RISK ASSESSMENT AND RISK CONTROLS

R077DMC18 : Supply and Application of FRP for Rehabilitation, Retrofitting of LMTP2 (La
PROJECT DATE IMPLEMENTATION: 6-Jan-19
Mesa)

LOCATION LMTP2 La Mesa Dam, Quezon City PROJECT IN CHARGE:

PROJECTED RISK (when control is INCIDENT MONITORING

BASELINE (without controls) CONTROLS REQUIRED VALIDATED RISK (after implementation of controls)
implemented) REMARKS
ASPECT REQUIREMENT THREAT/RISK/ISSUES PROBABILITY SEVERITY RISK LEVEL ACTION RESPONSIBLE PROBABILITY SEVERITY RISK LEVEL INCIDENT PROBABILITY SEVERITY RISK LEVEL

Mobilization Secure permits in advance; Familiarity with the process and documents PIC (OPS
Secure necessary permits on time. Difficulty in processing of Government Permits 3 2 6
Personnel)
1 1 1
required
On Time Delivery of materials Delayed delivery of Materials 3 2 6 Coordinate schedule of delivery with SCD. PIC/Coordinator 2 1 2

Advance forecasting of requested personnel; coordination with HRAD of any

On time delivery of key personel Delayed deployment of key personnel for the project 3 2 6 PIC/HRAD 2 1 2
available personnel (to continously hire)
Assigned PIC/representative to initiate premob, including sourcing of possible PIC (Ops
Sourcing scaffolding materials Difficulty in sourcing other materials for scaffolding 3 2 6
Personnel)
2 1 2
supplier of scaffolds, staffhouse etc.
Provision of staff house/barracks and Assigned PIC/representative to initiate premob, including sourcing of possible PIC (Ops
No Available staff house/barracks for personnel 3 2 6
Personnel)
2 1 2
other facilities suppier of scaffolds, staffhouse etc. Necessary for mobilization
Advance forecasting of requested materials (with the correct specs and
Availability of materials ( main
Non availability of requested materials 3 2 6 quantity required); Source out for another supplier/products of equivalent PIC/SCD 2 1 2
Warehouse to Project Site)
client requirement, submit for approval of client.
Availability of imported materials/tools Non availability of materials (imports) from regional Advance forecasting of requested materials; For tools, source out other
3 2 6 PIC 2 1 2
(Regional supplier to ECSCI) partners; delay in the release of shipments. supplier of equivalent requirements.
Availability of funds and financial Coordinate with Accounting department; review budgetary (BOM) ahead of
Non availability of funds for the project 3 2 6 PIC/Acctg 2 1 2
supports time;
Non availability of documents for the project Coordinate with TSD/Sales departmet to provide approved for construction
Availability of construction plans etc. 3 3 9 PIC/TSD 2 1 2
(Approve plans, etc) plans; and/or coordinate to client immediately before mobilzation.
Coordinate to client immediately before mobilzation.; if no provision,
PIC (OPS
Supply of electricity and other utilities Non availability/insufficient supply of electricity 3 2 6 consider other options (Genset, secure temporary lines from provider with personnel)
2 1 2
submeter)
Scaffolding works Allow only competent personnel (scaffolder) to plan, install and maintain
Stable scaffolding/support units Colapsed of installed scaffolds 3 2 6 PIC/Scaffolder 2 1 2
installed scaffolds.

Allow only competent personnel (scaffolder) to plan, install and maintain

Collapsed of scaffolds due to floods ) 3 2 6 installed scaffolds. Plan for temporary dismantling of bamboo scaffolds for PIC/Scaffolder 2 1 2
every inclement weater condition or provide additional support.

Train or assign at least one competent personnel to supervise

Availability of competent personnel Lack of competent person to install scaffolds 4 3 12 PIC/Scaffolder 2 1 2
installation/dismantling of scaffolds.

Scaffolding component in good Maintain and check items not conforming to standards and reccomend for
Defective scaffolding components (buildings etc.) 4 3 12 PIC/Scaffolder 2 1 2
condition disposal or repair; Bamboo scaffolds must be checked for damages.

Project Execution
Familiarity to documentation Non Familiarity with project requirements Orient personnel with documentation; coordinate requirements of client
4 3 12 PIC (PIC/Staff) 2 1 2
procedures (documentation procedures required by client) immediately after/prior to mobilization

Longer than usual processing Work Permits Review contract requirements ahead of time; gather necessary attachments PIC (OPS
On time application of work permits 4 3 12
personnel)
2 1 2
application (projects with Gencon) and procedures.

