Guidelines

For

Summer Internship Project (SIP)

Course Code:BBAD 3004

For

Bachelor of Business Administration Program

School of Business, Galgotias University

Gautam Budh Nagar
 Guidelines for
Summer Internship Project

This manual gives guidelines, procedures and rules for the Summer Internship Project carried out
in under graduate and post graduate programmes.

Objective and Procedure

The objective of having a Summer Internship Project Report is to allow the students to design,
write and organize the report of their learning gained in the program and the Summer Internship.
The Summer Internship Project Report should be a substantive contribution to the knowledge
through integration of literature review and methodology developed pertinent to the
understanding and resolution of management problems, and the empirical work done therein. The
Summer Internship Project Report should demonstrate competence in studying /understanding
/analyzing organizational business process /rules/procedures for reaching conclusions and
drawing implications for managerial practices. It should also highlight the impact of actions in
one area/ function, on the other area/functions in the organization. The recommendations in the
Summer Internship Project Report can be made either in quantitative or qualitative terms. It is
pertinent to note that the Summer Internship Project Report represents a visible concrete output
and would, therefore, have demonstrable potential enabling students to pursue further work in the
same field. It is also the output which may stand as testimony of the student's demonstrated skills
and potential in the managerial arena.

Companies need to be invited by the Director-Placement and Training to the School of Business
(SoB), Galgotias University (GU) campus much before the Winter Semester End Examination
(SEE). Preferably we should encourage stipendiary Summer Internship Project (SIP). The
Summer Internship Project Report is to be carried out in the sponsoring organization when the
Winter Semester End Examination (SEE) got over and have to be completed by mid-July, i.e. the
beginning of 3rd semester for MBA and Semester 5 for BBA. The duration of the training should
be for a period of 4-6 weeks. The students can also choose the companies for their SIP. The SIP
should be arranged only by the Training and Placement Cell and the whole process should be
completed before mid-May. Students should report their respective companies positively on or
before 27th of May (if it is a working day). Each student has to submit their SIP report to their
respective faculty mentor by the third week of July. Final report should be submitted to the SoB
office by first week of August, after incorporating changes suggested by faculty mentor. Student
should appear for Viva without a miss as per the schedule given by SIP coordinator.

**Please Note:
1. All students are expected to maintain decorum, courtesy and decency during their
training period so that they create a good image about themselves and Galgotias
University.
2. They must work sincerely during the training period as per the directions of the
organization. At no stage there should be any complaint from the organization about their
work or behavior.

Galgotias University, aims at bridging the Institute-Industry-Gap. Based on a novel

concept of producing an Industry focused business-ready professional, it nurtures the
following visions:

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  To create an excellent work culture and develop congenial organization set up.
 To provide the state-of-art facilities for all facets of professional training.
 To nurture and sustain academic excellence, programmed to promote innovation,
scholarship and abilities to analyze, experiment and synthesize.
 To strengthen the links with industries, professional societies, accrediting bodies
and statutory authorities that share common goals and responsibilities.

1. Purpose
To provide counseling & guidance to students regarding visiting
industries/organizations, selection procedure, preparation methods and resources
thereby ensuring that they are adequately equipped to face the recruitment tests
and also to assist them in selecting the places for summer/ winter industrial
training.

2. Scope
All students of University fall within the scope of training and development
process with special attention to pre final and final year students.

3. Responsibility
Dean School in association with Director CPDD is responsible for facilitating the
campus/off campus recruitment drives for students of all disciplines and to assist
them in their summer/winter industrial training.

4. Procedure

Placement Procedure

4.1 CPDD sends invitation to all the companies from within the country for campus
recruitment programme.
4.2 All the responses from the companies are displayed on the notice boards of the
concerned schools for the attention of interested/eligible students.
4.3 The resumes of the interested/eligible students are then sent to the organizations
along with a tentative date for the campus interview.
4.4 After confirmation of the interview date, CPDD arranges a pre-placement talk.
4.5 The company conducts campus/off campus recruitment test and interviews the
short listed candidates.
4.6 The placement results are announced and offer letters are given to the selected
students.
4.7 Students who receive offer letters are not allowed to appear for interview before
any other visiting company in campus.

