CHAPTER NO-4

DEPARTMENTALIZATION OF NBP
Internship Report National Bank of
Pakistan

Bank's Profile

GENERAL BANKING DEPARTMENTS

Dividing an organization into different parts according to the functions is called
departmentalization. NBP Circular Road Branch ,D.I.Khan offer a wide range of banking
services to public and private sector corporation ,partnership ,individual and others .
The National Bank of Pakistan Circular Road Branch, D.I.Khan has following departments.
Brief description of all these departments are given here one by one under separate heads for
better understanding.

The General Banking department consists of the following sections.

1 Account Opening Section

2 Deposit Section
4 Remittance Section
3 Clearing Section
5 Government/Pension Section
6 Advance Section

1.ACCOUNT OPENING SECTION

Account opening section of the Bank can be considered the most important Section because
banking starts with the account opening. Every customer of the bank either he is of credit
section or foreign section or any other department must have his account in order to get

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benefit and transaction with the bank. Therefore it is considered the most important section of
the bank. Account opening officer take special consideration for the proper recognition of the
customers.
This section performs the following functions:
1. Opening of Accounts
2. Issuance of Cheque Books
3. Closing of Accounts

1. OPENING OF ACCOUNTS

The opening of an account is the establishment of banker customer relationship. Before a

banker opens a new account, the banker should determine the prospective customer’s
integrity, respectability, occupation and the nature of business by the introductory references
given at the time of account opening. Preliminary investigation is necessary because of the
following reasons.
 Avoiding frauds.
 Safe guard against unintended over draft.
 Negligence.
 Inquiries about clients.

STEPS FOR OPENING AN ACCOUNT

After entering into bank premises the person goes through the following steps for opening an
account in the bank and for becoming a bank customer.

Verification

The first important step to take place in bank is to get satisfactory verification of the person,
who wants to become bank’s customer. This verification is made through the NADRA.

Account Opening Form and Specimen Signature Card

Now the person is provided with an application form known as Account Opening Form
(AOF). This form contains:

i. Type of Account: NBP offer different types of accounts on AOF.

ii. Nature of Account: NBP has the offered services to following types of individuals.

Accounts of general customers (Individual accounts)

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 Minor account
 Illiterate person account
 Joint account

Accounts of special customers

 Proprietorship account
 Partnership account (Registered/ Unregistered)
 Limited company’s account (Public/ Private)
 Accounts of clubs, societies and associations
 Corporate Body (Incorporated/ Unincorporated )
 Trust account
 Govt Institutions (Federal/ Provincial)

iii. Initial Deposit Amount : Deposit can be accepted in the form of:

 Pak Rs.
 US $
 UK
 EURO
 JY

iv. Particulars of customers e.g.:

 Title of Account
 Address
 CNIC Number
 NTN Number (if available)
 Profession
 Telephone number may be of office, mobile or residential

v. Next of Kin: (all above mentioned particulars of introducing him)

In this customer mention the name and address of person to be contacted for
ascertaining his whereabouts after the expiry of three years from the date of last
operation in his account or last communication from him to the branch to inform him
the existence of account when the customer is not available at the given address.

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This is simply the reference of the 2nd person if the bank fails to communicate with the
customer then bank can contact with the next of kin / the mentioned person to know
about its customer. Customers provide in this all the personal details of the next of
kin. e.g.

 Name of person
 CNIC Number
 Address
 Telephone number etc.

vi. Operating Instructions: The account can be operated by

 Singly
 Jointly
 Either/ survivor

vii. Zakat Deduction

Zakat is deducted on each type of account accept current account in the 1 st day of the
Ramzan at the rate of 2.5%. If customer wants no Zakat deduction then he has to
submit affidavit/declaration as per Zakat rules.

viii. Signatures of the applicant

ix. Service charges deduction: In this category customer authorize the bank to deduct
service charges as per bank's tariff.

Service charges are exempted for;

 Government employee
 Pensioner
 Student
 Widows

State Bank of Pakistan now authorize all the banks to deduct service charges on all
types of accounts when the balance of the customer become less from 5000/-. Rs. 55/-
per month is deducted from the customer's account. 5000/- is the minimum amount
which should be kept by the customer in his account.

