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Follow this step-by-step guide to improve how customers engage with your company and
to enable your organization with a customer-centric approach to drive revenue.
Table of Contents CUSTOMER ENGAGEMENT PLAN
Framework 03
Maturity Model 04
Introduction 06
stage
4 Technology Selection 18
stage
6 Measurement 25
Conclusion 27
Content & Buyer’s Journey Maps Guide: Gamification Customer Customer Lifetime
Strategy Workbook
Journey Report Campaign Conversion Technology Overview Satisfaction Survey Value Calculator
Customer Engagement Journey Maps Guide: Advocacy & Loyalty Account Scoring
Program Budget
Maturity Assessment Content Strategy Vendor Matrix Template
STAGE 4 - World-Class
STAGE 3 - Mature
STAGE 2 - Progressive
Customer STAGE 1 - Undefined
Engagement
Defined, integrated strategy for
Customer Engagement exists across an
Defined strategy and processes exist for
Enterprise; Coordinated effort between
Strategy is uncoordinated; Aware of Customer Engagement across an Enter-
Marketing, Sales and Customer Care to
No defined strategy or process for need to create a customer journey prise; Touch points are coordinated across
provide closed-loop engagement
Orientation Customer Engagement experience; Projects are developed and functions to meet customer expectations
delivered ad hoc
Introduction
Introduction
This is based on the reality that companies cannot really control Stage 2 - Journey Mapping
the customer’s experience. They can influence it, but they cannot Customer Journey Map, Buyer Persona Template(s)
control it. Numerous studies have shown that the buyer completes
from 55% to 75% of their purchasing decision journey before they Stage 3 - Strategy Planning
contact the company or sales rep. Customer Engagement Strategy Scorecard,
Project Plan, Budget & Job Roles
That means marketers and customer success teams must be
creative in how they engage with potential customers. If customers Stage 4 - Technology Selection
aren’t coming to the company, the company must actively reach Customer Engagement System RFPs, Vendor
out to them with the right “touch” to create a connection for that Evaluations, and Vendor Selection
point of the journey.
Stage 5 - Engagement & Advocacy
Every touch across the omni-channel is crucial. This is why making Touch Point Diagram, Customer Satisfaction Survey,
Customer Advocate Database
Customer Engagement a corporate priority and not simply a sales or
customer-service issue is so important to revenue success. Stage 6 - Measurement
Customer Satisfaction Index and Customer
Engagement Metrics Dashboard
STAGE 1
Initiative Preparation
In Stage 1, you will focus your efforts around understanding your organization’s strengths and
weaknesses as relateds to Customer Engagement, documenting your goals and objectives, and
developing a business case to gain buy-in from senior management for this initiative.
Key steps in this stage include:
STEP 1 STEP 2
Understand Customer Engagement Review the Levels of CE Maturity
Read our Customer Engagement Best Practices Guide Review our Customer Engagement Maturity Model to learn
to learn about the practice area, obtain key insights for how Demand Metric defines four stages of maturity based
program development and implementation, and review on the seven key components of Customer Engagement.
the vendor landscape.
This Best Practices Report: The seven components of Customer Engagement are:
Details the benefits of Customer Engagement Orientation
Describes the shift from CX to CE Leadership
Highlights vendor research for the five CE technologies Tools & Platforms
Also Download our Content & Buyer’s Journey Benchmark Customer Success
Report to get relevant research on the customer’s journey. Alignment
Budget & Staff
Metrics
STEP 3 STEP 4
Identify Your Organization’s Maturity Level Build a Business Case
Complete our Customer Engagement Maturity Assessment Use our Customer Engagement Business Case to ensure
to understand where your organization falls on the four tiers of senior management that Customer Engagement initiatives
Customer Engagement maturity. align with current business goals and objectives.