Training & Development

4.8 CPDD conducts Personality Development Programmes (PDP)/GD/PI for students

to train them in soft skills.
4.9 It also conducts mock interviews to prepare students for recruitment phase.
4.10 Dean School organizes seminars and workshops in relevant technical &
management areas to develop the knowledge of students and their presentation skills.

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 4.11 As a part of ongoing industry interaction process, Dean School organizes talks
and guest lectures by executives from the management associations and the
corporates.
4.12 CPDD maintains records of PDP, mock interviews, seminars & workshops, and
guest lectures.
4.13 The School also assists students in their summer/winter industrial training and
maintains their training record.

Essential components of Industrial trainings/Internship:

Diary Writing

 Daily observations and discussions should be recorded with date, which will be
helpful in writing the training report.
 Diary contents should be written with in sufficient detail. It is a diary as well as a
note-book.
 Pertinent data should be recorded and sketches should be drawn on plain sheet
provided for the purpose.
 Diary contents will be useful during professional career and should be preserved.

Topic for SIP Report

Once the student has been assigned a task by his/her industry mentor should focus on it and
ensure that the criteria given below are followed:
i) It should sustain student interest and stimulate his/her imagination, so that he/she will
bear upon it with his/her full creative abilities.
ii) It should be manageable in size scope, keeping in view the time, organisational resources
required for preparing a report, etc.
iii) It must also be built on the foundation of a minimum working knowledge of the
company's business proposition and practices. This will help screen the ideas which are
relevant to that organisation and also provide the student with an idea of how the
business functions and what the possibilities are, in the business arena.
iv) It should allow scope for exploration of the topic in sufficient depth

General guidelines for Summer Internship

1. Training needs to be arranged by the student in an organization/department in line
with his/her Management-Specialization stream.

2. A copy of the confirmation letter for training received/collected from the

organization by the student needs to be deposited to respective mentors by
27th May, 2019.

3. Joining Report to be sent to respective mentors, immediately after joining the

organization for training. It should provide the following information:
 Organization details: Address, Tel. No.,
 Topic of the Summer Internship Project, Specialization and
Professional passport size Photograph of self.
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  Deptt. & Reporting Officer Date of start of Training:

 Training Programme received – Yes /No Project assigned –

Yes /No

4. During training, Students need to keep a daily record of your observations and
discussions in the form of a diary. Write on ruled pages of the diary. Plain
pages are included for making sketches. Show this diary to the GU faculty
visiting you. Format of the diary records has been included in appendix.
5. Deposit the diary, training report (2 copies) and original certificate/feedback to
respective mentors by 10th August, 2019. No document will be accepted after
this date.
6. Look smart, meaningfully busy and serious during your training. Create a job for
yourself.

7. GU faculty will be visiting during the Training to help you.

Role of the SIP Mentors

The role of the SIP mentor is as follows:

i) Developing and vetting the SIP Report proposal with the student.

ii) Supervising and guiding the student and providing feedback from time to time based on
his/her progress. Weekly Feedback should be provided by mentor as submitted by mentee.

iii) Giving written feedback on the draft of the SIP Report submitted by the student.

Do’s & Don’ts to be observed during

Summer Internship

Do’s
 Be clear in your goal, and objectives.
 Be punctual and regular.
 Observe discipline.
 Always keep both organization’s identity card and GU’s identity card with you.
 Look your best. (Clean clothes, shoes polished, buttons done up, matching dress,
cheerful face).
 Be Polite and develop new contacts.
 Be yourself. Be normal and truthful.
 Identify the important persons of the organization.
 Follow rules and regulations of the company.
 Request for a formal training programme and adhere to it strictly.

