Excel 2010 Screen

Parts of the Excel 2010 Screen
By Ted French, About.com Guide

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Active Cell
The active cell is recognized by its black outline. Data is always entered into
the active cell. Different cells can be made active by clicking on them with
the mouse or by using the arrow keys on the keyboard.
File Tab
The File tab is new to Excel 2010 - Sort of. It is a replacement for the Office Button in Excel
2007 which was a replacement for the file menu in earlier versions of Excel.
Like the old file menu, the File tab options are mostly related to file management such as
opening new or existing worksheet files, saving, printing, and a new feature - saving and sending
Excel files in PDF format.
Formula Bar
Located above the worksheet, this area displays the contents of the active cell. It can also be used
for entering or editing data and formulas.
Name Box
Located next to the formula bar, the Name Box displays the cell reference or the name of the
active cell.
Column Letters
Columns run vertically on a worksheet and each one is identified by a letter in
the column header.
Row Numbers
Rows run horizontally in a worksheet and are identified by a number in the row header.
Together a column letter and a row number create a cell reference. Each cell in the worksheet
can be identified by this combination of letters and numbers such as A1, F456, or AA34.
Sheet Tabs
By default there are three worksheets in an Excel file.
The tab at the bottom of a worksheet tells you the name of the worksheet - such as Sheet1,
Sheet2 etc.
Switching between worksheets can be done by clicking on the tab of the sheet you wish to
access.
Renaming a worksheet or changing the tab color can make it easier to keep track of data in large
spreadsheet files.
Quick Access Toolbar
This customizable toolbar allows you to add frequently used commands. Click on the down
arrow at the end of the toolbar to display the toolbar's options.
Ribbon
The Ribbon is the strip of buttons and icons located above the work area. The Ribbon is
organized into a series of tabs - such as File, Home, and Formulas. Each tab contains a number
of related features and options. First introduced in Excel 2007, the Ribbon replaced the menus
and toolbars found in Excel 2003 and earlier versions.
Free Excel Chart Tutorials
 Excel Pie Chart Tutorial
 Excel Column Chart Tutorial
 Excel Line Graph Tutorial
Getting Started with Excel
 Beginners Guide to Excel
 Beginner's Guide to Excel 2003
 Entering Data in Excel
How to Use Excel

 Excel Formulas Step by Step Tutorial
 Basic Excel Spreadsheet Tutorial
 Basic Excel 2003 Spreadsheet Tutorial
See More About:

 excel screen parts
 how to use excel
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Excel Basic Step by Step Tutorial

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Excel Step by Step Tutorial

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Excel Basic Step by Step Tutorial - Overview
This tutorial covers the steps to creating a basic spreadsheet in Excel.

Related tutorial: Basic Excel 2003 Spreadsheet Tutorial.
Completing the steps in the topics below will produce a spreadsheet similar to the image above.

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Entering Data into Excel
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Excel Spreadsheet Tutorial

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Entering Data into Excel
Entering data into a spreadsheet is always a three step process. These steps are:
1. Click on the cell where you want the data to go.
2. Type your data into the cell.
3. Press the ENTER key on the keyboard or click on another cell with the mouse.
Tutorial Steps
To follow this tutorial, enter the data listed below into a blank spreadsheet using the following
steps:
1. Open a blank Excel spreadsheet file.
2. Select the cell indicated by the cell reference provided.
3. Type the corresponding data into the selected cell.
4. Press the Enter key on the keyboard or click on the next cell in the list with the mouse.
CellData
A2 - Deduction Calculations for Employees
A8 - Last Name
A9 - Smith B.
A10 - Wilson C.
A11 - Thompson J.
A12 - James D.
B4 - Date:
B6 - Deduction Rate:
B8 - Gross Salary
B9 - 45789
B10 - 41245
B11 - 39876
B12 - 43211
C6 - .06
C8 - Deduction
D8 - Net Salary

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Widening Columns in Excel
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© Ted French
After entering the data you will probably find that several words, such as Deductions, are too
wide for a cell. To correct this so that the entire word is visible:
1. Place the mouse pointer on the line between columns C and D in the column header.
2. The pointer will change to a double - headed arrow.
3. Click with the left mouse button and drag the double - headed arrow to the right to widen
column C.
4. Widen other columns to show data as needed.
Adding the Date and a Named Range
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Using a Date Function in Excel

