3. Commitment Night

Zone Representative / Support Staff

1. Helping hands
2.
Overseer/ Supervisor – Reymart/ Calvin

Strength
 1. Number of Delegates
2. Lecturers/ Speakers
3. Hand Outs
4. Name Tags
5. Man Power
Weaknesses

1. Time
Solution:
a. Early dapat ang mga officers
b. Add Man Power
c. Distribution of Committee
2. Proper Recognition
Solution
a. After the 1st night meeting sa mga officers
3. Fellowship
a. Color Coding must establish
b. Sitting Arrangement by Zone
c. Acquaintance (Assign : Vern Teus)
4. Accommodation
Solution
a. Papilit ug mga Need na information sa taga rooms asa cla mag stay (Boys
and Needs should be establish
5. Personal Relation
Solution
a. Ang new comers kay 4SL
b. Acquaintance ( dapat makuha)
6. Devotional
a. Try nato I divide ang mga devotional
7. Trend (Gadget)
a. Zone president should oblige on their Cellphone
b. Chaperon oblige on their young people or not their young people
Venue:
1. Accommodation
1st Option
KNHS will not accept due to lack of water to cater 600 delegates
2Nd Option
We will try to ask assistance sa Mayor para sa Gym. (there is a schedule for the
basketball competition)
3RD AVASMCES (Poblacion Lapuyan Zamboanga del Sur
4th LABC (Poblacion Lapuyan Zamboanga del Sur
- Gamay ang space

Reminder:
 1. Letter for Mayor for the accommodation
2. Letter for Police for Security
3. Copy on the Evaluation for RAYC and Assess the need of Students
4.
Note:
1. Chairs during sa District dapat ma classify (Zone 1 to 7)
2. We, Leaders must conduct ourselves seminar or trainings for the preparation of the
send Event
3. There should be proper orientation after sa 1st night unsa need sa mga f
a. Problem encountered
b. Solution, para ma achieve ang goal
4. Revise the registration form

Basketball
1. 2 Quarters then running Time.by batch ang basketball dapat budget and time
10 – 15 minutes.
2. Mag Hire ta. Please
Alal – Assigned sa BASKETBALL
Parade will be first Day

Amazing Race – In – charge Reniel Canoy

1. Last day will be the amazing race.

Reminder: sa tanan
1. Hard bible ang dapat dad on
2. Set date for the Seminars and Training.sa tanan Student Leader (ang Availability ni
Kuya Mark) atimana…

Theme:

FEARLESS: Influence, Upgraded, Transcended

Fearless meaning – If you say that someone is fearless, you mean that they are not
afraid at all, and you admire them for this
- Without fear’ not afraid; brave’ intrepid

Objective:
• To develop deeper intimacy with God and establish meaningful fellowship with one
another;
• To empower the youth in their different sphere through Christ Centered
• To impress upon the youth their purpose as Christians;
Reason kani ang Reason for Leaders
1. Always remember to Upgrade
2. Na hit na ang Objectives
3. Transcended – Go beyong sa ato fear and point we need to Break the Record

Theme Verse: II Timothy 1:7

For God has not give us a spirit of fear, but of power and of love and of sound mind.
Theme Song:
Raise a Halleluiah by Bethel Music
Speaker: 2 speakers
Pastor Albaner – Night (vern please ko remind)
Second Day Morning – Rev. Tecson
Note: Saysay and Vern
Lecturers:
3 Lecturers –for 4SL (Target
12 Lecturers –
2 for Zone 1 (Include on the Program) OK
2 for Zone 2
2 for Zone 3
2 for Zone 4
2 for Zone 5
2 for Zone 6 and 7
Activities
1. Musical (Pop dance, group song composition, Tambourine)
Music sa Tambourine Sing it Again Planetshaker
Try to consider the Judges please.
Judge base on the field. If mastery lng mastery lng gud
Criteria must be lain . itunga na ,
Mataagan ug Justice sa

2. Literary
Story Telling (ang mga Piece ) 3pcs related to the theme
Madulang sabayang Pagbigkas
Criteria :
Choreography – ang big impact
Basketball – Magkuha
Suggest dli ipahawid sa pastor ang Lamisa k yang officers
No registration to Play
Guidelines in playing the basketball

VolleyBall -
December 26, 2019
8:00 – 5:00 Arrival/ Registration
5:00 – 7:00 – Prep/ Reg
10:00 – 12:00 – Lunch
1:00– 2:00 – Parade
2:00 – 5:00 – Ball games
5:00 – 7:0 – Prep/ Dinner
7:00 – 9:30 Missionary
9:30 – 11:30 – Musical Night
11:00 – Light Off

December 27, 2019

6:00 – 7:00- Breakfast/ Preparation
7:00 – 8:000 Hataw
8:000 – 10:00 Devotional
10: 00 – 12:00 Lecture
12:00 – 1:00 pm Lunch Siesta
1:00 – 2:00 – Parade
2:00 – 5:30 Volleyball/ Basketball
5:30 – 6:30 - Dinner & Preparation
6:30 – 9:00 – Devotional
9:00 – 10:30 –Musical d
10:30 – 11:00 pm Lights Off

Dec. 28 2019
5:00 – 7:00 Devotional
7:00 – 8:30 – Breakfast/ Prep
8:30 – 9:30 – Lecture 2
9:30 – 10:00 Praises and Testimony
10:00 – 12:00 Business Meeting
12:00 – 1:00 Lunch
1:00 – 5:00 Amazing Race (Ball Games)
5:00 – 7:00 – Prep/ Dinner
7:00 – 9:30 – Commitment Night
9:30 – 11:30 Literary Contest
11:30 – 12:00 Praise Jam.