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 Request for an assignment or a project (if feasible).
 Treat the training as FIRST-PRE-JOB opportunity.
 Start writing your training report from day one.
 Sketch various technical ideas/write a brief diary daily. Diary is your personal
treasure for years to come. Make it technically rich.
 Make yourself useful, this will help you to gain employment with them.
 Learn practical aspects of ON THE JOB.
 Learn conceptual aspects of technology and explore the modifications that can be
brought about in the existing system.
 Learn the functioning of the organization.
 Discuss and share whatever you learn daily, with your colleagues.
 Make your training report presentable.
 Contribute to earn a name for yourself and GU.

Don’ts
 Misbehave with any employee.
 Indulge in activities constituting misconduct.
 Irritate senior officers while discussions.
 Miss even a day of presence, diary writing.
 Shirk hard work.
 Shirk responsibility, if given a chance.
 Leave task unfinished.
 Bring any bad name to you or to GU.
 Enter any restricted area.

Standards for the Summer Internship Project

The primary purpose of the Summer Internship Project Report is to demonstrate the student's
capability to make effective use of research methods appropriate to the problem and to develop
and handle evidence satisfactorily. The SIP Report should, therefore, contain a section on:
a) the procedure(s) employed,
b) the extent, nature, reliability and suitability of evidence gathered and
c) The conclusions drawn and the recommendations, to demonstrate skills in analysis and
interpretation of results.

Clarity, conciseness and orderliness of writing and presentation are required. It is necessary to
include sufficient evidence to support the reasoning and conclusions such that it clearly
demonstrates the basis of the conclusions and recommendations, and also exhibits the analytical
skill of the student, in this area. The length of the SIP Report will vary with the topic and
evidence required.

Further, the learning of the student regarding in-depth knowledge of the field should be brought
out by the section on literature review and model or framework used for the Summer Internship
Project study.

Guidelines for Summer Internship Project Report Preparation

Components: The Summer Internship Project Report should appear in the following order:

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Page i : Cover Page (Appendix 2)
Page ii : Second Title Page (Appendix 3)
Page iii : Certificate of Approval (Appendix 4)
Page iv : Approval of DAC (Appendix 5)
Page v-vi : Executive summary (maximum two pages - Appendix 6)
Page vii : Acknowledgements (Appendix 7)
Page viii : Table of Contents (Appendix 8)
Page ix : List of Figures (Appendix 9)
Page x : List of Tables (Appendix 10)
Page xi : List of Appendices (Appendix 11)
Page xii : Abbreviations (Appendix 12)

Cover Page: Cover page and second title page must conform to the sample shown in Appendix.2

Executive Summary: Each Summer Internship Project Report must include an summary of a
maximum of two pages in single space (about 800-1000 words). An executive summary is an
initial interaction between the writer of the project and the target readers in such a way that
readers can rapidly become acquainted with a large body of material without having to read it all.
It usually contains a brief statement of covered in the major document(s), background
information, concise observation and main conclusions.

Acknowledgements: Students are advised to acknowledge help and support from faculty
members, library, computer centre, outside experts, their sponsoring organisations, etc.

Table of Contents for SIP Report: Every Summer Internship Project Report must contain a table
of contents which provides a view of the organisation of the Summer Project Report material.

Table of Contents

S.No Particulars No of pages

I Index
II Acknowledgement
III Company profile 8 - 10
IV Internship profile 8-10
IV-i Key Observations 5-10
IV-ii Learning and Value addition 5-6
IV-iii Best Practices and Bench Mark study 4-5
IV-iv Recommendation and Suggestions 2-3
IV-v Bibliography -
IV-vi Appendices -

i) Company profile-: This should begin with the description of the company including its
business, major environmental factors and the details of the organizational structure (flow
chart). This includes the following:

a) Company Logo & relevant picture, if any

b) Company Mission & Vision.
c) History of company in brief.
d) Brief description of particular industry sector in which the company falls i.e.
Automobile, Construction, Information technology, education, FMCG,
Telecommunication etc.

