SECTION 15 CPWD WORKS MANUAL 2014

15.5 Pre-bid conference

At the discretion of the NIT approving authority a pre-bid conference may be held after sale of tenders
with the intending tenderers at least 5 days before the last date of submission of the tenders as per details
given in the tender documents for clarification of any doubts of the intending tenderers or for modification
on any condition of the contract, specification etc. Minutes of the meeting shall be circulated to all the
intending tenderers, whether or not they attend the pre-bid conference.
15.6 Restricted Tenders
15.6.1 Cases where restricted tenders can be resorted
Restricted tenders of any value can be called in the following cases with the prior approval of the DG,
CPWD.
(i) The work is required to be executed with very great speed, and not all contractors are in a
position to generate.
(ii) The work is of special nature requiring specialised equipment, which is not likely to be available
with all contractors.
(iii) Where the work is of secret nature and public announcement is not desirable.
(iv) Where the list of pre-qualified contractors is required to be shortened to a suitable limited number.
(v) Maintenance of VIP residences/important buildings as decided by Chief Engineer concerned.
(vi) Other exigencies of the work so demand.
15.6.2 Procedure for preparation of restricted list of contractors
Considering the nature and requirements of work, the Chief Engineer shall prepare a list of contractors
who according to him are suitable to tackle the job under consideration. The list should be as large as
possible so that competitive tenders are received. Normally, registered contractors of CPWD, Railway,
MES and Department of Telecommunication are only to be included in the list. Wherever un-registered
contractors or contractors registered with other bodies are proposed to be included, prior approval of the
ADG should be taken. For works estimated to cost up to Rs. 50 lakhs, Chief Engineer will have full powers
to approve the restricted list for call of tenders. For all works above Rs. 50 lakhs, ADG has full powers. In
exceptional circumstances and for recorded reasons, ADG may, however, dispense with the requirement
of pre-qualification.
15.7 Tenders with two/three envelope system (Modified as per OM/MAN/246 dt. 18.4.2012)
This system involves prequalifying the parties before opening their financial bids.
(1) Tenders for all works estimated to cost more than Rs. 20 Crores * shall be called on two/three
envelope system.
(2) For works estimating to cost upto Rs. 20 crores* also, this system may be resorted to but with
prior approval of ADG.
(3) The definition of similar work is to be spell out clearly in the NIT by NIT approving authority and
shall got be approved from the ADG. The definition of similar work should be decided
considering the following guidelines:(Added vide OM DG/MAN/306 dt. 16.05.2014)
i. For building works, the number of storeys for the purpose of definition of similar
work may be taken as under :

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CPWD WORKS MANUAL 2014 SECTION 15

No. of storeys to be constructed No. of storeys to be mentioned in the

in the proposed building definition of similar work.
Upto four storeys buildings No binding
Five to ten storeys buildings Minimum Five storeys buildings
Eleven to fifteen storeys buildings Minimum Eight storeys buildings
More than fifteen storey buildings Minimum ten storeys buildings
ii. In case the work involves C/o two or more basements, then it is to be stipulated in
the definition of similar work that the agency should have executed one similar
work with minimum one basement.
iii. For any civil work other than building work, if there is a significant component in
the work other than normal building work then this component should be considered
as main component of the work for the purpose of definition of similar work. The
amount of such component can be mentioned in the definition of similar work.
However, the ADG concerned may deviate from above guidelines in the interest of work with
recorded reasons.
List of contractors satisfying the eligibility criteria and technical bid shall be got approved from
ADG. Financial bid shall be got approved from the authority for acceptance of tenders as per delegation of
power.
(4) The system specifies for simultaneous call of technical and financial bids. However if the
exigencies of work so demand, only technical bid can be called first, but with the approval of
ADG concerned. Later on, financial bids can be called from qualified contractors. (Added vide
OM/MAN/160)
15.7.1 Procedure for call of tenders under two/three envelope system.
15.7.1.1 Two envelope system
Works for which technical specification is finalized & defined clearly in NIT, tenderers shall be
required to submit the bids in two envelopes.
Envelope - 1 :- Documents related to eligibility criteria.
Envelope - 2 :- Financial bid.
Envelope-1 of all tenders shall be opened first. Eligibility related documents shall be evaluated and
parties qualified/disqualified by the competent authority. Financial bid of qualified tenderers shall then be
opened at notified time, date and place in presence of tenderers or their representatives.
15.7.1.2 Three envelope system
Works for which technical specification has not been finalised and the same is to be finalised on
receipt of the details from the tenderers.The tenderers shall be required to submit the bids in three envelopes.
Envelope - 1 :- Documents related to eligibility criterion.
Envelope - 2 :- Technical bid.
Envelope - 3 :- financial bid.
Envelope-1 of all tenderers shall be opened first. Technical bids of tenderers who satisfy the eligibility
criteria shall then be opened at notified time, date and place in presence of tenderers or their representative.
If required, a conference in respect of technical bids shall be held on notified date, time and place. After
finalisation of technical bid, if required, tederers may be given chance to modify their financial bids and
there after the financial bids shall be opened. The validity of the tenders shall be reckoned from the date of
opening of the technical bids.

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