JD

[1] Edwards EnterpriseOne Applications

Equipment Cost Analysis Implementation Guide
Release 9.2
E63908-01

October 2015
Describes the Equipment Cost Analysis module, and
discusses how to set up and use the module to perform cost
analysis on equipment.
JD Edwards EnterpriseOne Applications Equipment Cost Analysis Implementation Guide, Release 9.2
E63908-01

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 Contents

Preface ................................................................................................................................................................. v
Audience....................................................................................................................................................... v
JD Edwards EnterpriseOne Products ....................................................................................................... v
JD Edwards EnterpriseOne Application Fundamentals ....................................................................... v
Documentation Accessibility ..................................................................................................................... vi
Related Information .................................................................................................................................... vi
Conventions ................................................................................................................................................. vi

1 Introduction to JD Edwards EnterpriseOne Equipment Cost Analysis

1.1 JD Edwards EnterpriseOne Equipment Cost Analysis Overview....................................... 1-1
1.2 JD Edwards EnterpriseOne Equipment Cost Analysis Integrations................................... 1-2
1.2.1 JD Edwards EnterpriseOne Capital Asset Management ............................................... 1-2
1.2.2 JD Edwards EnterpriseOne General Ledger.................................................................... 1-2
1.3 JD Edwards EnterpriseOne Equipment Cost Analysis Implementation............................ 1-2
1.3.1 Global Implementation Steps............................................................................................. 1-3
1.3.2 Equipment Cost Analysis Implementation Steps ........................................................... 1-3
1.4 Business Interface Integration Objects ..................................................................................... 1-3

2 Setting Up Equipment Cost Analysis

2.1 Understanding Equipment Cost Analysis Setup ................................................................... 2-1
2.2 Defining the Scope for the Equipment Cost Analysis ........................................................... 2-1
2.2.1 Understanding Scope Definition ....................................................................................... 2-2
2.2.1.1 Groups and Subgroups................................................................................................ 2-2
2.2.1.2 Equipment Search Filters............................................................................................. 2-3
2.2.2 Understanding Inquiry Column Definition..................................................................... 2-3
2.2.3 Prerequisite ........................................................................................................................... 2-4
2.2.4 Forms Used to Define Scope for the Equipment Cost Analysis ................................... 2-4
2.2.5 Setting Processing Options for the Equipment Cost Analysis Program (P13801) ..... 2-4
2.2.5.1 Defaults .......................................................................................................................... 2-4
2.2.5.2 Versions.......................................................................................................................... 2-5
2.2.6 Defining Groups, Subgroups, and Search Filters............................................................ 2-5
2.2.7 Setting Up Inquiry Columns .............................................................................................. 2-8
2.3 Setting Up Equipment Cost Analysis Rules............................................................................ 2-9
2.3.1 Understanding Equipment Cost Analysis Rules ............................................................ 2-9
2.3.2 Prerequisites ...................................................................................................................... 2-10

iii
 2.3.3 Forms Used to Set Up Equipment Cost Analysis Rules.............................................. 2-10
2.3.4 Setting Processing Options for Equipment Cost Analysis Rules Program (P13803) .........
2-10
2.3.4.1 Versions....................................................................................................................... 2-10
2.3.5 Setting Up Equipment Cost Analysis Rules ................................................................. 2-10

3 Analyzing Equipment Costs

3.1 Understanding Equipment Cost Analysis .............................................................................. 3-1
3.2 Generating Equipment Costs .................................................................................................... 3-2
3.2.1 Understanding Equipment Cost Generation................................................................... 3-2
3.2.2 Forms Used to Generate Equipment Costs Online......................................................... 3-3
3.2.3 Generating Equipment Costs Online ................................................................................ 3-3
3.2.4 Generating Equipment Costs in Batch.............................................................................. 3-3
3.3 Reviewing Equipment Costs ..................................................................................................... 3-3
3.3.1 Understanding Review Options for Equipment Cost Analysis.................................... 3-3
3.3.2 Prerequisites ......................................................................................................................... 3-4
3.3.3 Forms Used to Review Equipment Costs......................................................................... 3-5
3.3.4 Reviewing Equipment Costs by Equipment or Account ............................................... 3-5
3.3.5 Reviewing Equipment Costs by Work Order.................................................................. 3-5

A Equipment Cost Analysis Reports

A.1 Equipment Cost Analysis Reports: A - Z ............................................................................... A-1
A.2 Equipment Cost Analysis Reports: Selected Reports ........................................................... A-1
A.2.1 R13801A - Export Equipment Cost .................................................................................. A-1
A.2.2 Processing Options for Export Equipment Cost (R13801A)......................................... A-2
A.2.2.1 Defaults ......................................................................................................................... A-2
A.2.2.2 Process........................................................................................................................... A-2

iv
 Preface

Welcome to the JD Edwards EnterpriseOne Applications Equipment Cost Analysis

Implementation Guide.

Audience
This guide is intended for implementers and end users of the JD Edwards
EnterpriseOne Capital Asset Management system.

JD Edwards EnterpriseOne Products

This implementation guide refers to these JD Edwards EnterpriseOne products from
Oracle:
■ JD Edwards EnterpriseOne Capital Asset Management.
■ JD Edwards EnterpriseOne Equipment Cost Analysis.
■ JD Edwards EnterpriseOne General Ledger.

JD Edwards EnterpriseOne Application Fundamentals

Additional, essential information describing the setup and design of the system
resides in companion documentation. The companion documentation consists of
important topics that apply to many or all JD Edwards EnterpriseOne product lines:
■ JD Edwards EnterpriseOne Financial Management Solutions Application Fundamentals
Implementation Guide
■ JD Edwards EnterpriseOne Fixed Assets Implementation Guide
Customers must conform to the supported platforms for the release as detailed in the
JD Edwards EnterpriseOne minimum technical requirements. See document 745831.1
(JD Edwards EnterpriseOne Minimum Technical Requirements Reference) on My
Oracle Support:
https://support.oracle.com/epmos/faces/DocumentDisplay?id=745831.1
In addition, JD Edwards EnterpriseOne may integrate, interface, or work in
conjunction with other Oracle products. Refer to the cross-reference material in the
Program Documentation at http://oracle.com/contracts/index.html for Program
prerequisites and version cross-reference documents to assure compatibility of various
Oracle products.

v
Documentation Accessibility
For information about Oracle's commitment to accessibility, visit the Oracle
Accessibility Program website at
http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.