Delay of project execution due to unavailability of Submit request for time extension if necessary; PIC can perform other items
PIC (OPS
On time delivery of project Major Materials ((FRP); delivery delays (port to port) 3 3 9 of work to cope with the delay. Coordinate with Main warehouse delivery personnel)
2 1 2
due to inclement weather condition. schedule.

Coordinate with client schedule of work and location ahead of time; Request
Delay of project accomplishment due to for time extension (if necessary) document unworkable days due to PIC (OPS
5 3 15
personnel)
2 1
unavailability of workable area. unavailability of area. Communicate with client temporary stoppage of work
(due to unworkable area) if no other area is available.

Submit catch-up schedule (if necessary), extend work hours/work days;

Delay of project accomplishment due to resignation PIC (OPS
3 3 9 Source out additional workers (either hire for local employees or source out personnel)
2 1
or lack of personnel.
from other projects/area to transfer manpower)

Delay of the project due to lack of PIC monitors daily/weekly accomplishment and Assign competent personnel
PIC (OPS
supervision/monitoring of daily deliverables (as per 3 3 9 (leadman) to help in the monitoring of Daily and weekly accomplishments. personnel)
2 1
Gannt Chart) Designate each personnel (daily task) during toolbox/ deployment.

Review contract requirements; check provisions on the issuance of liquidated

damages/ cancellation of contract; PIC to submit weekly report, document
Issuance of Liquidated damages (due to delay of PIC (OPS
3 3 9 delays in the implementation of work (inclement weather condition, personnel)
2 1
project accomplishments
stoppage of work, unavailability of workable areas etc.) submit to client (as
noted) to be used in case a request for time extension is needed.
 Conduct ocular nspection of possible affected tenants/structures surrounding
Damaged/loss of customer property in the area of area of work; Provide protection (isolation/barricade etc.); If items will not be PIC (Ops
Protection of other customer property 4 3 12
Personnel)
2 1 2
work removed prior to mobilization, use Customer Property/Fixed Assets Inventory
and Monitoring form (F051).

Lack of skilled worker specific for the job to be Coordinate with HRAD; request personnel in advance; and/or consider hiring
Sufficient skilled worker to be deployed 3 2 6 PIC/HRAD 2 1 2
implemented and training local manpower/laborers to be skilled workers.

Check items/product upon delivery; and store/handle materials accordingly;

Non conforming products/items (tools, materials maintain and repair immediately all tools that are defective; Projects outside
Products/items in good condition 4 3 12 PIC/SCD 2 1 2
etc.) Luzon shall be provided with new units or units that are assessed by
Warehouse.
Discrepancy in the Construction plan vs. Actual site Validate POW(PO)/Plans from client with the actual condition of areas to be
No discrepancy in the provided plans 4 3 12 PIC 2 1 2
condition retrofitted.
Coordinate with TSD to prepare test samples according to standards; conduct
Passed Test Results Failed Test results 4 2 8 testing witnessed by client; investigate and document contributingfactors PIC 2 1 2
leading to failure of test results.
Comply with the requirement of client (Test certificates, Product Data Sheets,
Approval of Materials Delay/disapproval of materials 4 2 8 MSDS, sample materials etc); comply with other test requirements as may be 2 1
required.
Implement Company Safety Policy and/or comply with General Contractors
Zero accident/incident for the whole
Records of Accident/incident 4 2 8 Safety Policy. Record and discuss with team incidents/accidents to prevent 2 1
duration of project
recurrence by educating manpower with safety standards.
Suspension of work (due to absence of Supervisor or
4 2 8 Ensure that a supervisor/safety officer is available on site. 2 1
Safety Officer)

Good weather condition
Suspension of works due to inclement weather.
Record Unworkable days (heavy rains, floods) affecting project execution, file
for time extension if necessary. Comply with local advisories for typhoon
4 2 8 2 1
signals, etc. Sceure materials/properties that may be at risk of damaged
during an inclement weather.

Delay in approval/disapproval of Variation order Document site instructions pertaining to addditional works; provide
Approved Variation Orders 3 2 6 2 1
(additive works) report/quantification and evaluate for costing and approval of VO.
Review contracts/agreed provisions on cost proposals; Coordinate with client
Variation orders ( deductive) 3 2 6 evaluation of accomplishment and items subject for deduction agreed and 2 1
approved by both party.
Layout/Surface No obstructions on areas to be applied Locate possible obstructions during ocular inspection; identify and proposed PIC (Ops
Presence of obstructions (pipes/electrical wires etc) 3 2 6 2 1 2
Preparation with FRP. temporary removal or modifications to approved plan. Personnel)