The four levels of maturity are defined as follows: Sections of your business case should include:
Undefined Executive Summary
Progressive Opportunity Overview & Key Success Factors
Mature Assumptions & Decision-Making Criteria
World-Class Business Impact Analysis
Risk & Contingency Plans
Recommendation
STAGE 2
STEP 1 STEP 2
Review the Customer Engagement Map Learn More About Journey Mapping
Use our Customer Engagement Map to follow the buyer’s In order to successfully complete Engagement/Journey
journey from problem identification to brand advocacy and Maps for your organization, read our series of How-to
which technologies work best at each stage of the journey. Guides (listed below) on the use cases and impact of
Journey Maps.
MARKETING
Advocacy &
SALES
Loyalty
CUSTOMER SUCCESS
Problem
Identification
Advocacy & Loyalty
Platforms
VIEW RESOURCE VIEW RESOURCE
Account Expansion
Online Feedback,
Communities Surveys
Advocacy & Loyalty
& VOC
Platforms
Personalization
Platforms
Personalization Benefit Assessment
Platforms
Relationship Building
Product/
Social Media & Service Gamification
Research
Online Communities Acquisition
This map includes the following key touch points: How-to Guides on Journey Mapping included in the Demand
1. Problem Identification 6. Implementation Metric library are:
2. Research 7. Relationship Building Developing Sales Playbooks from Journey Maps
3. Technology Evaluation 8. Benefit Assessment Developing Content Strategy from Journey Maps
4. Validation 9. Account Expansion Improving Campaign Conversions with Journey Maps
5. Purchase/Acquisition 10. Advocacy & Loyalty
STEP 3 STEP 4
Create Journey Map Identify Key Buyer Persona(s)
Use our Customer Journey Map to identify typical Use our Buyer Persona Template to define common char-
engagement touch points, which will enable you to align acteristics, buying behaviors, and pain points for each of
buyer personas to their journey. your target buyer personas.
VIEW RESOURCE S TA R T L E A R N I N G
This tool helps you define the buying process at the following stages: Other tools that may assist you in identifying your audience are as
Discovery/Research follows:
Implementation
Support/Renew
STAGE 3
STEP 1 STEP 2
Understand CE Roles and Responsibilities Create a Customer Engagement Strategy
Review our Customer Engagement Roles Matrix to learn Use our Customer Engagement Strategy Workbook to
how all of the departments and components of an organiza- provide senior management with a one-page document that
tion come together to develop, coordinate and operate with clearly outlines your action plan for this project.
Customer Engagement best practices.
VVI IEEW
W RREESSOOUURRCCEE VIEW RESOURCE
This framework defines Customer Engagement efforts across six This document will also allow you to track your strategy progress
categories: throughout the year. Key information to include in scorecard:
Roles Objectives
Responsibilities Programs & Initiatives
Processes Metrics & KPIs
Technology Timeframes and Goals
Content Goal Achievement Tracking
Metrics
STEP 3 STEP 4
Establish a Project Plan Identify Budget Allocations
Utilize our Customer Engagement Project Plan to Employ our Customer Engagement Budget Template to
establish a clear scope, to identify decision rights, and to track the overall costs for your Customer Engagement
secure executive sponsorship for the initiative. programs, initiatives, staffing, and resources.
Sections of your project charter should include: The key components of this budget are:
Project Overview Project Stakeholders Technology, Implementation & Support
Description Communications Plan Staffing
Key Success Factors Decision Rights Training & Education
Risk Identification Approval Promotions & Marketing Campaigns
Content Development
STEP 5
Define Roles & Responsibilities
Action Item
VIEW RESOURCE
STAGE 4
Technology Selection
At this point, you have learned about Customer Engagement and developed Journey Maps and
strategies to properly interact with your audience. Now you will evaluate the technology landscape
in order to implement your strategic initiatives. This stage includes the following steps:
STEP 1 STEP 2
Read Demand Metric’s Vendor Research Evaluate Vendors and Make a Short List
Review the “Vendor Solutions” section of our Customer Use our series of Vendor Matrices (listed below) designed
Engagement Best Practices Guide to learn about the tech- specifically for Customer Engagement to evaluate the top
nology landscape. This report covers all five technologies but 10-30 vendors for each technology platform. Make a short list
highlights Personalization and Voice of the Customer (VoC). of the vendors you will be considering for implementation.