Access to Oracle Support

Oracle customers that have purchased support have access to electronic support
through My Oracle Support. For information, visit
http://www.oracle.com/pls/topic/lookup?ctx=acc&id=info or visit
http://www.oracle.com/pls/topic/lookup?ctx=acc&id=trs if you are hearing
impaired.

Related Information
For additional information about JD Edwards EnterpriseOne applications, features,
content, and training, visit the JD Edwards EnterpriseOne pages on the JD Edwards
Resource Library located at:
http://learnjde.com

Conventions
The following text conventions are used in this document:

Convention Meaning
Bold Boldface type indicates graphical user interface elements
associated with an action, or terms defined in text or the glossary.
Italics Italic type indicates book titles. emphasis, or placeholder
variables for which you supply particular values.
Monospace Monospace type indicates commands within a paragraph, URLs,
code in examples, text that appears on the screen, or text that you
enter.

vi
 1
Introduction to JD Edwards EnterpriseOne
1

Equipment Cost Analysis

This chapter contains the following topics:

■ Section 1.1, "JD Edwards EnterpriseOne Equipment Cost Analysis Overview"
■ Section 1.2, "JD Edwards EnterpriseOne Equipment Cost Analysis Integrations"
■ Section 1.3, "JD Edwards EnterpriseOne Equipment Cost Analysis
Implementation"
■ Section 1.4, "Business Interface Integration Objects"

1.1 JD Edwards EnterpriseOne Equipment Cost Analysis Overview

As a complement to the JD Edwards EnterpriseOne Capital Asset Management (CAM)
product, the JD Edwards EnterpriseOne system provides companies with the ability to
perform detailed cost analysis on the equipment that they own and maintain.
Equipment cost analysis benefits companies that use a variety of equipment and need
to identify current problem areas or track increasing operational costs that point to
future problems. For example, you could compare the maintenance costs for a group
of related equipment over a number of financial years, or compare the maintenance
costs for a type of equipment operating under a number of different operating
environments or across different sites.
The JD Edwards EnterpriseOne Equipment Cost Analysis functionality is designed to
supplement existing financial inquiries by providing the tools to analyze existing
equipment cost information that is based on equipment coding rather than account
coding. JD Edwards EnterpriseOne Equipment Cost Analysis enables you to generate
and review cost summaries for equipment and assets. Cost summaries are based on
relationships that you define for equipment. These relationships can be hierarchical,
which are based on a hierarchy of equipment records; and logical, which are based on
category codes that you use when setting up equipment and assets. For example, to
summarize costs at the truck level, a trucking company might define a hierarchy
relationship between all of the components of a vehicle. A utility company might
establish category code relationships that represent different circuits to compare costs
across different circuits.
With the JD Edwards EnterpriseOne Equipment Cost Analysis system, you can:
■ Define groups and subgroups of equipment or assets that you want to include in
cost analysis.
■ Summarize costs that are based on the parent/child hierarchical relationship
between equipment records.

Introduction to JD Edwards EnterpriseOne Equipment Cost Analysis 1-1

JD Edwards EnterpriseOne Equipment Cost Analysis Integrations

■ Review the total cost of maintaining an equipment assembly when, due to its size
and critical role, the assembly has been broken down into components for history
and cost tracking.
■ Summarize costs that are based on equipment category code relationships
between equipment records.
■ Review the total cost of maintaining a specific type of equipment or an equipment
group within a production plant, including the costs that are associated with the
equipment components.

1.2 JD Edwards EnterpriseOne Equipment Cost Analysis Integrations

The JD Edwards EnterpriseOne Equipment Cost Analysis system integrates with these
JD Edwards EnterpriseOne systems:
■ JD Edwards EnterpriseOne CAM
■ JD Edwards EnterpriseOne General Ledger
The JD Edwards EnterpriseOne Equipment Cost Analysis system works with other JD
Edwards EnterpriseOne systems to ensure that all information is fully integrated into
the general ledger. We discuss integration considerations in the implementation
chapters of this implementation guide. Supplemental information about third-party
application integrations is located in the My Oracle Web site at
https://support.oracle.com.

1.2.1 JD Edwards EnterpriseOne Capital Asset Management

JD Edwards EnterpriseOne Equipment Cost Analysis is a supplement to the JD
Edwards EnterpriseOne CAM system. You use JD Edwards EnterpriseOne Equipment
Cost Analysis to analyze the costs that are associated with the assets and equipment
that you enter and manage using the JD Edwards EnterpriseOne CAM system.

1.2.2 JD Edwards EnterpriseOne General Ledger

The JD Edwards EnterpriseOne Equipment Cost Analysis system uses cost
information that is stored in the JD Edwards EnterpriseOne General Ledger and has
been posted to the JD Edwards EnterpriseOne Fixed Assets balance table to calculate
the costs that are associated with each asset or piece of equipment.

1.3 JD Edwards EnterpriseOne Equipment Cost Analysis Implementation

This section provides an overview of the steps that are required to implement the JD
Edwards EnterpriseOne Equipment Cost Analysis system.
In the planning phase of an implementation, take advantage of all Oracle sources of
information, including the installation guides and troubleshooting information.
When determining which electronic software updates (ESUs) for JD Edwards
EnterpriseOne CBM, use the EnterpriseOne and World Change Assistant.
EnterpriseOne and World Change Assistant, a Java-based tool, reduces the time
required to search and download ESUs by 75 percent or more and enables you to
install multiple ESUs at one time.
See JD Edwards EnterpriseOne Tools Software Updates Guide.