Specimen Signature Card (SS card)

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Specimen of signatures will be obtained from depositor at the time of opening his account. A
specially designed card is used for this purpose; the card must be countersigned by an official
of the bank not below the rank of an officer.
For illiterate person a recent picture of the newly account holder is taken and attached with
SS Card. To reduce the risk of frauds and misuse of the cheques of an illiterate person the
specimen signature card and account opening form both are stamped by the Personal Visit
stamp. Person who use thumb impression as a mean of signature can operate their account
only by Personal Visit.
Account Opening Register

Now the name of the customer is recorded in account opening register, and from here the
account no. of the customer will be written on (top most corners) account opening form and
on specimen signature card.
Letter of Thanks

Letter of thanks is the latter issued by the bank to the customer for two purposes:
 1st purpose is to say thanks to the customer for opening the account in their bank.
 2nd purpose is to confirm the address provided by the customer while opening the
account.

2. ISSUANCE OF CHEQUE BOOK & PASS BOOK

The cheque book will ordinarily be issued to all customers desiring to have chequing facility.
First Cheque book is issued to the customer after sending the letter of thanks when the
customer comes with the latter of thanks and requests for the issuance of the cheque book.
A Cheque book consists of

 PLS 10, 25 leaves or pages per order

 CD 50 leaves or pages per order
 100 leaves or pages per order
 CD 50 leaves or pages per bearer
 100 leaves or pages per bearer
 Order- if a person appears himself for new cheque book or who is the holder of account.
 Bearer- if the person other than account holder appears then he is bearer.

Rs. 3 per leaf as postage charges is charged to the customer. A special cheque book register is
kept to enter the name of the person having cheque book. Customer can withdraw money by
signing a cheque and writing the amount he wants to withdraw from his account.

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Pass Book
Pass book is another important type of book handed over to the customer as he opens the
account with the bank. The withdrawal and deposit of money is recorded date wise in this
book.
Recording into General Ledger

The concerned officer records the name and amount deposited with the bank in to general
ledger. Separate ledgers are maintained for different types of accounts e.g.

 Current Account Ledger

 Saving Account Ledger
 Fixed Deposit Account Ledger
 Call Deposit Account Ledger

As and when customer will deposit the money, amount will be credited in general ledger and
the withdrawal will be followed by a debit entry in the ledger.
Documents Enclosed by Customer
Documents required to be attached by the customer are different for different categories.

Documentation In case of Individuals Account

 Copy of CNIC
 Copy of Driving license in case CNIC is without photograph
 Applicant photograph and NIC copy
 Copy of service card/ evidence of employment in case of salaried person
 Photographs in case of illiterate person
 Copy of CNIC of Next of Kin.
 Zakat exemption Declaration
 Evidence for exemption of account from levy of service charges
 Proof of age in case opening of account with minor
Documentation In case of Private/ Public limited company accounts:
 Photocopy of National Identity Card of each director
 Application form
 Copy of company’s memorandum and articles of association
 List of directors
 Copy of board resolution
 Certificate of incorporation
 Their signature cards
 Certificate to commence business

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 Power of Attorney

Documentation In case of Partnership Account

 Application form
 A copy of partnership deed
 Signature cards of partners
 Registration certificate copy
 A copy of National Identity Card of each partner
 Authority letter favoring persons authorized to operate the account
Documentation In case of Club, Society, Association or Trust
 Application form
 Copy of rules
 Certified copy of resolution
 Signature cards
Documentation in case of agents Account
 Copy of power of attorney
 Id card of each agent
Documentation in case of trust Account
 Certificate of registration
 CNIC of all trustees

 Copy of instrument of Trust

Stamping and Scrutinizing

After the fulfillment of all the necessary terms and conditions and checking of the form the
relevant officer of Account Opening then affixed stamps on the AOF for the sake of
completion of all the formal rules and regulations. He affixed three types of stamps on the
form and two types of documents.
Affixed stamps
 National Bank of Pakistan Stamp
 Authorized Stamp
Affixed Documents
 Know Your Customer Form (KYC)
Summarizing the context of AOF briefly
 Signature Card
For identification and verification of signatures

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3. CLOSING OF ACCOUNTS
Account Closing by Customer
The customer can close the account. Customer is required to submit an application for
closing the account. Then the account is closed out and his balance is paid to him after
deducting the closing charges, i.e., Rs. 200 and the application is filed in Account Closing
File. Remaining leaves of cheques will also be collected from the customer.

