Dormitory Authority Consultant's

Office of Procurement Cost Estimating Workbook

Cost Control Unit

The following forms and instructions are provided to help the Professional prepare the cost estimates required by DASNY's
Contract for Professional Services.

Each cost estimate must satisfy the specific requirements cited by the Contract for the respective phase of design. The
Professional shall base all estimates on the Prevailing Wage rates published by the New York State Department of Labor for
the project location, and reflect local labor and material conditions, costs and seasonal variations. The Professional should
prepare the estimate in CSI format and summarize it by CSI Division and second level CSI Codes. Each alternate should be
estimated separately, and reflect additions and deductions to the base bid as appropriate.

Each spreadsheet includes text in blue, and red. In addition, the background for certain cells is green. Blue text denotes data
to be entered by the consultant, red denotes a cell linked to information in another spreadsheet (does not need to be entered)
and a green background denotes a cell value that will calculate automatically. The Professional should provide a narrative
with each cost estimating form, explaining the approach used in preparing the estimate, underlying assumptions, and any
unusual construction practices upon which the estimate is based.

This file is a Microsoft Excel 2000 workbook with forms on separate worksheets. The workbook may be modified to fit the
needs
of individual projects. For additional help or suggestions, please contact Cost Control at Costcontrol@dasny.org.

Estimate Summary Form This form summarizes all the individual trade cost information and displays the previous estimates for
the project. On each worksheet, blue type designates data to be entered by the Professional. General
project information entered on this form will automatically populate the other forms. The Professional
should submit this form with each estimate. The Professional should specifically indicate all mark-ups
and provide supporting documentation. Building Gross Square Feet should be based on the renovated
area for rehabilitation projects.

Detailed Trade Estimate This form is used to report the detailed portion of each trade estimate and alternate, using a separate
Form worksheet for each trade and each allowance. Each worksheet must be manually linked to the Estimate
Summary to form the complete workbook.. The Professional must include the following information:
General Conditions & Administration, CSI specification # (subtotaled by CSI Division and secondary
CSI code), quantities, units, and separate material and labor costs. Labor may be reported as a unit cost or
as labor hours.

This form is used to reconcile each Detailed Trade Estimate to the Prior Estimate. Changes in
Reconciliation By Trade
contingencies and allowances should be addressed along with changes in quantities, unit costs and any
Form
other changes.

DASNY's Contract for Professional Services requires submissions of cost estimates at the following phases unless otherwise
specified. Design and bidding contingencies are shown for each.

Bid Design
Preschematic 5% 10%
Schematic (30% Submission) 5% 10%
Design Development (60% Submission) 5% 10%
100% Construction Documents (100% Submission) 5% 0%
Requirements for each submission are contained in DASNY's Professional Services Contract
DORMITORY AUTHORITY ESTIMATE SUMMARY FORM
STATE OF NEW YORK sheet 1/

Project Title: (Project Title) JDE Project No.: (0)

Facility: (Facility) Date: (Date)
Street (Street) Phase: (Phase)
City, Zip: (City, Zip) Client: (Client)
Consultant: (Consultant) DASNY Project Manager (DASNY PM)
E-mail: (E-mail) DASNY Claims Analyst (DASNY CA)
fax: (fax) Project Construction Manager (Construction Manager)
Phone: (Phone) Prepared by: (Estimator)
Program GSF
(0)

Current Building GSF: CURRENT PREVIOUS

(0) Bldg. (Phase) (phase) (phase) (phase) (phase)
$/GSF (Date) (date) (date) (date) (date)
Building
Construction #VALUE! $ $ $ $ $
HVAC #VALUE! $ $ $ $ $
Plumbing #VALUE! $ $ $ $ $
Electric #VALUE! $ $ $ $ $
Elevators #VALUE! $ $ $ $ $
Asbestos #VALUE! $ $ $ $ $
Other #VALUE! $ $ $ $ $
Other #VALUE! $ $ $ $ $
-------------------- -------------------- -------------------- -------------------- --------------------
Building Subtotal #DIV/0! $0 $0 $0 $0 $0

Sitework $0 $0 $0 $0 $0
Demolition $ $ $ $ $
Env. Remed. $ $ $ $ $
Elec.Service $ $ $ $ $
Other $ $ $ $ $
-------------------- -------------------- -------------------- -------------------- --------------------
Sitework Subtotal #DIV/0! $0 $0 $0 $0 $0
--------------------
TOTAL BUILDING
AND SITEWORK #DIV/0! $0 $0 $0 $0 $0