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e) Different locations of operations (manufacturing plants/ head office/ regional office/ retail
stores etc.)
f) Range of company products/services
g) Size (in terms of manpower) & ROI of the company.
h) Market share and positions and competitors of the company in the industry.
i) SWOT analysis of the company.
j) Balance Sheet of the company (current year /previous year) -Optional

ii) Internship profile:

Description of the task assigned (An elaborated description is required). The student should
mention:
a) Details of Industry mentor- Name, Designation, Department, Location, Contact email- ID,
Phone
b) Location of Internship
c) Detail of Task – Type ( Field/desk), Group/individual
d) Time Frame- Start Date, completion date, Gantt chart (Project Chart Line), Weekly status (See
Appendix 15)
e) Summer Internship Feedback Form (See Appendix -13 – to be filled by the Industry Mentor)

iii) Key Observations:

a) Work description- It includes the proper understanding of the work assigned to him/her as
well as the implementation of the work in practice.
b) Practices followed-A detailed explanation of the practices followed in the execution of the
work in the company.
c) Key Challenges faced while doing the task- The student should also describe the challenges
faced and actions taken while performing the task assigned to him/her.

iv) Learning & Value Addition: should include

a) Major Learning during their SIP tenure
b) Difference between practical exposure and theoretical concepts studied in classroom
c) Usefulness of internship with future perspective

v) Best practices and benchmark study-

a) Major Companies in the respective industry sector.
b) Market share of each company in the same industry sector.
c) Growth & Opportunities in the respective industry sector.

vi) Recommendations & Suggestions:

The suggestions which you would like to give to company related to :
a) The business function where he/she has worked.
b) Modify the existing methods/ process /procedure to manage respective business
function.

Bibliography

References (See Appendix 13)

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List of Tables, Figures and Abbreviations: If the SIP Report contains tables, figures and
abbreviations used, they should be listed immediately following the table of contents on separate
pages.

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 Appendix 1
Format for the Cover/Title page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18 points)

A Summer Internship Project for

(Times New Roman 11 points)

Master of Business Administration

(Times New Roman 13 points)

By
(Times New Roman 11 points)

Name
(Times New Roman 13 points)

Under the guidance of

Shri XXXXXXXXXXXX Dr. /Prof. XXXXXXXXXXXXXX

Designation Designation
Organisation SoB, GU, Gautam Budh Nagar (GBN)

(Times New Roman 12 points)

Date
(Times New Roman 11 points)

Appendix 2

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Format for the Cover page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18 points)

By
(Times New Roman 11 points)

Name
(Times New Roman 13 points)

Month, Year
(Times New Roman 11 points)

Guidelines, Procedures and Rules for Summer Internship Project Report 11

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 Appendix 3
Format for the second page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18points)

By
(Times New Roman 11 points)
Name
(Times New Roman 13 points)

Under the guidance of

Shri XXXXXXXXXXXX Dr./Prof. XXXXXXXXXXX

Designation Designation
Organisation SoB, GU, GBN

Month, Year
(Times New Roman 11 points)

Guidelines, Procedures and Rules for Summer Internship Project Report 12

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 Appendix 4

Certificate of Approval

The following Summer Internship Project Report titled "ABC ..." is hereby approved as a
certified study in management carried out and presented in a manner satisfactory to warrant its
acceptance as a prerequisite for the award of Master of Business Administration / Bachelor of
Business Administration /Bachelor of Management Studies for which it has been submitted. It
is understood that by this approval the undersigned do not necessarily endorse or approve any
statement made, opinion expressed or conclusion drawn therein but approve the Summer
Internship Project Report only for the purpose it is submitted to the Summer Internship Project
Report Examination Committee for evaluation of Summer Internship Project Report

Name Signature

1. Faculty Mentor _______________________ ___________________

2. Industry Mentor _______________________ ___________________

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 Appendix 5

Certificate from Summer Internship Project Guides

This is to certify that Mr. /Ms. XYZ, a student of the Master of Business Administration /
Bachelor of Business Administration/ Bachelor of Management Studies has worked under
our guidance and supervision. This Summer Internship Project Report has the requisite standard
and to the best of our knowledge no part of it has been reproduced from any other summer
Internship project, monograph, report or book.