Account Closing by Bank

i. Dormant Account
All current accounts which have not been operated for six months or all saving
accounts which have not been operated upon for one year classify as dormant account.

ii. Inoperative Account

All the current accounts which have not been operated upon for 2 years or all saving
accounts which have not been operated since 3 years are classified under inoperative
accounts.
Operations in accounts classified as dormant or inoperative will remained suspended
unless request in writing for activation or restoration is received from the Account
Holder. If the account holder fails to reactive the account despite of bank's notice, the
bank will have the right of exercising option of closing of account and in such case
will refund the balance to the customer after deducting all applicable charges.

iii. Treatment of Deposit declared Unclaimed Deposit

A debt payable owing by bank due to the reason of deposit in respect of which no
transaction has taken place and no statement of account has been requested by the
creditor during a period of ten years are classified under unclaimed deposit.
These are simply a debt owned by bank when a customer has not been operating his
account during a period of 10 year. The bank serves a 3 month Final Notice in writing
to the account holder at his latest known address for his receiving balance lying in
account. Upon expiry of such period NBP then surrender the deposit to the SBP.

2. DEPOSIT SECTION

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Deposits are the lifeblood of commercial banks. The main function of a commercial bank is
to mobilize deposits of money from the savers and lend into for most profitable purposes. The
process of collection deposits is Deposits Mobilization.
Commercial banks donor receive these deposits for safe keeping purpose only .but they
accept deposits as debts. When a bank receives a deposit from a customer becomes a creditor
and the bank a debtor. When the bank receives the amount of deposits as a debtor, it becomes
the owner of it but there is an implicit agreement that the amount owned would be paid back
by the bank to depositor on demand or often at specified time.
The classification is based on duration and purpose for which the deposits are to be kept at
the bank before the depositor can withdraw them.

TYPES OF ACCOUNT/ DEPOSIT

Following types of accounts are open in NBP
1. Current or Demand Account
2. PLS Saving Account
3. Fixed Account
4. NIDA Account

1. CURRENT ACCOUNT
This account is also known as running balance account. Simply we can say “A bank account
which may be used to lodge payments or to withdraw money on demand.”Its main purpose is
to serve the businessman. Form number F-53 is provided to the person to open the account. It
is a statutory requirement to maintain current account.

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Its main features are: -

 Minimum amount for opening this account is Rs.500
 Any person can open the account with the bank
 According to inter banks agreement interest is not paid on current account.
 Bank act as custodian of money
 Over draft facility is provided to the customers
 Customer can withdraw money through cheque supplied by bank
 No limitation to the number of withdrawal
 No Zakat is deducted on current account.

2. PROFIT & LOSS SHARING /SAVING ACCOUNT

In general it is also called saving account .To provide interest free banking facilities in
Pakistan, this type of account was introduced in January 1982 after the islamization of
banking.

The main features of this account are: -

 Instead of having fixed return in the form of interest the deposited money will be
shared in profit and loss of the bank.

 One can open the account by depositing minimum Rs.100

 The bank is authorized to deduct service charges on half yearly basis.

 Profit on PLS Saving Account is calculated on minimum monthly basis and is paid
half yearly basis announced by the Head Office after June 30 and December 31.

 Zakat at the rate 2.50% is deducted from the PLS Saving Accounts.

 No limit of withdrawals

3. FIXED DEPOSIT ACCOUNT

This account is the major source of funds for the banks. This account is best for people who
have surplus money and don’t need such funds in nearer future. The rates on this type of
deposits are higher than the saving bank accounts.
The money is deposited for a fixed period of time. Main features of this account are: -

 Fixed amount is deposited for fixed period.

 Amount of profit can be obtained after each six months.

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 Higher will be the time period, higher will be the rate of profit, and vice versa.

 A receipt is used for the amount deposited called fixed deposit receipt.

 Period of deposit can vary from 3 months to 5 years depending upon the nature of
scheme offered by bank.

The amount can be withdrawn before maturity after surrendering interest.