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Adding the Date
It is normal to add the date to a spreadsheet. Built into Excel 2007 are a number of DATE
functions that can be used to do this. In this tutorial we will use the TODAY function.
1. Click on cell C4.
2. Click on the Formulas tab.
3. Click on the Date & Time option on the ribbon to open the list of date functions.
4. Click on the Today function.
5. Click OK on the Functions Arguments dialog box.
6. Today's date should be added to the spreadsheet
Adding a Named Range
1. Select cell C6 in the worksheet.
2. Click on the Name Box.
3. Type "rate" (no quotes) in the Name Box.
4. Cell C6 now has the name of "rate". We will use the name to simplify creating formulas in
the next step.
Using Formulas in Excel
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Using Formulas in Excel

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Writing the employee deductions formula
1. Click on cell C9.
2. Type in the formula = B9 * rate and press the Enter key on the keyboard.
Writing the net salary formula
1. Click on cell D9.
2. Type in the formula = B9 - C9 and press the Enter key on the keyboard.
 Additional formula information:
Excel 2007 Formulas Step by Step Tutorial
Copying the formulas in cells C9 and D9 to other cells
1. Click on cell C9 again.
2. Move the mouse pointer over the fill handle (a small black dot) in the bottom right corner of
the active cell.
3. When the pointer changes to a black "plus sign", click and hold down the left mouse button
and drag the fill handle down to cell C12.
4. Click on cell D9.
5. Repeat steps 2 and 3 and drag the fill handle down to cell D12.
Applying Formatting Styles in Excel
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Applying Formatting Styles in Excel

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Excel Formatting - applying styles
1. Drag select cells A2 to D2.
2. Click on the Home tab.
3. Click on the Cell Styles option on the ribbon to open the cell styles option menu.
4. Choose the blue Accent1 option in the bottom left part of the menu box to change the
background color of cells A2 - D2 to dark blue and the text in these cells to white.
5. Drag select cells A8 to D8.
6. Repeat steps 2 - 4 above.

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Applying Number Formatting in Excel
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Applying Number Formatting in Excel

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Excel Formatting - number formatting
Number formatting refers to the addition of currency symbols, decimal markers, percent signs,
and other symbols that help to identify the type of data present in a cell and to make it easier to
read.
In this step we add percent signs and currency symbols to our data.
Adding the percent symbol
1. Select cell C6.
3. Click on the Percent style option on the ribbon.
4. The data in cell C6 should now read as 6%.
Adding the currency symbol
1. Drag select cells B9 - D12.
2. Click on the General option on the ribbon to open the Number Format drop down list.
3. Select Currency from the list.
4. The data in cells B9 - D12 should now show the dollar symbol ( $ ) and two decimal places.
Return to Index pa
Changing Font Color in Excel
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1. Drag select cells B4 - C6 on the spreadsheet.
3. Click on the Font color option on the ribbon to open the font color drop down list.
4. Choose Dark Blue, Text 2 to change the color of the data in these cells to dark blue.
5. Drag select cells A9 - D12 on the spreadsheet.
6. Repeat steps 3 and 4 above.
7. At this point, if you have followed all the steps of this tutorial correctly, your spreadsheet
should resemble the spreadsheet pictured in Step 1 of this tutorial.
Excel Formulas Overview
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Adding Formulas in Excel

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Excel Formulas Overview
Related Tutorial: Using a Range Name in Excel Formulas
Formulas are one of the most commonly used features of Excel. They can be used to carry out
simple addition and subtraction or far more complex mathematical calculations.
All formulas in Excel, no matter how complex, always begin with the same two steps:
1. Click on the cell where you want the formula's result to be displayed.
2. Type an equal sign ( = ) to let Excel know you are creating a formula.
Many formulas in Excel perform basic mathematical calculations such as subtraction and
multiplication.
For these formulas, after the two steps listed above, we only need to add, in the correct order,
the data to be used in the calculations and the mathematical operators that tell Excel which
mathematical operation to perform.
Using Cell References in Formulas
Rather than enter the data directly into a formula, it is better to enter the cell referenceswhere the
data is located into the formula.
The advantages of this are that:
 if you later change your data the formula automatically updates to show the new result
 in certain instances, using cell references makes it possible to copy formulas from one
location to another in a worksheet
The easiest and best way to add cell references to a formula is to use pointing, which means to
click with the mouse pointer on the cell containing the data you want added to the formula.
Back To: Basic Excel 2010 Spreadsheet Tutorial
Excel Named Range Overview
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Adding a Named Range in Excel

© Ted French
Excel Named Range Overview
Related Tutorial: Excel Formulas Overview