Faculty Mentor Industry Mentor

Designation Designation
SoB, GU, GBN Organization
Address
Date Date

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 Appendix 6
Executive Summary
(Example)

This is an attempt to know how the classroom theories can be applied to the practical situation.
As a student of MBA/BBA/BMS, it is a part of study for everyone to undergo summer internship
at some organization. So for this purpose, I got an opportunity to do my summer internship at
(company name).In this is comprehensive report, I have discussed about every major aspect of
the company which I have observed and perceived during my internship tenure. The first part
comprises the detail about the company from the time of its incorporation to the current position.
Along with its processes, policies and procedures. During my internship programme i have
mainly worked in retail banking, General banking & Finance. All the departments have been
discussed in detail. T he main purpose of the internship is to learn by working in practical
environment and to apply the acquired during the studies in a real world scenario in order to
tackle the problems using the knowledge and skill learned during the academic process. This
report covers many important aspects which are related with operations and financial aspect of
the bank. In the end the learning and observations which I have undergone during my internship
project. This report also contains my perceptions, motivation level and the working environment
of the organization.

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 Appendix 7

Acknowledgements

Students are advised to acknowledge help and support from faculty members, library, computer
centre, outside experts, their sponsoring organizations, etc.

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 Appendix 8

Table of Contents

Page
Acknowledgements
Executive Summary (maximum two pages)
Table of Contents
List of Figures
List of Tables
List of Appendices
List of Abbreviations

I XXXXXXXXXX

1.1
1.2
1.2.1
1.2.2

II XXXXXXXXXX

2.1
2.2
2.1.1
2.1.2

III XXXXXXXXXX

3.1
3.2

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 Appendix 9

List of Figures
(Start from separate page)

Figure No. Description Page

__________________________

Appendix 10

List of Tables
(Start from separate page)

Table No. Description Page

________________________________

Appendix 11

List of Appendices
(Start from separate page)

Table No. Description Page

________________________________

Appendix 12

Abbreviations
(Start from separate page)

Guidelines, Procedures and Rules for Summer Internship Project Report 18

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 Appendix 13
Index – Summer Internship Project; Internship Diary

Training records to be written every day in Training Diary at Training.

After completing training in a department, meet the Departmental Head to clarify your
queries, etc. and get his signature as indicated hereunder.

GU faculty visiting the training site may ask the students to show their work and put
their remarks on this page.

S.N. Department Training Duration Name & Signature Remarks

From Days of Deptt. Head
To

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 Summer Internship Feedback Form
(To be filled by the Industry Mentor)
Date:

Intern’s Name:___________________________
Batch: -_________________________Company:_______________________________
Name: ________________________________
Address: ____________________________________
Department (in which the training has been done):________________________
Mentor’s Name: ____________________
Mentor’s e-mail id: ______________________________
Contact Number: ________________________

Part A: General Intern Performance Instructions: Please rate the student intern on each
of the following job dimensions. For each dimension, sample behaviors of excellent and
satisfactory performance are listed as guidelines:

Please mention the intern’s duties and responsibilities?

…………………………………………………………………………………………………
……
…………………………………………………………………………………………………
……
…………………………………………………………………………………………………
……
…………………………………………………………………………………………………
……
Performance Rating Scale:
1= Unsatisfactory - did not meet expectations
2 = Fair - somewhat met expectations, but need improvement
3= Satisfactory - met expectations
4 = Good - met and exceeded expectations
5= Excellent - far exceeded expectations

1. Attitude/Effort: His/her attitude and efforts towards the work & duties assigned during
internship.

1 2 3 4 5
Ability to meet deadlines
Keen to take on extra duties
Seeks out opportunities
Always make a contributions in work
Always Takes initiative

2. Works Independently: His/her ability to work independently to complete tasks with

minimum supervision.