4. NATIONAL INCOME DAIL ACCOUNT (NIDA)

The scheme of NIDA was launched in December 1995 at attract at corporate customers.
NIDA are opened for individuals single or joint, Charitable institutions, Provident funds,
autonomous bodies, companies, associations, educational institutions, firms etc. the features
of this account are same to the features of the saving or PLS account except the following
ones:

 In this account the minimum balance required to acquire the benefits of this account is
Rs 2 million, and the maximum limit is 5.0 million.

 When the above condition is fulfilled, then the bank will pay interest on daily basis,
which is that if the deposit is minimum of 2 million than the mark up rate is
5.2%p.a.and if it is at maximum that is 5.0 million than the rate is 7.00 %p.a.

 In this account the daily balance of account is taken, products are calculated and the
interest is calculated on that balance.

 If the balance on any day comes below the lower limit, which is Rs 2 million then
interest will not be given.

 This scheme did not gain popularity so NBP close this scheme.

3. REMITTANCE SECTION

REMITTANCE
Remittance means a sum of money sent in payment for something. This Section deals with
either the transfer of money from one bank to other bank or from one branch to another
branch for their customers.

TYPES OF REMITTANCE

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Remittance means transfer of money from one place to another place. It is of two kinds.
 Inland remittance.
 Home remittance.

INLAND REMITTANCE
An inland remittance means a transfer of money payable at a certain place within the country.
Inland remittances can be classified as under:-

a) Within locality.
b) Out side locality.

a) WITHIN LOCALITY
When a branch situated in D.I. khan is required to send drafts to any other branch
situated in the same city the process is know as within locality. For example N.B.P.
Main Branch, D.I. Khan sends any draft to N.B.P. Circular Road Branch, D.I. Khan.

b) OUTSIDE LOCALITY

Outside locality is an important type of inland remittances, which means the transfer
of money payable outside the city. For example, N.B.P. Main Branch D.I. khan sends
any draft to a Branch situated at D.I.Khan.

NBP Circular Road Branch offers the following forms of remittances.

 Demand Draft (D.D)
 Mail Transfer (M.T)
 Telegraphic Transfer (T.T)
 Traveler Cheques

DEMAND DRAFT
A method used by individuals to make transfer payments from one bank account to another.
Demand drafts are marketed as a relatively secure method for cashing checks. It is made for
both account holders and non account holders. Secret test apply on DD. If the amount is less
than Rs.5000/- then test will not apply.

Types of DD
 Junior draft
 Senior draft

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 Junior Draft
For 1 to 1000/- Rs. junior draft is made.
 Senior Draft
For 1000 to 10 million Rs. senior drafts is made.

Particulars of DD required in the application form

 Date
 Name of the office on which it is drawn
 Name of beneficiary
 Amount in words and figures
 Bank exchange rates
 Signature and address of the applicant

Issuance of Demand Draft

 The customer on standard DD application form makes request.
 All information such as name of beneficiary, place where the DD is drawn, amount
mode of payment, cash/cheque/debit authority, signature with name and address is
filled.
 The issuer checks the information.
 Commission as per schedule of charges is charged.
 Federal excise duty is charged.
 After the customer has made payment by cash/cheque, get the voucher from cash
department.
 The DD of required amount is prepared.
 The DD in NBP is manually prepared.

Issuance of Duplicate DD
In case draft is lost or destroyed by mistake, its duplicate can be issued at the request of
purchaser after obtaining indemnity bond on stamped paper of appropriate value. This is done
to cover the risk of double payment by mistake.

 Application form received from purchaser and verifies the signature.

 Informs the drawee branch of the loss of DD and advise them to mark caution against
payment if presented.

 After necessary checking, the drawee branch will inform the branch about the status
of DD whether it has been paid or still outstanding.

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 Writes on the face of duplicate DD in red ink duplicate in lien of original DD No---
dated ---reported lost.

 The signing officer must check all the particulars before signing.