1-2 JD Edwards EnterpriseOne Applications Equipment Cost Analysis Implementation Guide

 Business Interface Integration Objects

1.3.1 Global Implementation Steps

The global implementation steps for the JD Edwards EnterpriseOne Equipment Cost
Analysis system are:
1. Set up companies, fiscal date patterns, and business units.
See "Setting Up Organizations" in the JD Edwards EnterpriseOne Applications
Financial Management Fundamentals Implementation Guide.
2. Set up accounts, and the chart of accounts.
See "Setting Up Bank Accounts" in the JD Edwards EnterpriseOne Applications
Financial Management Fundamentals Implementation Guide.
3. Set up the General Accounting constants.
See "Setting Up the General Accounting System" in the JD Edwards EnterpriseOne
Applications General Accounting Implementation Guide.
4. Set up ledger type rules.
See "Setting Up Ledger Type Rules for General Accounting" in the JD Edwards
EnterpriseOne Applications General Accounting Implementation Guide.
5. Enter address book records.
See "Entering Address Book Records" in the JD Edwards EnterpriseOne Applications
Address Book Implementation Guide.

1.3.2 Equipment Cost Analysis Implementation Steps

The implementation steps for the JD Edwards EnterpriseOne Equipment Cost
Analysis system are:
1. Set up the JD Edwards EnterpriseOne CAM system.
See "Setting Up Capital Asset Management" in the JD Edwards EnterpriseOne
Applications Capital Asset Management Implementation Guide.
2. Define the scope for equipment cost analysis.
See Defining the Scope for the Equipment Cost Analysis.
3. Set up equipment cost analysis rules.
See Setting Up Equipment Cost Analysis Rules.

1.4 Business Interface Integration Objects

A business interface is a set of components that implementation teams can use to
create an integration between JD Edwards EnterpriseOne and an external system.
Business interfaces can include one or more of these business interface components:
■ Business Services
■ Real-Time Events
■ Batch Import and Export Programs
For additional information about business interfaces, and the business objects
available for this product area, see these topics in the JD Edwards EnterpriseOne
Applications Business Interface Reference Guide:
■ Business Interfaces Overview

Introduction to JD Edwards EnterpriseOne Equipment Cost Analysis 1-3

Business Interface Integration Objects

■ Asset Master - Equipment Extensions

1-4 JD Edwards EnterpriseOne Applications Equipment Cost Analysis Implementation Guide

 2
Setting Up Equipment Cost Analysis
2

This chapter contains the following topics:

■ Section 2.1, "Understanding Equipment Cost Analysis Setup"
■ Section 2.2, "Defining the Scope for the Equipment Cost Analysis"
■ Section 2.3, "Setting Up Equipment Cost Analysis Rules"

2.1 Understanding Equipment Cost Analysis Setup

To perform equipment cost analysis, you have to complete some setup tasks. In
addition to setting up equipment and assets, you must:
■ Define equipment groups and subgroups.
■ Define equipment filters.
■ Set up analysis type and cost classification user-defined codes.
■ Set up equipment cost analysis rules.
■ Define inquiry columns for viewing equipment cost detail.
You define the equipment groups and subgroups that you want to analyze and then
associate each subgroup with the equipment and date range that you want to include
in the analysis. Each group and subgroup that you set up is associated with an analysis
type code. Based on the analysis type, you define equipment cost analysis rules that
define which accounts to include in the equipment cost analysis. The cost classification
code on the rule is associated with each account that is selected and used when
defining the inquiry columns. Finally, you define inquiry columns to indicate what
types of costs that you want to compare and analyze (for example, labor and material
costs, or budget and actual numbers).

2.2 Defining the Scope for the Equipment Cost Analysis

This section provides overviews of scope definition and inquiry column definition,
lists a prerequisite, and describes how to:
■ Set processing options for the Equipment Cost Analysis program (P13801).
■ Define groups, subgroups, and search filters.
■ Setting up inquiry columns.

Setting Up Equipment Cost Analysis 2-1

Defining the Scope for the Equipment Cost Analysis

2.2.1 Understanding Scope Definition

Before you perform equipment cost analysis, you uniquely identify a cost analysis by
defining groups and subgroups of assets or equipment for which you want to analyze
costs. For example, an equipment grouping could, consist of a process within a
production facility for which you want to determine the total cost. Equipment types
could be all pumps, motors, and so on, with similar characteristics within a facility
that you want to analyze. A group can contain multiple subgroups so that
comparisons can be made that are based on different equipment filters and date
ranges.
Building an equipment cost analysis requires these steps:
■ Define groups and subgroups.
■ Define equipment filter criteria.
■ Determine whether to include equipment components.
■ Retrieve the equipment that matches the filter criteria.
After you have performed all of these steps, you can use the Save Search function to
save the group and subgroup definition, the equipment filters, and the equipment that
you retrieved, based on the filter setup. The system saves the equipment cost analysis
definition to these tables and uses the definition to calculate and display equipment
costs:
■ Equipment Analysis Groups table (F1380).
■ Equipment Analysis Filters table (F1381).
■ Equipment Analysis Listing table (F1382).

Note: You cannot use the Save Search function until the group or
subgroup is defined, the equipment filters have been set up, and you
have retrieved at least one piece of equipment that matches the
equipment filters.

If you change the group or subgroup definition or the equipment filters, and save the
new information, the system deletes the cost for this cost analysis from the Equipment
Analysis Cost table (F1383) since it no longer reflects the group definition and
associated equipment listing.

2.2.1.1 Groups and Subgroups

To determine what equipment to include in an equipment cost analysis, you set up
equipment groups and subgroups, and associate them with an analysis type code. You
specify a date range to indicate the period for which you want to retrieve equipment
costs from the Account Balance File table (F1202) and the Account Ledger table
(F0911). The system stores group and subgroup definitions are stored in the
Equipment Analysis Group table (F1380).
To include equipment components that are set up in the equipment hierarchy in the
equipment cost analysis, you can select an option to expand parent equipment to its
more discrete levels. The equipment components are included in the equipment cost
analysis even though they might not match the equipment filters that you define.
When you perform the equipment cost analysis, the costs of these equipment
components are rolled up to the parent equipment.