Damaged to adjacent property (due to layout and Conduct ocular inspection of possible affected tenants/structures PIC (Ops
Protection of other affected properties 3 2 6 2 1 2
chipping works) surrounding area of work; Provide protection (isolation/barricade etc.) Personnel)

Conduct ocular inspection of possible affected treatment facilities; Cover

Dust contamination of water treatment facilities and affected facilities; limit number tools working at specified area to limit PIC (Ops
Protection of other affected properties 4 3 12 2 1 2
other adjacent property. volume of generated dust from grinding etc. Consider purchase of grinder Personnel)
with vacuum; Implement Clean as you go.
Provide measures to minimize noise (no noisy works at night); use a wel PIC (Ops
Protection of other affected properties Noise due to use of tools and equipment 2 2 4 2 1 2
maintained tools. Personnel)

Review approved plans/drawings; All fiber cut-outs shall be recorded on PIC (Ops
Correct layout on FRP application Errors in the layout of Areas to receive FRP 4 3 12 2 1 2
logbook/monitoring log indicating actual size and location. Personnel)
Epoxy Mortar/Injection Include to orientation and toolbox proper mixture of epoxy for injection and PIC (Ops
Correct mixture of epoxy Wrong mixture of epoxy 4 3 12 2 1 2
mortar Personnel)
Defective epoxy injection machine, grinder and other Check tools and equipment upon delivery; assign tender check and provide PIC (Ops
Tools and equipment in good condition 4 3 12 2 1 2
tools. maintenance of tools and equipment on site. Personnel)
Orient/discuss to manpower to avoid wastage on epoxy by mixing a volume
PIC (Ops
Regulated use of epoxy/less wastage Uncontrolled or wastage of epoxy consumption 4 2 8 applicable for a specified area; excess in mixture may be considered wastage 2 1 2
Personnel)
once cured.
Include to orientation and toolbox proper mixture of epoxy for injection and PIC (Ops
Correct mixture of epoxy mortar Uncured epoxy 4 3 12 2 1 2
mortar Personnel)
Keep empty cans and pails for verification of client on the actual
PIC (Ops
Keep empty cans/pails for monitoring Loss Empty cans/pail (validation of consumption) 3 2 6 consumption. Do not disposed unless approved; Store in a separate area of 2 1 2
Personnel)
the warehouse for proper housekeeping
FRP Application Include to orientation and toolbox proper mixture of epoxy for FRP PIC (Ops
Correct mixture of epoxy for FRP Wrong mixture of epoxy 4 3 12 2 1 2
application Personnel)
Keeping fiber of Moisture/ contaminated Fiber (water and other PIC (Ops
4 3 12 Check items/product upon delivery; and store/handle materials accordingly; 2 1 2
moisture/contamination chemicals) Personnel)

Errors in Fiber Cut outs (mismatch with areas o be Review approved plans/drawings; All fiber cut-outs shall be recorded on PIC (Ops
Correct layout/cutouts of FRP 4 3 12 2 1 2
applied) logbook/monitoring log indicating actual size and location. Personnel)
Improper application (air voids, uneven surface, Supervise application of FRP; Use Aluminum roller and hand pressure to roll PIC (Ops
Quality of work (proper application) 4 3 12 2 1 2
dislodged fibers etc) out air voids Personnel)
Ensure adhesion of FRP by providing appropriate primer, saturation of fiber
PIC (Ops
Proper curing or adhesion of FRP Delaminated FRP composite 4 3 12 with epoxy, supervise curing, provide support to applied FRP (laminate) if 2 1 2
Personnel)
composite. necessary.
 Proper orientation of fiber on area of Ensure only competent personnel supervise the application of FRP; Proper PIC (Ops
Incorrect orientation of FRP installed on substrate 4 3 12 2 1 2
application. layout and labelling on fiber. Personnel)
Proper installation of anchor fiber Improper application of anchor fibers (bulky, wrong Ensure only competent personnel supervise the application of FRP; Provide PIC (Ops
4 3 12 2 1 2
(where it is required) spacing) standard layout of anchor fiber Personnel)
Ensure restoration are carried out by competent personnel
PIC (Ops
Finishing Works Painting or restoration works not standard/improper 3 2 6 (Mason,carpenter,painter etc.) which are in accordance with clients 2 1 2
Personnel)
preference
Post Construction Post construction;Submission of Non compliance to required documents by client and Gather all required documents for submission immediately before PIC (Ops
4 3 12 2 1 2
complete documents OPS. demobilization. Personnel)
Proper warehousing (report and PIC (Ops
Discrepancy in movement of materials and tools 4 3 12 Organize warehousing, by providining warehouseman or any assigned 2 1 2
balancing) Personnel)
persnnel to check and provide accurate reports on warehousing.
Proper handling of materials/and other Assess and report items not conforming, isolate or reccomend repairs if PIC (Ops
Non conforming materials/tools and equipment. 4 3 12 2 1 2
equipments necessary. Personnel)
Secure materials and other items to avoid loss; Report immediately any loss PIC (Ops
Loss Materials/tools or other items deployed on sites 4 3 12 2 1 2
noted. Personnel)
Turn over of Projects Delayed turnover/Punchlist works Coordinate with client to conduct Final Inspection and turnover; In any case
PIC (Ops
4 3 12 punclist works are noted, comply and documents items on punchlist works 2 1 2
Personnel)
and for reinspection.
Issuance of Non Conformances, repair and reworks Jointly inspect items for punchlist; execute agreed corrective actions;
Reinspection of punchlist works for acceptance (COC and COA). PIC (Ops
3 2 6 2 1 2
Personnel)