MAIL TRANSFER
The same application form is used for draft and mail transfers generally in NBP. The mail
transfer is not delivered to purchaser but instead the issuing office to beneficiary’s branch on
its own risk and responsibility sends it. This type of remittance facility is provided only when
the beneficiary happens to be customer of the bank.
The amount is directly credited to the beneficiary’s account and as such loss of mail transfer
has no concern with the applicant. Also the credit balance of customer is transferred from one
branch to another branch with the help of this instrument in case the Customer so desire.
The applicant desiring to remit the funds by way of mail transfer can either deposit cash or he
may ask the bank to debit his account with the cost of mail transfer including bank charges.
An exchange memo is issued to the applicant in case he desires to have some sort of receipt
from the bank for his office record. The participants of mail transfer are recorded in mail
transfer register just like drafts while at the paying branch instrument is treated as branch
voucher for credit into beneficiary’s account.
If the customer is not he account holder of this bank, then firstly he has to deposit the money
and then rest of the procedure will be adopted to transfer his money. Secret test apply on MT.
If the amount is less than Rs.5000/- then test will not apply.

 It is the quick and safe mode of transfer of funds.

 Application form submission is same as DD.
 In MT funds are transfer through system within seconds if 2nd branch is online.
 Funds transfer only same branch of the banks.
 It is necessary that the customer must have the Branch Code of the host branch,
account number of a drawer, name of place, etc.
 Inter-Branch Clearing Advice is involved.

TELEGRAPHIC TRANSFER

It is the message, which is sent from one branch to another on the order of payer to payee
through wire. It is one of the quickest means to transfer fund through the use of

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Telex/fax/internet or cable. Secret test apply on TT. If the amount is less than Rs.5000/- then
test will not apply.

 It is quickest way of transfer funds from one branch to another of the same bank
through telephone, fax/telex.
 Procedure of application and vouchering is same as a DD.
 Apply test on the TT message and appropriate codes and instructions such as advice
& credit or advice & debit.
 It is mostly cleared through main branch of the same area.
 Recovers commission, and other charges as per applicable rate.

The entries at issuing office are recorded in telegraphic transfer issued register while at the
other end it is entered in the payable register.

Issuance and Payment of Telegraphic Transfer Outgoing

Application form is filled by the client in whom the name and account number of the
beneficiary, which is to be credited and name of customer, is required. For telegraphic
transfer, the payment can be made in case or by cheque or by debiting the customer’s account
if he is the account holder.
The amount of Telegraphic Transfer should be written on the form. The amount is transferred
to beneficiary’s account in the other bank. An advice is given to the customer but application
is filled in the record of the bank.

Issuance and Payment of Telegraphic Transfer Incoming

When a TT is received then an entry is passed in TT incoming register after verifying the test.
When a person comes and wants to encase his TT, bank checks the statements of that person.
If the bank finds any account credited to the person’s account against TT, bank prepares a
voucher for this payment against that TT. The customer then presents that certificate to the
cash counter and collects money.

TRAVELER CHEQUES
When a traveler proceeds from one place to another he needs money at different places. The
remittances explained so for will be available to the beneficiary only art a particular place,
and that too all in one time, where as the requirement of a traveler may be otherwise.
N.B.P has designed its own traveler’s cheques to be used in Pakistan only, for different
denominations their colors are different.

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The denominations of travelers cheques provided by National Bank of Pakistan are:

 Rs. 5,000/-
 Rs. 10,000/-
 Rs. 50,000/-
 Rs. 100,000/-

The face traveler cheques consist of:

 Signature of the purchaser
 Name of the Purchaser
 Name of issuing office & the Date of issue.

On the back of the cheque this can preferably be done by means of small rubber stamp.
Application for the purchaser of the cheque application form is taken. The original remains
with the issuing office as voucher and the duplicate is passed to the main branch on the bank
where account of bank is kept.
Recording
The issuance of cheque is recorded in the travelers cheque issue register. The total amount of
T.C sold is credited to the Main Branch of the Bank and the exchange charged credited to the
Branch exchange account.
Delivery: The traveler cheques are delivered to the purchaser in thick card boar.

4. CLEARING SECTION

CLEARING SECTION
The major function of Clearing Department is to receive the cheques, which are drawn on
some other bank. The customer can get the money in his account at NBP, from the cheques
drawn on another bank. The bank accepts these cheques and collects the amount from that
bank on which cheque is drawn through the Clearing House. Bank charges some commission
for this function.