2-2 JD Edwards EnterpriseOne Applications Equipment Cost Analysis Implementation Guide

 Defining the Scope for the Equipment Cost Analysis

When you review or copy an existing group or subgroup definition, the system
retrieves the associated equipment filter from the Equipment Analysis Filters table
(F1381). At this point, you can review and update the group and subgroup definitions
as needed.

2.2.1.2 Equipment Search Filters

After you set up a group or subgroup for the equipment cost analysis, including the
analysis type that links the cost analysis to the rules that were set up in the Equipment
Cost Analysis Rules program (P13803), you can use the filter fields that are provided
on the Define Group/Subgroup form to specify the equipment to include in the cost
analysis.
Depending on whether you are working with assets or with equipment, the filter fields
are based on the Asset Master File table (F1201) or the Asset Master File table together
with the Equipment Master Extension table (F1217) table. The F1217 table contains
additional fields, such as Product Model and Product Family, as well as additional
category codes.

Note: To make the equipment search more efficient, we recommend

that you use category codes when setting up equipment. Category
codes provide additional search criteria for the selection of equipment
to include in the cost analysis.

When you save the search, this step saves the equipment group or subgroup
definition, the equipment filters that you defined, and the equipment that is returned
by the search to the tables that calculate and display the asset costs.
The filter selection that you apply to the equipment tables is stored in the Equipment
Analysis Filters table when you save the group definition. The equipment that you
retrieve by applying the equipment filters is stored in the Equipment Analysis Listing
table.

2.2.2 Understanding Inquiry Column Definition

To define which equipment cost information to review on the Equipment Cost
Analysis program (P13801), you can use the Equipment Cost Analysis Inquiry
Columns program (P13804) to set up the columns to include in the display. You can
define inquiry columns for a variety of costs, including:
■ Actual labor
■ Actual material
■ Total maintenance
■ Budget total
■ For each column that you set up, you define a calculation formula that indicates
how to calculate the amounts.
The calculation formula is based on the defined classification codes that you set up
for equipment cost analysis. The inquiry column definitions for the equipment
cost analysis are stored in the Inquiry Columns table (F5192).

Note: The Equipment Cost Analysis program enables you to include

up to 10 columns of cost information in the display.

Setting Up Equipment Cost Analysis 2-3

Defining the Scope for the Equipment Cost Analysis

The cost classification codes that you use to use to create the formula are two-digit
numeric codes with values ranging from 01 to 99. Ensure that you enter the leading
zero where necessary. For example, 03+07+12 is a valid formula.

2.2.3 Prerequisite
Ensure that you set up the cost classification codes and calculation formulas for
inquiry columns in the Cost Classification user-defined code (UDC) table (13/CC).

2.2.4 Forms Used to Define Scope for the Equipment Cost Analysis

Form Name FormID Navigation Usage

Work With W13801B Equipment Cost Work with equipment
Equipment Cost Analysis (G13ECA), cost analysis.
Analysis Equipment Cost
Analysis - Asset
Equipment Cost
Analysis (G13ECA),
Equipment Cost
Analysis - Equipment
Define W13801D Click Add on the Define groups,
Group/Subgroup - Asset - Work With subgroups, and search
Asset Equipment Cost filters.
Analysis form.
Define W13801C Click Add on the Define groups,
Group/Subgroup - Work With subgroups, and search
Equipment Equipment Cost filters.
Analysis form.
Work With Inquiry W13804A Equipment Cost Work with inquiry
Columns Analysis (G13ECA), columns.
Equipment Cost
Analysis Inquiry
Columns
Define Inquiry W13804B Click Add on the Set up inquiry
Columns Work With Inquiry columns.
Columns form.

2.2.5 Setting Processing Options for the Equipment Cost Analysis Program (P13801)
These processing options control the default processing for the Equipment Costs
Analysis program.

2.2.5.1 Defaults
1. Group / Subgroup Filter
Specify which table the system uses when you create a new equipment cost analysis
definition. Values are:
1: Asset Master
2: Asset Master / Equipment Extension

2. Equipment Cost Analysis Type

Specify which Equipment Cost Analysis Type to use when you create a new
Equipment Cost Analysis Group / Subgroup. Use the Equipment Cost Analysis Type

2-4 JD Edwards EnterpriseOne Applications Equipment Cost Analysis Implementation Guide

 Defining the Scope for the Equipment Cost Analysis

to control which accounts are included in the analysis and what columns are available.
Values are included in UDC 13/CT (Equipment Cost Analysis).

3. Column Name 01, 4. Column Name 02, 5. Column Name 03, 6. Column Name 04, 7.
Column Name 05, 8. Column Name 06,9. Column Name 07, 10. Column Name 08, 11.
Column Name 09, 12. Column Name 10
Specify the column-name default value for columns 01 through 10. The system uses
these columns to control the way that the system displays cost information. You use
the Equipment Cost Analysis Inquiry Columns program (P13804) to define the column
names.

2.2.5.2 Versions
1. Asset Master Revisions (P1201) Version
Specify the version of the Asset Master Revisions program (P1201) that the system
uses. If you leave this processing option blank, the system uses the ZJDE0001 version.

2. Equipment Master Revisions (P1702) Version

Specify the version of the Equipment Master Revisions program (P1702) that the
system uses. If you leave this processing option blank, the system uses the ZJDE0002
version.

3. Work Order Cost (P48211) Version

Specify the version of the Work Order Cost program (P48211) that the system uses. If
you leave this processing option blank, the system uses the ZJDE0001 version.

4. Cost Summary (P122101) Version

Specify the version of the Cost Summary program (P122101) that the system uses. If
you leave this processing option blank, the system uses the ZJDE0002 version.

5. Export Equipment Cost (R13801A) Version

Specify the version of the Export Equipment Cost program (R13801A) that the system
uses. If you leave this processing option blank, the system uses the XJDE0001 version.

