INVOICES AND RECEIPTS

We always try our best to arrange your travel. This includes booking and advance payments for flights, transfer and
accomodation, so that you do not have to pay anything by yourself. However it might happen, that you have to pay
receipts or hotel invoices by yourself, as we can not plan for all situations. If you are a in a situation like this please
consider the following notes.

TAXIS

You need a taxi to your client? No problem, please make sure that the driver gives you a signed receipt with the
amount of your trip, the taxes (VAT., MwSt. or USt.) and the date.

The following example shows you how the receipt has to look like:
HOTELS

If you have to pay your hotel by your own, the following information are needed on the invoice:

• Full address of virtual7

• The guest name
• The services, the prices and the taxes (VAT., MwSt. or USt.)
• The duration of your stay (Arrival and departure date)

The following example shows you how the invoice has to look like:

Mr. Doe, John

Mr. Doe, John

Mr. D oe , John
TRAIN TICKETS

You need a train ticket and it is too late to book a new travel in our virtual7 Travel Portal or you need a ticket for the
public transport within a city. In this case you have to buy your tickets by yourself.

Train Tickets for the Deutsche Bahn need the following information:

• The date of transfer

• The ticket price
• The traveller name

Tickets for public transport (e.g. MVV, KVV, VRN, VAG) need the following information:

• The date of transfer

• The ticket price
REFUND VIRTUAL7 GERMANY

Employees from virtual7 Germany have to upload their receipts or invoices in their travel in our virtual7 Travel Portal
to get a refund with their travel expense accounting. The original receipts or invoices have to be handed in with the
signed form for the travel expense accounting.

Important: Please do not click on the checkbox “Direktfakturierung”.

Note: Employees from the virtual7 Romania with a German bank account can also get the refund of their travel
expenses in their German bank account.

REFUND VIRTUAL7 ROMANIA

Employees from virtual7 Romania without a German bank account can get their refund in two ways:

1. Employees with an Euro-Bank-Account

Please give the original receipts or invoices to the Romanian HR department. The HR department will arrange
the transfer the refund to your Euro-Bank-Account.

2. Employees without an Euro-Bank-Account

Please give the original receipts or invoices to the Romanian HR department. The HR department will pay the
refund in cash.

Important: Only receipts and invoices for travels in Germany can be refund.