CLEARING
"The transfer of funds from one branch of bank to the other branch of the same bank or the
other bank on which the instrument is drawn, without involving cash through “State bank’s
clearing house "

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We can say that cheques which cannot be cashed at the cash counter of the bank or cross
cheques go through the clearing process.

CLARING HOUSE
A clearing house is an association of commercial banks set in State Bank of Pakistan for the
purpose of interchange and settlement of credit claims

National Institutional Facilitation Technology (NIFT) Pvt. Limited is performing the

function of clearing and charges commission against it. Before the NIFT, the State Bank of
Pakistan (SBP) with efficient controlling staff performed the process of clearing. If SBP had
no office at a place, then NBP, as a representative of SBP acted as a clearinghouse.

NIFT is a joint venture between a six major banks and private sector. The clearing operations
were commenced by the establishment of first centre at Karachi and now it has been extended
to all major cities of Pakistan. At such places where the area is not covered by NIFT the
clearing and settlement services are provided by National Bank of Pakistan.

FUNCTIONS OF CLEARING SECTION IN A BRANCH

 To accept transfer, transfer delivery and clearing cheques from the customer of the branch
and to arrange for their collection.
 To arrange payment of cheques drawn on the branch and gives for collection to any other
branch of N.B.P. or any other member or such member of local clearing house.
 To collect amounts of cheques drawn on members of the local clearinghouse sent for
collection by N.B.P. branches not represented at the local clearinghouse.

There are two main types of clearing.

1. Outward clearing.
2. Inward clearing.

1. OUTWARD CLEARING

It includes those cheques and other instruments, which are sent by the Bank to the Banks for
payment on behalf of its own clients. Cheques are sent to clearing house thorough local main
branch.
A delivery message from the local main branch comes to every branch at a fixed time to pick
its outward clearing or outward returns as the case maybe.

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Procedure for Outward Clearing at the Circular Road Branch

 Account number of payee/endorsee is written on the backside of the cheques.
 The instrument and the paying in slips are separated.
 The instruments are sorted I Bank-wise and branch wise.
 Schedules are prepared.
 Jotting of all the schedules are taken in the clearing House statement. Amount of the
cheques in written in the "Delivered" and to pay column.
 After balancing the outward clearing, the pay in slips are released to C.D. department.
 After balancing, a transfer debit voucher is prepared.
 The instrument, schedule. Etc. is delivered to the messenger from the main branch.

2. INWARD CLEARING

The cheques drawn are called inward clearing. Drawn on National Bank through its
representatives on the Bank presented by other Banks for payment it includes those cheques
and other instruments of Pakistan branches which other Banks present at the clearing house.

Procedure for Inward Clearing at the Circular Road Branch

 Number of instruments noted in the schedules is verified immediately. On receipt.
 The amount's of all the instruments are jotted down and totaled. If should be equal to
the amount mentioned in schedule from the local main branch.
 The amounts are debarred to the relevant accounts if otherwise in order.
 The IBCO is prepared crediting the amount of the main branch.
 If there is any return, that is deducted from the total and IBCO prepared for the
remaining amount.

TYPES OF CHEQUES COLLECTED BY CLEARING SECTION

1. TRANSFER CHEQUES
These are the cheques which are collected and paid by same branch of N.B.P. For example
Mr. A is a customer of N.B.P. of Circular Road Brach and draws a cheque in favor of Mr. B
who is also the customer of the same branch.

2. TRANSFER DELIVERY CHEQUES

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The cheques, which are collected and paid by two different branches of a Bank situated in the
same city. For example Mr. A draws a cheque on N.B.P. Circular Road Branch, D.I. Khan in
favor of Mr. B who maintains an account with N.B.P. Main Branch, D.I. Khan.

3. CLEARING CHEQUES

When the payee/endorse and the drawer of cheque maintains account with different Banks,
the collection Bank in any one of the following methods:-
 It can collect cash by sending its representative with the cheques to each of the paying
Banks. It is not so much appropriate.
 The Bank maintains an account with the paying Bank.
 The cheques can be exchanged by representative of the various Banks who meet at a
fixed time and at a fixed place. This is the most efficient method of collection and
paying cheques.