6. Equipment Cost Analysis (P13803) Version

Specify the version of the Equipment Cost Analysis Rules program (P13803) that the
system uses. If you leave this processing option blank, the system uses the ZJDE0001
version.

2.2.6 Defining Groups, Subgroups, and Search Filters

Access the Define Group/Subgroup - Equipment or the Define Group/Subgroup -
Asset form.

Equipment Group
Enter the name of the specific equipment group to analyze.

Equipment Subgroup
Enter the name of the specific equipment subgroup, within an equipment group, to
analyze.

Date From
Enter the beginning date for which the transaction or code is applicable.

Date Thru
Enter the ending date for which the transaction or code is applicable.

Setting Up Equipment Cost Analysis 2-5

Defining the Scope for the Equipment Cost Analysis

Analysis Type
Enter the equipment cost analysis type. Equipment cost analysis types control the
accounts that the system includes in the analysis and which columns are available.
Enter a value from UDC 13/CT (Equipment Cost Analysis).

Include Children
Specify whether to include children (components) with their parent equipment. Values
are:
On: Include children.
Off: Do not include children.
If you selected the Include Children option, you can expand parent assets to display
their components.

Asset Number (ASII)

Enter the identification code that represents an asset. You enter the identification code
in one of these formats:
1: Asset number (a computer-assigned, eight-digit, numeric control number).
2: Unit number (a 12-character alphanumeric field).
3: Serial number (a 25-character alphanumeric field).
Every asset has an asset number. You can use unit number and serial number to
further identify assets. If this is a data entry field, the first character that you enter
indicates whether you are entering the primary (default) format that is defined for the
system, or one of the other two formats. A special character (such as ÷ or ÃÂ) in the
first position of this field indicates which asset number format you are using. You
assign special characters to asset number formats in the fixed assets system constants.

Business Unit
Enter the alphanumeric code that identifies a separate entity within the business for
which you want to track costs. For example, a business unit might be a warehouse
location, job, project, work center, branch, or plant.
You can assign a business unit to a document, entity, or person for purposes of
responsibility reporting. For example, the system provides reports of open accounts
payable and accounts receivable by business unit to track equipment by responsible
department.
Business unit security might prevent you from viewing information about business
units for which you have no authority.

Site
Enter the address book number for the lessor, renter, or lending institution.

Location
Enter the current physical location of an asset. The location must have a valid business
unit or job number in the Business Unit Master table (F0006).

Equipment Status
Enter the status of the equipment. The system uses this code to identify the equipment
or disposal status of an asset, such as available, down, or disposed. Enter a value from
UDC 12/ES (Status or Disposal Code).

Company
Enter the identification number of the specific organization, fund, or other reporting
entity. The company code must already exist in the Company Constants table (F0010)

2-6 JD Edwards EnterpriseOne Applications Equipment Cost Analysis Implementation Guide

 Defining the Scope for the Equipment Cost Analysis

and must identify a reporting entity that has a complete balance sheet. At this level,
you can have intercompany transactions.

Note: You can use company 00000 for default values such as dates
and automatic accounting instructions (AAIs). You cannot use
company 00000 for transaction entries.

Product Model
Specify the code that classifies an inventory item into a model for customer service.
Some examples include Laser Printer, InkJet, or Fax. Enter a value from UDC 17/PM
(Product Model).

Product Family
Specify the code that classifies an inventory item into a group for customer service.
Some examples include Laser Printer, InkJet, or Fax. Enter a value from UDC 17/PA
(Product Family).

Branch
Specify the high-level business unit. Use this code to refer to a branch or plant that
might have departments or jobs, which represent lower-level subordinate business
units. For example:
■ Branch/Plant (MMCU)
■ Dept A (MCU)
■ Dept B (MCU)
■ Job 123 (MCU)
Business unit security is based on the higher-level business unit.

Display Children
Specify whether you want children (components) to display with their associated
parent assets. The balance of this statement as printed is deleted. Values are:
On: Display both children and parent assets.
Off: Display only parent assets.

Major Accounting Class

Specify a value from UDC 12/C1 (Major Accounting Class) that the system uses to
determine the accounting class category code. You use this accounting category code
to classify assets into groups or families (for example, 100 for land, 200 for vehicles,
and 300 for general office equipment).
We recommend that you set up major class codes that correspond to the major general
ledger object accounts to facilitate the reconciliation to the general ledger.

Note: If you do not use the major accounting class code, you must
set up a value for blank in the UDC table.

Major Equipment Class

Specify a value from UDC 12/C2 (Major Equipment Class) that the system uses to
classify assets into groups or families. You use the equipment category code as a
subclass to further define the accounting class (for example, 310 for copy equipment,

Setting Up Equipment Cost Analysis 2-7

Defining the Scope for the Equipment Cost Analysis

320 for projectors, and 330 for typewriters) within the accounting class for general
office equipment.

Note: If you do not use the major equipment class, you must set up a
value for blank in the UDC table.

Manufacturer
Specify a value from UDC 12/C3 (Manufacturer) that the system uses to classify assets
into groups or families. You use the manufacturer category code to further define
subclass codes. For example, you can define an International Harvester, single-axle
within the subclass for trucks.

Model Year
Specify a value from UDC 12/C4 (Model Year) that the system uses to classify assets
into groups or families. You use the model year category code to further define the
subclass codes. For example, you can define a 1990 International Harvester, single-axle
within the subclass for trucks.

Usage Miles or Hours

Specify a value from UDC 12/C5 (Usage Miles or Hours) that the system uses to
classify assets into groups or families. You use the usage category codes to further
define the subclass codes.

2.2.7 Setting Up Inquiry Columns

Access the Define Inquiry Columns form.

Column Name
Enter the code that identifies a column. A column represents a performance factor,
such as the average unit cost for an item and the last cost that you paid for an item. For
example, you can review performance factors to compare suppliers' costs and services
for a certain item.

Column Heading 1
Specify the first line in the heading that describes the column on the Equipment Cost
Analysis form. The system automatically centers this line for the column.