A range in Excel is a group of one or more cells in a worksheet.
A name can be given to a range to make it easier to identify this cell or cells when
creatingformulas or charts.
Named ranges are created by selecting the required cells and then typing the name in theName
Box located above column A in the worksheet.
Normally, we use cell references - such as B8 or C5 - when creating formulas in Excel.
Cell references point to the location of the data to be used in the formula rather than entering the
data itself in the formula.
One advantage of this approach is that if you later change your data the formula automatically
updates to show the new result.
A second advantage is that, in certain instances, it makes it possible to copy formulas from one
location to another in a worksheet.
Copying Formulas
If data is laid out in rows, such as the data in rows 8 to 11 in the image above, copying formulas
from one row to the next usually works because the cell references in the formula automatically
change to match each row number that the formula is copied to.
However, if a formula contains a constant - such as the deduction rate in cell C5 in the image
above - copying the formula won't work because we can't allow the cell reference C5 to change
when the formula is copied. Our formula must always refer to the deduction rate in cell C5.
A named range then, is an easy way to avoid the problem of changing cell references in formulas
that are being copied to other cells. If we assign a range name to cell C5 then the range name is
used in the formula rather than the cell reference.
Even when copied to other cells, the named range will always refer to cell C5.
The key combination that can be used to show formulas is:

Ctrl + `
Show Formulas using Shortcut Keys
1. Press and hold down the Ctrl key on the keyboard
2. Press and release the

grave accent key ( ` ) key on the keyboard without releasing the Ctrl key
3. Release the Ctrl key
The grave accent key is located next to the number1 key on the top left
corner of the keyboard and looks like a backwards apostrophe.
About Show formulas
 Show formulas does not change the spreadsheet, only the way it is displayed.
 Makes it easy to find cells containing formulas
 It allows you to quickly read through all formulas to check for errors
 When you click on a formula, Excel outlines in color the cell references used in the formula.
This helps you to trace the data being used in a formula.
 Print spreadsheets with show formulas turned on. Doing so, will allow you to search a
spreadsheet for hard to find errors.

Excel 2010 Screen

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Parts of the Excel 2010 Screen

By Ted French, About.com Guide

Parts of the Excel 2010 Screen

By default there are three worksheets in an Excel file.

How to Use Excel

See More About:

Excel Basic Step by Step Tutorial

Excel Step by Step Tutorial

This tutorial covers the steps to creating a basic spreadsheet in Excel.

Excel Basic Step by Step Tutorial

Excel Spreadsheet Tutorial

2. Type your data into the cell.

1. Open a blank Excel spreadsheet file.

2. Select the cell indicated by the cell reference provided.

3. Type the corresponding data into the selected cell.

A2 - Deduction Calculations for Employees

Excel Basic Step by Step Tutorial

Widening Columns in Excel

2. The pointer will change to a double - headed arrow.

Using a Date Function in Excel

1. Click on cell C4.

2. Click on the Formulas tab.

4. Click on the Today function.

5. Click OK on the Functions Arguments dialog box.

6. Today's date should be added to the spreadsheet

Adding a Named Range

1. Select cell C6 in the worksheet.

2. Click on the Name Box.

3. Type "rate" (no quotes) in the Name Box.

Using Formulas in Excel

1. Click on cell C9.

Writing the net salary formula

1. Click on cell D9.

Copying the formulas in cells C9 and D9 to other cells

1. Click on cell C9 again.

4. Click on cell D9.

Applying Formatting Styles in Excel

1. Drag select cells A2 to D2.

2. Click on the Home tab.

5. Drag select cells A8 to D8.

6. Repeat steps 2 - 4 above.

Applying Number Formatting in Excel

Adding the percent symbol

1. Select cell C6.

2. Click on the Home tab.

3. Click on the Percent style option on the ribbon.

4. The data in cell C6 should now read as 6%.

Adding the currency symbol

1. Drag select cells B9 - D12.

3. Select Currency from the list.

Changing Font Color in Excel

1. Drag select cells B4 - C6 on the spreadsheet.

2. Click on the Home tab.

5. Drag select cells A9 - D12 on the spreadsheet.

6. Repeat steps 3 and 4 above.

Excel Formulas Overview

Adding Formulas in Excel

Using Cell References in Formulas

The advantages of this are that:

Adding a Named Range in Excel

Related Tutorial: Excel Formulas Overview

The key combination that can be used to show formulas is:

Show Formulas using Shortcut Keys

1. Press and hold down the Ctrl key on the keyboard