1 2 3 4 5
Always submit assignments timely

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 Complete tasks effectively

Tasks are fully completed

Team player/assists others

Needs constant
supervision/help

3. Adaptability: His/her ability to adjust to new work requirements, directions with a

minimum loss of efficiency.
1 2 3 4 5
Response to feedback

Attitude towards change to work duties

Acceptance to criticism and modifications in

behavior/task accordingly.
Ability to accommodate to new directions/tasks

4. Interpersonal Skills: Degree to which intern gets along with others (co-workers,
supervisor, clients.)

1 2 3 4 5
Ability to work well in groups

Professional behaviour with co-workers

Effective and cooperative relationships with

co-workers

Ability to follow direction

5. Reliability: Consider of absences or degree of regularity in coming to work on regularly

scheduled work days during the period.

1 2 3 4 5
Punctuality & Regularity

Arrives on time or early

Absence planned/non-disruptive

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6. Ability to learn: His/her ability to understand/grasp new ideas, opinions & instructions.

1 2 3 4 5
Interest in learning new tasks

Actively seeks out information

Continually improvement in job performance

Accept new ideas and instructions

Part B: Specific Internship Learning Objectives (specific learning objectives should be

filled in by student prior to giving form to supervisor)

Additional Feedback/Comments
(1) What were the strengths of this intern?

(2) What were the weaknesses of this intern?

(3) Are you willing to take interns in next year? (Indicate one) Yes No
If no, why not?

(4) What qualifications would you like to see in future interns?

(5) If an opening became available in your firm, would you consider this student for a full-
time position? Yes
No

(6) How would you assess the intern’s overall performance?

□ outstanding □ above average □ satisfactory □ below average □ unsatisfactory

7) Any additional comments or recommendations.

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 Appendix 14

Reference Style

Books

One Author

Basu, A. (1963), Consumer Price Index: Theory, Practice and Use in India, Modern Book
Agency, Calcutta.

Two Authors

Singh, M. and Pandya, J.F. (1967), Government Publications of India, Metropolitan Book Co.,
Delhi.

Three Authors

Mote, V.L.; Malya, M. M. and Saha J. (1968), Tables for Capital Investment Analysis, Indian
Institute of Management, Ahmedabad.

Edited Book

Basu, G. (ed.) (1962), Indian Tax Laws and Foreigners Having Investment in India or Having
Business Connections in or with India, Oxford Book & Stationery, Calcutta.

Government Publication

Ministry of Law, Government of India (1960), the Copyright Act, 1957, the Manager of
Publications, Delhi.

Journal Paper

Jain, S.K. (1967), World Class Manufacturing, International Journal of Operations Management,
Vol. 6, No. 12, pp.11-31.

pp. stands for page numbers.

Article in a Newspaper

Gandhi, V. P. (1968), Will the Budget Achieve Its Aims? Certain Doubts, the Economic Times,
Mar. 8, pp. 5-6.

Conference Paper

Bhattacharyya, S.K. (1967), Control Techniques and Their Applicability, paper presented at the
Ahmedabad Management Association, Ahmedabad, Nov. 22, pp. 11-17.

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 Appendix 15

Weekly Progress Report

The weekly report is to be sent to the respective guide every week by the Mentee

Name: __________________________________
WPR of Week No.: _____________ WPR’s Remaining: _________________
Enrollment Number: ______________ Programme: _____________________
Summer Internship Subject Area: ____________________________________

Week _____ Weekly Summary

Dates
(for e.g.: 30th
May 2016 to 3rd
July 2016)

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