Formula
Enter a calculation to determine an amount or quantity for this column. You can use a
single predefined value or multiple predefined values in conjunction with
mathematical operators to enter a formula. Valid mathematical operators are:
+ Add.
−Subtract.
× Multiply.
÷ Divide.
( ) Left and right parentheses for nesting.
For example, you can enter this formula to calculate on-time percentages:
20 ÷ (20 + 21 + 22)
The preceding formula equals on-time percentages because:
■ 20 is the value for on-time amounts.

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 Setting Up Equipment Cost Analysis Rules

■ 21 is the value for early amounts.

■ 22 is the value for late amounts.

Multiplier
Enter the factor by which the amounts or unit quantities in a column are multiplied.
The result of the calculation in the Formula field is multiplied by this factor before the
system displays it on the Equipment Cost Analysis form.
For example, to scale down extremely large numbers to thousands, enter .001. To
display percentages as whole numbers, enter 100.
Use a multiplier of 1 for equipment statistics, such as hours, miles or fuel, to provide a
positive value.

2.3 Setting Up Equipment Cost Analysis Rules

This section provides an overview of equipment cost analysis rules and describes how
to:
■ Set processing options for the Equipment Cost Analysis Rules program (P13803).
■ Set up equipment cost analysis rules.

2.3.1 Understanding Equipment Cost Analysis Rules

To define how the system calculates costs that are included in an equipment cost
analysis, you set up equipment cost analysis rules. Equipment cost analysis rules
define which accounts are included in the cost analysis that is based on an analysis
type code. The rules also determine the relationship between each account and the cost
classification code establishes the defined inquiry columns on the Equipment Cost
Analysis program (P13801). Equipment cost analysis rules have two primary functions
to support equipment cost analysis:
■ Filter equipment costs.
■ Define the cost classification code.
Analysis type codes are required for defining the equipment groups and subgroups for
the equipment analysis. Analysis type codes are user-defined codes (UDCs) that you
set up in UDC 13/CT (Analysis Type Code). The system uses the analysis type code to
search for equipment cost analysis rules. The search is performed first for the account
company and then for the default company 0000, using this sequence:
■ Company, ledger type, business unit, object account, subsidiary.
■ Company, ledger type, object account, subsidiary.
■ Company, ledger type, object account.
If the search does not retrieve a match for the account company or the default
company, no analysis rule exists; and the account is not included in the cost analysis.
If an equipment cost analysis rule is found, the system returns the cost classification
code for the rule and records it in the Equipment Analysis Costs table for each account.
The cost classification code is set up in UDC 13/CC (Cost Classification). Use this code
when you define the inquiry columns that display the cost information on the
Equipment Cost Detail form.
The system stores equipment cost analysis rules in the Equipment Analysis Rules table
(F1385).

Setting Up Equipment Cost Analysis 2-9

Setting Up Equipment Cost Analysis Rules

2.3.2 Prerequisites
Before you complete the tasks in this section:
■ Ensure that the cost analysis type code with which you want to associate cost
analysis rules is set up in the Analysis Type UDC table (13/CT).
■ Ensure that the cost classification codes for equipment cost analysis rules are set
up in the Cost Classification UDC table (13/CC).

2.3.3 Forms Used to Set Up Equipment Cost Analysis Rules

Form Name FormID Navigation Usage

Work With W13803A Equipment Cost Work with equipment
Equipment Cost Analysis (G13ECA), cost analysis rules.
Analysis Rules Equipment Cost
Analysis Rules
Equipment Cost W13803B Click Add on the Set up equipment cost
Analysis Rules Work With analysis rules.
Equipment Cost
Analysis Rules form.

2.3.4 Setting Processing Options for Equipment Cost Analysis Rules Program (P13803)
Processing options enable you to specify the default processing for programs and
reports.

2.3.4.1 Versions
1. Accounts (P0901) Version
Specify the version of the Accounts program (P0901) that the system uses. If you leave
this processing option blank, the system uses the ZJDE0001 version.

2.3.5 Setting Up Equipment Cost Analysis Rules

Access the Equipment Cost Analysis Rules form.

Analysis Type
Enter the code that identifies a specific equipment cost analysis type. Equipment cost
analysis types control the accounts that the system includes in the analysis and which
columns are available. Enter a value from UDC 13/CT (Equipment Cost Analysis).

Co (company)
Enter the code that identifies a specific organization, fund, or other reporting entity.
The company code must already exist in the Company Constants table and must
identify a reporting entity that has a complete balance sheet. At this level, you can
have intercompany transactions.

Note: You can use company 00000 for default values such as dates
and AAIs. You cannot use company 00000 for transaction entries.

LT (ledger type)
Enter a value from UDC 09/LT (Ledger Types) that the system uses to specify the type
of ledger, such as AA (Actual Amounts), BA (Budget Amount), or AU (Actual Units).

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 Setting Up Equipment Cost Analysis Rules

You can set up multiple, concurrent accounting ledgers within the general ledger to
establish an audit trail for all transactions.

Business Unit
Specify the entity within a business for which you want to track costs. For example, a
business unit might be a warehouse location, job, project, work center, branch, or
plant.
You can assign a business unit to a document, entity, or person for purposes of
responsibility reporting. For example, the system provides reports of open accounts
payable and accounts receivable by business unit to track equipment by responsible
department.
Business unit security might prevent you from viewing information about business
units for which you have no authority.

Obj Acct (object account)

Specify the object account. The object account is the portion of a general ledger account
that refers to the division of the Cost Code (for example, labor, materials, and
equipment) into subcategories. For example, you can divide the Cost Code for labor
into regular time, premium time, and burden.

Note: If you use a flexible chart of accounts and the object account is
set to six digits, It is recommended that you use all six digits. For
example, entering 000456 is not the same as entering 456, because if
you enter 456, the system enters three blank spaces to fill a six-digit
object.

Sub (subsidiary account)

Specify the subsidiary account, which is a subset of an object account. Subsidiary
accounts include detailed records of the accounting activity for an object account.