For more information on the other three technologies, review the These matrices are as follows:
following reports: Advocacy and Loyalty Vendor Matrix
Advocacy and Loyalty Technology Overview Gamification Vendor Matrix
Gamification Technology Overview Online Communities Vendor Matrix
Online Communities Technology Overview Personalization Vendor Matrix
Voice of the Customer Vendor Matrix
STEP 3 STEP 4
Submit RFPs to Short-Listed Vendors Conduct Evaluations & Make Decisions
Use our series of System RFPs (listed below) designed Use our series of Vendor Evaluations (listed below) designed
specifically for Customer Engagement to document your specifically for Customer Engagement to compare vendors
requirements for each technology and to send your short- against one another based on up-to-date technology require-
listed vendors to receive more information on their solutions. ments. After this exercise is complete, decide on your solution(s).
STAGE 5
STEP 1 STEP 2
Build Long-lasting Relationships Prove Product/Service Value
Download our Communications Touch Point Diagram to Ensure your customers are getting the full value out of your
ensure you plan your customer contact points strategically. product/service by offering a Customer Satisfaction Survey
Each touch point is crucial in building a solid, long-lasting along with your planned Customer Success calls to get feed-
relationship with each client. back. Use the data obtained to enhance customer interactions.
Touch points can include, but are not limited to: Use this survey to get feedback on the following elements of your
Sales Cycle Calls organization:
STEP 3 STEP 4
Expand Account Size & Partnership Duration Identify & Track Brand Advocates
Implement our Key Account Planning Tool to track the While implementing your Advocacy & Loyalty platform to
progress on each of your important accounts. This tool identify your advocates, use our Customer Advocate Data-
allows you to document important information on the client, base to track key information on these customers.
opportunity size, and action plans for growth.
Other tools that may assist you with this step are: Other tools that may assist you with this step are:
Account Scoring Template Customer/Company Name
Decision Maker Influencer Map Demographics
Key Account Analysis Buyer Persona
Touch Point Discussions
Feedback & Referrals
STEP 5
Engage Advocates & Request Referrals
Action Item
VIEW RESOURCE
STAGE 6
Measurement
Now that you have executed your strategy, implemented technologies, begun engaging users,
and identified potential brand advocates, you can start to measure the results of
your Customer Engagement program.
STEP 1 STEP 2
Calculate Key Customer Metrics Measure Your CE Program
Use our Customer Satisfaction Index Calculator to Use the Customer Engagement Metrics Dashboard
determine the CSI for your product(s), service(s), company, to track the Key Performance Indicators (KPIs) for your
and/or brand based on the responses to your Customer program. Update this dashboard on a monthly basis to
Satisfaction Survey. generate high-quality graphs that will show your progress.
Use these two tools in conjunction to get an accurate CSI Some of the key metrics we suggest analyzing are:
analysis. # MQLs Created Cost Per Lead (CPL)
Other important metrics to consider for your Customer Engage- SQLs v. MQLs Customer Lifetime Value (CLV)
ment program are the Net Promoter Score (NPS) and Customer
Lifetime Value (CLV). Avg. Deal Size Net Promoter Score (NPS)
Our Customer Lifetime Value Calculator is also available within Renewal Rate Customer Satisfaction Index (CSI)
the Demand Metric library to help you complete the calcula-
tions for that specific metric.
Conclusion
At the end of any project, it’s always a good idea to review it and identify
areas for improvement.
Demand Metric has the tools and expertise to help you build an effective
Customer Engagement program:
Create or audit your existing Customer Engagement strategy plan
Assist with using any of the tools referenced in this playbook
Provide hands-on marketing assistance to accelerate achieving your
marketing department’s goals
CUSTOMER ENGAGEMENT PLAN
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