Mark-ups CURRENT ESTIMATE SUMMARY

Design Contingency % #VALUE!
Bid Contingency % #VALUE!
Change Order % #VALUE! Estimated Previous
Testing and Inspection % #VALUE! BID PACKAGES: Bid Amount Estimate Difference
Construction Mgmt. % #VALUE! Link to From
A/E % #VALUE! Detailed Prior
Escalation % #VALUE! Estimates Estimates
Other % Construction: $ $ #VALUE!
-------------------- HVAC: $ $ #VALUE!
#VALUE! Plumbing: $ $ #VALUE!
-------------------- Electric: $ $ #VALUE!
CONSTRUCTION TOTAL #VALUE! #VALUE! Elevators $ $ #VALUE!
Asbestos $ $ #VALUE!
Additional Costs Other: $ $ #VALUE!
Equipment $0.00
FF&E
Other ------------------------------------------------------------------------
Total additional Costs -------------------- TOTAL ESTIMATED
#DIV/0! $0 BID AMOUNT $0 $0 $0
--------------------
GRAND TOTAL #VALUE! #VALUE!

Program Budget #VALUE! $

VARIANCE #VALUE! #VALUE!

Alternates
List Bid Alternates COMMENTS & REFERENCES:
Pk. # Amount
C
H
P
E
Allowances
List Allowance (included in Bid Amount)
Pk. # Amount
C
H
P
E
DORMITORY AUTHORITY DETAILED TRADE ESTIMATE FORM
STATE OF NEW YORK 0 sheet of

Project Title: (Project Title) Project No.: (0)

Facility: (Facility) Date: (Date)
Street (Street) Phase: (Phase)
City, Zip: (City, Zip) Client Agency: (Client)
Consultant: (Consultant) Bid Package: (C,H,P etc.)
DASNY PM: (DASNY PM) Project C.M. (Construction Manager)
DASNY CA: (DASNY CA) Prepared by: (Estimator)

GENERAL CONDITIONS & ADMINISTRATION % Unit Quantity

Bonds % #VALUE!
Supervision $ per Day Days #VALUE!
Permits $ Number #VALUE!
Insurance % #VALUE!
Overhead % #VALUE!
Profit % #VALUE!
Equipment, Tools, Field Office $ per Day Days #VALUE!
Total General Conditions #VALUE!
Allowances Description Cost
List (link to allowance estimates) $0
$0
$0
$0
Total Allowances $0 0
2nd
CSI CSI MATERIAL LABOR TOTAL MATERIAL Level CSI
Division/ 2nd Level CSI Note DESCRIPTION: QUANTITY UNIT UNIT TOTAL MAN HRS UNIT COST or TOTAL UNIT & LABOR Code Division
Description Code/Description Code Ref. PRICE COST /UNIT HrlyWage+T&I COST COST TOTAL COST Subtotal Subtotal
input input # input input input input $ #VALUE! # input #VALUE! #VALUE! #VALUE! $ $
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
$0 $0 $0 $0
Subtotal $0 $0 $0 $0 $0

Bidding Contingency 5% $0 $0 $0 $0
Design Development Contingency 5% $0 $0 $0 $0

%
Summary General Conditions & Administration #VALUE! #VALUE!
Allowances $0 #VALUE!
Total Material Cost $0 #VALUE!
Total Labor $0 #VALUE!
Total Cost #VALUE!
K34: If using the reported wage rates include additional 20 to 30% for payroll taxes & insurance
Dormitory Authority RECONCILIATION
STATE OF NEW YORK BY TRADE FORM
sheet of
Project Title: (Project Title) Project No.: (0)
Facility: (Facility) Date: (Date)
Street (Street) Phase: (Phase)
City, Zip: (City, Zip) Client Agency: (Client)
Consultant: (Consultant) Bid Package: (C,H,P etc.)
DASNY PM: (DASNY PM) Project C.M. (Construction Manager)
DASNY CA: (DASNY CA) Prepared by: (Estimator)

CURRENT PREVIOUS
Phase: (Phase) NET MODIFICATIONS
Date: (Date)
Link to Detailed
Amount: Estimate From Prior Estimate #VALUE!
INCREASES:
description quantity unit cost cost
1 Input input input $0
2 $0
3 $0
4 $0
5 $0
6 $0
7 $0
8 $0
9 $0
10 $0
11 $0
12 $0
13 $0
14 $0
SUBTOTAL INCREASES: a $0

REDUCTIONS:
description quantity unit cost cost
1 Input Input Input $0
2 $0
3 $0
4 $0
5 $0
6 $0
7 $0
8 $0
9 $0
10 $0
11 $0
12 $0
13 $0
14 $0
SUBTOTAL REDUCTIONS: b $0

NET MODIFICATION: a-b $0

Include Supporting Narrative as Necessary

Changes in General Condtions and Contingencies Must be Included