Note: If you are using a flexible chart of accounts and the object
account is set to six digits, you must use all six digits. For example,
entering 000456 is not the same as entering 456 because, if you enter
456, the system enters three blank spaces to fill a six-digit object.

Cost Classification
Specify how the system associates account numbers with cost buckets, such as
material costs, labor costs, other costs, or special costs. Enter a values from UDC
13/CC (Cost Classification). Correct cost classification ensures that costs are rolled up
into the correct cost columns within the Equipment Cost Analysis program (P13801).

Setting Up Equipment Cost Analysis 2-11

Setting Up Equipment Cost Analysis Rules

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 3
Analyzing Equipment Costs
3

This chapter contains the following topics:

■ Section 3.1, "Understanding Equipment Cost Analysis"
■ Section 3.2, "Generating Equipment Costs"
■ Section 3.3, "Reviewing Equipment Costs"

3.1 Understanding Equipment Cost Analysis

As a complement to JD Edwards EnterpriseOne Capital Asset Management (CAM),
the JD Edwards EnterpriseOne system provides companies with the ability to perform
detailed cost analysis on the equipment that they own and maintain. The JD Edwards
EnterpriseOne Equipment Cost Analysis system benefits companies that use a variety
of equipment and need to identify current problem areas or track increasing
operational costs that point to future problems. For example, you could compare the
maintenance costs for a group of related equipment over a number of financial years,
or compare the maintenance costs for a type of equipment operating under a number
of different operating environments or across different sites.
The JD Edwards EnterpriseOne Equipment Cost Analysis functionality is designed to
supplement existing financial inquiries by providing the tools to analyze existing
equipment cost information that is based on equipment coding rather than account
coding. JD Edwards EnterpriseOne Equipment Cost Analysis enables you to generate
and review cost summaries for equipment and assets. Cost summaries are based on
relationships that you define for the equipment. These relationships can be
hierarchical, which are based on a hierarchy of equipment records; and logical, which
are based on category codes that you use when setting up equipment and assets. For
example, to summarize costs at the truck level, a trucking company might define a
hierarchy relationship between all of the components of a vehicle. A utility company
might establish category code relationships that represent different circuits to compare
costs.
JD Edwards EnterpriseOne Equipment Cost Analysis enables consolidation of
equipment costs into defined groups that are based on the parent/child equipment
structure and the equipment category code structure. Revenue, depreciation, purchase,
maintenance costs, and statistics can be reported directly for the equipment without a
work order. Thus, the primary source of cost information are the Asset Account
Balances File table and the Account Ledger table when partial period cost information
by account is required. After the cost information is calculated, it is stored and
available for ongoing and trend analysis.
JD Edwards EnterpriseOne Equipment Cost Analysis enables you to:

Analyzing Equipment Costs 3-1

Generating Equipment Costs

■ Summarize costs that are based on the parent/child hierarchical relationship

between equipment records.
■ Review the total cost of maintaining an equipment assembly when, due to its size
and critical role, the assembly has been broken down into components for history
and cost tracking.
■ Summarize costs that are based on equipment category code relationships
between equipment records.
■ Review the total cost of maintaining a specific type of equipment or an equipment
group within a production plant, including the costs that are associated with the
equipment components.

3.2 Generating Equipment Costs

This section provides an overview of equipment cost generation and describes how to:
■ Generate equipment costs online.
■ Generate equipment costs in batch.

3.2.1 Understanding Equipment Cost Generation

You can generate the costs for the equipment cost analysis both online and in a batch.
Both methods support the same functionality. We recommend using batch mode if
both the group and subgroup include a large equipment selection, many levels within
the parent/child equipment hierarchy, or a date range that requires a long processing
time.
You run the Generate Equipment Costs program to generate equipment costs for the
equipment groups or subgroups that you have defined. The program generates the
costs for each piece of equipment, based on the equipment cost analysis rules that
indicate from which accounts it should retrieve costs. Period totals can be retrieved
from the Asset Account Balances File table, whereas partial period cost information by
account is available in the Account Ledger table. The equipment costs for equipment
components are rolled up to the parent level if the option to include children was
selected for the subgroup.
The equipment cost analysis information is stored by group, subgroup, and date range
in the F1383 table. The advantage of storing this information is that you can compare
the costs that are associated with similar groups of equipment from different areas of
the organization and recognize trends in the cost of groups of equipment over
different time periods. You can regenerate costs whenever necessary. The system stores
the generation dates for reference.
If you generate the costs for an equipment group or subgroup through batch, you
access the Generate Equipment Costs program (R13801B) from the Equipment Cost
Analysis menu. You can use either of these methods to do this online by accessing:
■ Work With Equipment Cost Analysis form.
Select Generate Cost from the Row menu.
■ Equipment Cost Detail form.
If the costs for any subgroup within the equipment group that you are analyzing
have not yet been generated, the system displays a warning message. You can then
generate the costs.

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 Reviewing Equipment Costs

3.2.2 Forms Used to Generate Equipment Costs Online

Form Name FormID Navigation Usage

Work With W13801B Equipment Cost Work with equipment
Equipment Cost Analysis (G13ECA), cost analysis.
Analysis Equipment Cost
Analysis - Equipment
Equipment Cost
Analysis (G13ECA),
Equipment Cost
Analysis - Asset
Equipment Cost W13801A Select the asset or Generate equipment
Detail equipment group on costs online.
the Work With
Equipment Cost
Analysis form, and
then select Cost By
Equipment from the
Row menu.

3.2.3 Generating Equipment Costs Online

Access the Equipment Cost Detail form.
If the costs for any subgroup within the equipment group that you are analyzing have
not been generated yet, the system displays a warning message. You can then decide
whether to generate the costs.

3.2.4 Generating Equipment Costs in Batch

Access Equipment Cost Analysis (G13ECA), and select Generate Equipment Cost.

3.3 Reviewing Equipment Costs

This section provides an overview of review options for equipment cost analysis, lists
prerequisites, and describes how to:
■ Review equipment costs by equipment or account.
■ Review equipment costs by work order.