Approved Final Quantification Non-approval of Final Quantification (for billing and Submit quantification and reconcile with client; jointly inspect project, to
turnover) establish additive/deductive items. PIC (Ops
3 2 6 2 1 2
Personnel)

Demobilization Delayed schedule of demobilization due to late 3 2 6 Coordinate immediately from SCD schedule of demobilization PIC (Ops
deployment of transport fcilities. Personnel) 2 1 2

Difficulty in getting clearance to demobilize Coordinate with owner/construction management to issue clearance and PIC (Ops
3 2 6 2 1 2
materials/items allow demobilization. Personnel)
Others Good weather Condition Natural Calamity impeding accomplishment Secure all items on site; Follow local advisory to prevent casualties/incidents. PIC (Ops
4 3 12 2 1 2
Personnel)
Safe and secured workplace Provide safe facilities for personnel; coordinate with local officials and PIC (Ops
Threat of terrorrism/insurgencies; extortion 3 2 6 2 1 2
residents to established cooperation with the community Personnel)
Secure area of work, only authorized personnel is allowed; No firearms and
Threats of violence/harm at project site 3 2 6 the like is allowed; Ensure that workplace is a drug free, and prohibit liquor, PIC/Safety Officer 2 1
gambling.
Secure warehouse and/or assign warehouse attendant. Initiate accountability
for every releasing of tools and equipment to manpower by signing to
Loss of materials, tools and equipment 4 2 8 logbook/releasing form. Conduct weekly and monthly inventory to monitor 2 1
materials/tools.

Conduct inventory (on a weekly and monthly basis), submit report and
attachment to warehouse. Noted discrepancy must be reconciled to
Discrepancies to inventory 4 2 8
Warehouse main immediately upon receipt of notice. Keep track of the PIC/Warehouse 2 1
releasing/consumption of materials.
Follow policy on Liquidation (within 1 month from receipt of cash); Upon
Unliquidated Cash Advances/advances to supplier 3 2 6 completion of project, settle accountabilities immediately prior to an 2 1
scheduled PostCon.

Pending Payments (Billing and Collection) Secure copy of the billing submitted to client; Coordinate for other
4 2 8 documents may be required prior to billing. Ensure that all billings and final 2 1
quantification is done prior to Postcon.

Comply with the approved budgetary, in case changes or ammendment to

budget is necessary, recomend changes for approval (before project reach
PIC (Ops
Over the budget expenses 4 3 12 50% acomplishment); Request for additional BOM for approved variation 2 1 2
Personnel)
order. Monitor expenses on a weekly/monthly basis.

Resignation of Key Personnel Encourage personnel to complete each project assignment and/or follow
policy on resignation at least 1 month from date of filing. Senior PIC shall
make sure proper turnover of project (in case a resignation is irrevocable); PIC (Ops
3 2 6 2 1
SPIC shall be ready to take over project while waiting for replacement. Personnel)

Filing of Labor and employment related cases Ensure compliance with the provisions by DOLE (local/regional or Manila
Based) employment. Document hiring process and resignation/AWOL of each
3 2 6 personnel assigned to each project. Violations to Code of conduct shall be PIC/HRAD 2 1
refered to HRAD main for proper disclinary action.

Prepared By: Checked By : Approved By : RATINGS

_________________________________ ____________________________
Probability Rating Severity Rating Risk Level Rating
Project In Charge RICKY B. ANCHOLA/JOHN ARIEL GAMAS JANON G. BORRAS
QAQC Personnel OPS Manager 1 very unlikely to occur 1 low consequence 1=3 negligible risk

2 unlikely to occur 2 moderate consequence 4=6 low risk

3 may occur 3 high consequence 7=9 moderate risk

4 likely to occur 10=12 high risk

5 very likely to occur 13=15 very hgih risk