PROCEDURE FOR CLEARANCE OF CHEQUE

The customers are provided with the copes of pay-in-slip, whenever the customer wants to
deposit any cheque, he fills in the pay in slip himself and hands it over the counter along with
the instrument.

Procedure for Outward Clearance

i. Pay-in Slip- Cheque

The customer fills pay-in slip. This slip is just like deposit slip. The cheque number, date,
amount and account number must be written on this slip.

Stamping and Scrutinizing

The officer on receipt of cheques and pay-in slip will stamp the pay-in slip with “cheque
received” and give a portion of slip to customer and the remaining portion is attached with
the original cheque. The original cheque will be marked with two stamps in case of local
clearing.

 Endorsement stamp of NBP

 Clearing Stamp

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The original cheque will be marked with three stamps which are called OBC stamps (over
branch clearing stamp) in case of intercity clearing.

 Endorsement stamp of NBP

 Crossing Stamp
 Next Date stamp
At the end of day, all cheques are counted and then scrutinized in bank-wise and sent to the
NIFT for local as well as intercity clearing. Entry is done in daily register.

Procedure for Inward Clearance

All the remittance which are received from other banks then go through the inward clearance
which include all the steps for lodging of amount into customer's account.

Fanfold
The drawer bank then verify the payer's account for clearance of the cheque and send back
the amount to the presented bank or NBP through the fanfold. In case if the customer account
is short of balance then the original cheque is returned back to the presented or collected bank
with the reason of returning the cheque on the clearing return form. NBP receive this amount
in form of remittance.

Charge Deduction
On receiving the amount through fanfold bank deduct service charges of clearance which are
excise duty, commission and postage for the intercity and SC payments.
Vouchering is done on four types of fanfold;

 Debit voucher for---------------- total amount charged for service

 Credit voucher for--------------- commission
 Pay-in-slip of cheques for----- Federal excise
 Pay-in-slip of cheques for------ postage
No any charge levy for local clearing so no vouchering is required for this. Customer's
account is credited on the next day of clearance.

Credit of the customers account

After deduction of charges the amount is transferred and credited to the customer's account.

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5. GOVERNMENT/PESION SECTION

Circular Road Branch carries the responsibility of paying pension to the pensioners. For this
purpose pension books are issued to the pensioners. In this book the pensioner has to come
personally. Incase he is not able to come line certificate has to be sent.B-143 register is
maintained for the record of pensioners.
Pension can be refused to a person in following cases:

 The person himself and his life certificate both are not present.
 Signature in the payment voucher is not made.
 He/She has not got pension book.
 Picture is not preset on the pension book.

Loan Application form & Specimen Signature Card:

6. ADVANCE SECTION
Advance means “To give loan to the parties’ amount may be small or big”. Advances
department is one of the most sensitive and important departments of the bank. The major
portion of the profit is earned through this department. As we known bank is a profit seeking
institution. It attracts surplus balances from the customers at low rate of interest and makes
advances at a higher rate of interest to the individuals and business firms. Credit extensions
are the most important activity of all financial institutions, because it is the main source of
earning. However, at the same time, it is a very risky task and the risk cannot be completely
eliminated but could be minimized largely with certain techniques.

MAJOR FUNCTION OF ADVANCES

 To finance the export and import of the country.
 To finance the industries, trade and agriculture.
 To give loan to student for higher education.
 To give loan to the business men.
 To give loan for house building.

Procedure for Granting of Loan

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1. Loan Application Form & Specimen Signature Card

The bank provides a prescribed application form to the borrower. The borrower will
fill the form. In that form the borrower will tell about:
 Type of the loan.
 Amount of the loan he needs.
 Period of time.
Application will be also being provided a specimen card, which he will fill.

2. Declaration of Properties Form

This form will provided a information about the business he involved and also
provide the information about his properties in Pakistan.