3.3.1 Understanding Review Options for Equipment Cost Analysis

After you have generated the costs for the equipment that is included in the
equipment cost analysis definition, you can use the Equipment Cost Analysis program
(P13801) to view the costs and analyze them. The program retrieves the cost
information that is calculated and stored in the Equipment Analysis Costs table
(F1383).
You can review costs by:
■ Equipment
■ Account
■ Work order
When you review equipment costs and select to include children, the program
displays the parent/child equipment structure with rolled-up costs that are based on

Analyzing Equipment Costs 3-3

Reviewing Equipment Costs

the parent hierarchy. The types of cost that the system displays depend on how you
have set up the inquiry columns.
If you view the cost analysis by equipment, the program displays the summarized
costs by equipment number, based on a particular combination of equipment group
and subgroup. This approach enables you to analyze the total cost of individual pieces
of equipment within a subgroup.

Note: If equipment has equipment components and you have

activated the option to include children, you can also view costs for
the equipment components.

If you view the cost analysis by account, the program displays the summarized costs
by account number. This approach enables you to analyze the total cost of individual
subgroups based on the general ledger account structure.
You can also view equipment cost detail information for specific pieces of equipment
by work order. You might use this option to further investigate a piece of equipment
that is incurring high costs. By viewing the work orders, you can identify those work
orders that contribute the highest costs to the piece of equipment.
Based on the setup of the equipment cost analysis rule and the definition of inquiry
columns, you can view different types of financial information (for example, revenue,
cost, maintenance costs, and equipment statistics, such as hours, miles, and fuel
consumption). You can also display budget amounts for the equipment groups and
compare the budget amount with actual costs to date.
To exclude any equipment from the cost analysis, select the piece of equipment to
exclude and select Exclude/Include from the Row menu.
The system issues a warning message that the exclusion requires a regeneration of the
subgroup costs. If equipment has equipment components and you have activated the
option to include children, excluding parent equipment also excludes its children.
Responding to the warning message regenerates the cost and the piece of equipment is
marked as excluded.

3.3.2 Prerequisites
Before you complete the tasks in this section:
■ Ensure that you have defined the cost analysis rules for this equipment cost
analysis.
■ Ensure that you have generated the cost for the equipment group that you want to
analyze.

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 Reviewing Equipment Costs

3.3.3 Forms Used to Review Equipment Costs

Form Name FormID Navigation Usage

Equipment Cost W13801A Select the equipment Review equipment
Detail group from the Work costs by equipment or
With Equipment Cost by account. Access the
Analysis form, and account view by
then select Cost By changing the display
Equipment from the to Cost by Account.
Row menu.
You can also access
the account view by
selecting Cost by
Account from the
Row menu on the
Work With
Equipment Cost
Analysis form.
Equipment Cost W13801F Select a piece of Review equipment
Detail By Work Order equipment for which costs by work order.
you want to review Access detailed cost
work order cost information by
information on the selecting the work
Equipment Cost order and then select
Detail form, and then WO Cost from the
select Detail by WO Row menu.
from the Row menu.

3.3.4 Reviewing Equipment Costs by Equipment or Account

Access the Equipment Cost Detail form.

3.3.5 Reviewing Equipment Costs by Work Order

Access the Equipment Cost Detail by Work Order form.

Analyzing Equipment Costs 3-5

Reviewing Equipment Costs

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 A
AEquipment Cost Analysis Reports

This appendix contains the following topics:

■ Section A.1, "Equipment Cost Analysis Reports: A - Z"
■ Section A.2, "Equipment Cost Analysis Reports: Selected Reports"

A.1 Equipment Cost Analysis Reports: A - Z

This table lists the equipment cost analysis reports, sorted alphanumerically by report
ID.

Report ID and Report Name Description Navigation

R13801A Use this program to Equipment Cost Analysis
download the equipment (G13ECA), Export Equipment
Export Equipment Cost
costs that you calculated into Cost
a different software package
for further analysis.

A.2 Equipment Cost Analysis Reports: Selected Reports

Some reports include a more detailed description, as well as information about
processing options.

A.2.1 R13801A - Export Equipment Cost

If you want to download the equipment costs that you calculated into a different
software package for further analysis, you use the Export Equipment Cost program
(R13801A) to export the equipment cost detail information from the Equipment
Analysis Costs table (F1383).
You can download the cost detail information by group or subgroups, and then
display the information in the same way as in the Equipment Cost Analysis program
(P13801) with the same types of totals. For example, Actual Total and Actual Total with
Roll-up.
The text file that is generated by running the Export Equipment Cost program is saved
to the export directory under the JD Edwards EnterpriseOne installation where the
batch report is run. For example, if the report is generated locally, it is saved to
C:\B9\PROD\export.

Equipment Cost Analysis Reports A-1

Equipment Cost Analysis Reports: Selected Reports

A.2.2 Processing Options for Export Equipment Cost (R13801A)

Processing options enable you to specify the default processing for programs and
reports.

A.2.2.1 Defaults
1. Equipment Cost Column 01, 2. Equipment Cost Column 02, 3. Equipment Cost
Column 03, 4. Equipment Cost Column 04, 5. Equipment Cost Column 05, 6.
Equipment Cost Column 06, 7. Equipment Cost Column 07, 8. Equipment Cost
Column 08, 9. Equipment Cost Column 09, 10. Equipment Cost Column 10
Specify the column-name default value for columns 01 through 10. The system uses
these columns to control the way that the system displays cost information. You use
the Equipment Cost Analysis Inquiry Columns program (P13804) to define the column
names.

A.2.2.2 Process
1. Display Cost
Specify how the system displays costs. If you leave this processing option blank, the
system displays equipment costs. Values are:
Blank: Equipment
1: Account

2. Total Type
Specify the date range which the system uses for displaying costs. Values are:
F: From/thru date
I: Inception to date
P: Period to date
Y: Year to date

A-2 JD Edwards EnterpriseOne Applications Equipment Cost Analysis Implementation Guide