Dec. 29, 2019

Home Bound and Happy Sunday
Number of Delegates
1. 600 kabook
Money
1. Lecturers – 10k Barecom – 2000
2. Name Tags – 5k Lecturer – 2k
3. Prizes – 9M500 Materials (Amazing Rice)
4. T-Shirt – 5k Plaque – 400
5. Certificate – 1,000 Program – 1k
6. Sound System – 10k
Basketball
1st – 1500 2nd 1000 3rd – 700

Volleyball
70 500 300

Musical (3)
1st – 500 2nd – 300 3rd - 200
Literart (1600)
1st – 300 2nd – 200 3rd – 100

Zone Obligation -7h each

Tarpaulin – 1k 1 and half sa plywood
Streamer 2 – Zone 4 Assignment
Make ang mga streamers
Decoration – Host

COMMITTEE
Program – Christal
Accommodation – Host
Technical – Pastor Mart (Music Pastor)
Musical Instruments – Host

T Shirt – Royal Blue (Tentative)

Registration (170)

1st Night – Host

1st day devotional – Zone 2
2nd Night – Zone 3
3rd Night – Zone 6 and 7
Last night Praise Jam Zone – Zone 5

1. Musical (Pop dance, group song composition, Tambourine)

Tambourine
Criteria –
Mastery – 20%
Choreography – 25%
Synchronization – 25%
Level of Difficulty – 15%
Audience Impact - 10%
Costume and Props – 5%

Guidelines
 1. Composed of 6 – 10 participants
2. Dance must be performed using the Christian Song “ Sing it Again” Planetshaker
3. Costumes must be free/safe from hazardous Materials
Pop Dance
Criteria
1. Choreography (creativity, Artistry, Styles & Originality) 45%
2. Execution ( Timing, Coordination, Projection & Expression) 30%
3. Level of Difficulty – 15%
4. Audience Impact – 10% f

Guidelines
1. Each Team shall be composed of at least 8 to 15 dancers.
2. Each Group will perform a dance number with a time limit of 5 minutes. Beyond this
limit of 5 minutes.
3. The dance number must have an accomplishment of any Christian Music, which modern
and lively

Group Song Composition

2. Literary
Story Telling (ang mga Piece ) 3pcs related to the theme
Madulang sabayang Pagbigkas
Specific ang program. With action
group song composition
Criteria

20 % Choice of Instruments – Appropriate of Instruments or voicing for composition

20% Originality – Imagination, Free musical Ideas
20% Melody and Harmony – considered clearly melodic Themes and variety of chords
20% Degree of Difficulty – consider; Composers maturity and difficulties
20% Christian Message –Christian message/ emphasis

Guidelines
1. Composed of 20 participants
2. Minimum is not less that 5 min. and not more than 7 minutes
3. Vulgarity or Obscenity must be avoided in action, costume of singing or else.
4. The decision of the Judges is final and revocable

Madulang sabayang Pagbigkas – pareho lang ito sa sabayang pagbigkas na may

may dalang aksyon. (pede sa English and Filipino) (How to state sa program
Guidelines
 1. Costumes and props are allowed
2. Dangerous stunts shall be prohibited. The board of judges reserve the right to
discontinue presentations whenever dosing danger or risk to the member or time
Criteria
1. Uniqueness and Creativeness (20%)
2. Costumes & Sound production (20%)
3. Choreography (30%)
4. Mastery of Piece (20%)
5. Audience Impact (10%)

Story Telling

Criteria
25% Voice Mechanics – Speak with an appropriate volume for the audience to hear
25% Focus – Concentration is clear, Eye contact with audience is engaging and
maintains a charismatic presence in space
25% English Proficiency -
25% Pacing – the story is presented efficiently and keeps listeners interest throughout

Guidelines
1. One participants on each zone
2. Each zone is given 3 to 6 minutes for the story.
3. Time shall officially start when the contestant utters the first word of the presentation.
Reminders
1. Plan your itinerates ahead of time and please travel by group
2. The qualified delegates must be 12 years and above the potentials to be youth leaders
and disciple makers
3. District T Shirts must be printed in their respective zones before the conference starts.
Contact your district zone officers regarding this matter.
4. Meals are served in inside the campus. Cooking of food is
inside the classroom.
5. To all staying in the CLASSROOMS, we are to take EXTRA CARE with all the things in the room.
Anyone who stayed in the room will be held accountable for any losses or damages that may
occur during the stay. Let us ACT according to who we are as CHRISTIANS;
6. In all devotional nights, everyone is encouraged to be in their Sundays best attire. Females are
not allowed to use skirts that are 3 inches above the knee. Attention shall be called if one
disobeys;
7. The guards will be very strict in letting people come in and out of the campus. For security
reasons, WEARING OF NAME TAG is strictly implemented. We will provide name tags for
visitors, chaperons and guardians who will enter and exit from the campus;
8. Assign on Program during the Whole Convention
1st Night – Zone 5
1st day devotional – Zone 2
 2nd Night – Zone 3
3rd Night – Zone 6 and 7
9. CLEANLINESS IS A MUST. Please keep in mind that we Christians are stewards of GOD’s creation.
CLEANLINESS IS NEXT TO GODLINESS!

Time End :2am June 30, 2019