3. Investigation
Now the bank after analyzing his application, investigation about the applicant’s
credit worthiness, and also the information’s he provided about his properties. In case
of business owner’s request for loan, investigation will be made on following ways
for different business:
Sole Proprietorship: Investigation will be about:
 Personal reputation of the borrower
 Nature of the business
 Types of properties (Shop, House and Land) their location with their present market
value.
 Cash, Jewelry, Shares, Security, Bonds etc
 Stock in trade
 Their Liabilities

Partnership Firm
 Name & addresses of the partners
 Deed of Partnership
 Branches if they exit
 Nature of the business
 Amount invested in the firm
 Purpose of the loan
 List of assets and liabilities
 Import export registration

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Private and Public Limited Companies

 Name of the Company Address with telephone numbers
 Wither private or public
 Date of incorporation
 Nature of the business
 Branches if any
 Authorized capital
 Paid-up capital
 Financial highlights of the company
 Details of security offered to other banks under each head and charges created against
fixed assets.
 Certificate copy of memorandum of association
 Copies of certificates of incorporation
 Certificate of commencement paid-up capital
 Auditor’s certificate regarding paid-up capital

1. Granting of Loan
After detailed investigation, and documentation if the finance section finds the party well
satisfactory and feasible then they sanction the finance to the party concerned.

TYPES OF SECURTIES
The word security means any thing given to protect or safeguard the repayment of an
advance and to justify this term the thing so given should itself be safe, other wise the object
for which securities can be made available can be made available in the bank against
finances. These types are:
 Pledge

 Hypothecation

 Mortgage

In each case the bank does not become the owner of the, property but the bank has only the
right over the property until the borrower makes payment of his debt.

1. Pledge

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In a pledge, the possession of the property but not the ownership passes to the creditor. The
pledge is entitled to the exclusive possession of the property until the debt is repaid byt the
ownership remains in the pledge subject to the pledgee’s right.

2. Hypothecation
In case of hypothecation, the property in goods is changed as security for a loan from the
bank, but the ownership and possession is left with the borrower. In case of hypothecation,
neither the property in goods and nor the possession of property pass to bank. but only the
security is granted in a form of letter of hypothecation, which usually gives the banker’s
charge on the hypothecated goods.

3. Mortgage
In a mortgage, the property in the thing mortgage is conveyed to the mortgagee conditionally.
The possession, until default in repaying the loan, generally, remains in the original owner
subject to the mortgagee’s rights.

TYPES OF LOANS

National Bank of Pakistan provides various types of loans depending upon the requirement of
the borrowers. Some of the important types of loans are:

1. Demand Finance
Under a demand loan arrangement, a fresh demand account is opened through the
borrower may be having other deposit account with the banks. The amount of loan
has to be drawn by the borrower in lump sum and is to be repaid in installments or as
agreed upon. The borrower can not operate a demand loan account by depositing and
with drawing amounts periodically.
2. Demand Finance Gold
Characteristics
Security: Gold is used as a security.
Recording: Single debt entry is recorded at the time of granting loan.
Loan type: Short term loan.
Rate of markup: 43.84 pptdp (Paisa per thousand on daily product)

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Required Documents
 Application Form
 Introductory reference sanction advise
 Valuation certificate by the gold smith
 Insurance letter
 IB-12 (Promissory Note)
 IB-26-(Letter of Pledge)
 IB-6A (Agreement Form)
 Delivery Letter (F-205)
NOTE: Only NBP performs the function of advancing of loan against pledging gold.
No other bank advance gold pledged loan.
3. Running Finance
a) Clean Running Finance

b) Secured Running Finance

a) Clean Running Finance

Loan is granted mostly to the employees of the bank without demanding any type of
the security from them.
Characteristics:
Type of loan: Short term loan.
Number of transaction: Frequent transactions are made.
Payment balance: It will be made in lump sum.
Rate of markup: monthly installments
Required Documents
 Account Opening Form
 Specimen Signature Card
 IB-12
 IB-6
 IB-31(Sale and Buy back agreement)

b) Secured Running Finance

Loan is granted in which some guarantee or security may be obtained from the
borrower.
Characteristics

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Rate of return: 43.84 pptdr (Paisa per thousand on daily Return)

Type of loan: Short term loan.
Payment balance: In installments or lump sum as mentioned in conditions.

4. Cash Finance
Under this type of credit NBP grant loan to its customers in cash. Under the cash
credit arrangement a customer is granted an advance up to certain limit, which they
cay draw time to time as required by him, In this case, a new cash credit account is
opened in the name of customers. These are long term loans.
Securities:
I. Hypothecation

II. Mortgage of properties

III. Personal guarantees of all the partners of directors.

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